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3 CITY OF SAN MATEO
RESOLUTION NO. ____ (2024)
APPROVING A SUPPLEMENTAL BUDGET APPROPRIATION IN THE AMOUNT OF $211,305 FROM THE
UNASSIGNED FUND BALANCE OF THE EQUIPMENT REPLACEMENT FUND TO THE CAPITAL BUDGET FOR THE ENTERPRISE RESOURCE PLANNING SOFTWARE PROJECT (Project No. 200001) WHEREAS, the City Council awarded a master services agreement to Collaborative Solutions, LLC in February 2022 for enterprise resource planning (ERP) system implementation services; and WHEREAS, additional time is required to complete End-to-End testing to ensure proper system functioning and to prevent payroll or benefits errors that may adversely impact employees at go-live; and WHEREAS, an additional 26 weeks will provide Human Resources and Payroll more time to complete testing, develop training materials, deliver training to users, and deploy on a new go-live date of December 22, 2024; and
WHEREAS, approval of the appropriation will enable the execution of Change Orders with Collaborative Solutions, LLC and Workday, Inc. to assist with ERP-related services during the additional 26 weeks.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, FINDS and RESOLVES that:
1. This City Council action consisting of the adoption of a resolution approving a supplemental budget appropriation for the Enterprise Resource Planning Software Project is not subject to CEQA review, in that it consists of a governmental fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
2. A supplemental budget appropriation of $211,305, of unassigned fund balance from the Equipment Replacement Fund, to increase the budget for the Enterprise Resource Planning Software Project (Project No. 200001) by $211,305 is approved.