CITY OF SAN MATEO
RESOLUTION NO. ____ (2023)
APPROVING AN ALTERNATIVE PURCHASING PROCEDURE FOR ISSUANCE OF PURCHASE ORDERS TO CDWG FOR PURCHASE OF REPLACEMENT IN-CAR COMPUTERS ($252,996.21) AND DOCKING STATIONS ($27,582.65) FOR POLICE PATROL VEHICLES WHEREAS, the City replaces computer hardware on an ongoing basis once it has reached its operational lifespan of five (5) years; and
WHEREAS, the City has identified that the Panasonic laptop computers inside the Police Department’s patrol vehicles have reached the end of their operational life per the replacement schedule; and WHEREAS, Municipal Code Section 3.60.070(h)(3) provides that the City may use purchasing procedures approved by the City Council if the Council makes a finding that the procedures are in the best interest of the City; and
WHEREAS, as a public sector agency, the City may participate in the National Intergovernmental Purchasing Alliance (NIPA) which offers contracts that have been competitively bid and negotiated; and WHEREAS, CDWG is a participating vendor under the current NIPA contract; and WHEREAS, CDWG is the preferred vendor due to the quality of its customer support and services; and WHEREAS, the Department of Information Technology and Police Department have determined the Panasonic FZ-55 laptops and Havis docking stations purchased from CDWG best meets the City’s needs.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:
1. This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment (Public Resources Code Section 21065.)
2. Pursuant to Municipal Code Section 3.60.070(h)(3), the purchase of Panasonic FZ-55 laptops and Havis docking stations from CDWG through the National Intergovernmental Purchasing Alliance (NIPA) is in the best interest of the City because the NIPA procurement service officers competitively priced contracts for goods and services; and avoids costs normally associated with the development of highly technical bid specifications, while assuring the competitive prices were received.
3. The Chief of Police is authorized to issue purchase orders to CDWG in the amounts of $252,996.21 (laptops) and $27,582.65 (docking stations) and execute related documents for the replacement of computers and docking stations inside patrol vehicles.