CITY OF SAN MATEO
City Council Regular Meeting
April 1, 2024
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street
COUNCIL MEMBERS
Lisa Diaz Nash, Mayor
Rob Newsom Jr., Deputy Mayor
Rich Hedges
Amourence Lee
Adam Loraine
AMENDED AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTEL Y.
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here:
April 1, 2024
To join via telephone: (408) 638-0968
Webinar ID: 883 1469 4195 Passcode: 907969
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
CALL TO ORDER
Pledge of Allegiance
Roll Call
AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances
CEREMONIAL
1. National Library Week – Recognition
2. Fair Housing Month – Proclamation
3. National Poetry Month – Proclamation
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
4. City Council Meeting Minutes - Approval
Approve the minutes of the special and regular meetings of January 16, 2024, and March 4, 2024.
CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
5. On-Call Traffic Engineering Data Collection Services – Amendment Approve Amendment No. 2 to the agreement with Innovative Data Acquisitions, LLC dba IDAX Data Solutions for On-Call Traffic Engineering Data Collection Services to increase the agreement amount by $310,000 for a revised
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total not-to-exceed amount of $510,000; establish a contingency reserve of $30,000; and authorize the Public Works Director to execute the amendment in substantially the form presented and approve amendments within the contingency amount.
CEQA: Approval of Amendment No. 2 to the professional services agreement is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)
6. Marina Lagoon Spot Dredging Project – Agreement
Approve an agreement with Moffatt & Nichol to provide professional design and professional consultant services for the Marina Lagoon Spot Dredging Project in the amount of $207,261; establish a contingency reserve in the amount of $20,000; and authorize the Public Works Director to execute the agreement in substantially the form presented, and execute any future amendments within the contingency amount, including no-cost term extension amendments.
CEQA: Approval of this agreement for design professional and professional consultant services is not a project subject to CEQA, because it can be seen with certainty that it will not cause a direct or reasonably foreseeable indirect physical change in the environment. (Public Resources Code Section 21065.) In addition, the environmental clearance requirements of this Project will be determined during the design phase, and prior to construction of the Project.
7. San Mateo Public Library Foundation Operating Lease – Amendment Approve an Amendment to the Property Lease and Operating Agreement with the San Mateo Public Library Foundation to extend the lease for an additional year commencing on April 1, 2024, through March 31, 2025; and authorize its execution by the City Librarian.
CEQA: This lease is not a project subject to CEQA, is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)
8. Boards and Commissions – Re-Establish Annual Appointment Subcommittees Re-establish Appointment Subcommittees with Mayor Diaz Nash and the Commission Liaison to interview for vacancies, approve the following Council Members addition to the Appointment Subcommittees: Deputy Mayor Newsom to the Sustainability and Infrastructure Commission; Council Member Loraine to the Planning Commission; and Council Member Lee to the Park and Recreation Commission and Planning Commission, and rescind the Council action taken on March 18, 2024 to establish Appointment Subcommittees.
CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
9. City Council and Boards and Commission Rules and Procedures – Update Approve the amendments to the City Council Rules and Procedures and the Boards and Commissions Rules and Procedures.
CEQA: This rules update is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State
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law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
OLD BUSINESS
10. Pedestrian Mall – Project Update/Street Barrier Selection, Business Feedback and Potential Pilot Program Receive a status update on the Pedestrian Mall project, provide direction on whether to proceed with a pilot program for the Pedestrian Mall between 1st and 2nd Avenue and on the type of traffic barriers that will be commissioned to control vehicular access on both blocks.
CEQA: This status update is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
11. Diversity, Equity, and Inclusion Task Force Accomplishments – Update Recognize the accomplishments of the Diversity, Equity, and Inclusion (DEI) Task Force and direct staff on next steps to reach the City’s external DEI objectives.
CEQA: This discussion is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made.
Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.
12. Charter Amendments – Public Hearing
Hold a public hearing regarding proposed City Charter amendments addressing how the Mayor is chosen, how vacancies on the City Council are filled, district elections, and other revisions; and provide direction on how to group proposed amendments between two separate ballot measures.
CEQA: This public hearing is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV:
City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday,
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8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER:
There are three ways to stream.
1) Public Meeting Portal
www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube:
http://youtube.com/CityofSanMateo
3) Watch TV live stream:
https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.
During the meeting
By Zoom:
Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
By telephone:
Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person:
At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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