CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 7 Section Name: {{section.name}} Account Number: 10-6124 File ID: {{item.tracking_number}} TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Parks and Recreation Department
MEETING DATE: February 05, 2024
SUBJECT:
Martin Luther King, Jr. Park Pump Shed – Construction Contract RECOMMENDATION:
Adopt a Resolution to approve an alternative purchasing procedure to award a construction contract to Staples Construction Company, Inc. for improvements to the Pump Shed at Martin Luther King, Jr. Community Center and Park in the amount of $249,403.54; establish a contingency reserve in the amount of $37,410.00; and authorize the Parks and Recreation Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
BACKGROUND:
Martin Luther King, Jr. (MLK) Community Center and Park serves the North Central and Shoreview communities and is a vital neighborhood resource. It features a community center, an artificial turf multi-purpose / soccer field, baseball diamond, basketball court, 2 swimming pools, picnic areas, playground, restrooms and natural turf and landscaped areas.
The landscaping is irrigated with well water, and the irrigation well pump controls are housed in a pump house that is due for replacement because it has reached the end of its useful life.
The scope of work involves demolishing the existing pump house, pouring a new concrete floor slab, constructing a 390 square feet one- story shed, that has electrical service to power the well pump system controls and associated pump equipment, the irrigation system controller, overhead lights and electrical outlets. The shed will also house park maintenance equipment. The Parks & Recreation Department prepared the construction drawings for the pump house.
ZFA Structural Engineers prepared the structural drawings and calculations. The Community Development Department reviewed and approved the drawings and the Building Division issued permits.
The construction drawings were used as the basis for development of a fixed-price proposal utilizing a process called “job order contracting” (JOC). The JOC process includes a contract for a fixed term or maximum dollar value in which a contractor is selected based on a competitive bid to perform various and separate job orders in the future, during the life of the contract. The JOC contract serves as an "on call" contracting program that is procured through one umbrella or framework contract. The contract is competitively procured at the onset of the program using a unit price book (UPB), unit price list construction catalog, or custom list of construction prices as a basis for pricing in the procurement process. Each individual job order is then priced from that UPB and allows for rapid deployment of projects with a transparent pricing mechanism.
In this case, a multi-step process was used to select Staples Construction Company, Inc. to perform the work, subject to Council approval. First, Sourcewell (formerly known as the National Joint Powers Alliance or NJPA) conducted a competitive proposal process to select The Gordian Group, Inc. (Gordian) to implement JOC on behalf of Sourcewell member agencies, including the City. Second, Gordian competitively bids and administers the JOC process with the use of
CITY OF SAN MATEO
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Gordian’s unit price book that will provide the best price to the City. This allows the City to complete required public improvements efficiently by eliminating the need to develop project specifications and eliminating solicitation of bids through a project-specific competitive bidding process. Here, Gordian used the JOC process to select Staples Construction Company, Inc., the lowest responsive and responsible bidder and pre-qualified contractor selected to do the work.
After contract approval, the procurement of materials and construction will begin in February 2024, with completion expected by the summer of 2024. Based on the above, staff recommends award of the contract to Staples Construction Company, Inc. because of their experience and availability to perform these construction services.
BUDGET IMPACT:
There is sufficient funding available for the MLK Pump Shed (610023) project for the construction contract and contingency.
ENVIRONMENTAL DETERMINATION:
This project is categorically exempt from CEQA as the replacement and reconstruction of an “existing facility” because the new pump shed will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced (CEQA Guidelines Section 15302.)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 - Proposed Resolution
Att 2 - Contract
STAFF CONTACT
King Leong, Project Manager II
[email protected]
(650) 522-7542