CITY OF SAN MATEO
City Council Special Meeting
February 22, 2025
9:00 AM
College of San Mateo
1700 West Hillsdale Blvd.
College Heights Conference
Room
Building 10, Room 468
(Click Here for Facility Map)
COUNCIL MEMBERS
Robert Newsom Jr.
Adam Loraine
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash
AGENDA
THIS MEETING IS BEING HELD AS AN IN-PERSON WORKSHO P. PUBLIC ATTENDANCE IS AVAILABLE IN-PERSON ONL Y. PUBLIC COMMENTS MAY BE SUBMITTED IN PERSON OR IN WRITING. FOR SUBMITTING PUBLIC COMMENT SEE FURTHER DETAILS BELOW
CALL TO ORDER
Roll Call
AB 2449 Requests and Consideration for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances
PUBLIC COMMENT
This is the opportunity for the public comment on the Council’s Stragetic Plan and Objectives for fiscal year 2025-26 before the Council proceeds with its working session. Public comment will be limited to a total of 30 minutes.
STUDY SESSION
The public will have an opportunity to comment during the consideration of this item.
1. City Council "Blue Sky" Goal Setting Workshop
Review the current City Council Priority List for fiscal year 2024-2025 and identify new City Council priorities for consideration for fiscal year 2025-2026.
CEQA: This workshop is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until noon on Friday, February 21, 2025.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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CITY OF SAN MATEO
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 1 Section Name: STUDY SESSION Account Number: File ID: 25-9634 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Manager's Office
MEETING DATE: February 22, 2025
SUBJECT:
City Council "Blue Sky" Goal Setting Workshop
RECOMMENDATION:
Review the current City Council Priority List for fiscal year 2024-2025 and identify new City Council priorities for consideration for fiscal year 2025-2026.
BACKGROUND:
The City Council goal setting process includes a three-step deliberation process resulting in the adoption of a Priority List that represents the City Council’s priorities. The City Council Blue Sky workshop scheduled for February 22, 2025 is the first step in the goal setting process. At this meeting, City Council will review the status of the current Priority List and identify new priorities for consideration for the upcoming fiscal year. The meeting will include a 30-minute public comment period at the start of the meeting, followed by a facilitated discussion amongst the Council to review the current and proposed Priority Lists.
Attachment 1 includes the existing priorities, which are divided into categories based on their estimated time frame for completion: 1 Fiscal Year; 2-5 Years; and more than 5 Years. There is also an estimated resource intensity for each item.
The resource intensity categories (low, medium, and high) include a combined assessment of both staff time and financial resources required to complete the item. The status of each of the priorities as reported in November 2024 is indicated as well as the current status of the priority. Also included is a staff recommendation whether to retain or remove each priority. Priorities recommended for retention include those on which staff has yet to commence work or which are in progress and remain a priority for the City. Priorities recommended for removal are those which are either complete or will be complete by the end of the fiscal year. Also proposed for removal are priorities which are embedded in staff’s work and will take place regardless of whether the City Council tracks them on its priority list or not.
Following the review of the items on the existing priority list, Council will review and engage in a facilitated discussion about the list of potential new priorities submitted by each Councilmember (Attachment 2). Each Councilmember submitted three proposed priorities for consideration. Staff has provided a table that includes key departments involved in executing the priority, an early estimate of resource needs, and an indication of whether the proposed priority would build upon or refine an existing Council priority. As part of the consideration process for new priorities to include on the list, staff has also included Attachment 3, which provides a high-level overview of major Citywide initiatives currently underway. These items are on internal departmental work plans and not reflected in the Council Priorities, but absorb a great deal of City resources, including financial and staffing resources. This information is intended to help the Council weigh its priorities in consideration of the significant work plan items currently underway.
