CITY OF SAN MATEO
4 7
4 9
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 13 Section Name: {{section.name}} Account Number: 10-1511 File ID: {{item.tracking_number}} TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: March 18, 2024
SUBJECT:
Boards and Commissions – Confirm Reappointments and Establish Annual Appointment Subcommittees RECOMMENDATION:
Appointments as follows, all terms through June 10, 2028: Alli Fitzgerald (Community Relations Commission), Wendy McCall (Library Board), Sandy Shepler (Measure S Oversight Committee) to a first full term; Jerold Nugent (Community Relations Commission), Tony Villanueva (Personnel Board), and Ellen Wang (Senior Citizens Commission) to a second full term. Establish Appointment Subcommittees with Mayor Diaz Nash and the Commission Liaison to interview for vacancies on the Community Relations Commission, Senior Citizens Commission, Sustainability and Infrastructure Commission, Park and Recreation Commission, Planning Commission, Library Board, Personnel Board, and Measure S Oversight Committee.
BACKGROUND:
The first step in an annual board and commission recruitment is for those eligible for reappointment to indicate their interest in continuing to serve. Secondly, staff identifies any commissioners who are not eligible to serve another term due to term limits. After consulting with these commissioners, the following reappointments are recommended, and the following vacancies have been identified:
1. Community Relations Commission: Alli Fitzgerald is currently serving a partial term and is eligible for reappointment for a first full term from June 10, 2024, through June 10, 2028; Jerold Nugent is currently serving a first full term and is eligible for a second full term from June 10, 2024, through June 10, 2028; Noopur Vyas Anand is currently serving a first full term and is vacating the position, thus creating an unscheduled vacancy.
2. Library Board: Wendy McCall is currently serving a partial term and is eligible for reappointment for a first full term from June 10, 2024, through June 10, 2028.
3. Park and Recreation Commission: Heather Wolnick is currently serving a second full term and is vacating the position, thus creating an unscheduled vacancy.
4. Personnel Board: Tony Villanueva is currently serving a first full term and is eligible for reappointment for a second full term from June 10, 2024, through June 10, 2028.
5. Planning Commission: Martin Wiggans is currently serving a partial term and is eligible for reappointment, however, Commissioner Wiggans does not wish to serve a first full term.
6. Senior Citizens Commission: Ellen Wang is currently serving a first full term and is eligible for reappointment for a second full term from June 10, 2024, through June 10, 2028. Monika Lee will have completed two terms on the commission and is not eligible for another term.
CITY OF SAN MATEO
4 7
4 9
7. Sustainability and Infrastructure Commission: Pamela Rittelmeyer is currently serving a partial term and is eligible for reappointment, however Commissioner Rittelmeyer does not wish to serve a first full term.
8. Measure S Oversight Committee: Sandy Shepler is currently serving a partial term and is eligible for reappointment for a first full term from June 10, 2024, through June 10, 2028.
Per the City Council Guidelines, the City Council appoints an Appointment Subcommittee for each board or commission vacancy, comprised of the Mayor (or designee) and the Council liaison to that commission. The guidelines also allow the other Council Members to participate as a member of the Appointment Subcommittee. As each Appointment Subcommittee meeting is publicly noticed, and to ensure that the meeting is appropriately noticed, this is the opportunity for Council to add their names as a participant to any Appointment Subcommittee, by noting after the reading of the consent calendar that they want to be added to any Appointment Subcommittee being scheduled.
The Appointment Subcommittees are established as:
1. Community Relations Commission: Mayor Diaz Nash and Council Member Loraine with advice from Housing Specialist Nicky Vu
2. Library Board: Mayor Diaz Nash and Deputy Mayor Newsom with advice from City Librarian James Moore
3. Park and Recreation Commission: Mayor Diaz Nash and Deputy Mayor Newsom with advice from Parks & Recreation Director Joanne Magrini
4. Personnel Board: Mayor Diaz Nash and Council Member Hedges with Human Resources Director Shawnna Maltbie
5. Planning Commission: Mayor Diaz Nash and Deputy Mayor Newsom with advice from Acting Community Development Director Zach Dahl
6. Senior Citizens Commission: Mayor Diaz Nash and Council Member Lee with advice from Community Services Section Manager Stephanie Douglas
7. Sustainability and Infrastructure Commission: Mayor Diaz Nash and Council Member Loraine with advice from Public Works Director Matt Fabry
8. Measure S Oversight Committee: Mayor Diaz Nash and Council Member Hedges with advice from Finance Director Karen Huang
The recruitment for scheduled and unscheduled vacancies will take place between April 1, 2024, and April 16, 2024.
Appointment Subcommittee interviews will be scheduled the week of March 6, 2024, with the goal to bring appointment recommendations to the full Council at the May 20, 2024, regular meeting. 2024 Outreach and Recruitment Success Plan:
On September 18, 2023, the City Clerk’s Office presented to the City Council the 2023 Demography Study. The 2023 survey revealed disparities in representation of the wider San Mateo community on Boards, Commissions, and Committee. Staff received direction from the City Council on opportunities to bolster outreach and recruitment efforts. This direction, coupled with further research into best practices among city clerk’s offices within the state, and the City’s Diversity, Equity, and Inclusion Strategic Framework, helped with the development of San Mateo’s 2024 Outreach and Recruitment Success Plan (Attachment 2). This plan will serve as a framework for the City Clerk’s Office to help address the disparities identified within the 2023 survey. As outlined within the plan, staff will monitor applicant data and return to the Council to share the results of these efforts.
CITY OF SAN MATEO
4 7
4 9
BUDGET IMPACT:
There is no budgetary impact associated with this administrative action.
ENVIRONMENTAL DETERMINATION:
This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 - Boards and Commissions List
Att 2 – Outreach and Recruitment Success Plan
STAFF CONTACT
Martin McTaggart, Deputy City Clerk
[email protected]
(650) 522-7044