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9 CITY OF SAN MATEO
RESOLUTION NO. ____ (2024)
APPROVING AN ALTERNATIVE PURCHASING PROCEDURE TO APPROVE AN AGREEMENT WITH POWER
ENGINEERING CONSTRUCTION FOR THE REPAIR AND CLEANING OF THE WASTEWATER TREATMENT PLANT’S OUTFALL IN THE AMOUNT OF $132,100
WHEREAS, the City Council is being asked to procedure to approve an agreement with Power Engineering Construction in the amount of $132,100 for the repair and cleaning of the Wastewater Treatment Plant’s outfall; and
WHEREAS, San Mateo Municipal Code Section 3.60.030 generally requires competitive bidding for contacts of $100,000 or more; and
WHEREAS, staff anticipated the fee to be less than $100,000, so quotes were solicited from four companies that perform this kind of underwater work; and WHEREAS, three quotes were received which were all over $100,000, with Power Engineering Construction’s $103,992 quote being the lowest of those received; and WHEREAS, staff have reviewed the Power Engineering Construction scope and fee and have determined it to be appropriate for the expertise required to complete the cleaning and repair; and WHEREAS, staff anticipates that the sediment removal will take one day; however, there is risk for sediment removal to take to two days; and
WHEREAS, as a result, staff negotiated the fee to increase up to $132,100 to address this risk; and
WHEREAS, San Mateo Municipal Code Section 3.60.070(h)(3) authorizes the City Council to approve an alternative purchasing procedure when it is in the best interest of the City; and WHEREAS, pursuing a public solicitation of bids would add three months, at minimum, to the schedule; and
WHEREAS, due to the Wastewater Treatment Plant potentially required to operate under peak wet weather conditions in the current and coming months, it is critical for this service to be completed as soon as possible; and
WHEREAS, based on these circumstances, staff recommends approval of an agreement with Power Engineering Construction for cleaning accumulated sediment from the outfall pipe and lifting, repairing, and replacing the stop/slide gate at the end of the outfall.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:
1. An agreement for outfall cleaning and repair services at the Wastewater Treatment Plant is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical 1 0
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9 features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
2. In accordance with Municipal Code Section 3.60.070(h)(3), approval of an agreement with Power Engineering Construction in the amount of $132,100 for the repair and cleaning of the Wastewater Treatment Plant’s outfall is in the best interest of the City because:
a. City staff anticipated for the work to be less than $100,000; b. City staff therefore solicited quotes from four companies qualified to perform the work, and received three quotes;
c. Power Engineering Construction submitted the lowest quote among three quotes received;
d. The work needed must be commenced and completed as soon as possible in order for the Wastewater Treatment Plant to operate under peak wet weather conditions in the current and coming months;
e. Utilizing a formal bid procedure will delay the work approximately three months; and
f. Power Engineering Construction’s quote is competitive and reasonable for the scope of services and approval of an agreement with Power Engineering Construction will allow for the necessary services to be performed in a timely manner in advance of the wet weather season.
3. The Public Works Director is authorized to execute the agreement in substantially the form presented and issue amendments within the contingency amount on behalf of the City.