CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 18 Section Name: {{section.name}} Account Number: 26-4662 File ID: {{item.tracking_number}} TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: December 09, 2024
SUBJECT:
Third Avenue and South Norfolk Street Intersection Modification Project — Appropriation, Budget Transfers, and Agreement
RECOMMENDATION:
Adopt a resolution authorizing an appropriation of $200,000 from the City’s Measure A funds, and budget transfers of $65,000 from the Traffic Signal Video Detection Replacement Project and $35,000 from the Bike San Mateo Program Project to the Community Development Block Grant Projects project budget in the Capital Project Fund; approve an agreement with Liffey Electric, Inc. for construction of the 3rd Avenue and South Norfolk Street Intersection Modification Project in the amount of $1,298,745; establish a contingency reserve in the amount of $200,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the contingency amount.
BACKGROUND:
The City receives federal funding from the U.S. Department of Housing and Urban Development for the Community Development Block Grant (CDBG) program and allocates the funds based on community priorities. A portion of the funds is available for infrastructure improvements, including bicycle and pedestrian projects, in the CDBG Target Areas of the City.
Improvements at the 3rd Avenue and Norfolk intersection were identified for the 2023-2025 CDBG program. The 3rd Avenue and South Norfolk Street Intersection Modification Project (Project) will improve bicycle and pedestrian safety and access around the intersection in the Shoreview and North Shoreview neighborhoods.
The Project advances several City objectives. A key part of the Project is establishing a bicycle connection between the pathway along the 3rd Avenue overcrossing and the bike path south of the 3rd Avenue and South Norfolk Street intersection that runs adjacent to San Mateo Creek. This connection was identified as a medium-high priority in the adopted 2020 Bicycle Master Plan (Plan). It includes the construction of an off-street, two-way bicycle facility as well as dedicated bicycle signals to facilitate safe passage of bicyclists through the area. The new improvements also separate vehicle, pedestrian, and bicyclist movements to minimize potential conflicts between different transportation modes in high-risk zones. In addition, traffic signal operations will optimize traffic flow through the intersection.
The Engineer's Estimate for the project is $1,250,000. The Project was advertised October 17, 2024, and a total of ten (10) bids were received and opened on November 7, 2024. The bids received are listed below in order of increasing bid amount.
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BIDDER RANK CONTRACTOR BID AMOUNT
1 (non-responsive) BuildCorp Inc. $1,137,500.00
2 Liffey Electric, Inc. $1,298,745.00
3 Redgwick Construction $1,395,825.00
4 Sposeto Engineering $1,422,727.75
5 Interstate Grading & Paving $1,516,811.25
6 O’Grady Paving $1,591,380.00
7 Joseph J. Albanese $1,595,870.00
8 St. Francis Electric $1,672,237.00
9 Golden Bay Construction $1,680236.00
10 WR Forde Associates, Inc. $1,734,105.00
Staff reviewed the bids and found the first apparent low bidder to be nonresponsive. Staff determined Liffey Electric, Inc. is the lowest responsive, responsible bidder. Therefore, staff recommends Council award this construction agreement to Liffey Electric, Inc. Staff also recommend a $200,000 contingency be established to address unknown challenges due to the complexity of the traffic signal and civil improvement components of the project.
BUDGET IMPACT:
There are sufficient funds available in the CDBG Projects (No. 461214) and E 3rd/Norfolk Intersection Reconstruction Project (No. 466608) to award this agreement in the amount of $1,298,745. However, the project requires an additional $300,000 in funding to meet the proposed contingency reserve, construction management fees, and engineering services during construction.
To meet the funding needs of the total estimated project cost, staff has identified a combined total of $100,000 of available Measure A funding from the Traffic Signal Video Detection Replacement Project (46R004) and Bike San Mateo (46R024) project budgets to be transferred to the CDBG Projects (461214) project budget. Additionally, staff requests an appropriation in the amount of $200,000 from the City’s Measure A funds be added to the CDBG Projects (461214) project to cover the remaining estimated funding need. A breakdown of additional funding required to meet this budget gap is presented below.
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ENVIRONMENTAL DETERMINATION:
This Project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Agreement
STAFF CONTACT
Kenny Tanaka, Assistant Engineer
[email protected]
650 522 7318
Remaining Budget as of 11/15/2024
461214 CDBG Projects 1,091,449.00$
466608 E 3rd/Norfolk Intersection Reconstruction234,383.00$ Current Available Balance 1,325,832.00$
Planned Expenses
Construction Contract 1,298,745.00$
Contingency Reserve 200,000.00$
Construction Management (City Staff) 75,000.00$
Engineering Support During Construction 50,000.00$
1,623,745.00$
Anticipated Budget Gap (297,913.00)$
Additional Funding Sources
46R004 Traffic Signal Video Detection Replacement65,000.00$ 46R024 Bike San Mateo 35,000.00$
Measure A Allocation 200,000.00$
300,000.00$
Final Anticipated Balance 2,087.00$