Agenda packet, regular meeting, second session — San Mateo City Council, December 9, 2024 (part 2 of 2)

Section 13. Notice. All notices given or certificates delivered under this Agreement shall be in writing and be deemed received on the delivery, or refusal, date shown on the delivery receipt, if: (i) personally delivered, (ii) mailed by certified mail, return receipt requested, postage prepaid, addressed as shown below, or (iii) delivered by reputable overnight delivery service with a receipt showing date of delivery. Either of the Parties may, by notice given hereunder, designate any further or different addresses to which subsequent notices, certificates or communications shall be sent.

City: City of San Mateo
330 W. 20th Avenue
San Mateo, CA 94403
Attention: Community Development Department
Owner: Rev. Dr. Marlyn Bussey
Executive Director and CEO
St. James Community Development Corporation
825 MONTE DIABLO AVE
SAN MATEO, CA 94401
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Section 14. Indemnity.
(a) The Owner shall indemnify, defend (with counsel reasonably selected by the City), and hold harmless the City and its officers, officials, agents, and employees against any and all liability, claims, actions, causes of action or demands whatsoever against any of them, including any injury or death of any person or damage to property or other liability of any nature, arising out of the Owner's performance of their obligations hereunder, except where the cause of such is solely due to the gross negligence or willful misconduct of City. The indemnification obligations set forth in this Section shall survive any termination of this Agreement.

Section 15. Discretion Retained by City. The Owner acknowledges and agrees that nothing in this Agreement shall waive, limit, or otherwise impair any municipal power or authority of any office or department of the City acting in its capacity as a governmental regulatory authority with jurisdiction over the development, use, or operation of the Property.

Section 16. City Approval. The City has authorized the City Manager, or his or her designee, to execute this Agreement and deliver such approvals or consents as are required by this Agreement, and to execute estoppel certificates concerning the status of the Loan and the existence of Borrower defaults under the Loan Documents.

Section 17. No Third Party Beneficiaries. This Agreement is not intended to create, nor shall it be in any way interpreted or construed to create, any third-party beneficiary rights in any person not a party hereto.

Section 18. No Partnership. This Agreement shall not be construed to constitute any form of partnership or joint venture between the Parties.

Section 19. Interpretation. The use in this Agreement of the words "including", "such as" or words of similar import when used with reference to any general term, statement or matter shall not be construed to limit such statement, term or matter to the specific statements, terms or matters, unless language of limitation, such as "and limited to" or words of similar import are used with reference thereto. The headings of this Agreement are for convenience only and do not in any way limit or amplify the terms or provisions hereof. All pronouns and variations thereof shall be deemed to refer to the masculine, feminine, or neuter, and to the singular or plural, as the identity of the party or parties may require.

Section 20. Estoppel Certificate. Upon the Owner’s request, the City will execute and deliver to the Owner no more than fifteen (15) business days after the Owner's written request an estoppel certificate, stating that, to the best of the City's knowledge:
(a) This Agreement is unmodified and in full force and effect, or, if the Agreement is modified;
(b) There is no outstanding default under the Agreement, or identifying any default which exists; and
(c) Such other matters as may be reasonably requested by the Owner. 491 of 563
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If the Owner requests an estoppel certificate, and the City does not respond within fifteen (15) business days, the City shall be deemed to have delivered a certificate containing the requested statements.

Section 21. Owner Acknowledgement. The Owner agrees and acknowledges that adequate, and good and valuable, consideration has been obtained by the Owner, pursuant to this Agreement and the Loan Documents. The Owner further acknowledges that due to the limitations on the use of the Property, as set forth in this Agreement, the Owner may suffer economic loss or other consequences, including, but not limited to, the Owner, on behalf of themselves and anyone claiming by, through or under the Owner specifically releases and waives any claim against the City for such loss or economic consequences in connection with the limitations imposed pursuant to this Agreement, including but not limited any claim for inverse condemnation or similar claims. By its execution of this Agreement, the Owner, on behalf of themselves and anyone claiming by, through or under the Owner, hereby assume the abovementioned risks and hereby expressly waives any right the Owner and anyone claiming by, through or under the Owner, may have under Section 1542 of the California Civil Code, which reads as follows:
"A general release does not extend to claims which the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, which if known by him or her, must would have materially affected his or her settlement with the debtor or released party." Section 22. Multiple Originals; Counterparts. This Agreement may be executed in multiple originals, each of which is deemed to be an original, and may be signed in counterparts.

Remainder of Page Left Intentionally Blank
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IN WITNESS WHEREOF, the Parties have executed this Agreement by duly authorized representatives, all as of the Effective Date.

APPROVED AS TO FORM
CITY:

CITY OF SAN MATEO, a California
municipal corporation
By: _________________________________
Name: Alex Khojikian_________________
Its: City Manager___________________
By: _________________________________
Name: Prasanna W. Rasiah_______________
Its: City Attorney____________________
OWNER:

ST. JAMES COMMUNITY

DEVELOPMENT CORPORATION,
A California corporation
By: _____________________________
Name: Rev. Dr. Marlyn Bussey_________
Its: Executive Director and CEO_______
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EXHIBIT A

LEGAL DESCRIPTION OF PROPERTY
Lot 4, Block 46, as delineated upon that certain Map entitled “Map of Howard Addition No. 1 to the City of San Mateo, San Mateo County, California,” filed for Record in the Office of the Recorder of the County of San Mateo, State of California, on October 3, 1907 in Book 5 of Maps, at Page 33.

APN: 033-065-130
JPN: 033-006-065-13
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STATE OF CALIFORNIA )
)
COUNTY OF __________________ )
On ____________________, before me, ___________________________, Notary Public, personally appeared ______________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify UNDER PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.
______________________________________
Name: ______________________________
Notary Public

I certify UNDER PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document. 495 of 563
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______________________________________
Name: ______________________________
Notary Public
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 21 Section Name: CONSENT CALENDAR Account Number: 10-1311 File ID: 24-9369 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Human Resources Department
MEETING DATE: December 9, 2024
SUBJECT:

Police, Human Resources and Parks and Recreation Departments Classification Updates and Police Officers Association and Management Association Letters of Understanding - Approval RECOMMENDATION:

Adopt a Resolution to approve: 1) reallocation of two vacant Dispatcher positions to two Senior Dispatcher positions in the Police Department, 2) job specification updates for the classification of Senior Dispatcher, 3) Letters of Understanding to provide a training premium for Dispatchers assigned as Lead Trainers, to acknowledge Dispatch Supervisors’ status change from exempt to non-exempt, and to increase the compensation for the Police Technical Services Administrator’s for covering a dispatch shift, 4) job specification and salary range for the new flexibly-staffed classification Human Resources Information Systems Analyst I-II, 5) elimination of 1.00 vacant Lead Teacher position in Parks and Recreation to increase two .75 Lead Teacher positions to two 1.00 FTE positions, 6) reallocation of a vacant Administrative Assistant to Administrative Technician, and 7) reallocation of a Senior Accounting Assistant to an Administrative Technician in the Parks and Recreation Department.

BACKGROUND:

Police Department
The department recommends approval to reallocate two vacant Dispatcher positions to two Senior Dispatcher positions to increase efficiency, improve staff retention, and provide necessary supervision during night shifts. The Senior Dispatcher role will promote advancement opportunities and provide mentorship opportunities for Dispatchers to be better prepared for future openings. PD recommends updating the Senior Dispatcher job specification to more accurately reflect the duties of the position.

Police Officers Association and Management Association – Letters of Understanding In the interest of recruitment, retention and knowledge transfer, the City is looking to provide a training premium for Dispatchers assigned as Lead Trainers. As a result of a recently completed FLSA study it was determined that FLSA status of Dispatch Supervisors should be non-exempt. It was also determined that the Police Technical Services Administrator’s (PTSA) compensation for covering a dispatch shift should be adjusted accordingly to reflect the PTSA’s level of knowledge, skills and experience.

Human Resources Department
On June 17, 2024, Council approved the reallocation of 1.00 Human Resources Technician to a flexibly-staff Human Resources Information Systems Analyst I-II as part of the FY 2024-25 budget process to fill a critical role in HR that would be responsible for the ongoing management of the HRIS program area. The HRIS Analyst will serve as HR lead in the implementation of Workday and provide on-going professional analysis of HR’s business needs that involve information technology and collaboration with cross-functional teams. This role would be responsible for documenting HR procedures and business requirements, developing new processes, and designing new solutions in HR that employ technology. The 497 of 563

CITY OF SAN MATEO
department requests approval of the job specification and to set the monthly salary of HRIS Analyst I to match the salary range of Human Resources Analyst II (job code 2096) at $8,859.18 - $10,561.08 and setting the monthly salary range of HRIS Analyst II to match the salary range of Senior HR Analyst (job code 2098) at $9,743.85 - $11,624.18.

Parks and Recreation Department
The department recommends eliminating the vacant 1.0 FTE Lead Teacher position due to the increased number of Coordinators and Senior Program Assistants across the Recreation division which allows for more efficient oversight and program management. With the elimination of 1.0 FTE Lead Teacher position, the department requests to increase two .75 FTE Lead Teacher positions assigned to the Preschool programs by .25 to make each 1.0 FTE in order to allow the department to utilize staff fully during school breaks. Overall, these FTE updates will reduce the department’s total Lead Teacher positions from 2.5 FTE to 2.0 FTE. The department further recommends reallocating the vacant Administrative Assistant to an Administrative Technician based on the needs of the Parks, Arbor and Project divisions and the administrative technical duties of the position, as well as the reallocation of 1.00 FTE Senior Accounting Assistant to 1.00 FTE Administrative Technician to reflect the duties of the position more accurately and to allow for more efficient cross training with the Administrative Technician and support to the Recreation Business Administration Team.

BUDGET IMPACT:

The reallocation of two Dispatcher positions to Senior Dispatcher positions would result in an estimated increase of $30,000 ($15,000 increase per position) annually. However, due to existing vacancies, there will be no immediate fiscal impact, as these increases can be absorbed in the Police Department’s operating budget. If approved, the proposed reallocation will be incorporated into future budget development.

The proposed position changes by the Parks and Recreation Department will have a net-zero impact to the General Fund.

Budget savings from the elimination of the vacant 1.0 FTE Lead Teacher are sufficient to offset the additional costs of the other proposed changes.

Reallocating one Human Resources Technician position to a Human Resources Information Systems Analyst I-II position will increase annual cost by $25,000. This change has been approved by the City Council in June 2024 as part of the FY 2024-25 budget adoption, and the additional cost is already included in the current year’s operating budget. This agenda report seeks Council approval of the job specification and salary range for the Human Resources Information Systems Analyst I-II position as it represents a new job classification.

