City Council Regular Meeting Minutes – 2/20/2024 Page 1
COUNCIL MEMBERS
Lisa Diaz Nash, Mayor
Rob Newsom Jr., Deputy Mayor
Rich Hedges
Amourence Lee
Adam Loraine
CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
February 20, 2024
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:02 p.m.
Pledge of Allegiance
Roll Call
Present: Mayor Diaz Nash, Deputy Mayor Newsom, Council Members: Hedges, Lee, and Loraine
AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances.
Council Member Lee joined remotely, and asked for consideration under AB2449 due to emergency circumstances as she is sole provider for her daughter who has a contagious infection. Findings: 1) a quorum of the City Council is present in person in the Council Chambers; 2) Council Member Lee has not exceeded the allowed number of times to invoke emergency circumstances; 3) the city is providing a 2-way audiovisual platform so the public can remotely hear and visually observe the meeting. Motion to allow Lee to participate remotely. Motion passed 4-0
Motion to allow Lee to participate remotely due to emergency circumstances. Motion passed 4-0.
Moved: Hedges, Seconded: Newsom
Ayes: Diaz Nash, Newsom, Hedges, and Loraine
Noes: None
Abstained: Lee
CEREMONIAL
1. Black History Month – Proclamation - Alexis Lewis, San Mateo NAACP, received the Black History Month Proclamation.
2. Boys & Girls Clubs of the Peninsula – Presentation - Emily Mungul, Community Engagement & Development, Boys & Girls Clubs of the Peninsula (BGCP) presented.
CONSENT CALENDAR
The following items, 3 through 12, were considered to be routine by the City Council. After the titles of the items were read by the Deputy City Clerk, the public was invited to comment and there was one speaker. Penny Nixon, Peninsula Solidarity Cohort, supports Item #10 PHLA. Motion passed 5-0.
Moved: Newsom, Seconded: Hedges
Ayes: Diaz Nash, Newsom, Hedges, Lee, and Loraine
Noes: None
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3. Animal Control Amendments – Ordinance Adoption
Adopt an Ordinance to amend San Mateo Municipal Code Chapter 8.02 "Animal Control" to provide clarity in definitions and streamline processes.
Enactment: Ordinance No. 2024-02
4. Juneteenth Annual Holiday Designation for City Employees – Approval Adopt a Resolution to designate Juneteenth as an annual holiday for City Employees.
Enactment: Resolution No. 16 (2024)
5. Marina Library Structural Improvements Project – Amendment Approve Amendment No. 2 with Siegel & Strain Architects for design professional services for the Marina Library Structural Improvements Project in an amount not to exceed $265,434 for a new total agreement amount of $362,114; establish a contingency reserve of $36,000; and authorize the Public Works Director to execute the amendment in substantially the form presented and any future amendments within the contingency amount.
6. Citywide On-Call Heating, Ventilation, and Air Conditioning Repair Services – Amendment Approve Amendment No. 1 with Bayside Heating & Air Conditioning, Inc. DBA CP Mechanical for Citywide On-Call Heating, Ventilation, and Air Conditioning Repair Services increasing the Agreement amount by $70,000, for a revised total not to exceed amount of $169,000; and authorize the Public Works Director to execute the amendment in substantially the form presented.
7. 2nd & El Camino Garage Improvements – Professional Services Agreement Approve an agreement to ZFA Structural Engineers for professional engineering services in the amount of $139,287.50; establish a contingency reserve in the amount of $21,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
8. 2nd and El Camino Garage and Central Garage Elevator Modernization - Budget Appropriation and Construction Contract
Adopt a Resolution authorizing a budget appropriation from the Downtown Parking Improvements Project to the Elevator Modernization Project in an amount of $645,000; approve a construction contract with On Point Construction for construction to improve the elevator controls at the 2nd and El Camino Parking Garage and Central Parking Garage in the amount of $830,000; establish a contingency reserve in the amount of $166,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
Enactment: Resolution No. 17 (2024)
9. Usage of San Mateo County Sheriff's Office Coyote Point Police Training Center and Firing Range Facilities – Agreement
Approve an agreement with the County of San Mateo for use of the Coyote Point training center and firing range facilities through June 30, 2025 in an amount not to exceed $20,000; and authorize the Chief of Police or his designee to execute the agreement in substantially the form presented.
