City Council Regular Meeting Minutes – 12/04/2023 Page 1
COUNCIL MEMBERS
Amourence Lee, Mayor
Lisa Diaz Nash, Deputy Mayor
Rich Hedges
Adam Loraine
Rob Newsom Jr.
CITY OF SAN MATEO
Regular Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Monday, December 4, 2023
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:00 p.m.
Pledge of Allegiance
Roll Call
Present: Deputy Mayor Diaz Nash, Council Members: Hedges, Loraine and Newsom
Absent: Mayor Lee (excused due to illness)
CEREMONIAL
1. Shop Small San Mateo – Raffle Winner Pull
CONSENT CALENDAR
The following items, 2 through 13, were considered to be routine by the City Council. After the titles of the items were read by the Deputy City Clerk, the public was invited to comment and there were no speakers.
Motion passed 4-0.
Moved: Hedges, Seconded: Loraine
Ayes: Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
2. New Objective Design Standards for Multi-Family and Residential Mixed-Use Development – Ordinance Adoption
Adopt an Ordinance to amend the Zoning Code (Title 27) related to ODS and review processes for multi-family and residential mixed-use projects, and align the fence height standards to match building code standards.
Enactment: Ordinance No. 2023-12
3. Municipal Code Clean Up Amendments for San Mateo Municipal Code Chapter 7.35 “Mandatory Organic Waste Disposal Reduction Ordinance” – Ordinance Adoption Adopt an Ordinance to amend San Mateo Municipal Code Chapter 7.35, “Mandatory Organic Waste Disposal Reduction Ordinance” to Update the Title and Code References in Preparation for Enforcement Beginning January 1, 2024.
Enactment: Ordinance No. 2023-13
4. Delaware Street Safe Routes to School Corridor Bicycle Improvements – Appropriation, Budget Transfer, and Agreement
Adopt a Resolution to appropriate $28,000 from the City’s Measure A funds to the Delaware Street Safe Routes to School Corridor Project in the Capital Project Fund; and transfer $92,400 from the Citywide Street Reconstruction Package 1 Project to the Delaware Street Safe Routes to School DocuSign Envelope ID: CEA9CE20-1842-4987-BD78-86E8CD22AE6A City Council Regular Meeting Minutes – 12/04/2023 Page 2 Corridor Project (Project) in the Capital Project Fund, for a total Project design budget of $380,080; approve a Design Professional Services Agreement with Sandis Civil Engineers Surveyors Planners for the Delaware Street Safe Routes to School Corridor Bicycle Improvements Project in the amount of $290,980; establish a contingency reserve in the amount of $29,100 for the agreement; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
Enactment: Resolution No. 129 (2023)
5. Police Vehicle Computer Replacement – Purchase
Adopt a Resolution to approve the use of an alternative purchasing procedure and Master Purchasing Agreement and Participating Addendum with CDWG for the purchase of 56 Panasonic laptops per the City’s computer replacement schedule in the amount of $252,996.21and 40 Havis laptop docking stations in the amount of $27,582.65 for a total amount of $280,578.86; and authorize the Chief of Police to execute the agreement in substantially the form presented.
Enactment: Resolution No. 130 (2023)
6. Bermuda Drive Utility Relocation Project – Agreement Approve an agreement with St. Francis Electric, LLC for the Bermuda Drive Utility Relocation Project in the amount of $167,105; establish a contingency reserve in the amount of $25,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the amount of the contingency amount.
7. Staffing of Police Officers at College of San Mateo Football Games – Agreement Approve an agreement with the San Mateo County Community College District to staff Police Officers at the College of San Mateo home football games and authorize the Chief of Police to execute the agreement in substantially the form presented.
8. Child Care Facilities Fund Loan for Improvements at 2575 Flores Street – Agreement Adopt a Resolution to approve a Child Care Facilities Fund loan of $430,000 to Mighty Tiger Preschool, LLC for tenant improvements at 2575 Flores Street, Suite 1, San Mateo to establish a new child care facility, and authorize the City Manager to execute the loan agreement, promissory note, short form deed of trust and agreement containing covenants affecting real property and all related documents in such a manner that does not substantially change the loan terms.
Enactment: Resolution No. 131 (2023)
9. Citywide Tree Planting Services – Appropriation and Agreement Adopt a Resolution to authorize an appropriation of $288,942.50 from the Tree Replacement Fund to the Parks and Recreation Capital Improvement Project Tree Planting Fund; approve an agreement with Loral Horticultural Services Inc. for Citywide Tree Planting Services in the amount of $262,675.00; establish a 10 percent contingency reserve of $26,275.50; and authorize the Director of Parks and Recreation to execute the agreement in substantially the form presented.