ENVIRONMENTAL DETERMINATION:

These classification updates are not subject to CEQA, because they will not cause a physical change in the environment. (CEQA Guidelines Section 15378(b)(4).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution
Exhibit A – Job Specifications
Exhibit B – Merit Salary Schedule
Exhibit C – Letters of Understanding
Att 2 – Job Specification with tracked changes

STAFF CONTACT
Lourdes Coles, Senior Human Resources Analyst
[email protected]
(650)522.7264
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CITY OF SAN MATEO
RESOLUTION NO. __ (2024)

APPROVING THE CLASSIFICATION UPDATES IN THE POLICE DEPARTMENT,

HUMAN RESOURCES DEPARTMENT AND PARKS AND RECREATION DEPARTMENT,

AND THE POLICE OFFICERS ASSOCIATION AND MANAGEMENT ASSOCIATION

LETTERS OF UNDERSTANDING
WHEREAS, pursuant to the San Mateo Municipal Code Section 2.57.030(d), approval of new classifications and related job specifications, salary schedules, compensation changes, elimination or reinstatement of positions, reallocation of positions, reclassifications, and revisions of job specifications must be approved by City Council Resolution; and
WHEREAS, the proposed changes as detailed below are in response to the departments’ requests for classification updates to meet their staffing needs, increase program efficiency, improve staff retention, promote advancement, provide mentorship and cross-training opportunities, and to reflect the scope of the duties and responsibilities of the positions more accurately.

WHEREAS, the proposed job specifications for the classifications of Human Resources Information Systems Analyst I-II and Senior Dispatcher are attached hereto as Exhibit A; the proposed salary range for the classification of Human Resources Information Systems Analyst I-II is attached hereto as Exhibit B; and the Police Officers Association and Management Association Letters of Understanding are attached hereto as Exhibit C; and all exhibits are incorporated by reference; and WHEREAS, the employee associations representing the impacted classifications have been informed of the classification updates and have not brought forth any objections or concerns.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. The classification updates are not subject to California Environmental Quality Act (CEQA Guidelines Section 15061(b)(3)) because it can be seen with certainty that they will not cause a physical change in the environment; and

2. The reallocation of two vacant Dispatcher positions to two Senior Dispatcher positions, one Administrative Assistant position and one Senior Accounting Assistant position to two Administrative Technician positions; and

3. The job specifications for the classifications of Human Resources Information Systems Analyst I-II and Senior Dispatcher attached hereto as Exhibit A; and

4. The salary range for the classification of Human Resources Information Systems Analyst I-II attached hereto as Exhibit B; and

5. The Police Officers Association and Management Association Letters of Understanding attached hereto as Exhibit C; and
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6. The elimination of 1.00 vacant Lead Teacher position in Parks and Recreation to increase two .75 Lead Teacher positions to two 1.00 FTE positions are approved. 500 of 563
Exhibit A

HUMAN RESOURCES INFORMATION SYSTEMS ANALYST I

HUMAN RESOURCES INFORMATION SYSTEMS ANALYST II

DEFINITION
To provide professional Human Resources Information Systems analysis within an operating department; to document and analyze business needs, including those that involve information technology. This may include documenting existing procedures and business requirements, developing new processes, and designing new solutions that employ technology. Human Resources Information Systems Analysts also ensure the successful implementation of new technologies in partnership with City IT and other partners, by serving in functional lead and project management roles as needed for implementation projects.

DISTINGUISHING CHARACTERISTICS
Human Resources Information Systems Analyst I – This is the entry-level class in the Human Resources Information Systems Analyst series. This class is distinguished from the journey level by the performance of more routine tasks and duties assigned to positions within this series.

Employees at this level are not expected to perform with the same independence of direction and judgment on matters allocated to the journey level. It is expected the incumbents will possess either extensive operational knowledge or a fundamental knowledge of departmental activities and operational business processes, and the capabilities of information technology as well as analytical methods to improve operations.

Human Resources Information Systems Analyst II – This is the full journey professional level class in the Human Resources Information Systems Analyst series. Employees within this class are distinguished from the Human Resources Information Systems Analyst I by the performance of the full range of duties as assigned including difficult or complex work. As incumbents gain skill and experience, they are expected to work with greater independence on more varied assignments and must apply breadth and depth of knowledge in departmental activities and operational business processes, how they relate to information technology, and in business analysis. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the entry level.

SUPERVISION RECEIVED AND EXERCISED
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Human Resources Information Systems Analyst I
Receives general supervision from assigned management or supervisory personnel.

May exercise technical and functional supervision over administrative support personnel.

Human Resources Information Systems Analyst II
Receives direction from assigned management or supervisory personnel.

May exercise technical and functional supervision over lower-level professional, technical and administrative support personnel.

EXAMPLES OF ESSENTIAL DUTIES - Duties may include, but are not limited to, the following:

Manage the HRIS program area, which includes collaborating with key IT and Finance teammates to maintain the HRIS database, software and systems that maintain employee data.

Serve as the HR lead in the implementation of HRIS system including departmental user coordination, implementation of test plans, and testing of business and functional processes throughout system implementation. Participate in defining requirements, design, implementation, and validation of the HR business requirements in the HRIS system.

Provide responsive system, process, and technical support (in conjunction with IT and Finance teammates) to department staff and City staff end users to troubleshoot and resolve HRIS system issues and errors or workflow issues between HRIS modules.

Assist in identifying potential and required changes to business practices and procedures with the implementation of the HRIS system; analyze and determine how existing jobs and workflow will change; define strategies for the transition from old to new procedures, where necessary.

Plan for, and coordinate activities around the conversion from legacy system and the implementation / ongoing maintenance of the HRIS system.

Understand and maintain integrations and secured data exchange between HRIS system and other internal applications and external vendors or service providers.

Collect HR reporting requirements from HR staff and other departments, implementing requested changes or creating new reports when necessary.

Document HR business processes with details and maintain documentation as necessary to stay current with changing policies, regulations, or business needs. 502 of 563
Develop project plans for defining and maintaining HRIS workflows. Evaluate, recommend and implement improvements to existing processes, configurations, documentation and reporting.

Coordinate, maintain, implement and enhance HR systems in conjunction with user areas, and information systems.

Test and report the results to staff during system upgrades; evaluates impacts and results of modifying applications and installing system upgrades.

Modifies or updates application data, tables and reports during upgrade or conversion process from one system release to another.

Audits and reviews the accuracy of employee data maintained in reports, systems or files.

Formats ad-hoc queries and reports based on customer requests or project needs.

Plan, develop, administer and coordinate HRIS systems training.

Respond to requests for information and assistance with the HRIS system, and process various system transactions.

Represent HR interests and concerns in HRIS systems discussions and decisions, coordinating with the interested HR stakeholders and leadership when necessary.

Track problems and requests for HRIS system enhancements and make system enhancement recommendations as required.

Update HR internal and external websites.

Act as Records Coordinator for Human Resources.

Manage the HR electronic document filing system (Laserfiche).

Prepare and maintain project plans, budgets and work plans, as required.

Build and maintain positive working relationships with co-workers, other City employees and the public using principles of good customer service.

Perform related duties as assigned.

MINIMUM QUALIFICATIONS
Human Resources Information Systems Analyst I
Knowledge of:

General principles of business operations and methods, and assigned business unit’s operations.
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Familiarity with software applications that target the departmental business needs, and with current principles and practices of information technology.

Verbal and written presentation techniques and practices.

Principles and practices of good customer service.

Principles and practices of work safety.

Ability to:

Work independently and as a cooperative, contributing member of a team.

On a continuous basis, sit at desk and in meetings for long periods of time.

Learn process analysis, testing, and troubleshooting/problem solving.

Learn to create flowcharts and prepare technical reports.

Assist in the development of operating procedures.

Learn to analyze data, work methods, procedures, and operational needs and recommend appropriate solutions.

Learn to diagnose and develop logical, reliable solutions to problems with applications, communications and initiate corrective action.

Sufficiently comprehend technical information on computer products and systems to be able to work collaboratively with City IT (technical staff)
Write procedures and documentation for problems, solutions and standards.

Maintain the confidentiality of information.

Communicate technical issues to individuals with varying degrees of computer familiarity.

Establish and maintain effective working relationships with those contacted in the course of work.

Work with various cultural and ethnic groups in a respectful, tactful and effective manner.

Communicate clearly and concisely, both orally and in writing.

Experience and Training
Any combination of experience and training that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:
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Experience:

One year of general human resources or business operations experience, preferably involving information systems and administration.

Training:

Equivalent to a Bachelor’s degree from an accredited college or university in human resources, information systems, business management, accounting, finance, or a related field.

License or Certificate:

Possession of, or ability to obtain, a valid California drivers’ license.

Human Resources Information Systems Analyst II
In addition to the qualifications for the Human Resources Information Systems Analyst I:

Knowledge of:

Process analysis, testing, and troubleshooting/problem solving.

Principles of organizational behavior and change management.

Principles and practices of project management and workflow analysis.

Trends and current developments in technology as it relates to business functions and operations.

Current computer equipment, procedures, applications and systems.

Ability to:

Analyze and diagnose complex business process, operational, and software problems and help determine effective technological solutions.

Train others in the application and use of software.

Analyze, develop, document and train effective operating procedures and methods targeted towards greater quality of work product and efficiency.

Organize and manage multiple complex projects and priorities and perform a variety of work assignments effectively.

Create flow-charts and prepare complex technical reports. 505 of 563
Independently analyze data, work methods, procedures, and operational needs and help develop appropriate solutions.

Diagnose and develop logical, reliable solutions to problems with applications, communications and initiate corrective action.

Prepare effective oral and written presentations.

Lead teams and groups in discussions and meetings to reach consensus regarding technological solutions.

Experience:

Two years of responsible experience performing duties similar to that of a Human Resources Information Systems Analyst I with the City of San Mateo.

Training:

Equivalent to a Bachelor’s degree from an accredited college or university in human resources, information systems, business management, accounting, finance, or a related field.

ADA Special Requirements:

Essential duties require the following physical abilities and work environment:

Ability to work in a standard office environment.

