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0 CITY OF SAN MATEO
RESOLUTION NO. ____ (2024)
APPROVING AN ALTERNATIVE PURCHASING PROCEDURE FOR THE PURCHASE OF ONE (1) TORO Z MASTER REVOLUTION (60-INCH) ELECTRIC MOWER AND ONE (1) TORO GROUNDSMASTER 4700D 12’ WIDE AREA MOWER WITH TURF STAR INC. IN THE AMOUNT OF $182,782.62
WHEREAS, the Parks and Recreation Department maintains more than 200 acres of greenway in the City of San Mateo and regular maintenance of these fields is necessary to ensure a healthy, attractive and safe environment for the community to enjoy; and
WHEREAS, a primary tool in maintaining these fields is the use of a highly efficient wide path mower capable of manicuring a 12-foot wide section of lawn and a highly maneuverable mower capable of efficiently manicuring a 5-foot wide section for use in areas with an array of obstructions; and WHEREAS, the City Council is being asked to award a contract for the purchase of one (1) new Toro Z Master Revolution 60-inch Electric Mower AND one (1) new Toro Groundsmaster 4700D 12-foot Wide Area Mower to replace similar existing lawn equipment that has exceeded its useful life with units that will provide modern, reliable, efficient, and more environmentally friendly technology; and WHEREAS, as part of the transition to a Green Fleet, staff continually research electrical options during the procurement process and aim to replace vehicles with battery electric or alternative-fueled vehicles when available; and
WHEREAS, when an electric version is not available, staff evaluates diesel options because the City purchases renewable diesel to replace the use of fossil-based fuel; and WHEREAS, the Toro Z Master Revolution is a Zero Emission Electric Mower and, WHEREAS, the Toro 4700D is an environmentally friendly Tier IV diesel engine that uses renewable diesel, which is a non-fossil-based option; and
WHERAS, the Toro Z Master Revolution and Toro 4700D are both compliant with AB 1346 also known as “The Green Lawn Care Law”, and
WHEREAS, staff will utilize Sourcewell pricing through Turf Star Inc. for the purchase of this Toro Z Master Revolution and Toro Groundsmaster 4700D; and
WHEREAS, San Mateo Municipal Code Section 3.60.070(h)(3) authorizes the City Council to approve an alternative purchasing procedure when it finds doing so is in the best interest of the City; and WHEREAS, Sourcewell (formerly NJPA) is a government organization that solicits, receives, and reviews competitive bids for various specialty equipment, including the Toro Z Master Revolution and Toro Groundsmaster 4700D; and
WHEREAS, Sourcewell has conducted competitive, public bids to select vehicle vendors to achieve competitive pricing and has selected Turf Star; and
WHEREAS, based on these circumstances, staff recommends approval of the purchase of one (1) new Toro Z Master Revolution 60-inch Electric Mower and one (1) Toro Groundsmaster 4700D 12-foot Wide Area Mower from Turf Star Inc. because it is in the best interest of the City without standard competitive bid practice. 1 0
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0 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:
1. The purchase of one (1) new Toro Z Master Revolution and one (1) Toro Groundsmaster 4700D is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that the purchase of these two field mowers may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)
2. In accordance with Municipal Code Section 3.60.070(h)(3), the purchase of one (1) new Toro Z Master Revolution and one (1) Toro Groundsmaster 4700D from Turf Star Inc. based on pricing from Sourcewell is in the City’s best interest for these reasons:
a. Sourcewell is a government organization that solicits, receives, and reviews competitive bids for various specialty equipment; and
b. Toro Z Master Revolution and Toro Groundsmaster 4700D are the sole models for the City’s Park and Recreation Departments desired vehicle; and
c. Sourcewell competitively bid the contracts to provide the Toro Z Master Revolution and the Toro Groundsmaster 4700D, and Turf Star was selected pursuant to Sourcewell – Contract # 031121-TTC; and
d. The City may rely on Sourcewell’s selected vendor and contract, as it offers competitive pricing without the need for the City to conduct its own bidding process.
3. The purchase one (1) new Toro Z Master Revolution and one (1) Toro Groundsmaster 4700D in the amount of $182,782.62, with a contingency reserve in the amount of $30,000, is approved.
4. The Public Works Director is authorized to issue change orders within the contingency amount and execute the purchase contract in substantially the form presented.