Meeting
CITY OF SAN MATEO
City Council Regular Meeting
February 5, 2024
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street
COUNCIL MEMBERS
Lisa Diaz Nash, Mayor
Rob Newsom Jr., Deputy Mayor
Rich Hedges
Amourence Lee
Adam Loraine
AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTELY.
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here:
February 5, 2024
To join via telephone: (408) 638-0968
Webinar ID: 875 3050 9546 Passcode: 247685
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
CALL TO ORDER
Pledge of Allegiance
Roll Call
AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances
CEREMONIAL
1. “I Voted” Sticker Competition Winners – Recognition
2. Chamber of Commerce – 2023 Update
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
3. City Council Meeting Minutes - Approval
Approve the minutes of the City Council special meetings of October 30, 2023, continued meeting of November 13, 2023; the special and regular meetings of November 6, 2023, November 20, 2023, December 4, 2023, and January 2, 2024.
CEQA:
This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) Agenda Report
Att 1 - Minutes 2023-10-30 Special
Att 2 - Minutes 2023-11-13 Special (Continued)
Att 3 - 2023-11-06 Special
Att 4 - Minutes 2023-11-06 Regular
Att 5 - Minutes 2023-11-20 Special
Att 6 - Minutes 2023-11-20 Regular
Att 7 - Minutes 2023-12-04 Regular
Att 8 - Minutes 2024-01-02 Special
Att 9 - Minutes 2024-01-02 Regular
4. Senior Citizens Commission Appointment Subcommittee – Appointment Recommendation Appoint to the Senior Citizens Commission: Anna Cwirko-Godycki for a partial term from February 5, 2024, through June 10, 2027; Karl Lorenz for a full term commencing on June 10, 2024; and place Alison Joly and Nancy Morioka-Douglas on an eligibility list for future vacancies for a period of one year.
CEQA:
This appointment recommendation is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) Agenda Report
Att 1 - Boards, Commissions and Committees List
5. Police Department – Classification Updates
Adopt a Resolution to approve: the new classification of Police Support Services Analyst; the job specification and salary range for the classification of Police Support Services Analyst; and the reclassification of the incumbent in the Facilities Coordinator position to a Police Support Services Analyst.
CEQA:
These classification updates are exempt from CEQA review because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.) Agenda Report
Att 1 - Proposed Resolution
6. San Mateo Police Sergeants’ Association – Salary Adjustment Adopt a Resolution to adjust San Mateo Police Sergeants salaries in accordance with the Sergeants’ Association Memorandum of Understanding Article 12 A.2) Salary Alignment, and to approve a supplemental budget appropriation in the amount of $24,000.
CEQA:
This item is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).) Agenda Report
Att 1- 2.5.24 Sergeants Proposed Resolution
7. Martin Luther King, Jr. Park Pump Shed – Construction Contract Adopt a Resolution to approve an alternative purchasing procedure to award a construction contract to Staples Construction Company, Inc. for improvements to the Pump Shed at Martin Luther King, Jr. Community Center and Park in the amount of $249,403.54; establish a contingency reserve in the amount of $37,410.00; and authorize the Parks and Recreation Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
CEQA:
This project is categorically exempt from CEQA as the replacement and reconstruction of an “existing facility” because the new pump shed will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced (CEQA Guidelines Section 15302.) Agenda Report
Att 1 - Proposed Resolution
Att 2 - Contract
8. Traffic Engineering Staff Augmentation and Design Services - Amendment Approve Amendment No. 3 to the design services agreement with DKS Associates for Traffic Engineering Staff Augmentation and Design Services to increase the agreement amount by $80,000 for a revised total not-to-exceed amount of $160,000; establish a contingency reserve of $16,000; and authorize the Public Works Director to execute the amendment in substantially the form presented and approve additional amendments within the contingency amount.