ADOPTED CC: 12-09-24
REVISED CC:

FORMER TITLES:

BARGAINING UNIT: MANAGEMENT UNIT
FLSA: HRIS ANALYST I – NON-EXEMPT

HRIS ANALYST II - EXEMPT
PERFORMANCE APPRAISAL: MANAGEMENT
DOT: NO
PRE APPT MEDICAL: NO
SAFETY SENSITIVE: NO
REQUIRED HARASSMENT PREVENTION TRAINING: SUPERVISORY
FORM 700: YES
JOB CODES: HRIS ANALYST I – 2104
HRIS ANALYST II - 2107
ABOLISHED:
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SENIOR DISPATCHER

DEFINITION
To perform all duties of a public safety dispatcher and to provide shift supervision over public safety dispatch; to provide support for Dispatch operations including training, scheduling, tape requests, and alarm billing; to participate in all dispatch operations using a computer aided dispatch system; and to do related work as required.

DISTINGUISHING CHARACTERISTICS
This is the advanced journey level class in the Dispatcher series. Positions at this level are distinguished from other classes within the series by the level of responsibility assumed and the complexity of duties assigned. Employees perform the most difficult and responsible types of duties assigned to classes within this series including the performance of all dispatching duties in conjunction with the supervision of a public safety dispatch shift and the training and scheduling of subordinate dispatchers. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.

SUPERVISION RECEIVED AND EXERCISED
Receives supervision and direction from Dispatch Supervisor or higher-level personnel. Exercises technical and functional supervision over lower-level staff.

EXAMPLES OF DUTIES - Depending upon assignment, duties may include, but are not limited to, the following:

Supervise and perform the activities of the public safety dispatcher in the public safety dispatch center on an assigned shift; assist dispatchers in emergency situations.

Provide on-the-job and formalized training to employees regarding departmental procedures and use of dispatch equipment; prepare and maintain procedure manuals and other training materials.

Assist Dispatch Supervisor in selecting and evaluating employees, investigate and prepare reports on compliments and complaints regarding employee performance. 507 of 563
Assign qualified personnel to train new employees in police dispatching; monitor the progress of new employees.

Process emergency calls from the public requesting police, fire, medical or other emergency services within a number of local jurisdictions on computer aided dispatch terminal.

Determine nature, location, and priority of emergency; coordinate response of police, fire, ambulance, or other emergency units through computer aided mobile data terminals in accordance with established procedures.

Maintain radio contact with all units on assignment; maintain status and location of police field units using computer status display.

Answer non-emergency calls for assistance; order tow trucks and emergency public works services or contact appropriate agency.

Supervise and coordinate emergency calls; relay information and assistance requests involving other law enforcement and fire fighting agencies.

Operate teletype machine to retrieve information from teletype networks relating to wanted persons, stolen property, vehicle registration, stolen vehicles, and other information.

Contact relatives of victims of traffic collisions or crimes for identification of subjects. Contact district attorney's office, probation officers, state parole officers, police agencies and fire agencies regarding various emergency and non-emergency incidents.

Coordinate countywide roadblocks with the sheriff's department during major crime incidents, contact agencies outside the county regarding suspect information.

Perform a variety of record keeping, filing, indexing, and other general clerical work. Test and inspect equipment as required.

Extract and prepare evidentiary recordings of radio and telephone transmissions resulting in legal proceedings; may testify in court.

Compile statistics on calls received. Schedule and attend departmental meetings.

QUALIFICATIONS
Knowledge of:

Modern office procedures, methods, and computer equipment.

Standard radio or telephone communications receiving and transmitting equipment.

Geographic features and streets within the area served and other user agencies. 508 of 563
Uses and capabilities of City's computer aided dispatch system.

Procedures and policies pertaining to the dispatching of emergency equipment. Public safety classification codes and computer commands.

Principles of supervision, training, and performance
evaluation. English usage, spelling, grammar, and
punctuation.

Ability to:

Remain calm in emergencies and think and act quickly with good judgment. Exercise independent judgment and work with a minimum of supervision. Operate a sophisticated computer aided dispatch system quickly and accurately. Effectively elicit information from irate and upset citizens.

Communicate clearly and concisely, both orally and in
writing. Work various shifts as assigned.

Understand and follow oral and written instructions.

Supervise, train, and evaluate assigned staff.

Operate a computerized dispatch teletype and other office equipment quickly, accurately, and, at times, concurrently.

Type at a speed necessary for adequate job performance.

Establish and maintain cooperative working relationships with those contacted in the course of work.

Experience and Education
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
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Experience:

Two years’ experience performing duties comparable to those of Dispatcher in the City of San Mateo.

Education:

Equivalent to the completion of the twelfth grade.

ADA Special Requirement:

Essential duties require the following physical abilities and work environment:

Ability to work in a standard office environment with some ability to sit for long periods of times, twist, and reach.

ADOPTED CC: 4-12-88
REVISED CC: 9-07-88, 2-16-99, 6 21-99, 2-18-20, 12-09-24 FORMER TITLES:

BARGAINING UNIT: POA-NS
FLSA: NON-EXEMPT
PERFORMANCE APPRAISAL:

DISPATC
HERS DOT: NO
PRE APPT-MEDICAL: NO
SAFETY SENSITIVE: YES
REQUIRED HARASSMENT PREVENTION TRAINING:

SUPERVISORY FORM 700: NO
JOB CODES: 4557
ABOLISHED:
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Exhibit B
City of San Mateo – Merit Salary Schedule for Adoption by Council on December 9, 2024 Human Resources Information Systems Analyst I (Job Code 2104) Steps Hourly Biweekly Monthly Annual
Step 1 51.13 4,088.85 8,859.18 106,310.16
Step 2 53.45 4,274.65 9,261.75 111,141.00
Step 3 55.79 4,464.92 9,674.00 116,088.00
Step 4 58.34 4,666.30 10,110.31 121,323.72
Step 5 60.92 4,874.34 10,561.08 126,732.96
Human Resources Information Systems Analyst II (Job Code 2107) Steps Hourly Biweekly Monthly Annual
Step 1 56.21 4,497.16 9,743.85 116,926.20
Step 2 58.73 4,699.68 10,182.63 122,191.56
Step 3 61.39 4,909.95 10,638.23 127,658.76
Step 4 64.15 5,131.37 11,117.96 133,415.52
Step 5 67.05 5,365.01 11,624.18 139,490.16
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Exhibit C

LETTER OF UNDERSTANDING
Between the City of San Mateo and the San Mateo Police Officers’ Association The Memorandum of Understanding (MOU) between the San Mateo Police Officers’ Association (“Association”) and the City of San Mateo (“City”) is effective from January 7, 2024, to midnight, January 3, 2027. This section has been updated to include a training premium for those training the Dispatch Unit that would become effective the first full pay period following Council adoption.

27.5 Training Premium
This is Special Compensation paid to employees who are routinely and consistently assigned to train employees.

Police Officers assigned as field training officers shall receive eight percent (8%) biweekly in addition to their regular pay for such duty and associated overtime.

Dispatchers assigned as lead trainers over the Dispatch Unit shall receive eight percent (8%) biweekly in addition to their regular pay for such duty and associated overtime.

Community Service Officers - in non-specialty assignments who are assigned training of field CSO’s - shall receive eight percent (8%) biweekly in addition to their regular pay for such duty and associated overtime.

When the manager/supervisor responsible for the communications center assigns a non Senior Dispatcher to serve as a member of the Training Team, the employee will receive an 8% differential while training entry-level probationary Dispatchers relative to the technical dispatch duties. Dispatchers who are not part of the Training Team are not eligible to receive the differential.
_____________________ _____________________
San Mateo Police Officers’ Association City of San Mateo Kevin Brazil, President Aracelia Esparza, HR Director
_____________________ _____________________
Date Date
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LETTER OF UNDERSTANDING
Between the City of San Mateo and the San Mateo Management Association Extra Shift Premium Pay
The Memorandum of Understanding (MOU) between the San Mateo Management Association (“Association”) and the City of San Mateo (“City”) is effective from April 12, 2020, to midnight, April 12, 2025. This agreement creates a new section with respect to vacant Dispatch shifts being covered by Dispatch Supervisors and the Police Technical Services Administrator. This is necessary to ensure adequate coverage for 24/7 operations of the Dispatch Unit. The following is effective with the pay period beginning October 13, 2024. While an informal agreement has been in place since at least December 2021, this Letter of Understanding would formalize and further memorialize the Police Department’s current practices.

MOU Article 6.7- Extra Shift Pay
To ensure adequate coverage for the Dispatch unit, Dispatch Supervisors may be allowed to cover a vacant Dispatch shift provided no other Dispatcher has elected to cover it. If no Dispatch Supervisor elects to cover a vacant Dispatch shift, then and only then would it be offered to the Police Technical Services Administrator. This will be reviewed by the Department on a quarterly basis and the City will provide at least 30-days’ notice when this practice will end.

Dispatch Ssupervisors will be paid in accordance with the Fair Labor Standards Act (FLSA) and the Police Technical Services Administrator will be paid at time and one-half of the regular rate of pay of a Step 5 Dispatch Supervisor Dispatcher II when covering a Dispatch shift. Such shifts shall not impact the employee’s normal work schedule. The Police Chief or designee will have absolute discretion to determine the specific shifts that qualify for this program, with no appeal rights for the employee.

Dispatch Supervisors and tThe Police Technical Services Administrator is are exempt from overtime under the Fair Labor Standards Act (FLSA). Extra Shift Pay is not overtime pay, and the parties agree that this provision does not impact the member’s exempt status under the FLSA.

Members shall not be entitled to overtime or compensatory time for such work.

The continuation of this provision beyond the term of the contract would need to be made by mutual agreement between the parties.
_____________________ _____________________
San Mateo Management Association City of San Mateo
Kevin Kobayashi, President Aracelia Esparza, HR Director 513 of 563
_____________________ _____________________
Date Date
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 22 Section Name: CONSENT CALENDAR Account Number: File ID: 24-9370 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Parks and Recreation Department
MEETING DATE: December 09, 2024
SUBJECT:

Central Park Phase 1 Playground Improvements Project - Agreement Amendment No. 2 RECOMMENDATION:

Approve Amendment No. 2 to the agreement with RRM Design Group (RRM) for additional scope of services for the Central Park Phase 1 Playground Improvements Project in the amount of $24,140, bringing the total agreement amount to $644,379; authorize a contingency fund in the amount of $10,000 for a contract total of $654,379; and authorize the Director of Parks and Recreation to execute the amendment in substantially the form presented and issue subsequent amendments to the agreement within the contingency.

