CITY OF SAN MATEO
RESOLUTION NO. (2024)
APPROVING ALTERNATIVE PURCHASING PROCEDURE FOR AN AGREEMENT WITH BAY AREA
EDUCATIONAL THEATER COMPANY (ETC) FOR YOUTH SUMMER THEATER CAMPS WHEREAS, the City of San Mateo Parks and Recreation Department has a desire to continue providing quality youth summer theater camps; and
WHEREAS, the Bay Area Educational Theater Company has been providing successful youth theater camps for the City of San Mateo Parks and Recreation Department for over 20 years; and WHEREAS, Municipal Code Section 3.60.070(h)(3) authorizes the City Council to approve alternative purchasing procedures if in the best interest of the City; and WHEREAS, City staff recommends approval of the agreement with Bay Area Educational Theater Company in the amount up to $254,000 for services to be rendered between June 16, 2024 through August 31, 2025 and authorizes the Director of Parks and Recreation to execute the agreement in substantially the form presented and approve change orders up to $25,000.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY FINDS and RESOLVES that:
1. This agreement is not a project as defined by the California Environmental Quality Act in that it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment.
2. Pursuant to Municipal Code Section 3.60.070(h)(3), City Council approves an alternative purchasing procedure as it is in the best interest of the City to continue offering a well-established, successful youth summer theater programs.
3. The agreement with Bay Area Education Theater Company for the Summer Children’s and Youth theater, in the amount of $254,000 was negotiated on terms that meet both the City’s and ETC’s interests and it is approved.
4. The Parks and Recreation Director is authorized to execute the agreement in substantially the form submitted and approve change orders up to $25,000, on behalf of the City.