Proposed Fiscal Year 2024-25 City Council Priorities
# Department Lead(s) Council Priority
Resource
Requirement
intensity
Work Plan FY 24-25 Additional resources required above current budget Approved Modifications 1 City Manager's Office Establish policies to decarbonize existing buildings and infrastructure and eliminate methane gas use by 2030. Medium Conduct community outreach and provide education; present findings to Sustainability and Infrastructure Commission for recommendations to City Council; return to City Council with narrowed down policy options and related resource needs and receive final Council direction on policy formation.
Consultant and staff support for community
outreach/education and policy exploration is already
budgeted. Additional resources may be required
depending on final policy direction from City Council.
2 City Manager's Office Create a comprehensive, ongoing Citywide Community Outreach and Engagement Program. High
Onboard and train new communications team and retain professional communications consultants to reestablish regular eNews, implement biannual print newsletters, bolster social media campaigns, improve high interest webpages, work with staff Citywide to enhance public engagement, establish a townhall program, and develop civic engagement forums. Enhance customer service and community outreach training and education opportunities for staff citywide.
$150K is spread throughout parts of the CMO budget for
professional services and hosting specials events; a
significant amount of staff resources would be dedicated to this priority throughout the City.
3 Public Works
Create a Capital Infrastructure Plan or process for reinvesting in infrastructure to allow the City to evaluate City facilities and assets when upgrades are needed.
High
Budget for and engage a consultant to complete a Capital Improvement Program organizational assessment to optimize the process for identifying all City infrastructure improvements, evaluate the process of prioritizing improvements, and assess the scheduling and budgeting methodologies. In addition, procure a consultant to complete a comprehensive facilities assessment to identify required improvements.
Budget required for CIP organizational assessment and
facilities infrastructure study, which is included in the Operating Budget requests.
4 City Manager's
Office/Community
Development
Provide greater support to business development centers or mixed use development areas to increase economic vitality.
Medium
Hire an economic consultant to provide peer reviews of proposed new development with ground floor commercial space; develop a list of best practices for ground floor commercial marketability that can be shared with developers and incorporated into future planning documents, including the Downtown Area Plan Update; continue to monitor commercial vacancies Citywide and engage with building owners as needed to understand vacancy and support getting space re-occupied.
Would need to publish a request for proposals for
consultant work and dedicate staff time to administer
program and work with developers and prospective
business owners.
5 Public Works Expedite efforts to improve the stormwater collection, drainage, and storage system, including dredging the Marina lagoon.
High
Continue Stormwater Master Plan Update and complete critical components of data collection. Complete Marina Lagoon Maintenance Dredging design and initiate construction in Summer 2025.
$1M is requested in upcoming budget from the new
Stormwater Fund to complete the Stormwater Master
Plan Update. No additional resources anticipated for
Maintenance Dredging beyond what Council previously
appropriated.
6 City Attorney's Office Explore adopting a Gardening Waste ordinance. Low Conduct legal research and survey other local jurisdictions. No additional resources required. 7 City Manager's Office
Explore a resolution affirming the City's commitment to integrate new technologies, such as artificial intelligence(AI), without displacing work force.
Low Research County of San Mateo resolution. No additional resources required. 8 City Clerk's Office & Parks
and Recreation
Increase organizational capacity to support the Toyonaka Sister City Program within the Parks & Recreation Department and City Clerk Department.
Medium Develop a sister city policy or resolution to define City staff and non-profit roles and scope (look at Redwood City).
No additional resources required to develop a policy.
Depending on the nature of the policy, additional
resources may be required to facilitate.
9 Public Works
Conduct an Annual Transportation Review of progress on all ongoing plans, including project updates and key metrics such as City mode share, collision and safety data.
Low Staff will gather key metrics and present an annual transportation review to City Council. No additional resources required.
Items to be Completed within the Fiscal Year
yellow - updated work plan
green - priority modification 1
Proposed Fiscal Year 2024-25 City Council Priorities
# Department Lead(s) Council Priority
Resource
Requirement
intensity
Work Plan FY 24-25 Additional resources required above current budget Approved Modifications 10 City Manager's Office Consider the adoption of wage theft protections High Partner and work with the County's Office of Labor Relations. No additional resources required. 11 City Manager's Office Integrate master plans to increase efficiency and community impact Low Continuously cross reference all city planning documents to ensure consistency. No additional resources required. 12 Public Works and City
Manager's Office
Design and implement capital improvements for permanent street closure
Medium Complete construction of the B Street Pedestrian Mall Improvement Project by Fall 2024.
The estimated construction cost increase range is up to $675K depending upon Council direction at the April 1,
2024 study session.
13 Finance Initiate a Community Budget Process for anticipated revenue from Measure CC Medium Continue to monitor Measure CC revenue. Report the results through quarterly updates. No additional resources needed. 14 Public Works Remove North Shoreview from FEMA Flood Assessment High Continue coordination with FEMA on formal removal of flood zone designation by Summer 2024/Fall 2024.
