CITY OF SAN MATEO
City Council Regular Meeting
March 18, 2024
7:00 PM
City Hall Council Chamber 330 W.
20th Avenue San Mateo CA 94403
Entrance is on O’Farrell Street
COUNCIL MEMBERS
Lisa Diaz Nash, Mayor
Rob Newsom Jr., Deputy Mayor
Rich Hedges
Amourence Lee
Adam Loraine
AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTEL Y.
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here:
Monday, March 18, 2024
To join via telephone: (408) 638-0968
Webinar ID: 852 4302 1524 Passcode: 837584
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
Council Member Rich Hedges will teleconference into this meeting from:
2405 Klanianaole Avenue – PH-11 Hilo, Hawaii 96720
CALL TO ORDER
Pledge of Allegiance
Roll Call
AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances
CEREMONIAL
1. Mayor’s Quarterly Hero Award – Gloria Brown
2. Hillsdale High School Peace Pantry and Empowerment Through Action Programs - Presentation
3. Crossing Guard Appreciation Month - Recognition
4. Ramadan Mubarak - Observance
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
5. Organized Retail Theft Prevention Grant Program – Memorandum of Understanding and Related Actions Approve: (1) a Memorandum of Understanding (MOU) with the cities of Daly City and San Bruno to administer a multi-agency Board of State and Community Corrections grant to combat organized retail theft; and authorize the Chief of Police to execute the MOU in substantially the form presented, and any other necessary documents related to grant activity; (2) Amendment No.1 to the Agreement with the Flock Group Inc., for the purchase of 15
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additional automated license plate readers for the three-year grant term in the amount of $138,950, for a new cumulative agreement amount not to exceed $640,300; and adopt a Resolution to (a) authorize the addition of
1.00 Full-Time Equivalent Community Service Officer position for the three-year duration of the grant period; (b) approve the purchase of 2 surveillance trailers from Mobile Pro Systems in the amount of $114,700 with the use of an alternative purchasing procedure and (c) amend the adopted Fiscal Year 2023-24 budget to appropriate $1,533,802 to the Police Grants Fund.
CEQA: This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
6. Compost Broker Program – Amendment
Approve Amendment No. 2 to the Compost Broker Program Agreement with San Mateo Resource Conservation District to increase the agreement in the amount of $90,839.54, for a new Agreement total of $164,055.80; update payment rates; amend the scope of services; extend the term to May 1, 2026; and authorize the Director of Public Works to execute the amendment in substantially the form presented.
CEQA: Approval of Amendment No. 2 to the Compost Broker Program between the City and SMRCD is exempt from the California Environmental Quality Act (CEQA). This is because it can be seen with certainty that there is no possibility that the procurement of additional compost to help meet the City’s annual recycled organic waste product procurement target would have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)
7. Wastewater Treatment Plant Upgrade and Expansion Project – Agreement Approve a Right-of-Entry Agreement with the City of Hollister, at no cost, allowing the City to enter onto the City of Hollister’s Wastewater Treatment Plant property for the purpose of obtaining sludge to support startup of the City of San Mateo’s new wastewater treatment plant; and authorize the Public Works Director to execute the Agreement in substantially the form presented and to execute any necessary no-cost amendments.
CEQA: The City prepared a Final Programmatic Environmental Impact Report (Final PEIR) in accordance with the California Environmental Quality Act (CEQA) (SCH No. 2015032006). Council on June 6, 2016, certified the PEIR. In accordance with CEQA, the Final PEIR serves as the primary environmental compliance document for the implementation of the Clean Water Program. The City prepared Addenda to the Final PEIR that was approved on July 16, 2018 (Addendum 1) and April 15, 2019 (Addendum 2). This work is within the scope of the Project evaluated in the PEIR and Addendum.
8. Senior Get Around Transportation Program Agreement – Amendment Approve Amendment No. 1 to the Agreement with Serra Yellow Cab, Inc. in the amount of $75,000, for a new contract total of $225,000, for the Senior Get Around Transportation Program for Fiscal Year 2023-24; and authorize the Director of Parks and Recreation to execute the amendment in substantially the form presented.
CEQA: This amendment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
9. General Plan, Housing Element, and Housing Successor Agency – 2023 Annual Progress Reports Accept the 2023 Annual Progress Reports for the General Plan, Housing Element, and Housing Successor Agency, and direct the Community Development Director to file the reports with the State.