Enactment: Resolution No. 132 (2023)
DocuSign Envelope ID: CEA9CE20-1842-4987-BD78-86E8CD22AE6A City Council Regular Meeting Minutes – 12/04/2023 Page 3
10. CalRecycle – Grant Applications
Adopt a Resolution to approve the submission of grant applications to the California Department of Resources Recycling and Recovery; and authorize the City Manager, or Solid Waste Supervisor as designee, to execute all required documentation necessary for the grant application process.
Enactment: Resolution No. 133 (2023)
11. Fallen Heroes Memorial Artwork Fabrication – Appropriation and Agreement Adopt a Resolution to authorize an appropriation in the amount of $103,400 from the Art in Public Places Fund to the Parks and Recreation Capital Improvement Project Central Park Fund for the fabrication of the Fallen Heroes Memorial artwork and approve a purchase agreement with Thomas-Swan Sign Company, Inc., for custom fabricated signage in an amount not to exceed $103,400; and authorize the Director of the Parks and Recreation to execute a purchase agreement in substantially the form presented.
Enactment: Resolution No. 134 (2023)
12. Excess Workers' Compensation Insurance Policy for Calendar Years 2024 and 2025 – Purchase Approve the purchase of excess workers' compensation insurance from Safety National in an amount projected to be $491,604.00 for the two-year period commencing January 1, 2024, and ending December 31, 2025.
13. Receipt and Use of Development Impact Fees and In-Lieu Fees – Annual Report Adopt a Resolution to make findings and accept the annual report on receipt and use of development impact fees and in-lieu fees for the year ended June 30, 2023.
Enactment: Resolution No. 135 (2023)
CEREMONIAL - COUNCIL REORGANIZATION
14a. Recognition of Mayor Amourence Lee – To be rescheduled to January 16, 2024 meeting due to Mayor Lee’s illness and anticipated absence for the first meeting in January 2024.
NO ACTION TAKEN ON THIS ITEM to Adopt Commendatory Resolution No. C-3 commending Amourence Lee for her term as Mayor in 2023.
14b. City Council Reorganization – Mayor
Speaking in support of Lisa Diaz Nash as Mayor: Mary Nash, Forrest Mitchell, Bithiah Rosales, Connie Weiss; County Supervisor Noelia Corzo a tone of celebration and safety; Lisa Vande Voorde, Tom Lease, Dave Cohen, Laura Bent, Senator Josh Becker, Assembly Member Diane Papan, Nicole Fernandez and Seema Patel expressed appreciation for Mayor Lee’s service.
Motion to nominate Lisa Diaz Nash as Mayor for 2023-24 term. Motion passed 4-0.
Moved: Hedges, Seconded: Loraine
Ayes: Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
14c. City Council Reorganization – Deputy Mayor
Nominations and vote for Deputy Mayor for 2024.
DocuSign Envelope ID: CEA9CE20-1842-4987-BD78-86E8CD22AE6A City Council Regular Meeting Minutes – 12/04/2023 Page 4 Motion to nominate Rob Newsom, Jr. as Deputy Mayor for 2023-24 term. Motion passed 4-0.
Moved: Diaz Nash, Seconded: Hedges
Ayes: Diaz Nash, Hedges, Loraine, and Newsom
Noes: None
New Mayor Lisa Diaz Nash provided brief comments on her upcoming year as Mayor. She then invited everyone to join her at the Reorganization celebration after public comment for items not on the agenda.
PUBLIC COMMENT
Commenting in support of the proposed Baywood historic district: Connie Weiss; Laurie Hietter, President Heritage Alliance; Michelle Maccarra; Tom Lease; and Lisa Vande Vorde.
Commenting in opposition to the proposed Baywood historic district: Rick Bonilla; Gene Alston; Frank Elliot; Chris Misner; John Ebneter; Jeremy Levine, HLC; Jenny Michel; and Ali Sapirman.
REPORTS AND ANNOUNCEMENTS
There were none.
ADJOURNMENT –The meeting adjourned memory of Don Horsley at 8:25 p.m.
APPROVED BY: SUBMITTED BY:
Lisa Diaz Nash, Mayor Patrice Olds, City Clerk DocuSign Envelope ID: CEA9CE20-1842-4987-BD78-86E8CD22AE6A