CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: {{item.number}} Section Name: {{section.name}} Account Number: 10-1311 File ID: {{item.tracking_number}} TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Manager's Office
MEETING DATE: March 18, 2024
SUBJECT:
City Council Priority List – Review Draft Priorities and Overall Updates RECOMMENDATION:
Review and provide direction on the proposed work plan and resource requirements for the draft City Council fiscal year 2024-25 priorities.
BACKGROUND:
The City Council goal-setting process includes a three-step deliberation process resulting in the adoption of a City Council priority list, which includes staff’s proposed work plan for each initiative for the upcoming fiscal year. The first step of the process was the City Council Blue Sky Workshop held on February 3, 2024. At this workshop, the City Council reviewed the adopted fiscal year 2023-24 priorities, removed completed and operationalized items, and proposed new priorities to add to the list for fiscal year 2024-25. During the Blue Sky workshop, City Council proposed a total of 15 priorities, consisting of both new priorities and modified versions of existing priorities.
Newl Proposed Priorities (highlighted in yellow in Att 1):
1. Create a comprehensive, ongoing Citywide Community Outreach and Engagement Program.
2. Create a Capital Infrastructure Plan or process for reinvesting in infrastructure to allow the City to evaluate its facilities and assets on an ongoing basis.
3. Provide greater support to business development centers or mixed-use development areas to increase economic vitality.
4. Explore adopting a Gardening Waste ordinance.
5. Explore a resolution affirming the City's commitment to integrate new technologies, such as artificial intelligence (AI), without displacing its existing work force.
6. Increase organizational capacity to support the Toyonaka Sister City Program within the Parks & Recreation Department and City Clerk Department.
7. Conduct an Annual Transportation Review of progress on all ongoing plans, including project updates and key metrics such as City mode share, collision and safety data.
8. Enable more quick-build bicycle/micro mobility/pedestrian projects by identifying reliable City funding and installation via Public Works staff and/or a trusted on-call contractor.
9. Expand youth and senior workforce development & civic leadership opportunities.
10. Explore piloting a City Grant Fund.
11. Improve and strengthen democratic systems and decrease polarization.
12. Implement a robust, year-round Downtown Activation Program as part of our core City services.
Modified Existing Priorities (highlighted in green in Att 1):
CITY OF SAN MATEO
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13. Study resource feasibility for the downtown grade separations and long-term train corridor improvements.
14. Enhance city-wide disaster response and emergency preparedness.
15. Establish policies to decarbonize existing buildings and infrastructure and eliminate methane gas use by 2030.
The second step of the process, which is taking place at the March 18th City Council meeting, is a review of the draft Council priority list and the proposed work plan for each item. Staff adjusted the wording of several items following the Blue Sky Workshop to capture the feedback received and to merge like items. Staff requests City Council review to ensure that the original intention of each is captured and the proposed work plan appropriately addresses City Council’s expectations. It is an iterative process to create the final priority list, and staff expects some revisions will be required.
The priority list also includes an estimate of additional resources required beyond what is currently allotted for in the baseline budget and Capital Improvement Program. This is the case for new priorities and existing priorities which require additional resources. It is important to note that many of the priorities are listed as not requiring any additional resources.
There are two primary reasons for this. The first is that the priority is already resourced, meaning it has been budgeted for in the City’s Business Plan or Capital Improvement Program. Secondly, for newer items, the initial step in the work plan is to conduct a study session to present in-depth analysis on the topic and information on resource requirements for implementation, which may include several options of how to proceed. Until Council direction is provided on how implementation will occur, the only resources dedicated are staff time to do the analysis. In contrast, the resource requirement intensity column provides a qualitative analysis of what level of resource commitment staff estimates will be required for actual implementation of each of the items.
At the March 18th meeting, the City Council will also have an opportunity to take public comment on their proposed priority list. The draft priority list for the fiscal year 2024-25 with the proposed work plan items and required resources is included as Attachment 1 to this report.
The final step in the process will be City Council approval of the priority list, which is anticipated to be a consent calendar item on the April 15th City Council agenda.
BUDGET IMPACT:
There is no budget impact from this agenda item. Additional resources identified required to implement the proposed priorities will be included in the proposed fiscal year 2024-25 Business Plan and the Capital Improvement Program.
ENVIRONMENTAL DETERMINATION:
This discussion is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 - Draft Priority List FY 24-25
Att 2 – Public Comment
STAFF CONTACT
Denise Garcia, Management Analyst II
[email protected]
(650) 522-7277