City Council Regular Meeting Minutes – 4/15/2024 Page 1
COUNCIL MEMBERS
Lisa Diaz Nash, Mayor
Rob Newsom Jr., Deputy Mayor
Rich Hedges
Amourence Lee
Adam Loraine
CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
April 15, 2024
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:00 p.m.
Pledge of Allegiance
Roll Call
Present: Mayor Diaz Nash, Deputy Mayor Newsom, Council Members: Hedges, Lee, and Loraine
AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances
Deputy Fire Chief Robert Marshall introduced the new Fire Marshall Carisa Workman.
CEREMONIAL
1. City Clerk Patrice M. Olds – Commendatory Retirement Resolution C-1 (2024)
Public Comment: Mariva Godfrey, Tom Lease, Thomas Morgan, Michael Weinhauer, and Michael Nash spoke in support of the commendatory resolution.
2. Dispatcher Appreciation Week – Proclamation - Kelly O’Keefe, Police Technical Services Administrator, received the proclamation.
3. Volunteer Appreciation Week – Recognition - Denise Garcia, Management Analyst, City Manager’s Office, gave a presentation and recognized the 2024 Outstanding Volunteer Honorees: Fred Totah, Ray McClendon, Amy & Binh Thai, and Boden & Evie Smyth.
CONSENT CALENDAR
The following items, 4 through 10, were considered to be routine by the City Council. After the titles of the items were read by the City Clerk, the public was invited to comment and there were no speakers. Motion passed 5-0.
Moved: Hedges, Seconded: Newsom
Ayes: Diaz Nash, Newsom, Hedges, Lee, and Loraine
Noes: None
4. Citywide Small Trash Capture Project – Agreement
Approve an agreement with United Storm Water, Inc. for the Citywide Small Trash Capture Project in the amount of $697,277; establish a contingency reserve in the amount of $105,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the contingency amount.
5. Shoreview Park Restroom Remodel – Construction Contract DocuSign Envelope ID: 6A010ED7-1671-4447-9E85-F6F1E459C8EA City Council Regular Meeting Minutes – 4/15/2024 Page 2
Adopt a Resolution to approve an alternative purchasing procedure to award a construction contract to Angeles Contractor, Inc. in the amount of $379,386.64; approve the construction contract and establish a contingency reserve in the amount of $57,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
Enactment: Resolution No. 27 (2024)
6. Temporary Standby Generator for Dale Avenue Pump Station Upgrade – Change Order Approve Contract Change Order No. 4 to the Agreement with Herc Rentals, Inc. for a temporary emergency standby generator to support the Dale Ave Pump Station Upgrade project in an amount not to exceed $66,565.48, increasing the total agreement amount to $569,608.17; add $45,000 to the contingency reserve; extend the Agreement term to July 31, 2024; and authorize the Public Works Director to execute the change order in substantially the form presented and issue change orders within the contingency amount.
7. 2024 Annual Investment Policy – Approval
Adopt a Resolution to approve the City of San Mateo 2024 Investment Policy
Enactment: Resolution No. 28 (2024)
8. Enterprise Resource Planning Software Project - Supplemental Budget Appropriation and Change Orders Adopt a Resolution to approve a supplemental budget appropriation of $211,305 of unassigned fund balance from the Equipment Replacement Fund to increase the budget for the Enterprise Resource Planning Software Project; approve Change Order No. 7 to the master services agreement with Collaborative Solutions, LLC for ERP implementation services in the amount of $396,705, for a new agreement total of $4,539,370; approve Change Order No. 443997 to the master subscription agreement with Workday, Inc. for delivery assurance services in the amount of $24,600, for a new agreement total of $177,355; and authorize the City Manager to execute the Change Orders in substantially the form presented.
Enactment: Resolution No. 29 (2024)
9. City Council Priority List – Adoption
Adopt the City Council Priority List for fiscal year 2024-25.
10. B Street Pedestrian Mall Improvements Project – Bid Rejection Adopt a Resolution to reject all bids received for the B Street Pedestrian Mall Improvements Project; and authorize the Public Works Department to initiate a second Notice Inviting Bids.
Enactment: Resolution No. 30 (2024)
PUBLIC COMMENT
Jen Kilroy suggested a hybrid option for the pedestrian mall. Robert Till, Kendall Catanzaro, and Sabrina Lankenau, Merry Tu, Samsung SM-S911U, Connie Weiss all commented regarding the need for a permanent dog park.
PUBLIC HEARING
11. Fiscal Year 2024-25 Comprehensive Fee Schedule – Approval Karley Toffey, Senior Management Analyst, and Karen Huang, Finance Director, gave the presentation.
Council and questions and commented.
DocuSign Envelope ID: 6A010ED7-1671-4447-9E85-F6F1E459C8EA City Council Regular Meeting Minutes – 4/15/2024 Page 3
Adopt a Resolution to approve the revisions to the proposed fiscal year 2024-25 Comprehensive Fee Schedule.
Motion passed 5-0.
Moved: Newsom, Seconded: Hedges
Ayes: Diaz Nash, Newsom, Hedges, Lee, and Loraine
Noes: None
Enactment: Resolution No. 31 (2024)
NEW BUSINESS
12. 2024-29 Capital Improvement Plan Preview
Matt Fabry, Public Works Director, gave the presentation. Council provided feedback on the 2024-29 Capital Improvement Plan.
Public Comment: There were no speakers.
Council provided general direction and feedback on the 2024-29 Capital Improvement Plan.
Council recessed from 10:01 p.m. to 10:10 p.m.
13. General Fund 2024-25 Operating Budget – Preview and General Fund Ten-Year Forecast Karen Huang, Finance Director, gave the presentation.
Council and questions and commented.
Public Comment: Mason Fong provided suggestions for revenue generation and deficits.
Council consensus was agreement with staff recommendation to pursue a middle-ground approach for general fund long-range planning.
14. City Manager, City Attorney, Department Head and Deputy Director Compensation Plan – Amendment Alex Khojikian, City Manager, gave the presentation.
Council and questions and commented.
Public Comment: There were no speakers.
Adopt a Resolution to amend the Compensation Plan to: 1) add Juneteenth, June 19th as an annual holiday; 2) increase the salary range for the Police Chief classification; and 3) increase the salary range for the Human Resources Director classification. Motion passed 5-0.
Moved: Hedges, Seconded: Loraine
Ayes: Diaz Nash, Newsom, Hedges, Lee, and Loraine
Noes: None
Enactment: Resolution No. 32 (2024)
REPORTS AND ANNOUNCEMENTS
DocuSign Envelope ID: 6A010ED7-1671-4447-9E85-F6F1E459C8EA City Council Regular Meeting Minutes – 4/15/2024 Page 4
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles and events happening in San Mateo. Deputy Mayor Newsom queried Council’s interest in bringing back to the Council further discussion on a permanent dog park. City Manager Khojikian clarified that downtown plan is an opportunity to review available spaces for dog park locations. Deputy Mayor Newsom proposed bringing back to the Council a discussion on converting Fire Station 25 into a Police substation, a Council majority agreed to agendize this discussion. Deputy Mayor queried the Council on recognizing Arab-American Heritage Month during a Council Member in 2025, a majority of Council supported this.
ADJOURNMENT –The meeting adjourned at 11:05 a.m.
APPROVED BY: SUBMITTED BY:
Lisa Diaz Nash, Mayor Martin McTaggart, City Clerk DocuSign Envelope ID: 6A010ED7-1671-4447-9E85-F6F1E459C8EA