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5 CITY OF SAN MATEO
RESOLUTION NO. ____ (2024)
APPROVING AN ALTERNATIVE PURCHASING PROCEDURE FOR THE PURCHASE OF FOUR (4) NEW BMW RT 1250 POLICE SPECIFICATION MOTORCYCLES WITH NATIONAL
AUTO FLEET GROUP, A DIVISION OF CHEVROLET OF WATSONVILLE WHEREAS, the City Council is being asked to award a contract for the purchase of four (4) new BMW RT 1250 police specification motorcycles in the amount of $165,582.83; and WHEREAS, the City of San Mateo’s Police Department (SMPD) operates a fleet of motorcycles within the police traffic division; and
WHEREAS, the four (4) new BMW RT 1250 police motorcycles with the specifications and capabilities meet the requirements of the City; and WHEREAS, the BMW RT1250 has been found to be fuel efficient, low emission, and offers quieter operation, which in turn reduces noise pollution; and WHEREAS, San Mateo Municipal Code Section 3.60.070(h)(3) authorizes the City Council to approve alternative purchasing procedures when it is in the best interest of the City; and
WHEREAS, Sourcewell (formerly NJPA) offers services to make the government procurement process more efficient through cooperative purchasing: and WHEREAS, use of Sourcewell – Contract #091521-NAF offers competitive pricing of BMW RT 1250 police motorcycles; and
WHEREAS, National Auto Fleet Group is the sole authorized dealership in Northern California for the four (4) new BMW RT 1250 police specification motorcycles; and WHEREAS, National Auto Fleet Group is agreeable to fulfilling Sourcewell - Contract #091521-NAF for the BMW RT 1250 police motorcycle; and
WHEREAS, based on these circumstances, staff recommends approval of the purchase of four (4) new BMW RT 1250 police specification motorcycles from National Auto Fleet Group because it is in the best interest of the City without standard competitive bid practice.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:
1. The purchase of four (4) new BMW RT 1250 police specification motorcycles is not a project subject to CEQA because it can be seen with certainty that there is no possibility that the purchase of replacement police motorcycles may have a significant effect on environment. (CEQA Guidelines Section 15061(b)(3).)
2. In accordance with Municipal Code Section 3.60.070(h)(3), the purchase of four (4) new BMW RT 1250 police specification motorcycles from National Auto Fleet Group based on pricing from Sourcewell is in the City’s best interest for these reasons:
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5 a. BMW RT 1250 police specification motorcycles are the sole manufacturer for the San Mateo police Department’s desired vehicle; and
b. Sourcewell competitively bid the contracts to provide the listed vehicle and BMW RT 1250 police specification motorcycle was selected; and c. The City has obtained competitive pricing for four (4) new BMW RT 1250 police specification motorcycles through Sourcewell – Contract #091521-NAF which will be fulfilled by National Auto Fleet Group.
3. The purchase of four (4) new BMW RT 1250 police specification motorcycles in the amount of $165,582.83 and establishment of a contingency reserve in the amount of $20,000 is approved.
4. The Public Works Director is authorized to execute the purchase contract in substantially the same form on behalf of the City and to issue change orders within the contingency reserve.