City of San Mateo
Fiscal Year 2024-25
Budget Adoption
June 17, 2024
1 Agenda
2 • Budget Process
• Budget Highlights
• Resolutions
Budget Process
January 2024 February 2024 April 2024 June 2024
Budget
Kickoff
February 20
2023-24 Mid-Year
Updates
April 15
Budget Preview
June 3
Proposed Budget
1st Public Hearing
June 17
Budget Adoption
2nd Public Hearing
3 2024-25 Citywide Budget
4 • General Fund: $168.8 million
• Enterprise Funds: $58.6 million
• Other Funds: $28.7 million
Operating Budget: $256.1 million
Capital Budget: $65.2 million
Total Budget: $321.3 million
2024-25 Citywide Budget
5 Operating Budget $256.1 million
Capital Budget $65.2 million
Proposed FY 2024-25
Citywide Budget
$321.3 million
Operating Budget
80%
Capital
Budget
20%
2024-25 Citywide Source of Funding
6 GENERAL FUND
$168.9
53%
STORM WATER FUND
$4.0
1%
SEWER FUND
$92.0
29%
ALL OTHER
FUNDS
$52.1
17% Proposed FY 2024-25
Citywide Source of Funding
$317.0 million
General Fund - FY 2024-25 Budget
7 FY 2024-25 Revenues $169.8 million
Property Tax
Sales Tax
Real Property Transfer
Tax
TOT
Business Tax
Other Revenues
FY 2024-25 Expenditures $180.4 million
Salaries and Benefits
Non-Personnel
Operating
SMC Fire and Legacy
Costs
Transfers Out
General Fund - FY 2024-25 Budget
(shown in millions)
8 GENERAL FUND
2024-25
Proposed
Budget
Total Revenues 169.8$
Total Expenditures, including transfers 180.4
Net Change (10.6)
Beginning Fund Balance 109.8$
Ending Fund Balance 99.2$
General Fund Revenue
Property In-Lieu Vehicle License Fee (VLF)
9 $12 $13 $14
$15 $16 $16 $17 $18 $18 $19 $20 $21 $21 $22 $23 $24
$-
$5
$10
$15
$20
$25Millions
VLF available VLF shortfall VLF entitlement
General Fund 10-Year Forecast
Assumptions:
• Middle-ground
scenario:
State will fund
VLF, but at
reduced levels
• Property Tax:
4% Annual
Growth
10 -
50 100
150
200
250
2024-25
Proposed
2025-26
Projected
2026-27
Forecast
2027-28
Forecast
2028-29
Forecast
2029-30
Forecast
2030-31
Forecast
2031-32
Forecast
2032-33
Forecast
2033-34
Forecast
Millions
Expenditures vs. Revenues
Operating Expenditures Contribution to CIP Revenues
General Fund 10-Year Forecast
11 $99.2
$86.9
$75.3
$63.6
$51.1
$39.6
$29.3
$21.4 $15.6 $13.3 $13.7
0 20
40 60
80 100
120
2024-25
Proposed
2025-26 2026-27 2027-28 2028-29 2029-30 2030-31 2031-32 2032-33 2033-34 2034-35 General Fund Balance – Forecast (in millions)
General Fund - Ending Fund Balance 25% Operating Reserve Capital Improvement Program (CIP)
The following is a breakdown of CIP expenses by program areas (in millions):
12 2024-25
Proposed
2025-26
Plan
2026-27
Plan
2027-28
Plan
2028-29
Plan
Five-Year CIP
Totals
Bikeway/Pedestrian 3.1$ 2.4$ 5.6$ 1.2$ 0.5$ 12.7$ Bridges 8.9 0.1 0.0 0.8 - 9.8 Buildings 8.9 9.6 8.3 4.4 2.6 33.8 Parks 3.0 14.2 2.9 2.2 1.3 23.5 Sanitary Sewer (Clean Water Program) 27.8 7.8 27.7 20.7 19.3 103.3 Stormwater 0.6 0.2 0.2 0.2 0.2 1.2 Streets 9.9 8.3 8.3 8.3 8.1 42.7 Traffic - 2.2 1.0 0.3 0.3 3.9 Other City Capital Projects 3.1 1.3 1.5 2.0 1.2 9.2 Total $ 65.2 $ 46.0 $ 55.4 $ 40.0 $ 33.4 $ 240.0 2024-25 City Employees
13 2023-24
ADJUSTED
BUDGET
2024-25
CHANGES
2024-25
PROPOSED
BUDGET
City Attorney 5.00 5.00
City Clerk 4.00 4.00
City Council 5.00 5.00
City Manager 8.00 1.00 9.00
Community Development 55.00 2.00 57.00 Finance 17.00 1.00 18.00
Human Resources 11.00 11.00
Information Technology 14.00 14.00
Library 34.51 2.00 36.51
Parks and Recreation 66.50 66.50
Police 163.00 163.00
Public Works 153.00 7.00 160.00
Merit Positions 536.01 13.00 549.01
Add 13.0 FTE merit positions
3.5 FTEs are funded by the General Fund
with cost recovery and elimination of
part-time positions, the net fiscal impact
to the General Fund is approx. $225,000.
