CITY OF SAN MATEO
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 6 Section Name: {{section.name}} Account Number: 72-4671 File ID: {{item.tracking_number}} TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: July 15, 2024
SUBJECT:
Construction Special Inspection Services for the Clean Water Program – Amendment RECOMMENDATION:
Approve Amendment No. 3 to the professional services agreement with Smith Emery San Francisco to provide as-needed construction special inspection services for various Clean Water Program projects; increase the compensation for the agreement by $500,000, for a revised total agreement amount of $3,100,000; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue project-specific task orders under the agreement.
BACKGROUND:
The Clean Water Program (CWP) includes improvements to wastewater system capacity, flow management, and inflow and infiltration reduction to comply with regulatory requirements. Construction Special Inspection services provide as- needed support for CWP projects, which include the Wastewater Treatment Plant (WWTP) Upgrade & Expansion; various new capacity relief sewers; sewer rehabilitations/repairs; and lift station improvements.
On February 22, 2022, the City Council approved a two-year professional services agreement with Smith Emery San Francisco (Smith Emery) to provide as-needed construction special inspection services for various projects under the CWP in an amount not to exceed $1,500,000, with three one-year options to extend the contract at the City’s discretion. On August 21, 2023, the City Council approved Amendment No. 1 to increase the compensation by $850,000 to $2,350,000.
On February 27, 2024, the Public Works Director approved Amendment No. 2 in accordance with the original agreement to increase the compensation amount by $250,000 to $2,600,000 and extend the contract by one year to February 28, 2025.
During the past year, construction special inspection services for the Wastewater Treatment Plant Upgrade and Expansion project exceeded staff’s projections for the services required for inspecting the installation of process piping and welding of piping. In addition, the construction work is taking longer than originally projected due to changes in the field as well as the installation taking longer than anticipated. Smith Emery’s services are also required for other CWP projects in and entering construction. Smith Emery has been performing these construction special inspection services satisfactorily for the City.
In order to complete the remaining inspections for the CWP projects, additional special inspection services from Smith Emery are required. The proposed Amendment No. 3 to the agreement with Smith Emery will add $500,000 to the agreement and bring the total agreement to $3,100,000. Staff believes this to be a reasonable budget increase for the scope of work and expertise required and recommends the approval of Amendment No. 3 to the agreement with Smith Emery.
CITY OF SAN MATEO
BUDGET IMPACT:
There are sufficient funds budgeted in the various CWP projects requiring these services to fund this amendment.
ENVIRONMENTAL DETERMINATION:
The City prepared a Final Programmatic Environmental Impact Report (Final PEIR) in accordance with the California Environmental Quality Act (CEQA) (SCH No. 2015032006). The PEIR was certified by Council on June 6, 2016. In accordance with CEQA, the Final PEIR serves as the primary environmental compliance document for implementation of the Clean Water Program. The City prepared Addenda to the Final PEIR that were approved on July 16, 2018 (Addendum 1) and April 15, 2019 (Addendum 2). This work is within the scope of the project evaluated in the PEIR and Addenda
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Amendment No. 3
STAFF CONTACT
Thomas Ruark, Project Manager II
[email protected]
650-522-7280
Deryk Daquigan, Deputy Public Works Director
[email protected]
650-522-7287