CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 5 Section Name: {{section.name}} Account Number: 82-4681 File ID: {{item.tracking_number}} TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: March 4, 2024
SUBJECT:
Public Works Facilities Construction Manager – Amendment RECOMMENDATION:
Approve Amendment No. 1 to the professional services agreement with Nickitas 7280, Inc. in the amount of $86,524.50, for a revised total amount of $180,708.50; and authorize the Public Works Director to execute the amendment in substantially the form presented and to execute no-cost time extensions, if necessary.
BACKGROUND:
Public Works staff requires additional professional construction manager services to assist the Public Works Facilities and Fleet Division with the delivery of Facilities Maintenance projects and Capital Improvement Projects (CIP). Currently, there are 31 projects in development and/or under construction.
In April 2023, the City solicited proposals directly from three firms that had previous experience with the Public Works Department to oversee and direct construction, review and schedule deliverables, and estimate costs on behalf of the City.
The scope of work also includes construction inspection as required by the California Building Code for the purpose of obtaining final approval from the City Building Department and San Mateo Consolidated Fire. The firms solicited included Nickitas 7280, Inc., KCM Engineering, Inc., and Townsend Management, Inc. The City received proposals from Nickitas 7280, Inc. and KCM Engineering, Inc. In June 2023, the City retained Nickitas 7280 (Nickitas), Inc. because it was immediately available and had the most flexibility in terms of schedule to work on the various types of City projects.
The construction projects for Fiscal Year 2023-24 originally included the following projects:
•King Swim Center Family Changing Room - complete
•Fire Station 21 Shower Remodel - complete
•Fire Station 23 Shower Remodel - complete
•Washington Park Basketball Court Improvements - complete •Beresford Tennis Court Improvements – complete
•Main Library Painting Phase 1 – complete
•Tennis Court Garage Structural Improvements - complete •Indian Springs Park Restroom Remodel – complete
•Casanova Park Restroom Remodel – in construction
•Fiesta Meadows Park Restroom Remodel – in construction •King Recreation Center Kitchen Remodel – in construction In December 2023, nine additional construction projects were added, which include:
•Corporation Yard Facilities Office Repair – complete
CITY OF SAN MATEO
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•Corporation Yard Deck Replacement – complete
•Police Department Conference Room Remediation – complete •Main Street Garage Tenant Space Remediation – complete •King Center Fire Alarm Installation – in construction
•Elevator Modernization Project – in construction
•2 nd & El Camino Real Garage Structural Improvements – in construction •Shoreview Park Restroom Remodel – construction beginning April 2024 •Lakeshore Park Restroom Remodel – construction beginning April 2024 •City Hall UPS Replacement – construction beginning May 2024 Due to the increase in volume of construction projects from 11 to 20 projects, staff requires additional resources and assistance to complete the projects. Since Nickitas has the requisite expertise, familiarity with this type of work, and has experience with the City’s Facilities projects, staff recommends amending the current agreement by increasing the agreement amount in order to include these additional projects. Based on the above, staff recommends for Council to approve Amendment No. 1 with Nickitas by increasing the agreement amount by $86,240, for a total not to exceed agreement amount of $180,708.50.
BUDGET IMPACT:
Sufficient funding is available in each project budget to fund the cost of this amendment.
ENVIRONMENTAL DETERMINATION:
This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Amendment No. 1
STAFF CONTACT
Steve Wu, Project Manager II
[email protected]
(650) 522-7345