CEQA: This Annual Progress Reports on the General Plan, Housing Element and Housing Successor Agency is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or
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indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
10. Wastewater Treatment Plant Immediate Action Project, Package II – Appropriation and Amendment Adopt a Resolution to authorize an appropriation of funds in the amount of $349,000 from the Sewer Fund Reserves for the Wastewater Treatment Plant Immediate Action Projects, Package II Project, revising the total project budget to an amount of $14,695,372; approve Amendment No. 13 to the agreement with Stantec Consulting Services, Inc. to provide professional design and engineering services during construction for the Project, increasing the contract value by $399,000, for a revised total agreement amount not-to-exceed $2,126,403.46, and extend the term of the agreement through September 30, 2024; and authorize the Public Works Director to execute Amendment No. 13 in substantially the form presented and approve future amendments within the approved amount.
CEQA: The work addressed by this administrative report is being undertaken to support the Clean Water Program.
This project is subject to the requirements of the California Environmental Quality Act (CEQA), the general components of which are included as part of the Final Programmatic Environmental Impact Report (Final PEIR) (SCH No. 201532006) that was prepared for the Clean Water Program. The Final PEIR was certified by City Council on June 6, 2016.
11. Peninsula Clean Energy Solar and Storage on Public Buildings Program – Power Purchase Agreement Approve an agreement with Peninsula Clean Energy (PCE) for a Power Purchase Agreement (PPA) to procure, install, operate and maintain a solar photovoltaic system at the Beresford Park parking lot; approve an Interconnection Agreement with PG&E to connect to and operate the solar photovoltaic system in parallel with PG&E’s electric system; and authorize the City Manager to execute the agreements in substantially the form presented and to execute any amendments necessary to implement the solar photovoltaic system.
CEQA: This agreement is exempt from CEQA as an “existing facility”, because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
12. Fiscal Year 2022-23 Annual Comprehensive Financial Report - Acceptance Accept the Annual Comprehensive Financial Report for the fiscal year ended June 30, 2023.
CEQA: This report is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) In addition, this report is not a project subject to CEQA, in that it consists of a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
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13. Boards and Commissions – Confirm Reappointments and Establish Annual Appointment Subcommittees Appointments as follows, all terms through June 10, 2028: Alli Fitzgerald (Community Relations Commission), Wendy McCall (Library Board), Sandy Shepler (Measure S Oversight Committee) to a first full term; Jerold Nugent (Community Relations Commission), Tony Villanueva (Personnel Board), and Ellen Wang (Senior Citizens Commission) to a second full term. Establish Appointment Subcommittees with Mayor Diaz Nash and the Commission Liaison to interview for vacancies on the Community Relations Commission, Senior Citizens Commission, Sustainability and Infrastructure Commission, Park and Recreation Commission, Planning Commission, Library Board, Personnel Board, and Measure S Oversight Committee.
CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made.
Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.
14. 2024 Solid Waste Collection Rates – Increase
Adopt a Resolution to establish maximum rates for solid waste, recycling, and organics collection for rate year 2024; and adopt a resolution authorizing the Finance Director to appropriate $1,000,000 from the Solid Waste Fund unassigned fund balance and remit to Recology to reduce the City’s balancing account deficit by September 30, 2024.
CEQA: This action by the City in setting the maximum rates to be charged by Recology San Mateo County relates to funding an on- going solid waste collection service and is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
15. General Plan Amendment to Adopt Strive San Mateo General Plan 2040 Adopt a Resolution to certify the General Plan’s Final Environmental Impact Report (EIR) and adopt a resolution adopting Strive San Mateo General Plan 2040 and the Climate Action Plan Technical Update, based on the listed findings.
CEQA: As outlined above, an EIR has been prepared for General Plan 2040 to meet CEQA requirements. Since the EIR identified significant impacts that could not be fully mitigated, a Statement of Overriding Considerations is included as part of the resolution certifying the Final EIR..
OLD BUSINESS
16. City Council Priority List – Review Draft Priorities and Overall Updates Review and provide direction on the proposed work plan and resource requirements for the draft City Council fiscal year 2024-25 priorities.
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CEQA: This discussion is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV:
City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER:
There are three ways to stream.
1) Public Meeting Portal
www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube:
http://youtube.com/CityofSanMateo
3) Watch TV live stream:
https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.
During the meeting
By Zoom:
Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
By telephone:
Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person:
At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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