The next step in the goal setting process, scheduled for March 17, 2025, will be a second study session where staff will
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share the proposed new priority list with proposed work plans, a refined estimate of resources required, and seek Council feedback on the wording of the proposed priorities and work plans. The City Council will receive public comment on this draft list at the meeting and direct staff to make any edits. The final step in the process, which will occur at an April 2025 City Council meeting, will be a consent calendar item where City Council will approve the priority list for the 2025-2026 fiscal year. Staff will then present a progress report of the priorities in the fall of 2025.
Also included in this agenda packet are two attachments, Attachments 4 and 5, from Deputy Mayor Lorraine. Deputy Mayor Lorraine also wished to share the information contained in the following webpage:
https://sustainablesanmateo.org/2024/12/17/charge-forward/ to provide information about his proposed priorities.
Attachment 6 contains public comments received as of the drafting of this report. Additional comments will be added up until noon on February 21, 2025.
BUDGET IMPACT:
There is no budget impact from this agenda item. The resources required for the final list of priorities identified by the City Council will be taken into consideration as part of the development of the fiscal year 2025 - 2026 budget.
ENVIRONMENTAL DETERMINATION:
This workshop is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 - Existing City Council Priorities Status
Att 2 - Proposed Priorities FY 25-26
Att 3 - 2025 Staff Work Plan Items Not on City Council Priority List Att 4 - Empower San Mateo File from Deputy Mayor Lorraine Att 5 – Equitable Paths to EV Charging File from Deputy Mayor Lorraine Att 6 – Public Comments as of February 12, 2025
STAFF CONTACT
Christina Horrisberger, Assistant City Manager
[email protected]
(650) 522-7210
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PROPOSED FISCAL YEAR 2025-2026 CITY COUNCIL PRIORITIES
Primary
Department(s)
Support
Department(s)
Resource Intensity Similar Initiative
Underway
MAYOR NEWSOM
1 Housing, explore how we can help 2-story small to medium apartment owners redevelop their properties to make more units
CDD CAO; CMO Low - explore Yes – This is part
of City Council
Priority 19:
“Implement
Housing Element
Policies”
2 Explore and evaluate the replacement of Fire Station 27 CMO CAO/Finance Low – explore/evaluate
Yes – This is part
of staff’s work plan
to map and assess
City assets
3 Explore limiting overnight RV Parking in commercial corridors CDD; CMO; PD CAO Low - explore No
DEPUTY MAYOR LORRAINE
1 Explore how the City of San Mateo could partner with the San Mateo Union High School District, San Mateo-Foster City School District and other public, private and nonprofit organizations to support "Empower San Mateo," a community collaborative model aiming to help 1000 equity priority San Mateo students graduate and thrive. Possibilities include: evaluating how our city's assets (e.g. parks and recreation centers, libraries and more) could be further activated to support these and other San Mateo students; considering expansion/piloting of programming that could help such students find internships and local work experience, including within the City itself.
*Some information on Empower San Mateo attached.
PD; Parks CMO; CAO Medium - explore No
2 Commission a citywide feasibility study for groups of San Mateo businesses interested in forming business improvement districts (BIDs). This could include existing smaller districts outside of downtown, such as 25th Avenue and Crystal Springs Shopping Center, but it could also include new groupings such as sections of El Camino Real. Downtown could also be included, if businesses there wished to pursue a property-based BID or something else that could complement the existing Downtown San Mateo Association.
CMO CAO; CDD Medium/High Yes - This would
build on City
Council priority 15:
“Explore the
establishment of
Property-Based
Improvement
Districts.”
3 Explore how the City of San Mateo could partner with Sustainable San Mateo and Peninsula Clean Energy in "Charge Forward San Mateo," a countywide effort to ensure that residents have equitable access to electric vehicle (EV) charging infrastructure (and reduce the county's greenhouse gas emissions from transportation, currently 49% of the region's emissions).
Possibilities include: installing streetlight chargers near apartments and multifamily units; collaborating with Peninsula Clean Energy to identify apartment and multifamily contacts and offer financial and technical support for installing EV chargers; incentivize private employers to CMO; PW CDD; CAO Low - explore No
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expand employee and customer EV charging. *Some information on Charge Forward San Mateo attached and linked.
