CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 6 Section Name: {{section.name}} Account Number: 10-4661 File ID: {{item.tracking_number}} TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: March 04, 2024
SUBJECT:
25th Avenue Grade Separation Memorandum of Understanding – Amendment RECOMMENDATION:
Approve Amendment No. 4 to the Memorandum of Understanding (MOU) with Peninsula Corridor Joint Powers Board and San Mateo County Transportation Authority to extend the MOU for two years and authorize the City Manager to execute the amendment in substantially the form presented.
BACKGROUND:
The 25th Avenue Grade Separation Project (Project) raised the railroad tracks at the 25th Avenue crossing, as well as at 28th Avenue and 31st Avenue, which allowed new east-west street connections at these locations in conformance with the Rail Corridor Transit Oriented Development Plan. The Project also relocated the Hillsdale Caltrain Station northward between 28th and 31st Avenues.
The Project requires collaboration and partnerships with multiple agencies, including the San Mateo County Transportation Authority (SMCTA), the California High Speed Rail Authority (CHSRA), and the California Department of Transportation (Caltrans) as funding agencies; the City as the project sponsor; and the Peninsula Corridor Joint Powers Board (JPB) as the implementation agency. Staff secured multiple funding sources to deliver the project from planning through construction; the funding sources are as follows: SMCTA’s Measure A Grade Separation Program Funds; California Public Utility Commission, Section 190 Grade Separation funds; CHSRA funds; and City Traffic Impact Fees.
In July 2014, the City entered into a Memorandum of Understanding (MOU) with the JPB and SMCTA to begin preliminary engineering and the environmental phase for the Project and outline the roles and responsibilities between the parties. In March 2016, Amendment No. 1 to the MOU was executed to begin the design and right-of-way phase. In August 2017, Amendment No. 2 was executed to begin the construction phase and in August 2021, Amendment No. 3 was executed, increasing the total project cost from $180M to $205.9M. The cost increase was a result of various change orders, most notably the addition of an enhancement wall to separate a Caltrain parking track from nearby homes; this additional work is referred to as the San Mateo Parking Track sub-project in the Amendment No. 4.
Construction for the San Mateo Parking Track, which includes the enhancement wall, is expected to begin in Spring of 2024. The latest version of the MOU expires on March 15, 2024. Amendment No. 4 will extend the MOU for the duration for the construction of the San Mateo Parking Track for two years and memorialize the additional $6.2M in grant funding the JPB obtained to fully fund the Project and various fund transfers to fully fund the San Mateo Parking Track. There are no scope changes or local financial impacts to the City related to this amendment. Based on the above, staff recommends for Council to approve of Amendment No. 4.
CITY OF SAN MATEO
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BUDGET IMPACT:
There are no budget impacts as this amendment will only extend the term of the existing MOU.
ENVIRONMENTAL DETERMINATION:
This item is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) In addition, the 25th Avenue Grade Separation Project, as implemented by the JPB, is exempt from CEQA review because it concerns a railroad grade separation project that eliminates an existing grade crossing or that reconstructs an existing grade separation. (CEQA Guidelines Section 15282(g); Cal. Public Resources Code Section 21080.13.)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Amendment No. 4
STAFF CONTACT
Jay Yu, Engineering Manager
[email protected]
(650) 522-7323