BACKGROUND:

On March 29, 2022, the City entered into an agreement with RRM for the preparation of final construction documents, bidding assistance and construction administration services for the Central Park Phase 1 Playground Improvements Project (No. 610027) in the amount of $570,239. On September 6, 2024, the City opened competitive contractor bids for the Central Park Phase 1 Playground Improvements Project. All of the bids came in over budget. On October 7, 2024, City Council opted to reject all bids in accordance with San Mateo Municipal Code Section 3.60.040 and passed Resolution No. 91 (2024) to allow the Parks and Recreation Department to negotiate a lower contract price with the low bidder.

On November 8, 2024, RRM provided an additional service authorization proposal for value engineering services to reduce the cost of the original playground design and to provide revised construction documents, to negotiate a lower contract price. The additional service authorization proposal was divided into two parts. The first part was approved by agreement Change Order #2, as allowed by City Council’s authorization for the Parks and Recreation Director to approve change orders up to a $50,000 contingency amount. Change Order #2 utilized the remaining balance of $32,080 of the agreement’s contingency amount. The Director previously approved agreement Change Order #1, in the amount $17,920.

The second part of RRM’s additional service authorization proposal will be executed by Agreement Amendment No. 2 (Attachment 1). An Agreement Amendment No. 2 contingency amount of $10,000 is recommended to address unanticipated revisions to the construction documents and for additional coordination meetings, if needed.

BUDGET IMPACT:

There are sufficient funds within the Central Park Phase 1 Playground Improvements Project budget to cover the contract amendment for the additional services proposal and ancillary project expenses.

ENVIRONMENTAL DETERMINATION:
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This Agreement amendment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) In addition, an Initial Study and Mitigated Negative Declaration (IS/MND) was prepared for the Central Park Phase 1 Playground Improvements Project. The IS/MND concluded that the project would not have any significant effects with the incorporation of mitigation measures that have been included in the project’s Conditions of Approval to ensure compliance during project implementation.

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Agreement Amendment No. 2
Att 2 – Additional Service Authorization – Part 2

STAFF CONTACT
King Leong
[email protected]
(650)522-7542
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Contract Amendment Page 1 of 2
CAO Approved March 2024
ATTACHMENT 1
AMENDMENT NO. 2 TO THE AGREEMENT

BETWEEN THE CITY OF SAN MATEO AND

RRM DESIGN GROUP
($620,239.00)
This Amendment is made and entered into this day of December 9, 2024, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California ("CITY"), and RRM DESIGN GROUP ("CONSULTANT").

WHEREAS, City and Consultant wish to amend the Agreement effective December 9, 2024, to modify Exhibit A – Scope of Services, of this Agreement.

NOW, THEREFORE, the parties agree as follows:

1. Exhibit A - Consultant’s Description Of Work To Be Perform of the Agreement is amended to add Task H – Revised Construction Drawings and Specifications, which includes the following and as described in Exhibit A to this amendment:
 Subtask H.2.2 - Construction Drawings and Specification Revisions  Subtask H.3 - Presentation to City Council
 Subtask H.4 - Contingency (Optional Task)

2. Section 5 and Task & Fee Summary – Payment of the Agreement is amended to change the fee from $620,239 to $644,379.

3. The remaining terms of the Agreement remain in full force and effect. [SIGNATURE PAGE FOLLOWS]
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Contract Amendment Page 2 of 2
CAO Approved March 2024
IN WITNESS WHEREOF, CITY OF SAN MATEO and RRM DESIGN GROUP executed this Amendment on ___________________ [insert date of last signature].

CITY OF SAN MATEO CONSULTANT
Joanne Magrini
Director of Parks and Recreation
Date Lief McKay
Its Authorized Agent
Principal
If a Corporation, can be either 1)
President or 2) Vice President
plus an additional corporate
officer (i.e., Secretary, Treasurer)
who shall sign below.

Date

APPROVED AS TO FORM ADDITIONAL CORPORATE

OFFICER
(if necessary per the above)
Mazarin Vakharia
Assistant City Attorney
Date Date
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ATTACHMENT 2
ADDITIONAL SERVICE AUTHORIZATION – PART 2
Task H: Revised Construction Drawings and Specifications Subtask H.2.2: Construction Drawings and Specification Revisions RRM will revise the previously permitted bid-ready construction documents – drawings and technical specifications – to reflect the cost reduction strategy approved in writing by the City. This will require updates to the AutoCAD base file and the creation of a new drawing set and specifications to reflect this new design. This will primarily include the removal of design features from the plan set, but it may require additional plans and details depending on what the final design direction is.

RRM has recommended the use of a different restroom product for the project, premanufactured and engineered by the Public Restroom Company (PRC). This task includes coordination with PRC including the selection of a building type and floorplan, finishes, aesthetics, site design, site delivery coordination, pad grading, and utility connections. This scope excludes structural engineering and electrical engineering for the restroom building or foundations as it is assumed that PRC will provide those items as a deferred shop drawing submittal.

This task includes revisions to the plan set by RRM to modify the electrical site design.

It assumes that the design of the electrical panel, as currently shown in the plan set, will remain unchanged. Additionally, RRM’s structural engineer will review and redesign the pier footings as necessary to accommodate modifications to the boardwalk design.

The following stormwater-related assumptions are included in this task: a revised Stormwater Pollution Prevention Plan (SWPPP) and Stormwater and Drainage Report will not be required. The project will continue to rely on “self-treating” and “selfretaining” areas for C.3 stormwater treatment. The proposed sewer and water utility work in the Caltrans right-of-way (El Camino Real sidewalk and roadway) will remain as shown in the original bid plans dated July 8, 2024, without requiring a revised Caltrans Encroachment Permit. The drainage approach will continue to rely on infiltration, as previously discussed with the City—meaning no proposed storm drain system is included.

Coordination time between RRM and outside project vendors and manufacturers to potentially modify their design is included in this task. Some of these vendors may include the play equipment manufacturers, the boardwalk manufacturer, and the shade structure manufacturers.

The final deliverables for this task include one updated plan set and one updated technical specifications manual. It does not include multiple plan set revisions.

Deliverables:
 One (1) updated construction document drawing set
 One (1) updated technical specifications manual
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Subtask H.3: Presentation to City Council
After approval from City staff on the final cost reduction strategy, RRM’s principal and/or project manager will virtually attend and assist staff to present at one City of San Mateo City Council meeting. RRM will provide supporting graphics to the City’s project manager for insertion into their PowerPoint presentation. This task also includes a meeting with City staff after the Council to finalize any direction prior to the revisions to the drawings.

Deliverables:
 Virtual presentation of cost reduction strategy to City Council  Creation of supporting graphics for presentation
 Up to one (1) meeting with City staff to review outcome of meeting Subtask H.4: Contingency (Optional Task)
This task provides a budget for RRM to address unanticipated items that may arise.

This task may only be utilized by RRM with prior written approval by the City.

Deliverables:
 Additional services as requested by the City
TASK AND FEE SUMMARY – PART 2

TASK DESCRIPTION T&M NTE
Task H Revised Construction Drawings and Specifications H.2.2 Construction Drawings and Specifications Revisions $ 8,980 H.3 Presentation to City Council $ 5,160
H.4 Contingency $ 10,000
Task H Subtotal: $ 24,140

SUMMARY OF
FEES:
$ 24,140
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 23 Section Name: CONSENT CALENDAR File ID: 24-9377 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Finance Department
MEETING DATE: December 9, 2024
SUBJECT:

Receipt and Use of Development Impact Fees, In-Lieu Fees, and Wastewater Capacity Charges – Annual Report RECOMMENDATION:

Adopt a Resolution to make findings and accept the annual report on receipt and use of development impact fees, in-lieu fees, and wastewater capacity charges for the year ended June 30, 2024.

BACKGROUND:

Development Impact Fees
The City of San Mateo assesses the following development impact fees – Wastewater Treatment Plant Phase II Expansion Fee, Transportation Improvement Fee, and Park Impact Fee.

Local governments often charge fees as a condition of approval for development projects to fund public improvements in order to compensate for the demands that the developments have on public resources. These fees are commonly known as development impact fees. In 1989, the State Legislature passed Assembly Bill 1600 (AB 1600), which added Sections 66000 et seq. to the California Government Code, commonly known as the Mitigation Fee Act. Government Code Section 66006 requires that the City make available to the public the following information regarding development impact fees within 180 days after the end of each fiscal year:

1. A brief description of the type of fee.

2. The amount of the fee.

3. The fee’s beginning and ending balances for the fiscal year.

4. Total fees collected and the interest earned, if applicable.

5. Identification of each public improvement on which impact fees were expended and the amount of expenditure on each improvement, including the total percentage of the cost of the public improvement that was funded with impact fees.

6. Identification and timeline of public improvements any unexpended fees will be used for. a. This information is listed in Exhibit A to the Resolution. Exhibit A shows the five-year plan for public improvement projects and their anticipated expenditures related to the Mitigation Fee Act and Quimby Act.

Specific details on each of the projects listed in Exhibit A can be found in the five-year capital improvement program section in the City’s 2024-25 budget, which was adopted by City Council on June 17, 2024.

7. Description and uses for transfers or loans of fees, if applicable.

8. Amounts of any refunds and allocations.

Further, the Mitigation Fee Act requires that findings describing the continuing need for impact fees be made every five years specifying the intended use of any unexpended impact fees, regardless of whether the fees are committed or uncommitted. If findings are not presented as scheduled, the City may be subjected to go through a refunding procedure. 525 of 563

CITY OF SAN MATEO
The City is opting to make such findings every year.

In-Lieu Fees In-lieu fees are fees that are collected by the City instead of requiring developers to provide or construct specified improvements or amenities with their projects. The City of San Mateo assesses five in-lieu fees – Parking In-Lieu Fee, Art in Public Places Fee, Tree Replacement Fee, Below Market Rate Housing Fee, and Park In-Lieu Fee.

Park In-Lieu Fees are assessed pursuant to the Quimby Act under Government Code Section 66477. The other in-lieu fees do not have statutory reporting requirements but are included in this report for informational purposes. In an abundance of caution, and based on recent caselaw, this report and resolution include the same reporting requirements and findings for in-lieu fees that apply to impact fees. Under the Quimby Act, local governments may require the dedication of land for parks or the payment of fees in-lieu of land dedication as a condition of subdivision map approval. While park in-lieu fees are exempt from the reporting requirements included in the Mitigation Fee Act, these fees have separate Quimby Act reporting requirements, specifically:

1. The City must develop a schedule specifying the use of land or fees to develop park or recreational facilities to serve the residents of the subdivision.

2. Any Quimby fees collected must be committed within five years after the payment of the fees or the issuance of building permits on one-half of the lots created by the subdivision, whichever occurs later.

