CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 6 Section Name: {{section.name}} Account Number: 82-4681 File ID: {{item.tracking_number}} TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: January 16, 2024
SUBJECT:
2nd & El Camino Garage Improvements – Amendment
RECOMMENDATION:
Approve Amendment No. 2 to the design professional services agreement with MBH Architects, Inc. in the amount of $266,222, for a total agreement amount of $858,263; increase the contingency reserve in the amount of $23,000, for a total contingency amount of $80,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
BACKGROUND:
The 2nd & El Camino Garage has served the San Mateo downtown community for over seventy-five years. It is a concrete structure that has 385 parking spaces spanning five and a half stories. In 2020, a Certified Access Specialist (CASp) report identified multiple areas that are out of accessibility compliance such as the slope along the path of travel, stairs, transitions, and lighting. A structural assessment identified concrete façade panel connections to be either broken or deteriorated and wheel stops were found to be broken and/or missing. Damaged vehicle barriers, corroded tube steel lintels, missing waterproofing at major structural joints, concrete cracking and spalling throughout, exposed rebar on the driving surface, faded striping and missing wayfinding indicators were all items that require attention. In 2022, a structural investigation identified exposed, ruptured, and corroded post-tension beam tendons in various areas which require immediate attention to restore the integrity of the structure.
In September 2023, the City Council awarded MBH Architects (MBH) to produce design documents for a two phased approach Phase 1: Post-tension Beam Tendon Repairs, which includes the replacement of post-tension beam tendons in multiple areas. Construction for Phase 1 is scheduled to start in early-2024. Phase 2: Parking Garage Structural & Safety Improvements includes the replacement of the stairs, improvements to the concrete surfaces, rebar, lighting, vehicle barriers, exterior façade, public sidewalk, signage, striping, waterproofing, security system, and implement the City’s Downtown Parking Garage Pedestrian Safety Plan. Through the development of this phase, it was determined that a number of concerns related to safety can be addressed efficiently by replacing elements on the exterior façade with an architectural mesh system, thus changing the overall look and feel of the building. Thus, a Planning Application is required for review by the City’s Zoning Administrator and Planning Commission.
In November 2023, Amendment No. 1 in the amount of $21,400 was issued to develop a testing assessment program during design and construction in preparation for the Pre-Planning review process. MBH then met with the City’s Planning Department to discuss the list of requirements for this type of project. In December 2023, MBH submitted an additional service request to produce a complete Planning Application package required for review by the Planning Commission, which is scheduled to occur in mid-2024. Construction for Phase 2 is scheduled to start in late-2024. This proposed Amendment No. 2 is to provide the required Planning Application documents for project approval. If approved, this Amendment will bring the total contract amount to $858,263 and the total contingency amount to $80,000. The $266,222
CITY OF SAN MATEO
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increase is detailed in Exhibit A-2 to Amendment No. 2 included in Attachment 1 of this Report.
BUDGET IMPACT:
There is sufficient funding available in the Parking Facility Structural Repairs (46F025) project for the cost of this amendment and increased contingency.
ENVIRONMENTAL DETERMINATION:
This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Amendment No. 2
STAFF CONTACT
Steve Wu, Project Manager II
[email protected]
(650) 522-7345