CITY OF SAN MATEO
City Council Regular Meeting
November 18, 2024
7:00 PM
City Hall Council Chambers
Entrance is on O’Farrell Street
COUNCIL MEMBERS
Lisa Diaz Nash, Mayor
Rob Newsom Jr., Deputy Mayor
Rich Hedges
Amourence Lee
Adam Loraine
AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTEL Y.
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here:
November 18, 2024
To join via telephone: (408) 638-0968
Webinar ID:
830 3787 2081
Passcode: 831846
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
CALL TO ORDER
Pledge of Allegiance
Roll Call
AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances
CEREMONIAL
1. “I Voted” Sticker Design Competition Winners – Recognition
2. Mayor’s Quarterly Hero Award – Recognition
3. Small Business Saturday – Proclamation
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
4. Gardening Waste — Ordinance Adoption
Adopt an Ordinance prohibiting gardening waste from being deposited into the public right of way.
CEQA: This Ordinance adoption is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
5. Edward Byrne 2024 Justice Assistance Grant Program — Application
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Adopt a Resolution to approve the submittal of an application to the United States Department of Justice, Bureau of Justice Assistance, for the Edward Byrne Memorial Justice Assistance Grant Program for the 2024 local solicitation in the amount of $18,837; and if awarded, appropriate funds to the Police Grants Budget Program and authorize the Chief of Police to execute all required documents.
CEQA: This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
6. Police Department Patrol Vehicle — Purchase Contract Adopt a Resolution to approve an alternative purchasing procedure and approve a contract with Nicholas K Corporation DBA the Ford Store San Leandro for the purchase of seven (7) new 2025 Ford Police Interceptor Utility vehicles, for a total purchase amount of $413,061.18; establish a contingency reserve in the amount of $45,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders within the contingency amount.
CEQA: Approval of this purchase is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that the purchase of Police Department patrol vehicles will have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)
7. Wastewater Treatment Plant Transfer Pump Project — Agreement Approve an agreement with HDR Engineering, Inc. for professional design services for the Wastewater Treatment Plant Transfer Pump Project in the amount of $19,665; establish a contingency reserve of $2,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and approve any amendments within the contingency amount.
CEQA: The proposed action is exempt from environmental review under the California Environmental Quality Act (CEQA), since entering on-call professional services agreements is an organizational or administrative activity that will not result in direct or indirect significant physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
8. Art in Public Places Annual Report, Renewal of Civic Arts Committee, and Reappointment of Committee Members – Approval
Approve the Art in Public Places Annual Reports for 2023 and 2024; renew the Civic Arts Committee for two years; and reappoint the current Civic Arts Committee members.
CEQA: The approval of the report, renewal of the committee, or reappointment of committee members are not projects pursuant to the California Environmental Quality Act (CEQA), because they are organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
9. Public Safety Data Sharing — Memorandum of Understanding Approve the Memorandum of Understanding with San Mateo County law enforcement agencies to provide a standardized approach and method of collection and sharing information within their electronic data systems; and authorize Chief of Police to execute the agreement in substantially the form presented.
CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
10. 1900 O’Farrell Street Office Space Lease — Amendment
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Approve the third amendment to the office lease agreement with Woodstock Development, Inc. for office space in Suites 320 and 325 at 1900 O’Farrell Street, extending the term for an additional five years with two optional five-year extensions at a base rent amount of $1,938,237.96 for the initial five-year term; and authorize the City Manager to execute the amendment in substantially the form presented.
CEQA: This lease amendment is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
11. Permanent Local Housing Allocation (PLHA) Grant Program — Budget Allocation Adopt a Resolution to appropriate $293,103 of Permanent Local Housing Allocation (PLHA) grant program funds into the fiscal year 2024-2025 operating budget.
CEQA: This action is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
12. Professional Labor Relation Service — Agreement
Approve a three-year agreement with IEDA for professional labor relation services in the amount of $92,466 in year one, $96,624 in year two and $100,269 in year three for a cumulative total amount of $289,359.00.
CEQA: This agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
13. Parking Enforcement Services - Amendment
Adopt a Resolution to appropriate $55,000 to the Police Department’s 2024-25 operating budget; Approve Amendment No. 2 to the agreement with LAZ Parking for Citywide parking enforcement services in the amount of $1,464,506 for a new agreement total of an amount not to exceed $6,271,726; and authorize the Chief of Police to execute the amendment in substantially the form presented.
CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
14. Contracts with Contingency Component – Update
Receive a report on contingency fund expenditures for City contracts for the period from August 1, 2017, through June 30, 2024.