3. If not committed, the fees shall be distributed and paid to the record owners of the subdivision in the same proportion that the size of the lot bears to the total area of lots within the subdivision (Gov. Code section 66477(a)(6)).

Linkage Fees
Linkage fees are exactions for social needs indirectly related to development projects. The City of San Mateo assesses two linkage fees – Child Care Development Fee and Affordable Housing Commercial Linkage Fee. While these are linkage fees, they are included in this report with reporting requirements under the Mitigation Fee Act for informational purposes and to make sure that information is available in the event that a court rules in the future that linkage fees are subject to the reporting requirements of the Mitigation Fee Act.

Wastewater Capacity Charges
Under the Mitigation Fee Act, water or wastewater capacity charges must be deposited in a separate capital facilities fund and not comingled with other funds, and the City can only spend the funds for the purpose for which the charge was collected.

Government Code Section 66013(d) requires that the City make available to the public the following information regarding wastewater capacity charges within 180 days after the end of each fiscal year:

1. A description of the charges.

2. The charges’ beginning and ending balances for the fiscal year.

3. Total charges collected and the interest earned, if applicable, during the fiscal year.

4. Identification of all the following:
a. Each public improvement on which charges were expended and the amount of the expenditure for each improvement, including the percentage of the total cost of the public improvement that was funded with those charges if more than one source of funding was used. b. Each public improvement on which charges were expended that was completed during that fiscal year. c. Each public improvement that is anticipated to be undertaken in the following fiscal year.

5. A description of each interfund transfer or loan made from the capital facilities fund. The information provided, in the case of an interfund transfer, shall identify the public improvements on which the transferred moneys are, or will be, expended. The information, in the case of an interfund loan, shall include the date on which the loan will be repaid, and the rate of interest that the fund will receive on the loan.

This report complies with requirements of the Mitigation Fee Act and the Quimby Act outlined above. 526 of 563

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Analysis
Development Impact Fees
Wastewater Treatment Plant Phase II Expansion Fee
In April 2005, construction began to increase capacity of the wastewater treatment plant, and construction was substantially completed in the spring of 2009. Funds from the Sewer Enterprise Fund were used to pay for the expansion project. Under a Joint Powers Agreement (JPA), the treatment plant is partially owned by the Estero Municipal Improvement District (Foster City). Based on San Mateo’s share of the treatment plant and based on the total projected cost attributable to development based on the 2005 expansion study, the amount that is to be recovered through development fees is $3.52 million in total.

The Wastewater Treatment Plant Phase II Expansion Fee is imposed on all development that results in a change of use and that adds more sewage to the City’s sewage treatment system. The fee took effect on July 1, 2006 and will continue to be charged until $3.52 million is collected. Funds collected are transferred annually to the fund balance of the Sewer Enterprise Fund as a repayment to the Fund for the expansion cost.

The following table shows collections in 2023-24, as well as collections to date.

Wastewater Treatment Plant Expansion Impact Fee 2023-24 Beginning Balance $ -
Fees Collected $ 319,391
Interest Income / (Expense) $ -
Transfer to Sewer Enterprise Fund $ (319,391)
Ending Balance $ -
Collections to Date
Total Developer Fees Collected as of 2023-24 $ 3,183,701 Total Developer Fees Needed $ 3,520,000
Percent (%) Collected 90%
Transportation Improvement Fee
San Mateo Municipal Code Chapter 27.13 establishes a transportation improvement fee for new development to fund City-wide traffic improvements to mitigate the cumulative impacts of new development and to accommodate future development. The fee is charged as shown in the 2023-24 Comprehensive Fee Schedule:

Residential
 Single-family Per dwelling unit $7,355.62
 Multi-family Per dwelling unit $3,714.85
Commercial and Industrial
 Retail Per 1,000 sq. ft. $29,704.70
 Office Per 1,000 sq. ft. $8,960.80
 Industrial Per 1,000 sq. ft. $4,915.50
 Hotel Per Room $4,677.96
 Institution Per 1,000 sq. ft. $3,821.86
The following table shows activities in 2023-24.
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Transportation Improvement Fee 2023-24
Beginning Balance $ 315,704
Fees Collected $ 773,139
Interest Income / (Expense) $ 14,509
Expenditures $ (1,046,931)
Reclassification of Prior Years $ -
Ending Balance $ 56,421
2023-24
Transportation Improvement Fee Total Expended Impact Fees Used % of Total Project Expenditures:
460037 El Camino at Highway 92 Landscape Improvements $ 66,235 $ 66,235 100% 460049 Poplar/Humboldt Signal Modify-Left Turn $ 23,295 $ 23,295 100% 466600 Citywide Traffic Calming $ 238,294 $ 198,464 83% 462202 Rail Corridor Grade Separation $ 186,802 $ 186,802 100% 46R008 Railroad Ave Wall Enhancement $ 572,135 $ 572,135 100% Total Expenditures: $ 1,086,762 $ 1,046,931 96%
The total ending balance as of the end of fiscal year was $56,421. The fund balance and continued collection of the Transportation Improvement Fee will be utilized to fund the project(s) listed in Exhibit A.

Park Impact Fee
Under San Mateo Municipal Code Chapter 13.05, a park impact fee is imposed on the construction of new residential units to accommodate the increased demand on park and recreation facilities. The fee is charged as shown in the 2023-24 Comprehensive Fee Schedule:

Per residential unit type:

Single family $29,598 per unit
Multi-family 2-4 units $27,172 per unit
Multi-family 5+ units $20,476 per unit
Mobile homes $17,564 per unit
The following table shows activities in 2023-24.

Park Impact Fee 2023-24
Beginning Balance $ 3,464,158
Fees Collected $ -
Interest Income / (Expense) $ 133,357
Expenditures $ -
Ending Balance $ 3,597,515
The total ending balance as of the end of fiscal year was $3,597,515. The fund balance and continued collection of the Park Impact Fee will be utilized to fund the project(s) listed in Exhibit A.

The Council is asked to make the following findings regarding development impact fees collected but not expended – these findings are detailed in the proposed resolution:

1. Development impact fees are collected to mitigate direct and indirect impacts from development. 528 of 563

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1. These funds are expended in a timely manner to fund continued improvements to public facilities related to the increased demand on the facilities resulting from development.

2. There is a reasonable relationship between these impact fees and their purpose.

3. These impact fees continue to be required to fund applicable improvements, and as such, these fees will continue to be collected for utilization solely for their intended purpose.

In-Lieu Fees
Parking In-Lieu Fee
San Mateo Municipal Code Chapter 11.62 establishes a parking in-lieu fee for new development to fund for additional parking in downtown San Mateo. Applicants for planning approval within the Central Parking Improvement District may pay a fee in lieu of providing required parking on the property site in accordance with Title 27 of the municipal code. As shown in the 2023-24 Comprehensive Fee Schedule, the fee is $61,796.59 per space.

Do we want to
The following table shows activities in 2023-24.

Parking In-Lieu Fee 2023-24
Beginning Balance $ 5,996,149
Fees Collected $ -
Interest Income / (Expense) $ 170,527
Expenditures $ (1,841,108)
Prior Year Adjustment $ (515,658)
Ending Balance $ 3,809,910
The total ending balance as of the end of fiscal year was $3,809,910. The fund balance and continued collection of the Parking In-Lieu Fee will be utilized to fund the project(s) listed in Exhibit A.

Art in Public Places Fee
San Mateo Municipal Code Chapter 23.60 establishes a fee on developers in-lieu of placing approved artwork as part of a new development to balance the community’s physical growth and revitalization with its cultural and artistic resources.

The fee is applicable to commercial and multi-family residential projects exceeding three million dollars in building permit valuation, which is computed using the latest building valuation data as set forth by the International Conference of Building Officials (ICBO) unless, in the opinion of the Building Official, a different valuation measure should be used. As shown in the 2023-24 Comprehensive Fee Schedule, the fee is charged 1.19 percent of total building valuation.

The following table shows activities in 2023-24.

Art in Public Places Fee 2023-24
Beginning Balance $ 1,023,017
Fees Collected $ -
Interest Income / (Expense) $ 30,583
Expenditures $ (306,377)
Prior Year Adjustment $ 14,760
Ending Balance $ 761,983
The total ending balance as of the end of fiscal year was $761,983. The fund balance and continued collection of the Art in Public Places Fee will be utilized to fund the project(s) listed in Exhibit A.

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Tree Replacement Fee
San Mateo Municipal Code Chapter 27.71 establishes a fee on all development requiring approval of a planning application, except for Single-Family Dwelling Design Review (SFDDR) applications, for the removal of existing trees on development sites. The fee is imposed if the trees to be removed are not made up with replacement trees on-site.

Under San Mateo Municipal Code Chapter 13.35, the City may also impose a fee on any person or entity for removing trees that encroach on City streets. The fee is imposed if the tree(s) to be removed are not replanted with a like tree satisfying City requirements. The fee is to be used by the City for plantings on public land.

As shown in the 2023-24 Comprehensive Fee Schedule, effective January 1, 2024, the fee charged is as follows:

Tree Replacement Cost
24 inch Box Tree $784 per tree
15 gallon Tree $490 per tree
36 inch Box Tree $1,550 per tree
48 inch Box Tree $3,130 per tree
The following table shows activities in 2023-24.

Tree Replacement Fee 2023-24
Beginning Balance $ 1,178,727
Fees Collected $ 201,997
Interest Income / (Expense) $ 7,426
Expenditures $ (171,987)
Prior Year Adjustment $ (83,820)
Ending Balance $ 1,132,343
2023-24
Tree Replacement Fee Total Expended In-Lieu Fees Used % of Total Project Expenditures:
610008 Tree Planting - Parks Division $ 171,987 $ 171,987 100% Total Expenditures: $ 171,987 $ 171,987 100%
The total ending balance as of the end of fiscal year was $1,132,343. The fund balance and continued collection of the Tree Replacement Fee will be utilized to fund the project(s) listed in Exhibit A.

