CITY OF SAN MATEO
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 6 Section Name: {{section.name}} Account Number: 72-4671 File ID: {{item.tracking_number}} TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: January 13, 2025
SUBJECT:
Construction Special Inspection Services for the Clean Water Program – Amendment RECOMMENDATION:
Approve Amendment No. 5 to the professional services agreement with Signet Testing Laboratories, Inc. for as-needed construction special inspection services for various Clean Water Program projects to increase the agreement by $150,000, for a total revised agreement amount of $2,700,000; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue project-specific task orders under the agreement.
BACKGROUND:
The Clean Water Program (CWP) includes improvements to wastewater system capacity, flow management, and inflow and infiltration reduction to comply with regulatory requirements. Construction Special Inspection services provide as- needed support for the CWP’s improvement projects, which include the Wastewater Treatment Plant (WWTP) Upgrade & Expansion; various new capacity relief sewers; sewer rehabilitations/repairs; and lift station improvements.
On February 22, 2022, City Council approved a two-year professional services agreement with Signet Testing Laboratories, Inc. (Signet) to provide as-needed construction special inspection services for various projects under the CWP in an amount not-to-exceed $1,500,000 with three optional one-year contract extensions with budgets not to exceed $250,000 for each year at the Public Works Director’s discretion.
On April 4, 2023, City Council approved Amendment No. 1 to increase the compensation by $400,000 to $1,900,000. On November 6, 2023, City Council approved Amendment No. 2 to increase the compensation by $250,000 to $2,150,000. On February 12, 2024, the Public Works Director approved Amendment No. 3 in accordance with the original agreement to increase the compensation amount by $250,000 to $2,400,000 and extend the contract by one year to February 28, 2025.
On September 3, 2024, City Council approved Amendment No. 4 to increase the compensation by $150,000 to $2,550,000.
During the past few months, construction special inspection services on the Wastewater Treatment Plant Upgrade and Expansion Project exceeded the projections for the services required for inspecting the application of protective coatings on the piping and special inspection services have been required on the Dale Avenue Pump Station Project and El Camino Real Sewer Project. In addition, the construction work has taken longer than originally projected due to changes in the field as well as longer-than-anticipated duration to install the pipe. Signet has been performing these construction special inspection services satisfactorily for the City.
In order to continue inspections for the Clean Water Program projects under the existing term of the agreement, additional special inspection services from Signet are required. The proposed Amendment No. 5 to the agreement with Signet will add $150,000 to the agreement and bring the total agreement to $2,700,000. Staff anticipates executing the second Council-approved one-year extension to extend the agreement through February 28, 2026 to provide for ongoing special inspections on Clean Water Program Projects
CITY OF SAN MATEO
Staff believes this to be a reasonable budget increase for the scope of work and expertise required and recommends the approval of Amendment No. 5 to the Agreement with Signet.
BUDGET IMPACT:
There are sufficient funds available in the various Clean Water Program project budgets requiring these services.
ENVIRONMENTAL DETERMINATION:
The City prepared a Final Programmatic Environmental Impact Report (Final PEIR) in accordance with the California Environmental Quality Act (CEQA) (SCH No. 2015032006). The PEIR was certified by Council on June 6, 2016. In accordance with CEQA, the Final PEIR serves as the primary environmental compliance document for implementation of the Clean Water Program. The City prepared Addenda to the Final PEIR that were approved on July 16, 2018 (Addendum 1) and April 15, 2019 (Addendum 2). This work is within the scope of the project evaluated in the PEIR and Addendum.
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att. 1 – Amendment No. 5
STAFF CONTACT
Thomas Ruark, Senior Project Manager
[email protected]
650-522-7280
Deryk Daquigan, Deputy Director of Public Works
[email protected]
(650) 522-7287