Resolutions
Adopt resolutions to approve
• Fiscal Year 2024-25 Operating and Capital Budgets,
• Fiscal Year 2024-25 Gann Appropriations Limit, and
• Fiscal Years 2024-29 Capital Improvement Program.
14 Q&A
Karen Huang
Finance Director
[email protected]
650-522-7110
15 Labor Cost Allocation
FTE Est. Costs
General Fund
(GF) Cost Offseting
Net Fiscal
Impact to
General Fund
Special
Revenue
Funds
Facility
Fund
Stormwater
Fund
Sewer
Fund
Senior Management Analyst 1 190,000$ 190,000$ (148,000)$ 42,000$ -$ -$ -$ -$ Senior Planner 1 200,000 - - - 200,000 - - Housing Specialist 1 164,000 82,000 - 82,000 82,000 - - Financial Specialist I/II 1 112,000 - - - 56,000 - - 56,000 Community Services Coordinator 1 117,000 117,000 (117,000) - - - - Library Assistant I/II 1 89,000 89,000 (89,000) - - - - Facility Maintenance Worker 1 125,000 - - - - 125,000 - Maintenance Worker I/II 2 234,000 - - - - - 234,000 Public Work Supervisor 1 193,760 - - - 29,064 - 9,688 155,008 Public Work Supervisor 1 193,760 - - - 29,064 - 67,816 96,880 Laboratory III 1 152,000 - - - - - - 152,000 WWTP Electrical Technician 1 165,000 - - - - - - 165,000 Total 13 1,935,520 478,000 (354,000) 124,000 396,128 125,000 311,504 624,888 Reallocate Building Official to Deputy CDD Director/Building Official - 50,000 - - - 50,000 - - - Reallocate 1.0 FTE HR Technician to HR Analyst I/II - 25,500 25,500 - 25,500 - - - - Reallocate 1.0 FTE Program Assistant to Sr. Program Assistant - 12,000 12,000 - 12,000 - - - - Reallocate 1.0 FTE Community Service Section Manager to Community Service Manager - 48,000 48,000 - 48,000 - - - - Reallocate 1.0 FTE Project Manager to Sr. Project Assistant - 12,000 12,000 - 12,000 - - - - Reallocate Database Specialist to Maintenance Planner - 30,800 - - - - - - 30,800 Total - 178,300 97,500 - 97,500 50,000 - - 30,800 Grand Totals 13 2,113,820$ 575,500$ (354,000)$ 221,500$ 446,128$ 125,000$ 311,504$ 655,688$ Supplemental Information
16 Summary of FTE changes
General Fund 5-Year Revenue Trend
17 72
29 14
4 7
6 9
12 (1)
11 81
30 7
6 9
7 12
3 3
9 78
30 7
5 7
8 11
3 4
9 84
30 8
4 8
8 11
3 5
9 86
31 8
4 8
8 11
3 5
9 2021-22 ACTUALS 2022-23 ACTUALS 2023-24 ESTIMATES 2024-25 PROPOSED 2025-26 PROJECTED General Fund 5-Year Expense Trend
18 76
30 31
7 79
35 33
12 86
36 34
14 93
40 36
12 96
41 38
11 -
20 40
60 80
100
120
Personnel Expenses Non-Personnel Operating
Expenses
SMC Fire and Legacy
Costs
Transfers Out to Other
Funds
2021-22 ACTUALS 2022-23 ACTUALS 2023-24 ESTIMATES 2024-25 PROPOSED 2025-26 PROJECTED