Below Market Rate Housing Fee
The Below Market Rate Housing Fee, which became effective January 1, 2010 pursuant to City Council Resolution No. 121 (2008), is collected from developers in lieu of constructing affordable housing units onsite as required under the City’s Below Market Rate program. The fee applies to developments that contain fewer than 11 residential units, and to fractional unit requirements of less than .5 for developments that contain 11 or more units. The fee is charged as shown in the 2023-24 Comprehensive Fee Schedule:

A. Fractional required units for projects
consisting of 11 or more residential units

1. Rental 0.1 housing unit $33,452

0.2 housing unit $66,903

0.3 housing unit $100,355

0.4 housing unit $133,807

2. Owner 0.1 housing unit $30,701
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0.2 housing unit $61,401

0.3 housing unit $92,102

0.4 housing unit $122,802
B. Requirement for projects less than 11 units

1. Rental 5 unit project $167,259
6 unit project $200,710
7 unit project $234,162
8 unit project $267,614
9 unit project $301,065
10 unit project $334,517

2. Owner 5 unit project $153,503
6 unit project $184,203
7 unit project $214,904
8 unit project $245,604
9 unit project $276,305
10 unit project $307,005
The following table shows activities in 2023-24.

Below Market Rate Housing Fee 2023-24
Beginning Balance $ 254,281
Fees Collected $ -
Interest Income / (Expense) $ -
Expenditures $ -
Ending Balance $ 254,281
The total ending balance as of the end of the fiscal year was $254,281. A public improvement project is not currently identified in the five-year plan. The Below Market Rate Housing Fee will continue to be collected to build its fund balance, and potential housing related projects will be identified as the fund balance reaches to an appropriate level.

Park In-Lieu Fee
San Mateo Municipal Code Chapter 26.64 establishes a park in-lieu fee on subdivisions in residential planning application projects. Pursuant to the authority of the Subdivision Map Act, and in conformity with the parks and recreation element of the General Plan, the fee is imposed as a condition of final approval of a subdivision or parcel map for park and recreation facilities to serve the subdivision. The fee is charged as shown in the 2023-24 Comprehensive Fee Schedule:

Per residential unit type:

Single family $29,598 per unit
Multi-family 2-4 units $27,172 per unit
Multi-family 5+ units $20,476 per unit
Mobile homes $17,564 per unit
The following table shows activities in 2023-24.

Park In-Lieu Fee 2023-24
Beginning Balance $ 9,048,433
Fees Collected $ 7,317,560
Interest Income / (Expense) $ 595,755
Expenditures $ (890,257)
Ending Balance $ 16,071,491
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The total ending balance as of the end of the fiscal year was $16,071,491. The fund balance and continued collection of the Park In-Lieu Fee will be utilized to fund the project(s) listed in Exhibit A.

Linkage Fees
Child Care Development Fee
The Child Care Development Fee, which became effective on July 1, 2004 pursuant to City Council Resolution No. 34 (2004), is collected to mitigate the impact of new development on the need for child care facilities. The fee is charged as shown in the 2023-24 Comprehensive Fee Schedule:

Per Dwelling unit:

Single-family $4,677.29
Multi-family $3,373.46
Per Sq. Ft.:

Retail $0.39
Office
Industrial
$0.67
$0.22
Hotel $0.14
The following table shows activities in 2023-24.

Child Care Development Fee 2023-24
Beginning Balance $ 2,206,953
Fees Collected $ 9,548
Interest Income / (Expense) $ 71,251
Expenditures $ (430,000)
Prior Year Adjustment $ 4,469
Ending Balance $ 1,862,221
2023-24
Child Care Development Fee Total Expended In-Lieu Fees Used % of Total Project Expenditures:
310600 Child Care Facilities $ 430,000 $ 430,000 100%
Total Expenditures: $ 430,000 $ 430,000 100%
The total ending balance as of the end of the fiscal year was $1,862,221. The fund balance and continued collection of the Child Care Development Fee will be utilized to fund the project(s) listed in Exhibit A.

Affordable Housing Commercial Linkage Fee
San Mateo Municipal Code Chapter 23.61 establishes an Affordable Housing Commercial Linkage Fee to mitigate the impact that new commercial and office developments have on the demand for affordable housing in the City. The fee is imposed on commercial and office projects over 5,000 sq. ft. and is charged as shown in the 2023-24 Comprehensive Fee Schedule:

Hotels Per square foot $13.11
Retail, restaurants, and services Per square foot $ 6.55 Office, research & development uses, and medical offices Per square foot $32.76 532 of 563

CITY OF SAN MATEO
The fee does not apply to public use developments such as hospitals, nonprofit and government facilities, as well as churches, schools, and child care centers. Developers who enter written agreements to pay area standard wages to all construction workers on the project are entitled to a 25 percent reduction of the fee. Additionally, developers may provide construction of affordable housing units in lieu of the fee payment. The following table shows activities in 2023-24.

Affordable Housing Commercial Linkage Fee 2023-24
Beginning Balance $ 3,245,851
Fees Collected $ -
Interest Income / (Expense) $ 164,327
Miscellaneous items $ (5,084)
Expenditures $ -
Ending Balance $ 3,405,094
The total ending balance as of the end of fiscal year was $3,405,094. The fund balance and continued collection of the Affordable Housing Commercial Linkage Fee will be utilized to fund the project(s) listed in Exhibit A.

Capacity Charges
Wastewater Capacity Charge
San Mateo Municipal Code Chapter 7.38.065 establishes a capacity charge for sewer improvements. The fee is imposed on all new development to recover a proportionate share of costs for existing and future wastewater system facilities and assets from new or expanded connections to the City’s wastewater systems. The applicable wastewater capacity charge is determined by use, wastewater flow, and wastewater strength loadings, and became effective on January 15, 2022.

Under state law, this capacity charge has similar reporting requirements as for impact fees.

The fee is charged as shown in the 2023-24 Comprehensive Fee Schedule:

Residential
a. Single-family Per Dwelling Unit $11,023.71
b. Multi-family
i. Studio & 1 bedroom Per Dwelling Unit $5,511.30
ii. 2 bedroom Per Dwelling Unit $9,186.24
iii. 3+ bedroom Per Dwelling Unit $11,023.71
c. Hotels or motels Per Room/Apartment $5,511.30
d. Board or lodging houses Per Bedroom $5,511.30
e. Accessory Dwelling Unit Per Square Foot $5.51
Commercial/Institutional
a. Meter size of up to 3/4 inch
i. Class B Per Meter $11,023.71
ii. Class C Per Meter $11,808.20
iii. Class D Per Meter $13,005.31
b. Meter size of 1 inch
i. Class B Per Meter $18,372.48
ii. Class C Per Meter $19,679.61
iii. Class D Per Meter $21,675.52
c. Meter size of 1 inch and 1/2 inch
i. Class B Per Meter $36,744.95
ii. Class C Per Meter $39,360.32
iii. Class D Per Meter $43,351.03
d. Meter size of 2 inches
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i. Class B Per Meter $58,791.26
ii. Class C Per Meter $62,975.63
iii. Class D Per Meter $69,361.65
e. Meter size of 3 inches
i. Class B Per Meter $110,233.75
ii. Class C Per Meter $118,079.85
iii. Class D Per Meter $130,052.00
f. Meter size of 4 inches
i. Class B Per Meter $183,722.55
ii. Class C Per Meter $196,799.38
iii. Class D Per Meter $216,754.06
g. Meter size of 6 inches
i. Class B Per Meter $367,445.11
ii. Class C Per Meter $393,599.86
iii. Class D Per Meter $433,508.12
h. Meter size of 8 inches
i. Class B Per Meter $587,911.51
ii. Class C Per Meter $629,759.56
iii. Class D Per Meter $693,613.21
Industrial
a. Flow Per Gallon Per Day $85.33
b. Biological Oxygen Demand (BOD) Per Pound Per Day $2,061.40 c. Suspended Solids (SS) Per Pound Per Day $1,858.73
The following table shows activities in 2023-24.

Wastewater Capacity Charge 2023-24
Beginning Balance $ 271,339
Fees Collected $ 970,595
Interest Income / (Expense) $ 38,700
Expenditures $ (1,280,634)
Ending Balance $ -
2023-24
Wastewater Capacity Charge Total Expended Impact Fees Used % of Total Project Expenditures:
46S003 Basins 2&3 Collection System Improvements $ 14,760,638 $ 1,280,634 8.7% Total Expenditures: $ 14,760,638 $ 1,280,634 8.7%
South Trunk Area Sewer Improvement Fees were replaced by the Wastewater Capacity Charges effective January 15, 2022.

However, some development projects entitled prior to this date had included a condition of approval (COA) requiring payment of the South Trunk Area Sewer Improvement Fees. In fiscal year 2023-24, the City received payments from these projects, and the funds were deposited to the wastewater capacity charge fund balance. These funds have been spent on capital improvement projects to increase the City’s wastewater collection and treatment capacity.

There is no interfund transfer or loan made from these charges collected.

The fund balance and continued collection of the Wastewater Capacity Charges will be utilized to fund the project(s) listed in Exhibit A.
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BUDGET IMPACT:

There is no budget impact resulting from this report.

ENVIRONMENTAL DETERMINATION:

This report is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 - Proposed Resolution - Exhibit A, Public Improvement Project Expenditures Related to the Mitigation Fee Act and Quimby Act Five-Year Plan

STAFF CONTACT
Karen Huang, Finance Director
[email protected]
(650) 522-7110
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 24 Section Name: CONSENT CALENDAR Account Number: File ID: 24-9371 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Human Resource Department
MEETING DATE: December 09, 2024
SUBJECT:

San Mateo Police Sergeants’ Association — Memorandum of Understanding Changes RECOMMENDATION:

Adopt a Resolution to amend the Memorandum of Understanding with the San Mateo Police Sergeants’ Association for a term through January 3, 2027.

BACKGROUND:

The San Mateo Police Sergeants’ Association (Sergeants) represents approximately 20 employees. The contract with this bargaining unit expired on June 22, 2024.

Negotiations with the Sergeants concluded on September 9, 2024 and the membership then ratified the proposed changes to their Memorandum of Understanding. Consistent with the direction provided by the City Council, negotiators for the City and the bargaining unit reached a tentative agreement. However, there was an error in the tentative agreement signed September 10, 2024. The error concerned the holiday-in-lieu compensation. It should have been 5.4 percent and not 5.0 percent due to the fact the City recognized Juneteenth as a City holiday. The terms of the Tentative Agreement are otherwise unchanged. A revised tentative agreement was signed on November 19, 2024.

BUDGET IMPACT:

On September 16, 2024, the City Council approved a supplemental budget appropriation of $100,000 from the General Fund to accommodate the negotiated increases.