CEQA: This informational update is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
15. SB 1383 Recovered Organics Waste Procurement Services — Agreements and Amendment Approve agreements with the Resource Conservation Districts of Monterey and Santa Cruz Counties for SB 1383 recovered organics procurement services, each for one year at $100,000, with three optional one-year extensions totaling up to $400,000 per agreement. Approve Amendment No. 1 to the agreement with the Tuolumne County Resource Conservation District, increasing the total amount to $103,600, with three optional one-year extensions totaling up to $403,600. Authorize the City Manager to execute the agreements and amendment in substantially the form presented.
CEQA: Approving agreements with the Resource Conservation Districts of Monterey and Santa Cruz Counties, and an amendment to the City’s agreement with the Tuolumne County Resource Conservation District to assist the
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City in procuring SB 1383 compliant compost to meet the City’s annual compost procurement target is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
16. Wastewater Treatment Plant Biogas and Biosolids Evaluation — Agreement Award a professional consulting services agreement with Brown and Caldwell for the Wastewater Treatment Plant Biogas and Biosolids Evaluation in an amount not to exceed $1,249,180; establish a contingency reserve of $426,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and execute any necessary amendments within the contingency amount.
CEQA: This Project is categorically exempt from CEQA review as an “existing facility,” in that it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
17. Public Works EV Street Sweeper — Purchase
Adopt a Resolution to approve an alternative purchasing procedure and approve a purchase contract with Terry Equipment, Inc. for the purchase of one new EV Street Sweeper in the amount of $884,403.88; establish a contingency reserve in the amount of $50,000; and authorize the Public Works Director to execute the purchase contract in substantially the form presented.
CEQA: This purchase is not a project subject to CEQA, because it can be seen with certainty that the purchase and deployment of EV Street Sweepers will not cause a physical change in the environment. (Public Resources Code Section 21065.)
18. Transportation Fund for Clean Air Grant — Grant Acceptance and Budget Appropriation Adopt a Resolution to accept and appropriate City/County Association of Governments of San Mateo County’s Transportation Fund for Clean Air (TFCA) Grant funding in the amount of $254,293.33 to the San Mateo EV Street Sweeper Replacement Project; approve the 2024-2025 TFCA Funding Agreement with the City/County Association of Governments; and authorize the City Manager to execute all required grant documents in substantially the form presented.
CEQA: The acceptance of grant funds, and appropriation of the grant funds to the Solid Waste Fund is not a project subject to CEQA, because it consists of a government fiscal activity that does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
OLD BUSINESS
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19. Wireless Communication Facilities in the Public Right of Way Update - Ordinance Introduction and Policy Approval
Introduce an Ordinance to amend San Mateo Municipal Code (SMMC) Chapter 17.10 "Wireless Communications Facilities in the Public Right-Of-Way;" and adopt a Resolution approving a City Council Policy establishing procedural and substantive rules for small wireless facilities in the public right-of-way.
CEQA: This Ordinance introduction and City Policy adoption by Resolution is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5)). In addition, small cell facilities are categorically exempt from CEQA as they ether are (1) minor alterations of existing facilities, (2) replacements of existing structures where the new structure will be located in the same site and have substantially the same purpose, or (3) construction and location of new small facilities or structures. (CEQA Guidelines Section 15301, 15302, 15303).
20. Senior Advisory Commission – Ordinance Introduction Introduce an Ordinance to amend San Mateo Municipal Code Chapter 2.29 “Senior Citizens Commission” to change its name to “Senior Advisory Commission” and make other miscellaneous revisions.
CEQA: This Ordinance introduction is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
21. Wet Weather Preparations - Update
Receive an update on the City’s wet weather preparations and storm response activities.
CEQA: This informational update to City Council relating to the City’s wet weather preparations and storm response activities is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NEW BUSINESS
22. City Manager, City Attorney, Department Head and Deputy Director Compensation Plan - Amendment Adopt a Resolution to amend the Compensation Plan to: 1) increase salary ranges for City Attorney, City Manager, Department Heads, and Deputy Directors 2) increase executive leave to 80 hours for Department Heads and 3) adjust the deferred compensation and retirement health savings account (RHSA) language for the City Manager, City Attorney, Department Heads and Deputy Directors.
CEQA: This plan is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
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WATCHING A MEETING ON TV:
City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER:
There are three ways to stream.
1) Public Meeting Portal
www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube:
http://youtube.com/CityofSanMateo
3) Watch TV live stream:
https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.
During the meeting
By Zoom:
Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
By telephone:
Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person:
At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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