CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 6 Section Name: {{section.name}} Account Number: 82-4681 File ID: {{item.tracking_number}} TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: October 7, 2024
SUBJECT:
King Recreation Center - New Fire Alarm System – Construction Contract RECOMMENDATION:
Approve a construction contract with Newton Construction & Management, Inc. for a new Fire Alarm System in the amount of $173,353.48; establish a contingency reserve in the amount of $17,000; and authorize the Public Works Director to execute the contract in substantially the form presented and issue change orders within the contingency amount.
BACKGROUND:
The Martin Luther King Jr. (MLK) Recreation Center is located in the North Central neighborhood and is home to many youth activities including the Police Activities League, drop-in basketball, several dance and fitness classes, and a swimming pool. The building was constructed in 1968 and has a wet sprinkler fire suppression system, an existing security alarm system, but is currently not monitored by a Fire Alarm Control Panel (FACP).
In November 2023, the City adopted a resolution approving an alternative purchasing procedure to award a construction contract in the amount of $182,702.25 to Newton Construction & Management, Inc. (Newton) for the installation of a new fire alarm system within the existing structure. This new fire alarm system is required as part of the Family Room Changing Project, which changed the use of the existing structure, and the building must therefore conform to the current fire codes. Specific work includes the installation of fire alarm equipment, electrical panels, conduit, roofing, mechanical, framing, drywall, painting, and ceiling tile work. In April 2024, Change Order #1 in the amount of $49,707.01 was issued to address unanticipated hazardous material removal related to the fire alarm. In July 2024, City Council approved Change Order #2 in the amount of $173,353.48 to replace the existing rooftop unit that is necessary for completing the fire alarm system project.
Soon thereafter, staff realized the original contract had expired at the end of June 2024. This new proposed construction contract comprehensively captures the scope and fees associated with the previously approved original agreement and two change orders. In addition, it reflects the remaining balance of the contract and establishes a new completion date.
Since the original contract has expired, approval of this contract is necessary for Newton Construction & Management, Inc. to continue providing contractual services with the City and complete the Fire Alarm System project by November 2024.
BUDGET IMPACT:
There is sufficient funding available in the Citywide Fire Intrusion Alarm System Upgrade (460057) project for the construction contract and contingency reserve.
ENVIRONMENTAL DETERMINATION:
CITY OF SAN MATEO
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This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 - Contract
STAFF CONTACT
Steve Wu, Project Manager II
[email protected]
(650) 522-7345