ENVIRONMENTAL DETERMINATION:

This amended Tentative Agreement amendment is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 - Proposed Resolution
Exhibit A – Tentative Agreement
Exhibit B – Reso 87 Sergeants’ Association MOU
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STAFF CONTACT
Yumi Maeda, Senior Human Resource Analyst
[email protected]
(650) 522-727
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RESOLUTION NO. ____ (2024)

APPROVING AMENDMENTS TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF SAN MATEO AND THE POLICE SERGEANTS’ ASSOCIATION UNIT WHEREAS, the amendments are related to salary, term, other pays and miscellaneous language changes relating to departmental operations, and language clarity for the unit; and WHEREAS, the parties have met and conferred, and have reached tentative agreement to amend the Unit’s MOU; and
WHEREAS, the Unit has ratified the Tentative Agreement.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. This Tentative Agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

2. The amendments to the Memorandum of Understanding for the Police Sergeants’ Association, set forth in the Tentative Agreements attached as Exhibit A, are approved and summarized as follows:

Term: The contract will be for a period of two and a half years, expiring on January 3, 2027.

Salary: The bargaining unit has received a 4.0% salary increase and an additional 1.0% for community-based training requirements implemented by the Department, effective the pay period including January 22, 2024. The bargaining unit will receive a 3.0% salary increase and an additional

1.0% increase for additional community-based training requirements implemented by the Department, effective pay period including January 5, 2025. The bargaining unit will receive a 3.0% salary increase and an additional 2.0% for community-based training requirements implemented by the Department, effective the pay period including January 4, 2026.

Educational Incentives: Effective the first full pay period following Council adoption of this agreement, members who possess a POST Advanced Certificate are eligible for a 9% differential of base pay and members who complete the California POST Sherman Block Supervisory Leadership Institute training program are eligible to receive a 4% differential of base pay.

Holidays and Holiday-in-lieu: As a result of Juneteenth being declared a City holiday, the holiday-inlieu percentage was increased from 5.0% to 5.4% effective the pay period including January 22, 2024.

Duty Differentials: The bargaining unit will be eligible for new duty differentials effective the first full pay period including September 16, 2024 including a five (5%) work differential for Field Training 543 of 563
Sergeant Premium, a five (5%) differential for Traffic Detail Premium, and a half percent (.5%) differential for Supervisor Premium when assigned to at least two specific supervisory assignments.

Other: There are language changes relating to departmental operations and housekeeping language that amend some of the terms and conditions of the contract. 544 of 563
Docusign Envelope ID: 0E337EE2-B2B9-4539-835A-32A3398D1DEC November 20, 2024 Exhibit A
CITY OF SAN MATEO and POLICE SERGEANT’S ASSOCIATION
2024 MOU NEGOTIATIONS

TENTATIVE AGREEMENT
Article 12 – Salaries
A. Salary Adjustment
The term compensation includes base salary and Above-Market Median Pay (Section B).

Successful employee performance is a key factor in determining compensation.

Employees with an overall performance rating of satisfactory or better will receive increases in base salary.
1) Compensation Increases During the Term of this Agreement Effective the pay period including January 22, 2024, April 3, 2022, all represented classifications will receive an across the board increase of four percent (4%), plus an additional one percent (1%) increase in recognition of additional community-based training requirements implemented by the Department.

Effective the pay period including January 5, 2025, of July 9, 2023 all represented classifications will receive an across the board increase of three percent (3%), four percent (4%) plus an additional one percent (1%) increase in recognition of additional community-based training requirements implemented by the Department.

Effective the pay period including January 4, 2026, all represented classifications will receive an across the board increase of three percent (3%), plus an additional two percent (2%) increase in recognition of additional community-based training requirements implemented by the Department.
2) Salary Alignment
The salary range for Police Sergeants will be maintained at 20% higher than the salary range for the classification of Police Officer.

E. Compensation Survey
During the term of this MOU, the parties agree to a limited reopener for the purposes of reviewing the comparable city requirements.

The parties will commence meeting no later than thirty (30) days following the City’s notice to the Association of the intent to reopen.

Article 14 - Base Pay and Premium Pay Calculation
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Docusign Envelope ID: 0E337EE2-B2B9-4539-835A-32A3398D1DEC November 20, 2024 The annual hourly factor used to calculate the hourly rate for premium pay is two thousand and eighty (2,080) hours. Base salary shall be predicated on two thousand and eighty (2,080) hours.

The hourly rate is used to determine the following premium pay benefits:

Motorcycle Patrol Unit Educational Incentive
Bilingual Standby
Overtime Pay Vacation Buy-Back
Out of Class Pay Detective Division
Police Administrative Sergeant Youth Services Unit
Support Services Sergeant Gang Detail Unit
Traffic Detail Field Training Sergeant
The master salary schedule shall have equal differentials between regular steps. There may be open ranges for promotions.

Article 15 – Overtime

15.1 Definitions
Regular overtime is authorized time worked by an employee in excess of his or her regularly scheduled tour of duty. For purposes of determining eligibility for overtime compensation, any absence with pay shall be considered as time worked, however sick leave will not be considered as time worked if after receiving notice of upcoming mandatory overtime, the employee calls in sick on their regular shift between time of notice and the upcoming mandatory overtime that occurs in the same pay period as the notice of such mandatory overtime. In such circumstances, the employee would be paid at the regular rate of pay for those hours of the mandatory overtime shift equal to the number of sick leave hours utilized by the employee.

Call back time is authorized time worked by an employee when he or she is contacted outside of his or her regular working hours and is requested to report to duty. Call back, within the meaning of this Section, means an unpredictable or unavoidable occurrence at unscheduled intervals requiring immediate action and not set contiguous with the employee’s regularly scheduled shift.

Article 16 – Duty Differentials

16.3 Other Duty Differentials
A. A five percent (5%) work differential will be paid to those Police Sergeants assigned as follows:
 Detective Division Premium Pay- special compensation paid sergeants who are routinely and consistently assigned to the investigative division including when assigned full-time to an outside Task Force;
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Docusign Envelope ID: 0E337EE2-B2B9-4539-835A-32A3398D1DEC November 20, 2024  Gang Detail Assignment Premium-special compensation paid to sergeants in the Crime Reduction Unit (CRU) who are routinely and consistently assigned to enforce laws relating to a group of individuals banded together for unlawful activities including when assigned full-time to an outside Taks Force;  Motorcycle Patrol Unit Premium- special compensation paid to sergeants routinely and consistently assigned to operate and/or patrol on motorcycle;  Police Administrative Sergeant Premium- compensation to rank and file police officers who are routinely and consistently assigned to police administration to provide support for the police chief and command staff in the operation of the police department;
 Support Services Sergeant; and
 Youth Services Unit;
 Field Training Sergeant Premium- special compensation paid sergeants who are routinely and consistently assigned to oversee the training of employees.  Traffic Detail Premium- special compensation paid sergeants assigned to Traffic Detail who are not routinely and consistently assigned to operate and/or patrol on motorcycle.

B. Supervisor Premium – employees assigned to at least two (2) of the following assignments shall receive a one-half percent (0.5%) special compensation:
 CSO Supervisor- 2 position limit
 Community Policing Through Environmental Design (CPTED) Supervisor- 2 position limit
 Use of Force Supervisor-1 position limit
 Defensive Tactics Supervisor-1 position limit
 Digital Forensics Supervisor- 1 position limit
 Active Shooter Supervisor- 2 position limit
 Range Supervisor-2 position limit
 Taser Supervisor- 1 position limit
 Virtual Reality Supervisor- 1 position limit
 Honor Guard Supervisor-1 position limit
 SWAT/HNT Supervisor (Team Leaders and Assistant Team Leaders Only)  Peer Support Supervisor- 1 position limit
 First Aid Supervisor- 1 position limit
 UAS (Drone) Supervisor- 2 position limit
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Docusign Envelope ID: 0E337EE2-B2B9-4539-835A-32A3398D1DEC November 20, 2024  Mobile Field Force Supervisor-2 position limit
 Canine Supervisor- 1 position limit
 StarChase Supervisor- 1 position limit
 FLOCK Supervisor- 1 position limit
 FTO Supervisor- 2 position limit
 Specialist Supervisor- 2 position limit
Article 18 - Educational Incentive Pay
Police Sergeants with an Intermediate P.O.S.T. certificate are eligible to receive a four and one half percent (4.5%) differential of base pay as educational incentive pay during the term of this Agreement.

Police Sergeants with an Advanced P.O.S.T. certificate are eligible to receive an eight nine percent (89%) differential of base pay as educational incentive pay during the term of this Agreement.

These incentive levels are not cumulative. Employees will be paid the differential for the highest level attained.

Police Sergeants who complete the California P.O.S.T. Sherman Block Supervisory Leadership Institute training program are eligible to receive a three four percent (34%) differential of base pay as educational incentive pay during the term of this Agreement. This differential is in addition to any Intermediate or Advanced P.O.S.T. Certificate educational incentive pay.

Article 19 – Holidays

15.2 Holiday Factor and Differential
Employees cannot always take holidays when they fall. Effective June 26, 2022, employees shall not accrue paid leave for the City’s designated holidays. In recognition of this, employees shall receive holiday-in-lieu pay at the rate of 5.40% of base pay each pay period.

Remaining accrued holiday balances shall be used by the last pay period in May 2023.

Holiday leave will not be reportable to CalPERS after the pay period ending June 26, 20221.

Article 20 - Annual Leave Program
 Leave Programs Being Replaced. The Annual Leave Program first became effective January 2, 1983, and replaced existing vacation and sick leave programs.  Paid Leave Benefits. Paid leave benefits under the Annual Leave Program will be as follows:
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Docusign Envelope ID: 0E337EE2-B2B9-4539-835A-32A3398D1DEC November 20, 2024 Years of Service Paid Leave Hours Biweekly Accrual
1 through 3 years 136 hours 5.243 hours
4 through 9 years 176 hours 6.77 hours
10th year 184 hours 7.08 hours
11th year 192 hours 7.398 hours
12th year 208 hours 8.00 hours
13th through 23rd years 228 hours 8.77 hours
24th year and beyond 248 hours 9.54 hours
Article 22 - Vacation Leave

22.2 Vacation Allowance
Police Sergeants are entitled to an annual paid vacation after completion of continuous service with the City as follows:

Minimum Continuous Service Vacation Biweekly Accrual
1 through 3 years 88 hours 3.398 hours
4 through 9 years 128 hours 4.932 hours
10th year 136 hours 5.243 hours
11th year 144 hours 5.54 hours
12th year 160 hours 6.16 hours
13th through 23rd years 180 hours 6.93 hours
24th year and beyond 200 hours 7.7069 hours
Article 31 - Health Insurance
The City shall make contributions on behalf of those employees eligible for Group Medical Coverage or Medicare Part B under the various plans available to the City in the amounts necessary to a maximum contribution of $160.00 per employee per month or not less than what is provided under the Public Employees’ Medical Hospital Care Act (“PEMHCA”) as prescribed by Government Code Section 22892, whichever is greater. The City shall make available to eligible current and retired employees, benefits substantially equal to the State Employees' Medical and Hospital Care Act or may insure directly or may self-insure. If, during the term of this agreement, a health plan is mandated by the Federal Government, the City and the Association agree to open negotiations on the subject of possible modification of the health plan only. It is understood that in case of such mandated health plan, the City shall be liable for up to the mandated cost or the amounts specified above, whichever is higher.

