s liberty Tobacco Grant Program
and justice
under law
Grant Services Branch - Local Assistance
Division of Operations
San Mateo Police Department DOJ-PROP56-2024-25-1-065
MEMORANDUM Of UNDERSTANDING
PURPOSE
This Memorandum of Understanding ("MOU") is en:ered into by the Department of Justice ("DOJ") and the San Mateo Police Department ("Grantee"), for the purpose of disbursing grant funds to Grantee for reimbursement of expenditures in compliance with the California Code of Regulations and the Fiscal Year 2024-25 Grantee Handbook.
Commencing January 1, 2023, the California Code o Regulations, Title 11, Division 1, Chapter 5:
Department of Justice Tobacco Grant Program ("TGP Regulations") shall govern the policies and procedures of the Tobacco Grant Program.
The TGP Regulations, Request for Proposals, Grante: Handbook (dated April 2024), and Summary of Award document are hereby incorporated by reference into this MOU. Grantee will expend funds for the purposes identified in the approved Summary o Award document. Reimbursements are to be funded under the California Healthcare, Research and Prevention Tobacco Tax Act of 2016, approved by the voters as Proposition 56.
COST REIMBURSEMENT
DOJ agrees to reimburse Grantee in arrears, for Grantee's actual expenditures in performing the project or scope of work included in the approved Simmary of Award document. Reimbursements for line items in the approved Budget Detail will be made upon receipt of invoices from Grantee and approval of the invoices by DOJ, in accordance withthe reimbursement procedures set forth in the TGP Regulations and Grantee Handbook.
BUDGET CONTINGENCY CLAUSE
It is mutually agreed, if the Budget Act of the current fiscal year and/or any subsequent years covered under the MOU does not appropriate sufficient funds, the MOU shall be of no further force and effect.
In the event this situation occurs, DOJ shall have noliability to reimburse/pay any funds to Grantee, or to furnish any other considerations under this MOU. As well, Grantee shall not be obligated to continue performing the provisions of this MOU, forwhich the Grantee would have been reimbursed.
If funding for any fiscal year is reduced or deleted inthe Budget Act for purposes of this MOU, DOJ shall have the option to either cancel this MOU with no liability occurring to DOJ or offer an addendum to the Grantee to reflect the reduced amount.
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PROJECT BREACH-TERMINATION
Failure of a Grantee to comply with this MOU or the TGP Regulations shall be treated by DOJ as a breach of contract. If an act of noncompliance occuis, DOJ may take actions described within the TGP Regulations, including termination. DOJ may terminate this MOU and be relieved of any obligation to disburse grant funds to Grantee should Grantee failto perform the scope of work at the time and in the manner provided in this MOU.
MISCELLANEOUS PROVISIONS
Addendum - No addendum or variation of the term; of this MOU is valid unless made in writing and signed by the duly authorized representatives of the parties.
Assignment - This MOU is not assignable by Grantee in whole or in part.
Indemnification - Grantee agrees to indemnify and old harmless DOJ, its officers, agents and employees from all claims, liabilities, or losses in connection with the performance of this MOU.
Certifications - Grantee certifies that it does not recive funding from a manufacturer, distributor, or advertiser of Cigarettes or Tobacco Products. Grantee further certifies that grant funds will not supplant existing state or local funds dedicated for the same purpose.
TERMS
Grant Duration: 11/1/2024 - 6/30/2028
Award Amount
Budget Budget Budget Budget
Category of Expenditure FY 2024-2025 FY 2025-2026 FY 2026-2027 FY 2027-2028 Personal Services $96,715 $200,556 $209,750 $107,743
Operating Expenses and $1,000
Equipment $2,000 $2,000 $1,000
Administrative Costs (Not to
Exceed 5%) $4,885 $10,127 $10,587 $5,437
TOTAL AWARD AMOUNT $651,800
The time limit for reimbursements against this award ends 6/30/2028. Requests for reimbursement received after 7/15/2028 cannot be considered by LOJ.
GRANTEE CONTACT INFORMATION
Matt Lethin, Captain
San Mateo Police Department
200 Franklin Parkway
San Mateo, CA 94403
650-522-7663
[email protected]
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San Mateo Police Department DOJ-PROP56-2024-25-1-065
AUTHORIZATION
DOJ and Grantee, by their duly authorized officials, have executed this MOU on the respective dates indicated below. This MOU and any future addenduns shall be e-mailed to [email protected], care of the Division of Operations, Local Assistance Unit, Tobacco Grant Program, and will become fully executed upon completion of signatures from all parties.
ED BARBERINI -
Date
Chief of Police
City of San Mateo
JENNIFER IVERY JOHNSON, Grant Manager Date
Division of Operations
California Department of Justice
-
NICOLE LEARNED, Administrative Manager Date
Division of Operations
California Department of Justice
CHRIS RYAN, Chief Date
Division of Operations
California Department of Justice