CITY OF SAN MATEO
City Council Regular Meeting
May 20, 2024
7:00 PM
City Hall Council Chamber 330 W.
20th Avenue San Mateo CA 94403
Entrance is on O’Farrell Street
COUNCIL MEMBERS
Lisa Diaz Nash, Mayor
Rob Newsom Jr., Deputy Mayor
Rich Hedges
Amourence Lee
Adam Loraine
AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTEL Y.
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here:
May 20, 2024
To join via telephone: (408) 638-0968
Webinar ID: 830 4437 1207 Passcode: 521285
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
CALL TO ORDER
Pledge of Allegiance
Roll Call
AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances
CEREMONIAL
1. Public Works Week – Proclamation
2. Mental Health Month – Proclamation
3. Older Americans Month – Proclamation
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
4. City Council Meeting Minutes – Approval
Approve the minutes of the special and regular meetings of April 1, 2024 and April 15, 2024.
CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
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5. San Jose Student Intern – Agreement
Approve a no-cost agreement through April 26, 2029 with San Jose State University for placement of an intern and ratify execution of the agreement in substantially the form presented.
CEQA: This agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
6. Gasoline Fuel Procurement and Delivery – Amendment
Approve Amendment No. 5 to the agreement with Pinnacle Petroleum, Inc. for gasoline fuel procurement and delivery to extend the term through June 30, 2025; increase the agreement by an amount not to exceed $515,000, for a new total agreement amount of $2,390,000; establish a contingency reserve in the amount of $100,000; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue amendments within the contingency amount.
CEQA: Approval of Amendment No. 5 is not a project subject to CEQA, because it is a continuing administrative or maintenance activity involving the purchase of supplies. (CEQA Guidelines Section 15378(b)(2).)
7. Diesel Fuel Procurement and Delivery Services – Amendment Approve Amendment No. 5 to the agreement with Bosco Oil, Inc. dba Valley Oil Company for diesel fuel procurement and delivery to extend the term through June 30, 2025; increase the agreement amount by an amount not to exceed $310,000, for a new total agreement amount of $1,435,000; establish a contingency reserve in the amount of $75,000; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue amendments within the contingency amount.
CEQA: Approval of Amendment No. 5 is not a project subject to CEQA, because it is a continuing administrative or maintenance activity involving the purchase of supplies. (CEQA Guidelines Section 15378(b)(2).)
8. Citywide Surface Treatment Packages 4A-1 and 4A-2 – Agreement Approve an agreement with HDR Engineering, Inc. for design professional services for the Citywide Surface Treatment Packages 4A-1 and 4A-2 in an amount not to exceed $584,000; establish a contingency reserve of $58,400; and authorize the Public Works Director to execute the agreement in substantially the form presented and approve amendments, including no-cost time extensions, within the contingency amount.
CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
9. Citywide Street Rehabilitation Package 6B – Agreement Approve an agreement with Nichols Consulting Engineers, Inc. for design professional services for the Citywide Street Rehabilitation Package 6B project in an amount not to exceed $820,000; establish a contingency reserve of $82,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and approve amendments, including no-cost time extensions, within the contingency amount.
CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
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10. Train Horn Noise Quiet Zone Projects – Service Agreement Approve a Service Agreement with the Peninsula Corridor Joint Powers Board for the Train Horn Noise Quiet Zone projects at Villa Terrace and East Bellevue Avenue in the amount of $59,440; establish a contingency reserve in the amount of $9,000; and authorize the Director of Public Works to execute the Agreement in substantially the form presented and approve amendments within the contingency amount.
CEQA: Approval of a Service Agreement between the City and the PCJPB is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that the review of the Improvements design intended to minimize train horn noise may have a significant effect on the environment. (CEQA Guidelines Section 15061(b) (3).)
11. Bermuda Drive Utility Relocation Project – Agreement Adopt a Resolution to approve an agreement with Pacific Gas & Electric for the Bermuda Drive Utility Relocation Project in the amount of $186,685.48; and authorize the Director of Public Works to execute the Agreement in substantially the form presented.
CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
12. Summer Children’s and Youth Theater Program – Agreement Adopt a Resolution to approve an alternative purchasing procedure and approve an agreement with Bay Area Educational Theater Company to provide children’s and youth theater programs during the summer camp programing from June 16, 2024 through August 31, 2025 in an amount not to exceed $254,000; and authorize the Director of Parks and Recreation to execute the agreement and approve change orders up to $25,000 in substantially the form presented.
CEQA: This agreement is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
13. 2nd & El Camino Garage Improvements – Amendment
Approve Amendment No. 2 with ZFA Structural Engineers for additional structural investigation services at the 2nd and El Camino Garage in the amount of $45,201.50, for a revised total amount of $197,441.50; and authorize the Public Works Director to execute the amendment in substantially the form presented.
CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
14. Casanova Park Restroom Remodel – Contingency Increase Approve an increase to the contingency reserve associated with the Newton Construction & Management, Inc. construction contract for the Casanova Park Restroom Remodel in the amount of $75,000, for a revised total contingency reserve of $120,000; and authorize the Public Works Director to issue change orders within the contingency amount.
CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or
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former use. (CEQA Guidelines Section 15301.)
15. Police Department and City Clerk’s Office – Classification Updates Adopt a Resolution to 1) add 1.0 Full Time Equivalent Senior Management Analyst position in the Police Department; 2) update the job specification for the classification of Senior Management Analyst; 3) increase the salary range for the Deputy City Clerk classification; and 4) update the job specification for the classification of Deputy City Clerk.
CEQA: These classification updates are not subject to CEQA, because they are government fiscal activities that will not cause a physical change in the environment. (CEQA Guidelines Section 15378(b)(4).)
16. Emergency Communications Equipment – Indemnity Agreement Approve an indemnity agreement between the City and the San Mateo County Pre-Hospital Emergency Medical Services Group; and authorize the City Manager to execute the indemnity agreement in substantially the form presented.
CEQA: The approval of an indemnity agreement between the City and the JPA allowing access to upgrade public safety related communications equipment is not subject to CEQA review under the “common sense” exemption because it can be seen with certainty that there is no possibility that this activity may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made.
Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.
17. General Plan Amendment to Adopt San Mateo's Revised 2023-2031 Housing Element Adopt a resolution to approve a General Plan Amendment to adopt the Revised Housing Element for the Sixth Housing Cycle (2023-2031) that is compliant with State law, provides a plan for at least 10,286 new housing units, and affirmatively furthers fair housing, and is exempt from review under the California Environmental Quality Act, based on the identified findings.
CEQA: The Revised Housing Element is not subject to further review under CEQA because it can be seen with certainty that it will not cause a physical change in the environment, as there are no rezonings proposed. The proposed adoption of the 2023-2031 Housing Element is considered exempt under the “common sense” exemption under state CEQA Guidelines Section 15061(b)(3) because the project involves policies, programs, and actions to meet the City’s RHNA and AFFH goals that would not have any potential for causing a significant effect on the environment, and identifies programs and actions to remove constraints and promote affordable housing development.
OLD BUSINESS
18. Local Roadway Safety Plan – Adoption
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Adopt a Resolution to adopt the Local Roadway Safety Plan.
CEQA: The Council action is not subject to CEQA review because it can be seen with certainty that there is no possibility that the adoption of a Local Road Safety Plan may have a significant effect on the environment as the plan is comprised of location-based collision data and strategies to reduce collisions that may be used to develop future safety-related projects. (CEQA Guidelines Section 15061).
19. Council Member Compensation – Ordinance Adoption
Adopt an Ordinance increasing compensation for City Council members from $600 per month to $1,200 per month, effective January 2025.
CEQA: This proposed ordinance is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment, and because it is a fiscal activity that does not involve any commitment to any specific project that may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4),(5).)
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV:
City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER:
There are three ways to stream.
1) Public Meeting Portal
www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube:
http://youtube.com/CityofSanMateo
3) Watch TV live stream:
https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.
During the meeting
By Zoom:
Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
By telephone:
Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person:
At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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