CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 9 Section Name: {{section.name}} Account Number: 10-4662 File ID: {{item.tracking_number}} TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: May 20, 2024
SUBJECT:
Citywide Street Rehabilitation Package 6B – Agreement
RECOMMENDATION:
Approve an agreement with Nichols Consulting Engineers, Inc. for design professional services for the Citywide Street Rehabilitation Package 6B project in an amount not to exceed $820,000; establish a contingency reserve of $82,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and approve amendments, including no-cost time extensions, within the contingency amount.
BACKGROUND:
The City owns and maintains pavement assets consisting of approximately 200 miles of streets, bike paths, and alleyways.
The Pavement Management Program (PMP) implements annual capital improvement projects focused on pavement maintenance beyond the routine maintenance tasks performed by the City’s field maintenance crews.
On February 8, 2024, the City issued a Request for Proposals (RFP) for Engineering Design Services for multiple projects including for the Citywide Street Rehabilitation Package 6B (PMP6B) project. This package of projects includes streets requiring more significant paving/reconstruction efforts. The City received a total of six proposals, which were evaluated on the proposed project team, approach, and estimated level of effort. Nichols Consulting Engineers, Inc. (NCE) was identified as the highest-ranked proposal based on experience with similar projects, comprehensive approach, and favorable references. In addition, NCE’s proposed scope, schedule, and budget all align with the City’s needs.
Based on the above, staff recommends entering a design professional services agreement with NCE to perform the design services for the PMP6B project in an amount not to exceed $820,000 and establish a contingency of $82,000 (10% of the contract budget) to cover any unforeseen changes during the design process. The proposed term of the agreement is through December 2026. The design of this Project is anticipated to take 12 months to complete. Staff anticipates advertising the project in June 2025, with construction beginning in August 2025.
BUDGET IMPACT:
Sufficient funds are available in the Citywide Street Rehabilitation Package 2 (467008) project to award this agreement and establish the contingency reserve.
ENVIRONMENTAL DETERMINATION:
This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
CITY OF SAN MATEO
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NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Agreement
Att 2 – Location Map/List (6-B)
STAFF CONTACT
Stephanie Piñon, Senior Engineer
[email protected]
650-522-7315