CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 6 Section Name: {{section.name}} Account Number: 26-4662 File ID: {{item.tracking_number}} TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: December 04, 2023
SUBJECT:
Bermuda Drive Utility Relocation Project – Agreement
RECOMMENDATION:
Approve an agreement with St. Francis Electric, LLC for the Bermuda Drive Utility Relocation Project in the amount of $167,105; establish a contingency reserve in the amount of $25,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the amount of the contingency amount.
BACKGROUND:
In 2008, the City applied for preliminary engineering funds through the Highway Bridge Replacement and Rehabilitation Program (HBRRP) to evaluate the condition of the Bermuda Drive Bridge over Borel Creek and address the structural deficiencies identified in a bridge inspection report prepared by the California Department of Transportation (Caltrans). In 2010, Caltrans approved the HBRRP funds and City Council approved a professional services agreement with Biggs Cardosa Associates, Inc. (BCA) to perform the preliminary engineering to structurally retrofit the bridge.
Structural assessments and a detailed seismic analysis done in 2011 and 2012 by BCA recommended a full replacement of the bridge rather than a structural retrofit. In 2017, Caltrans provided official approval to proceed with a revised scope of work that includes full bridge replacement. On May 21, 2018, City Council approved the award of a professional services agreement with BCA for design and environmental documentation services for the Bermuda Drive Bridge Replacement Project. The design is currently anticipated to be completed during 2024.
The Bermuda Drive Utility Relocation Project (Project) is a subproject that is part of the larger Bermuda Drive Bridge Replacement Project. This Project involves undergrounding high-voltage electrical lines across Bermuda Drive to avoid conflict during pile installation during the Bermuda Drive Bridge Replacement Project. The Engineer’s Estimate for the Project is $250,000. The Project was advertised on October 2, 2023, and a total of five (5) bids were received and opened on October 24, 2023. The bids received are listed below in order of increasing bid amount.
Contractor Grand Total Bid Amount
St. Francis Electric, LLC $167,105.00
W.R. Forde Associates, Inc. $224,815.00
Corcus Construction, Inc. $260,475.00
MBS Engineering $284,406.32
PAR Western Line Contractors Nonresponsive
Staff reviewed the bids and determined that St. Francis Electric, LLC is the lowest responsive, responsible bidder and
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recommends it be awarded the construction contract. PAR Western Line Contractors’ bid was deemed nonresponsive as the bid amount was missing.
Based on staff’s prior experience, the Project presents a higher risk profile than other typical City construction contracts.
The Project includes trenching, utility relocation, and coordinated construction tasks with multiple utility companies. The requested contingency (15% of the construction contract) will allow staff to mitigate risk due to unanticipated conditions that may rise during construction.
BUDGET IMPACT:
Sufficient funds are available in the Bermuda Drive Bridge Replacement Project (#462250) to award this agreement.
ENVIRONMENTAL DETERMINATION:
This Project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 - Agreement
STAFF CONTACT
Leo Chow, Acting Senior Engineer
[email protected]
(650) 522-7344
Jerred Cayabyab, Assistant Engineer
[email protected]
(650) 522-7578