Likely no additional resources required if FEMA accepts the latest information submittals. If additional data is again required to be submitted, $50,000 in additional
consultant support may be needed.
15 City Manager's Office Explore the establishment of Property-Based Improvement Districts Medium Bring a study session to council for discussion. No additional resources required. 16 City Manager's Office Explore the implementation of a Customer Response Management or 311 system High
Research methods by which the City currently receives service requests and back-end systems where requests are managed. Select a suitable CRM that will work with existing back-end systems.
CIP request of $100k. Yearly operational request of $25k for CRM subscription.
17 City Manager's Office and
Public Works Enhance city-wide disaster response and emergency preparedness High Continue working with Office of Emergency Services on updates to the City's Emergency Operations Plan including associated staff training and exercises, ongoing training for staff roles and responsibilities at the Emergency Operations Center, and training on the transition to new virtual EOC software (Veoci); bolster City staff resources with emergency preparedness expertise; update departmental emergency plans and COOP/COGs; purchase additional emergency rations/provisions and equipment; pursue flood control permitting and upgrades; procure grant professional writing assistance; evaluate City infrastructure for resilience and fitness during disaster/extreme events.
Approximately $475k ($95k emergency standby
generator, $200k staff, $75k grant writing consultant,
$100k rations/equipment/training supplies)
Items to be Completed within 2 to 5 Years
yellow - updated work plan
green - priority modification 2
Proposed Fiscal Year 2024-25 City Council Priorities
# Department Lead(s) Council Priority
Resource
Requirement
intensity
Work Plan FY 24-25 Additional resources required above current budget Approved Modifications 18 Community Development Implement the adopted General Plan High Support adoption of a resolution to place a ballot measure amending Measure Y on the November 2024 election; initiate a comprehensive Zoning Code update to implement the General Plan, including community outreach and engagement, starting with an RFP for a consultant to support the effort, with a target to initiate the update effort in Q3.
Approx. $500k-$750k for consultant support will be
required for the comprehensive Zoning Code update and
community outreach and engagement, with funding
coming from the Long Range Planning Fund.
Modify priority to include amending
Measure Y and initiating Zoning
Code amendments to implement
General Plan 2040.
19 Community Development Implement Housing Element Policies High Begin implementation of all 2023-2031 Housing Element policies and programs with a 2024/2025 target date.
Approx $100k from Long Range Planning Fund will be
needed for housing consultants to support
implementation of the HE programs with 24/25
completion targets.
20 Library and Public Works Address structural issues at the Marina Library High Complete design process, including addition structural analysis, by December 2024 and begin construction work in late Spring 2025. Complete Construction by the end of FY 25/26.
Need to procure resources for branch improvements
beyond essential structural work.
21 Public Works Reconstruct all failed streets in San Mateo by 2026 High Complete construction of Phase 4 by Fall 2024 and award construction contract for Phase 5 Spring 2025. Phase 5 is the final phase of the Smooth Streets Program. No additional resources required. 22 Public Works
Replace all remaining high voltage circuits to improve safety and reliability of the street light system High Complete construction of Phase 3. Complete Design for Phase 4 (Final Phase). Construction for Phase 4 is expected to begin in FY 25-26. No additional resources required. 23 City Manager's Office Implement a robust, year-round Downtown Activation Program as part of our core City services. High Organize a committee to focus on the vibrancy of Downtown.
Significant staff time diverted from other priority tasks, potential financial resources depending on Program
objectives
24 Public Works
Prioritize planning, design, construction and maintenance of rapid safety improvement projects citywide and ensure there is a reliable City fund for long term success.
High
Consolidate safety projects identified in existing and future plans into a prioritized list.
Develop an implementation strategy that includes staff resources and funding for each phase (planning, design, construction and maintenance).
Continue to progress in safety projects in design
- Delaware Safe Routes to School Protected Bike Lane
- Hillsdale GAP Closure
- 3rd and Norfolk Safety Improvement Project
[COST BELOW ASSUME A 5 YEAR DELIVERY WINDOW
AND COST ARE A TOTAL OF 5 YEARS]
I. Consultant to create a consolidated and prioritized list. ~$72,000
II. Designers to develop rapid build plans for
construction. ~$150,000
III. Construction management team to manage the
construction of the rapid safety projects. ~$200,000
IV. Maintenance options to maintain these rapid safety
improvements. ~$230,000
V. Immediate implementation of curb markings to
improve safety in key locations. ~$50,000 for internal
staff to start installation.
Priority verbiage was modified
during the March 18, 2024 City
Council meeting.
25 City Manager's
Office/Community
Development
Explore piloting a City Grant Fund. Medium Identify funding source and amount (50k), staff resources, structure, and process. $50K plus staff resources 26 City Clerk's Office & City
Attorney's Office
Improve and strengthen democratic systems and decrease
polarization.
Medium
Conduct a variety of educational outreach to current and future voters by, including registration events, utilizing mailers, and collaborating with service organizations. Staff will continue to conduct post-election review and will add additional metrics and analysis as an enhancement to this review.
