City Council Regular Meeting Minutes – 2/5/2024 Page 1
COUNCIL MEMBERS
Lisa Diaz Nash, Mayor
Rob Newsom Jr., Deputy Mayor
Rich Hedges
Amourence Lee
Adam Loraine
CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
February 5, 2024
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:20 p.m.
Pledge of Allegiance
Roll Call
Present: Mayor Diaz Nash, Deputy Mayor Newsom, Council Members: Hedges, Lee, and Loraine
AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances
CEREMONIAL
1. “I Voted” Sticker Competition Winners – Recognition – City’s Generation Voter Team members presented the three competition winners: Aiyana Paiz (8 Years Old), Olivia Chan (10 Years Old), Saphina Sid (14 Years Old)
2. Chamber of Commerce – 2023 Update - Erica Wood, President and CEO, San Mateo Area Chamber of Commerce provided the update
CONSENT CALENDAR
The following items, 3 through 10, were considered to be routine by the City Council. After the titles of the items were read by the Deputy City Clerk, the public was invited to comment and there were no speakers. Motion passed 5-0.
Moved: Newsom, Seconded: Hedges
Ayes: Diaz Nash, Newsom, Hedges, Lee, and Loraine
Noes: None
3. City Council Meeting Minutes - Approval
Approve the minutes of the City Council special meetings of October 30, 2023, continued meeting of November 13, 2023; the special and regular meetings of November 6, 2023, November 20, 2023, December 4, 2023, and January 2, 2024.
4. Senior Citizens Commission Appointment Subcommittee – Appointment Recommendation Appoint to the Senior Citizens Commission: Anna Cwirko-Godycki for a partial term from February 5, 2024, through June 10, 2027; Karl Lorenz for a full term commencing on June 10, 2024; and place Alison Joly and Nancy Morioka- Douglas on an eligibility list for future vacancies for a period of one year.
5. Police Department – Classification Updates
Adopt a Resolution to approve: the new classification of Police Support Services Analyst; the job specification and salary range for the classification of Police Support Services Analyst; and the reclassification of the incumbent in the Facilities Coordinator position to a Police Support Services Analyst.
DocuSign Envelope ID: 359424BE-0AF7-4B01-9F71-923CB007D362 City Council Regular Meeting Minutes – 2/5/2024 Page 2
Enactment: Resolution No. 10 (2024)
6. San Mateo Police Sergeants’ Association – Salary Adjustment Adopt a Resolution to adjust San Mateo Police Sergeants salaries in accordance with the Sergeants’ Association Memorandum of Understanding Article 12 A.2) Salary Alignment, and to approve a supplemental budget appropriation in the amount of $24,000.
Enactment: Resolution No. 11 (2024)
7. Martin Luther King, Jr. Park Pump Shed – Construction Contract Adopt a Resolution to approve an alternative purchasing procedure to award a construction contract to Staples Construction Company, Inc. for improvements to the Pump Shed at Martin Luther King, Jr. Community Center and Park in the amount of $249,403.54; establish a contingency reserve in the amount of $37,410.00; and authorize the Parks and Recreation Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
Enactment: Resolution No. 12 (2024)
8. Traffic Engineering Staff Augmentation and Design Services - Amendment Approve Amendment No. 3 to the design services agreement with DKS Associates for Traffic Engineering Staff Augmentation and Design Services to increase the agreement amount by $80,000 for a revised total not-to-exceed amount of $160,000; establish a contingency reserve of $16,000; and authorize the Public Works Director to execute the amendment in substantially the form presented and approve additional amendments within the contingency amount.
9. Fiber Optic Network Facilities in the Public Right-of-Way – Agreement Approve a Utility Equipment Agreement with Boldyn Networks US LLC for the construction, installation, maintenance, and operation of fiber optic network facilities within the public right-of-way; and authorize the Public Works Director to execute the agreements in substantially the form presented.
10. County of San Mateo Compost Quality Improvement Campaign - Memorandum of Understanding Adopt a Resolution to approve a Memorandum of Understanding with the County of San Mateo and other jurisdictions within the county to develop a Compost Quality Improvement Campaign, and approve a separate Memorandum of Understanding with the County of San Mateo to provide for mutual indemnification; authorize the City Manager to execute the two Memoranda of Understanding in substantially the form presented; and authorize the City Manager to execute all related documentation to effectuate the Memoranda of Understanding, as appropriate.
