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CAO Approved March 2024
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8 AMENDMENT NO. 1 TO THE AGREEMENT
BETWEEN THE CITY OF SAN MATEO AND
FREYER & LAURETA, INC. FOR DESIGN PROFESSIONAL SERVICES FOR
COLUMBIA DRIVE/CYRSTAL SPRINGS STORM DRAIN IMPROVEMENTS ($108,400 [Original Amount], $28,000 [Amendment No. 1]) This Amendment is made and entered into this day of ________________, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California ("CITY"), and FREYER & LAURETA, INC. ("CONSULTANT").
WHEREAS, on May 31, 2023, CITY and CONSULTANT executed an agreement for design professional services (“Agreement”) for the Columbia Drive/Crystal Springs Storm Drain Improvements (“Project”) in the amount of $108,400; and
WHEREAS, during the design phase of the Project, it was discovered that additional services from CONSULTANT are needed; and
WHEREAS, CITY and CONSULTANT wish to amend the Agreement to increase the scope of services, extend the term of the Agreement, and increase compensation by $28,000, for a new total Agreement amount of $136,400.
NOW, THEREFORE, the parties agree as follows:
1. Section 4, “Term,” of the Agreement is amended to read:
“The services to be performed under this Agreement shall commence on May 16, 2023 and be completed on October 1, 2025.”
2. Section 5, “Payment,” of the Agreement is amended to read:
“Payment shall be made by CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set forth in Exhibit A, CITY agrees to pay CONSULTANT a fee in an amount not to exceed $136,400, pursuant to rates stated in Exhibit B to this Agreement, attached and incorporated by reference.”
3. The attached Exhibit A, noted in this Amendment No. 1, hereby replaces the existing Exhibit A in this Agreement in its entirety.
4. The remaining terms of the Agreement remain in full force and effect. [SIGNATURE PAGE FOLLOWS]
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CAO Approved March 2024
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8 IN WITNESS WHEREOF, CITY OF SAN MATEO and FREYER & LAURETA, INC. have executed this Amendment on _________________.
CITY OF SAN MATEO FREYER & LAURETA, INC.
Matthew Fabry
Director of Public Works
Date Jeffrey J. Tarantino
Its Authorized Agent
Executive Vice President
Date
APPROVED AS TO FORM ADDITIONAL CORPORATE
OFFICER
Linh P. Nguyen
Assistant City Attorney
Date David Freyer
Vice President
Date
Contract Amendment Page 3 of 4
CAO Approved March 2024
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8 Exhibit A
Scope of Services
Task 1: Prepare Construction Documents ($89,600)
F&L will prepare an amended BOD, 90%, and Bid submittals for the proposed project. Through discussions with the City, the pipe alignment will be modified from the Basis of Design Report dated October 8, 2021. F&L will prepare an amended BOD Report to show the proposed pipe alignment within the existing PUE.
Amended BOD
F&L will provide the City with one PDF copy of the amended BOD for review and comment. F&L will participate in one design review workshop following the amended BOD submittal.
Construction Drawings
F&L will prepare the 90% and Bid submittals for the proposed project. F&L will provide the City with one PDF copy for the 90% and bid submittal for review and comment. F&L will participate in one design review workshop following the 90% submittal.
F&L will provide written response to comments provided during the 90% submittal. The written response to comments will include a brief description of how the City comments have been incorporated into the specification and/or drawings.
F&L will provide a Bid submittal PDF copy for City final review. F&L will participate in a conference call with City staff to address any minor comments on the Bid submittal to prepare the final construction documents for bid. The final bid documents will be provided in PDF format only for use by the City.
Arborist
Due to the number of trees within the existing PUE, F&L engaged WRA, Inc. to conduct a tree survey and arborist report to help inform the proposed pipe alignment. WRA, Inc. provided an arborist report, including the tree survey, for the City’s review. During conversations with WRA, Inc., it was recommended to give an allowance for the arborist to review the 90% submittal for any proposed surface improvements around the existing trees captured within the tree survey.
Deliverables:
•BOD Amendment (including 30% Drawings)
•90% Design Submittal
•Written response to City Comments (90% Submittal)
•Bid Submittal
•Arborist Report
Task 2: Pothole and Survey ($14,300)
F&L will conduct additional topographic survey within the existing PUE, boundary survey to search for monuments that mark the property line/centerline of easement, and preparation of Record of Survey.
Contract Amendment Page 4 of 4
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8 Deliverables:
•Record of Survey
Task 3: Bid Support ($7,300)
F&L will provide bid support including the following:
•Prepare for and attend one pre-bid meeting including preparing a meeting agenda. •Manage the meeting sign in sheet.
•Prepare meeting minutes.
•Prepare one addendum, if needed, for the Project including a draft submittal to the City.
Task 4: Engineering Services During Construction ($17,600) The F&L team will provide engineering services during construction, including •Participate in one preconstruction meeting;
•Provide up to three site visits for the F&L team;
•Provide as-needed assistance to review submittals;
•Review and provide responses to up to six Requests for Information (RFI); •Prepare no more than three design clarifications;
•Provide as-needed correspondence for a period of up to six months at an assumed level of effort of no more than four hours per month;
Deliverables:
•RFI responses
•Design Clarifications
Exclusions:
•Inspections (including arborist supervision)
•Construction Staking
Task 5: Prepare Easement Documents ($7,600)
The F&L team will provide services to prepare easement documents for the pipe alignment in 771 Crystal Springs Road, San Mateo. In order to prepare the easement documents, F&L will pull a title report for 771 Crystal Springs Road. F&L will prepare a draft easement document for the City to review and provide comments. F&L will respond and update the easement document up to two times prior to submitting a final easement for the City’s use. F&L assumes that the easement documents required are a plat and legal of the proposed easement.
Deliverables:
•Title Report for 771 Crystal Springs Road (for City’s reference) •Draft Easement Documents
•Final Easement Documents
Exclusions:
•Surveying