Post-election review of campaign ordinance does not
require additional resources. Additional resources may
be required to broaden outreach depending on the
objective.
27 City Manager's Office and
Human Resources
Work with schools, community colleges, businesses, and other organizations to expand youth and senior workforce development & civic leadership opportunities.
Medium
Attract and retain youth/young adult interns by partnering with organizations, such as Empowerment Through Action and local businesses, and centralizing internships. Improve our volunteer program to attract and retain volunteers, especially seniors.
Outreach for both programs can be absorbed in existing
budget.
28 Public Works Deliver the Clean Water Program. High Complete all identified construction projects by the end of FY 25/26. No additional resources required. Deleted the reference of "Fund" as all funding is in place.
yellow - updated work plan
green - priority modification 3
Proposed Fiscal Year 2024-25 City Council Priorities
# Department Lead(s) Council Priority
Resource
Requirement
intensity
Work Plan FY 24-25 Additional resources required above current budget Approved Modifications 29 Library Implement Library Space Master Plan High Complete rest of space enhance projects: Cafe, Lobby, Teen Area, Business Library, Jobseekers Space, Biotech Learning Center, Periodical Storage Space No existing funding for project. Meet w/ EHDD
(architects of Main Library) to reevaluate plans since
original plans are now 7 years old. Est. cost of new
consultation process is approximately $100k
30 Parks & Recreation Implement the Central Park Master Plan High Staff will complete phase 1 of the Central Park Playground Improvements, which consist of directing the project manager to solicit bids and manage the construction process.
Through the CIP process, additional resources will be
requested and identified to fulfill this item.
31 Public Works Expedite efforts to improve the stormwater collection, drainage, and storage system, including dredging the Marina lagoon High
Adopt a prioritized, long-term 5-Year Capital Improvement Plan based on Stormwater Master Plan Update. Initiate and complete environmental approval process for dredging of the Marina Lagoon. Begin implementation of other highly prioritized stormwater capital improvement projects as funding and resources allow.
Anticipate $2M for full design, permitting, and
environmental review for full-scale Marina Lagoon
Dredging project (federal earmark requested, with $500k proposed from the Stormwater Fund as local match).
Staff is still pursuing other near-term implementation
projects for small-scale drainage improvements and
camera/sensor installation with previously appropriated funding from Council.
32 Public Works Implement a Green Fleet by 2030 High
Complete design and initiate construction of City Hall/City Plaza EV charging infrastructure improvements by end of calendar year 2025. Seek additional grant funding and plan for Corp Yard/PD EV charging infrastructure improvements.
Significant additional funds will be needed to fully
implement. Some grant funding may be available for
electric vehicles and charging infrastructure.
33 Public Works
Expedite efforts to provide high quality effluent from the wastewater treatment plant upgrades to support the future production of potable water.
High
Continue participating in the Peninsula Pure Water (formerly San Francisco Peninsula Regional Purification) project to pursue a wastewater purification facility at the Silicon Valley Clean Water facility in Redwood Shores.
No additional resources needed for staff participation in the longer-term effort.
34 Public Works Minimize impacts to residents from train horn noise at City at- grade crossings High
Complete construction of all rail safety measures required for Train Horn Noise Quiet Zone (Quiet Zone) qualification by end of calendar year 2024. Staff to work with FRA and required stakeholders (e.g. CPUC, Caltrain, and Union Pacific) to complete administrative steps to establish Quiet Zone by end of calendar year 2025.
No additional resources required.
35 Public Works
Study resource feasibility for the downtown grade separations and long-term train corridor improvements High Identify resource needs for staffing, grant writer, and design consultant to implement the feasibility study.
Funds needed for a Consultant Grant Writer and
Consultant Designer.
36 Public Works Improve traffic flow on 19th Ave and Fashion Island Boulevard from Grant to Mariners Island Boulevard
High
Continue the design for 463338 Norfolk/Fashion Island intersection improvements. Continue design for the 19th Avenue Smart Corridor Project. Finalize negotiations to combine both projects on 19th Avenue and Fashion Island to help expedite delivery and coordination of both projects.
No additional resources required.
37 Public Works
Complete all High and Medium-High priority projects in the 2020 Bicycle Master Plan and the Pedestrian Master Plan with the goal of prioritizing quick-build projects where feasible.
High
Program all existing 2020 BMP projects into the Bike San Mateo Program in order to expedite the design and delivery of all High and Med-High bicycle projects. This will include quick-build bicycle projects. Identify all incomplete PMP projects and develop a workplan for expedited completion. Complete design for the Delaware SRTS Protected Bike Lane Project, Hillsdale Gap Closure project and the 3rd and Norfolk Island Intersection Safety Improvement project. Continue to the design for the 19th Avenue and Fashion Island Class IV bike lane projects.
Need Design Staff
Need Implementation Staff
Need funding above and beyond what is in the CIP
Partial priority verbiage was
modified during the March 18, 2024
City Council meeting.
Items to be completed in 5 or more years
yellow - updated work plan
green - priority modification 4