Enactment: Resolution No. 13 (2024)
PUBLIC COMMENT
Michael Sevillia – San Mateo golfers VIP treatment is unfair reservation system. Speaking to no cell outs: Kathleen Wells, Kelly Ryerson, Vikash Bhagwandin. Michael Grubb provided comments on the nuts & bolts of running the city citing many items that are not be attended to.
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OLD BUSINESS
11. Wastewater Treatment Plant Upgrade and Expansion Project and Furnishing Services for New Administration Building – Appropriation and Agreement
Deryk Daquigan, Engineering Manager, Department of Public Works, provided a presentation on the need for furnishings, and appropriation for the WWTP project.
Council asked questions of staff. Public Comment – there were no speakers.
Motion to adopt a Resolution authorizing an appropriation in the amount of $7,000,000 from the Sewer Fund Reserves to the Capital Projects Funds for the Wastewater Treatment Plant Upgrade and Expansion Project and approving an alternative purchasing procedure to award an agreement to One Workplace to provide furnishings, design, project management, and installation services for the Wastewater Treatment Plant’s new administration building in the amount of $400,297.76; establish a contingency reserve in the amount of $40,000; and authorize the Public Works Director to execute the Agreement in substantially the form presented and issue change orders within the contingency amount. Motion passed 5-0.
Moved: Lee, Seconded: Hedges
Ayes: Diaz Nash, Newsom, Hedges, Lee, and Loraine
Noes: None
Enactment: Resolution No. 14 (2024)
NEW BUSINESS
12. Animal Control Amendments – Ordinance Introduction
Glen Teixeira, Lieutenant, provided a presentation on the need to amend certain animal control provisions to provide clarity and align with the County’s ordinance, who actually run the program.
Council asked questions of staff. Public Comment – there were no speakers.
Motion to Introduce an Ordinance to amend San Mateo Municipal Code Chapter 8.02 "Animal Control" to provide clarity in definitions and streamline processes. Motion passed 5-0.
Moved: Hedges, Seconded: Lee
Ayes: Diaz Nash, Newsom, Hedges, Lee, and Loraine
Noes: None
CLOSED SESSION
Following the opportunity for public comment, there were no speakers, Council convened into Closed Session at 9:00 p.m. to consider:
13. City Attorney Compensation
Agency designated representative: Council Member Amourence Lee / Unrepresented employee: City Attorney
RECONVENE TO OPEN SESSION
Council reconvened to Open Session at 9:28 p.m.
DocuSign Envelope ID: 359424BE-0AF7-4B01-9F71-923CB007D362 City Council Regular Meeting Minutes – 2/5/2024 Page 4
14. City Attorney Employment Agreement - Amendment
The Mayor presented the outcome from the closed session which was to establish the monthly salary of the City Attorney at $23,750 as of February 5, 2024 (7.5% increase) and adjusted it to be $25,194 on February 3, 2025 (6.1% increase). A clause was added to the resolution that the monthly salary of the City Attorney also may be subject to Cost-of-Living Adjustment (COLA) pursuant to the terms of Amendment #1 of the City Attorney Employment Agreement.
Motion to Adopt a Resolution to amend the compensation for the City Attorney and authorize the Mayor to execute an amendment to his employment agreement. Motion passed 5-0.
Moved: Hedges, Seconded: Newsom
Ayes: Diaz Nash, Newsom, Hedges, Lee, and Loraine
Noes: None
Enactment: Resolution No. 15 (2024)
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles. In preparation for the November 2024 elections a Council subcommittee comprised of Mayor Diaz Nash and Council Member Loraine will provide input to the City on charter amendments and Measure Y.
ADJOURNMENT –The meeting adjourned at 9:40 p.m.
APPROVED BY: SUBMITTED BY:
Lisa Diaz Nash, Mayor Patrice Olds, City Clerk DocuSign Envelope ID: 359424BE-0AF7-4B01-9F71-923CB007D362