DocuSign Envelope ID: 359424BE-0AF7-4B01-9F71-923CB007D362 City Council Regular Meeting Minutes – 2/20/2024 Page 3
10. Permanent Local Housing Allocation (PLHA) Supportive Housing Loan – Agreement Adopt a Resolution to approve a loan to the St. James Community Development Corporation for predevelopment and development costs for a new supportive housing project in the amount of $377,212 and authorize the City Manager to execute the agreement in substantially the form presented.
Enactment: Resolution No. 18 (2024)
11. San Mateo County Vehicle Theft Task Force – Agreement Approve the Agreement between the City of San Mateo and the San Mateo County Vehicle Theft Task Force for the assignment of one police officer through June 30, 2025, and authorize the Chief of Police to execute the no-cost agreement in substantially the form presented.
12. Network Hardware Replacement – Purchase
Adopt a Resolution to approve an alternative purchasing procedure and approve a Master Purchasing Agreement with CDW Government, LLC (CDW-G) for the purchase of network switches in the amount of $328,484.49; and authorize the Director of Information Technology to execute the agreement in substantially the form presented.
Enactment: Resolution No. 19 (2024)
PUBLIC COMMENT
Dev Patnaik spoke with concern 223 S. Humboldt Avenue project concerned with safety, size, and lack of parking.
PUBLIC HEARING
13. Appeal of a Planning Commission Approval of a New Five-Story Mixed-Use Building at 477 9th Avenue (PA-2022- 047)
Linda Ly, Associate Planner, provided a presentation on the proposed project and outlined the project’s history and the consideration of the Housing Accountability Act that provides guidance on the need for affordable housing in communities and that this limits appeals.
The Mayor opened the public hearing. The Appellant, Michelle Maccarra, provided a 15-minute presentation on the need to request the applicant to make efforts to save three heritage trees on the project that would be taken out otherwise. The Applicant, Stephen Siri along with his Landscape Architect Paul Lettieri provided a presentation of the project and the need to remove the trees.
Public Comment – speaking with a desire to save the trees: David Light, Laurie Watanuki, Michael Weinhauer, Maurine Killough, Frances Souza, Laura Wood, Lisa Vande Voorde, Tom Lease, Kristin Bortolotti, Wendy Lane, Gita Dev, and Robin Gage. Speaking in support of the housing project as proposed – Ken Chan and Jordan Grimes.
The Appellant and the Applicant each had a five-minute rebuttal. The Mayor closed the public hearing. Council asked questions of staff and the applicant and deliberated.
Motion to Adopt a Resolution to deny the appeal and uphold the Planning Commission's decision to approve the Special Use Permit (SUP), Site Plan and Architectural Review (SPAR) and Site Development Planning Application (SDPA) for a new five-story mixed-use building with office uses and 120 residential units at 477 9th Avenue, based on the Findings and subject to the Conditions of Approval, and find that the project is Categorically Exempt from the California Environmental Quality Act pursuant to Section 15332 (In-Fill Development Projects).
Motion passed 5-0.
Moved: Lee, Seconded: Hedges
Ayes: Diaz Nash, Newsom, Hedges, Lee, and Loraine
DocuSign Envelope ID: 359424BE-0AF7-4B01-9F71-923CB007D362 City Council Regular Meeting Minutes – 2/20/2024 Page 4
Noes: None
Enactment: Resolution No. 20 (2024)
NEW BUSINESS
14. 2023-24 Mid-Year Budget Update
Finance Director Karen Huang provided a presentation on the 2023-24 Mid-Year Budget Update. Council asked questions of staff. Public Comment – there were no speakers.
OLD BUSINESS
15. Wet Weather Preparations – Update
Public Works Director Matt Fabry provide an update on the City’s wet weather preparations and storm response activities. Council asked questions of staff. Public Comment – there were no speakers.
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles.
ADJOURNMENT –
We adjourn with a heavy heart as we remember the victims of the recent tragedy on the 4100 block of Alameda de las Pulgas. Our community is grappling with profound sorrow, and at this moment, I extend our gratitude to all the first responders for their unwavering dedication. We extend our deepest condolences. We also adjourn tonight in honor of the National Day of Remembrance (February 19) in memory of the many Japanese Americans who were treated so unfairly and deeply affected by the government’s forced incarceration of entire Japanese American families during WWII. The San Mateo community will never forget and pledges to recognize February 19th every year.
Following a moment of silence, the meeting adjourned at 11:10 p.m.
APPROVED BY: SUBMITTED BY:
Lisa Diaz Nash, Mayor Patrice Olds, City Clerk
DocuSign Envelope ID: 359424BE-0AF7-4B01-9F71-923CB007D362