CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 7 Section Name: {{section.name}} Account Number: 10-4662 File ID: {{item.tracking_number}} TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: July 15, 2024
SUBJECT:
Citywide Street Rehabilitation Package 5-B - Agreement
RECOMMENDATION:
Approve an agreement with G. Bortolotto & Company, Inc. for Citywide Street Rehabilitation Package 5-B Project in the amount of $4,314,516.30; establish a contingency reserve in the amount of $648,000.00; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the contingency amount.
BACKGROUND:
The Citywide Street Rehabilitation Package 5-B Project (Project) is part of the Public Works Pavement Management Program (Program). The Project will repair approximately 2.8 miles of streets across 16 locations with an Engineer’s Estimate for the Project of $4,260,000. Project locations are shown in the attached Location Map (Attachment 2).
The project was advertised on April 8, 2024, and a total of five (5) bids were received and opened on May 7, 2024. The bids received are listed below in order of increasing bid amount.
Contractor Grand Total Bid Amount
G. Bortolotto & Company $4,314,516.30
Interstate Grading & Paving $4,972,661.00
McGuire and Hester $5,490,453.00
Ghilotti Bros $5,609,638.00
DeSilva Gates Construction $5,666,666.00
After review of bid documents, staff determined that G. Bortolotto & Company, Inc. is the lowest responsive, responsible bidder. Therefore, staff recommends G. Bortolotto & Company, Inc. be awarded this construction agreement. Staff also recommends a 15% contingency to be established given the uncertainty of the stability of underlying soils on these streets.
BUDGET IMPACT:
Sufficient funds are available in the Citywide Street Rehabilitation Program (469997) project budget to award this work in the amount of $4,314,516.30 and the contingency reserve of $648,000.00 for a total of $4,962,516.30.
ENVIRONMENTAL DETERMINATION:
This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities,
mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Agreement
Att 2 – Location Map
STAFF CONTACT
Stephanie Piñon, Senior Engineer
[email protected]
(650) 522-7315
Sydney Chow, Associate Engineer
[email protected]
(650) 522-7331