CEQA:
Approval of tThis amendment is categorically exempt from not a project subject to CEQA review as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features involving negligible or no expansion of existing or former use, in that it involves support services for traffic engineering projects relating to existing City streets. because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15301.78(b)(5).) Agenda Report
Att 1 - Amendment No. 3
9. Fiber Optic Network Facilities in the Public Right-of-Way – Agreement Approve a Utility Equipment Agreement with Boldyn Networks US LLC for the construction, installation, maintenance, and operation of fiber optic network facilities within the public right-of-way; and authorize the Public Works Director to execute the agreements in substantially the form presented.
CEQA:
Approval of this Utility Equipment Agreement is categorically exempt from CEQA review as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features involving negligible or no expansion of existing or former use, in that it involves the construction, installation, maintenance, and operation of fiber optic network facilities within the City’s public right-of-way. (CEQA Guidelines Section 15301.) Agenda Report
Att 1 - Agreement
Att 2 - Certificate of Public Convenience and Necessity
10. County of San Mateo Compost Quality Improvement Campaign - Memorandum of Understanding Adopt a Resolution to approve a Memorandum of Understanding with the County of San Mateo and other jurisdictions within the county to develop a Compost Quality Improvement Campaign, and approve a separate Memorandum of Understanding with the County of San Mateo to provide for mutual indemnification; authorize the City Manager to execute the two Memoranda of Understanding in substantially the form presented; and authorize the City Manager to execute all related documentation to effectuate the Memoranda of Understanding, as appropriate.
CEQA:
This action by the City to approve a resolution implementing this Memorandum of Understanding is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) Agenda Report
Att 1 - Proposed Resolution
Att 2 - Memorandum of Understanding 1
Att 3 - Memorandum of Understanding 2
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up. Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
OLD BUSINESS
11. Wastewater Treatment Plant Upgrade and Expansion Project and Furnishing Services for New Administration Building – Appropriation and Agreement Adopt a Resolution authorizing an appropriation in the amount of $7,000,000 from the Sewer Fund Reserves to the Capital Projects Funds for the Wastewater Treatment Plant Upgrade and Expansion Project and approving an alternative purchasing procedure to award an agreement to One Workplace to provide furnishings, design, project management, and installation services for the Wastewater Treatment Plant’s new administration building in the amount of $400,297.76; establish a contingency reserve in the amount of $40,000; and authorize the Public Works Director to execute the Agreement in substantially the form presented and issue change orders within the contingency amount.
CEQA:
The City prepared a Final Programmatic Environmental Impact Report (Final PEIR) in accordance with the California Environmental Quality Act (CEQA) (SCH No. 2015032006). Council on June 6, 2016, certified the PEIR. In accordance with CEQA, the Final PEIR serves as the primary environmental compliance document for the implementation of the Clean Water Program. The City prepared Addenda to the Final PEIR that was approved on July 16, 2018 (Addendum 1) and April 15, 2019 (Addendum 2). This work is within the scope of the Project evaluated in the PEIR and Addendum.
Agenda Report
Att1- Proposed Resolution
Att 2 - Agreement
PRESENTATION - WWTP Appropriation and Furnishings
NEW BUSINESS
12. Animal Control Amendments – Ordinance Introduction
Introduce an Ordinance to amend San Mateo Municipal Code Chapter 8.02 "Animal Control" to provide clarity in definitions and streamline processes.
CEQA:
This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.) Agenda Report
Att 1 - Proposed Ordinance
Att 2 - Proposed Ordinance - Track Changes
PRESENTATION - Animal Control Code Amendment
CLOSED SESSION
The public will have an opportunity to comment before the Council’s consideration of this item. Following the meeting a report of action from Closed Session will be provided if required.
13. City Attorney Compensation
Agency designated representative: Council Member Amourence Lee / Unrepresented employee: City Attorney
RECONVENE TO OPEN SESSION
14. City Attorney Employment Agreement - Amendment
Adopt a Resolution to amend the compensation for the City Attorney and authorize the Mayor to execute an amendment to his employment agreement.
CEQA:
This employment agreement amendment and compensation adjustment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) Agenda Report
Att 1 - Proposed Resolution
Att 2 - Amendment
Supplemental Information
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV:
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For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER:
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http://youtube.com/CityofSanMateo
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https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
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During the meeting
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In Person:
At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.