CITY OF SAN MATEO
4 7
7 3
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 8 Section Name: {{section.name}} Account Number: 10-1511 File ID: {{item.tracking_number}} TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: April 1, 2024
SUBJECT:
Boards and Commissions – Re-Establish Annual Appointment Subcommittees RECOMMENDATION:
Re-establish Appointment Subcommittees with Mayor Diaz Nash and the Commission Liaison to interview for vacancies, approve the following Council Members addition to the Appointment Subcommittees: Deputy Mayor Newsom to the Sustainability and Infrastructure Commission; Council Member Loraine to the Planning Commission; and Council Member Lee to the Park and Recreation Commission and Planning Commission, and rescind the Council action taken on March 18, 2024 to establish Appointment Subcommittees.
BACKGROUND:
This agenda item was scheduled for the March 18, 2024 City Council Meeting. Following approval on the consent calendar, Council later in the meeting directed staff to return with the Appointment Subcommittee component of this item on the April 1, 2024 City Council meeting, to provide the Council with a further opportunity to review.
ESTABLISHING APPOINTMENT SUBCOMMITTEES:
Per the City Council Guidelines, the City Council appoints an Appointment Subcommittee for each board or commission vacancy, comprised of the Mayor (or designee) and the Council liaison to that commission. The guidelines also allow the other Council Members to participate as a member of the Appointment Subcommittee. Following the March 18, 2024 City Council Meeting, staff surveyed individual Council Members interest in participating on additional Appointment Subcommittees. The list below includes the standard Council Guideline driven Appointment Subcommittees and the additional requests received from Deputy Mayor Newsom, Council Member Loraine, and Council Member Lee (as indicated with *) to serve on further Appointment Subcommittees.
Prior to the reading of the consent calendar on April 1, 2024, the City Council have an additional opportunity to be added to any Appointment Subcommittee being scheduled.
Upon Council approval, the Appointment Subcommittees are established as follows:
1.Community Relations Commission: Mayor Diaz Nash and Council Member Loraine with advice from Housing Specialist Nicky Vu
2.Library Board: Mayor Diaz Nash and Deputy Mayor Newsom with advice from City Librarian James Moore
3.Park and Recreation Commission: Mayor Diaz Nash, Deputy Mayor Newsom, and Council Member Lee (*) with advice from Parks & Recreation Director Joanne Magrini
CITY OF SAN MATEO
4 7
7 3
4.Personnel Board: Mayor Diaz Nash and Council Member Hedges with advice from Human Resources Director Shawnna Maltbie
5.Planning Commission: Mayor Diaz Nash, Deputy Mayor Newsom, Council Member Loraine (*), and Council Member Lee (*) with advice from Acting Community Development Director Zach Dahl
6.Senior Citizens Commission: Mayor Diaz Nash and Council Member Lee with advice from Community Services Section Manager Stephanie Douglas
7.Sustainability and Infrastructure Commission: Mayor Diaz Nash, Council Member Loraine, and Deputy Mayor Newsom (*) with advice from Public Works Director Matt Fabry
8.Measure S Oversight Committee: Mayor Diaz Nash and Council Member Hedges with advice from Finance Director Karen Huang
RECRUITMENT SCHEDULE AND OUTREACH:
The recruitment for scheduled and unscheduled vacancies will take place between April 1, 2024, and April 16, 2024.
Appointment Subcommittee interviews will be scheduled the week of May 6, 2024, with the goal to bring appointment recommendations to the full Council at the May 20, 2024, regular meeting. 2024 Outreach and Recruitment Success Plan:
On September 18, 2023, the City Clerk’s Office presented to the City Council the 2023 Demography Study. The 2023 survey revealed disparities in representation of the wider San Mateo community on Boards, Commissions, and Committee. Staff received direction from the City Council on opportunities to bolster outreach and recruitment efforts. This direction, coupled with further research into best practices among city clerk’s offices within the state, and the City’s Diversity, Equity, and Inclusion Strategic Framework, helped with the development of San Mateo’s 2024 Outreach and Recruitment Success Plan (Attachment 2). This plan will serve as a framework for the City Clerk’s Office to help address the disparities identified within the 2023 survey. As outlined within the plan, staff will monitor applicant data and return to the Council to share the results of these efforts.
BUDGET IMPACT:
There is no budgetary impact associated with this administrative action.
ENVIRONMENTAL DETERMINATION:
This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 - Boards and Commissions List
Att 2 – Outreach and Recruitment Success Plan
STAFF CONTACT
Martin McTaggart, Deputy City Clerk
[email protected]
(650) 522-7044