CITY OF SAN MATEO
4 6
2 3
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 4 Section Name: {{section.name}} Account Number: 25-3112 File ID: {{item.tracking_number}} TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Community Development Department
MEETING DATE: January 02, 2024
SUBJECT:
Housing Element Update Consulting Services – Amendment
RECOMMENDATION:
Approve Amendment No. 3 to the agreement with Diana R. Elrod Consulting Services for Housing Element Update Services to extend the term of the agreement from December 31, 2023 to December 31, 2024, with no change to the agreement compensation; and authorize the Interim Community Development Director to execute the amendment in substantially the form presented.
BACKGROUND:
The City’s Housing Element of the General Plan is required to be updated, reviewed and approved by the California Housing and Community Development Department (HCD) in accordance with State guidelines. Council adopted the 2023- 2031 Housing Element on January 24, 2023, and it was submitted to HCD for their review on January 27, 2023. On March 27, 2023, HCD provided a second review letter with additional comments that needed to be addressed. Since that time, the Housing Element team has working on updates to address HCD’s comments, including two study sessions with the City Council, multiple meetings with HCD staff and a third submittal in August 2023. Most recently, a revised Housing Element was submitted to the State on November 22, 2023, and HCD has up to 60 days to review and verify that it can be certified or provide additional comments.
On August 25, 2020, the City entered into an agreement with Diana R. Elrod Consulting Services in the amount of $129,820 to assist staff in preparing an updated Housing Element for the State’s 6th Housing Cycle (2023-2031). Tasks include supporting community outreach, assessing housing needs as well as housing characteristics and related demographics, and assisting in the preparation of goals, policies, and programs to address those needs. On November 15, 2021, Council approved Amendment No. 1 to the agreement to increase the amount of the agreement by $17,280 for a total of $147,100 to complete additional work to related to evaluating and addressing Affirmatively Furthering Fair Housing (AFFH) requirements. On March 20, 2023, the Council approved Amendment No. 2 to the agreement to extend the term of the agreement from March 31, 2023 to December 31, 2023.
Due to the duration of time necessary to achieve certification of the City's 2023-2031 Housing Element, it is now anticipated that additional work in 2024, beyond the current term of the agreement, will be necessary. This extension will allow for the consultant to provide ongoing technical support to the Housing Element Team, as needed, to get through the HCD review and certification process. Since there is a small gap between the term expiration date and Council review of the agreement, staff is seeking Council approval to extend the agreement to December 31, 2024, retroactive to December 31, 2023.
CITY OF SAN MATEO
4 6
2 3
BUDGET IMPACT:
There is no budgetary impact from this agreement amendment because no additional funding is being requested.
ENVIRONMENTAL DETERMINATION:
This Amendment No. 3 to the agreement is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 - Amendment No. 3
STAFF CONTACT
Zachary Dahl, Interim Director Community Development
[email protected]
(650) 522-7207