1 0
5 5
0 CITY OF SAN MATEO
RESOLUTION NO. ____ (2024)
APPROVING AN ALTERNATIVE PURCHASING PROCEDURE FOR THE PURCHASE OF ONE (1) TORO GROUNDSMASTER 4700 AND ONE (1) TORO Z MASTER REVOLUTION WITH TURF STAR, INC. IN THE AMOUNT OF $182,782.62
WHEREAS, the City Council is being asked to award a contract for the purchase of one (1) new Toro Groundsmaster 4700 and one (1) new Toro Z Master Revolution in the amount of $182,782.62; and WHEREAS, San Mateo Municipal Code Section 3.60.030 generally requires competitive bidding for contacts of $100,000 or more; and
WHEREAS, San Mateo Municipal Code Section 3.60.070(h)(3) authorizes the City Council to approve alternative purchasing procedures when it is in the best interest of the City; and WHEREAS, Sourcewell (formerly NJPA) offers services to make the government procurement process more efficient through cooperative purchasing: and WHEREAS, use of Sourcewell – Contract #031121-TTC offers competitive pricing for Toro Groundsmaster 4700 and Toro Z Master Revolution; and
WHEREAS, the one (1) Toro Groundsmaster 4700 and one (1) Toro Z Master Revolution with the specifications and capabilities meet the requirements of the City; and WHEREAS, Turf Star, Inc. is the sole authorized dealership in Northern California for the Toro Groundsmaster 4700 and Toro Z Master Revolution; and
WHEREAS, Turf Star, Inc. is agreeable to fulfilling Sourcewell - Contract #031121-TTC for the Toro Groundsmaster 4700 and Toro Z Master Revolution; and WHEREAS, based on these circumstances, staff recommends approval of the purchase of one (1) new Toro Groundsmaster 4700 and one (1) new Toro Z Master Revolution from Turf Star, Inc. because it is in the best interest of the City without standard competitive bid practice.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:
1. The purchase of one (1) new Toro Groundsmaster 4700 and one (1) new Toro Z Master Revolution is not a project subject to CEQA because it can be seen with certainty that there is no possibility that the purchase of field mowers may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)
2. In accordance with Municipal Code Section 3.60.070(h)(3), the purchase of one (1) Toro Groundsmaster 4700 and one (1) Toro Z Master Revolution from Turf Star, Inc. based on pricing from Sourcewell is in the City’s best interest for these reasons:
1 0
5 5
0 a. Toro Groundsmaster 4700 and Toro Z Master Revolution are the sole manufacturer for the City’s Park and Recreation Departments desired vehicle; and b. Sourcewell competitively bid the contracts to provide the listed vehicle and Toro Groundsmaster 4700 and Toro Z Master Revolution was selected; and c. The City has obtained competitive pricing for one (1) Toro Groundsmaster 4700 and one (1) Toro Z Master Revolution through Sourcewell – Contract #031121-TTC which will be fulfilled by Turf Star, Inc.
3. The procedure utilized by staff to obtain Sourcewell – Contract # 031121-TTC for the purchase of one (1) Toro Groundsmaster 4700 and one (1) Toro Z Master Revolution from Turf Star Inc. is approved in accordance with Municipal Code Section
3.60.070(h)(3).
4. The purchase of one (1) Toro Groundsmaster 4700 and one (1) Toro Z Master Revolution in the amount of $182,782.62 and establishing of a contingency reserve in the amount of $30,000.00 is approved.
5. The Public Works Director is authorized to execute the purchase contract in substantially the form presented and issue change orders within the contingency amount on behalf of the City.