Article 38 - Optional City Contribution/Flexible Benefit Plan It is understood that during the term of this contract, the City may seek expert opinion as to the parameters of this program and all contributions to flexible benefit money are contingent upon compliance with state and federal rules and regulations. The Parties agree to meet and confer regarding a replacement provision if any part of this structure is found to be noncompliant.

Single Coverage:
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Docusign Envelope ID: 0E337EE2-B2B9-4539-835A-32A3398D1DEC November 20, 2024 For employees choosing Single coverage, the employee’s monthly flexible benefit money distribution will cover 100% at the Single Party level for the Kaiser Bay Area plan covering Bay Area health care providers offered under the PEMHCA contract.

Two Party Coverage:

For employees choosing 2-Party coverage, the employee’s monthly flexible benefit money distribution will cover 90% at the 2-Party level for the Kaiser Bay Area plan covering Bay Area health care providers offered under the PEMHCA contract.

Family Coverage:

For employees choosing Family coverage, the employee’s monthly flexible benefit money distribution will cover 90% at the Family level for the Kaiser Bay Area plan covering Bay Area health care providers offered under the PEMHCA contract.

Employees who waive health insurance entirely shall receive $160.00 per month or not less than what is provided under the Public Employees’ Medical Hospital Care Act (“PEMHCA”) as prescribed by Government Code Section 22892, whichever is greater as part of their salary.

Police Sergeants MOU 2021-2024 Flexible benefit money for part-time merit workers working less than 40 hours per week shall be prorated. Any workers exceeding 40 hours per week will not be given any additional pool money.

PEMHCA Minimum:

The City’s maximum, monthly contribution for each eligible, active employee and retired annuitant for the purchase of medical insurance will be equal to the minimum monthly employer contribution required under PEMHCA. Any increases to the PEMHCA minimum will result in a corresponding decrease in the amount of the additional City contribution, so that the total maximum City contribution never exceeds the amount listed in the Maximum City Contribution listed above.

Article 48 –Termination of Agreement
This Agreement shall terminate at 11:59 p.m. on June 22, 2024 as of the close of business at midnight, January 3, 2027.

The existing and unmodified rules, regulations, resolutions, or ordinances relating to wages, hours and conditions of employment not covered in this Agreement for employees in this Unit shall remain unchanged for said period unless such changes are the result of meeting and conferring as required by law.

For the Sergeants: For the City:

Peter Hoffmann Stacey Cue
Date: 11/19/2024 Date: 11/19/2024
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 25 Section Name: CONSENT CALENDAR Account Number: 82-4681 File ID: 24-9375 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: December 09, 2024
SUBJECT:

King and Joinville Pools — Budget Appropriation
RECOMMENDATION:

Adopt a Resolution to authorize a supplemental budget appropriation in the amount of $900,000 from the unassigned fund balance from the General Fund to the Capital Project Fund to address immediate- and long-term improvements and upgrades at the Joinville and Martin Luther King Jr. pool facilities.

BACKGROUND:

The City of San Mateo’s primary aquatic facilities, the Martin Luther King Jr. (MLK) Pool and Joinville Swim Center, have served the community for over five decades. However, both facilities are experiencing structural degradation and systemic operational challenges due to outdated infrastructure. Major issues include water leakage, obsolete mechanical systems, and accessibility shortcomings, which, if unaddressed, could compromise community access and safety.

Joinville Swim Center
The Joinville Swim Center, established in 1968, includes a six-lane, 25-meter competitive pool and a smaller pool that share a single filtration system. The facility has undergone periodic updates since its construction through the late 1990s, including re-plastering, filtration upgrades, chemical treatment transitions, and chemical injection system updates. A 2000 facility assessment revealed that both pools’ operational lifespans required substantial upgrades or complete replacement for continued service. The facility has structural defects, has mechanical and plumbing system issues, is generally undersized with limited lifeguard space, inadequate storage space, lacks a family changing room, needs electrical service upgrades, and has suboptimal paths-of-travel between the locker rooms, family restrooms, and shower facilities, which impacts service quality and accessibility.

Martin Luther King Jr. Pool
Constructed in 1969, MLK Pool includes a large 27-foot by 36-foot pool and a small 20-foot by 16-foot wading pool that share a single filtration system. In the late 1990s and early 2000s, the facility disinfection systems and water heaters were updated to sustain operations. Nonetheless, MLK Pool continues to face numerous challenges, including structural wear, limited mobility access between the pools and locker rooms, and water filtration and circulation issues, all of which hinder the facility’s ability to serve the community effectively and meet modern safety and accessibility standards. In addition, the locker rooms have issues with poor drainage and inadequate ventilation, which have led to peeling of paint on ceilings and other wear and tear. Improvements to the locker room will improve the user experience and extend the operational lifespan of the facility.

The Public Works and Parks and Recreation Departments proposed a phased approach to repair and upgrade the facilities to City Council during a Study Session in November 2024. 559 of 563

CITY OF SAN MATEO
Phase 1: Immediate Term
Joinville: Implement critical emergency repairs to maintain safe conditions and operate the pool facilities during the peak summer season. This includes replastering critical cracks.

MLK: Ensure uninterrupted operation by completing emergency repairs to keep service available to the community. This includes replacing the sand filter and a chemical pump.

Anticipated costs for immediate term improvements at both sites is estimated at $500k.

Phase 2: Short Term
Joinville: After the 2025 summer operations complete, Joinville will need to undergo code compliance upgrades. This would include a full replastering of the pool, separate filtration systems for the two pools, and upgrades to changing rooms. This would be focused on necessary improvements to extend the useful life of the pool through the remainder of the City’s lease period (through 2040) for the adjacent parklands from the San Mateo Foster City School District. Initial costs for detailed scoping of the necessary improvements are estimated at $200k. Costs for the upgrades, to extend the useful life of this facility for an additional 10-15 years, are likely in excess of $2 million.

MLK: Solicit proposals for community engagement and visioning for a new pool, resilience center, locker rooms, electrified equipment, and code-compliant filtration systems. Initial cost estimates for the visioning/engagement process are $200k.

Phase 3: Long Term
Joinville: With Joinville adjacent parkland lease set to expire in 2040, strategic discussions are required to determine the future of the facility, and potential operational models and facility options. This may include looking at contract operators of aquatic operations and programming as an option for providing year-round programming as opposed to just seasonal.

MLK: Establish the King Center as a community resiliency center, which will serve as both a community resource and emergency response facility. This long-term vision supports the broader city goals to enhance community infrastructure for climate resilience and public health. The City received a directed federal earmark of $850k toward this effort.

At the Study Session, the City Council was supportive of appropriating funds from reserves in for the following tasks:

1. To make immediate-term improvements at both Joinville and MLK pools to allow for operation of aquatic programming in Summer 2025. An appropriation of $500k is requested.

2. To scope necessary upgrades to extend the useful life of the Joinville facility to coincide with the remainder of the City’s lease period for the adjacent parkland that expires in 2040. This requires an appropriation of $200k to the Capital Project Fund.

3. To initiate the community engagement and visioning process for upgrading the MLK facility to include pool renovations and upgrades to serve as the City’s resilience center. This will require an appropriation of $200k to the Capital Project Fund.

Public Works is requesting a total appropriation of $900k to cover the initial costs for all three tasks, with the understanding that additional appropriations will be made as needed, based on future assessments.

BUDGET IMPACT:

Approval of the proposed resolution will authorize an appropriation of $900,000 of the unassigned fund balance from the General Fund to the Capital Project Fund to address immediate- and long-term improvements and upgrades at the Joinville and Martin Luther King Jr. pool facilities.

ENVIRONMENTAL DETERMINATION:

This action is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
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CITY OF SAN MATEO

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 - Proposed Resolution

STAFF CONTACT
Steve Wu, Facilities and Fleet Services Manager
[email protected]
(650) 522-7345
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2024)
AUTHORIZING AN APPROPRIATION IN THE AMOUNT OF $900,000 FROM THE CITY’S UNASSIGNED GENERAL

FUND BALANCE TO THE CAPITAL PROJECT FUND TO ADDRESS IMMEDIATE- AND LONG-TERM IMPROVEMENTS AND UPGRADES AT THE JOINVILLE AND MARTIN LUTHER KING JR. POOL FACILITIES.

WHEREAS, the City Council considers mid-year budget balancing through adjustments, appropriations, designations and transfers to adjust the current-year budget to meet anticipated changes in departmental budgetary needs; and
WHEREAS, the City Council recognizes the need to make immediate-term improvements at both Joinville and Martin Luther King Jr. (MLK) pool facilities to allow for operation of aquatic programming in Summer 2025; and
WHEREAS, the City Council recognizes the need to scope necessary upgrades to extend the useful life of the Joinville facility to coincide with the remainder of the City’s lease period for the adjacent parkland that expires in 2040; and
WHEREAS, the City Council recognizes the need to initiate community engagement and visioning process for upgrading the MLK facility to include pool renovations and upgrades to serve as the City’s resilience center; and
WHEREAS, additional funding is required to cover the estimated $500,000 funding to award the construction contract to make immediate-term improvements; and WHEREAS, additional funding is required to cover the estimated $200,000 funding to scope necessary upgrades to extend the useful life of the Joinville facility; and WHEREAS, additional funding for the King Pool is required because it currently does not have enough remaining available budget to cover the estimated $200,000 funding to initiate community engagement and visioning process for upgrading the MLK facility to include pool renovations and upgrades to serve as the City’s resilience center; and
WHEREAS, sufficient funding in the City’s unassigned fund balance from the General Fund is available to appropriate the $900,000 to satisfy the additional funding needs.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. This action is not a project subject to CEQA because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).) This action is also categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

2. An appropriation of $900,000 from the unassigned fund balance in the General Fund to the Capital Project Fund is authorized.
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San Mateo City CouncilDecember 9, 2024

San Mateo City Council
December 9, 2024