COUNCILMEMBER DIAZ NASH
1 Establish Senior Hubs at MLK and Beresford Senior Centers •Senior Hubs: Expand our current senior programming offerings to better meet the needs of our senior community members. By increasing the variety and frequency of events tailored specifically to seniors, we aim to provide more opportunities for engagement, socialization, and overall well-being. Additionally, investigate partnering with other organizations to provide coffee/tea or light refreshments that will enhance the overall experience but also encourage more participation by creating a welcoming and comfortable atmosphere.
Parks CMO Medium No
2 Develop and implement an ordinance to prohibit the use of gas leaf blowers within the City of San Mateo.
CMO CAO; CDD; Parks Medium No
3 Complete Speed Surveys
•Complete necessary analyses and adoption of ordinances as required by the California Vehicle Code to ensure speed limits on the City’s roadways are enforceable. Perhaps, on roadways where the analysis recommends an increased posted speed limit, first identify ways to try to slow traffic on that roadway.
PW CMO; CAO Medium/High No
COUNCILMEMBER CWIRKO-GODYCKI
1 Electric pump station for lagoon.
•Recommend exploring options for providing additional pumping capacity at the Marina Lagoon Pump Station to allow safely pumping the lagoon lower than 95’ and increasing overall resiliency for climate change and more intense storm events.
PW CAO; CMO High Yes – Refines/tiers
off of City Council
Priority 5: “Expedite
efforts to improve
the stormwater
collection,
drainage, and
storage system,
including dredging
the Marina lagoon.”
2 Starting Sea level rise levy project plan w/t Burlingame & Foster City, so once vulnerability study is complete in 2 years - we are shovel ready.
•Develop a Climate Adaptation Plan to establish a comprehensive strategy for resiliency and adaptation against sea level rise and flooding.
CMO;PW Citywide High Yes – Climate
Adaptation Plan
Grant funding for
sea-level rise
adaptation planning
procured and work
is set to start; other
impacts of climate
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changes are not
included in
funding/planning
3 Youth Service Officers at Schools – funding program.
•City to work with the school districts over the next year to have the school districts help fund an additional school resource officer.
PD CMO; CAO Medium No
COUNCILMEMBER FERNANDEZ
1 Code of conduct with measurable consequences akin to the San Mateo County Board of Supervisors language with enforcement
City Clerk;
CAO; CMO
NA Low Yes – Some of this
work was started in
2024
2 Policy on regulating food trucks/in-home restaurants CDD; PW CAO; CMO; PD Medium No 3 Explore and evaluate allowing a retail cannabis storefront in downtown CMO CAO; CDD; PD Low -explore Yes – Previous Study Session on
broader topic was
held previously and
can be refined and
updated
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1 2025 MAJOR STAFF WORK PLAN ITEMS NOT ON CITY COUNCIL PRIORTY LIST •Improve Environment for Neurodiverse Individuals (focus on autism/Asperger's) (Library) •Improve Children’s Patio with Shade and Seating (Library) •Create Cost-Effective Services and Spaces Accessibility Enhancements for Neurodiverse Individuals (Library)
•Continued Phase II Workday/ERP Implementation (IT/HR/Finance) •Phone System Replacement (IT)
•PC replacements (IT)
•Energov Permit System Migration (IT/CDD/PW)
•Video Security (IT)
•Revisit General Fund Reserve Policy (Finance)
•Fiscal Sustainability Plan/Potential 2026 Ballot Measure (Finance/CMO) •2025 Boards and Commissions Demography Study (City Clerks) •Youth Commissioner Recruitment (City Clerks)
•Council Chambers AV Modernization (City Clerks/IT/PW)
•Generation Voter Youth Engagement Initiatives (City Clerks) •Records Management Enhancement (IT/City Clerks)
•Osaka Expo Support (City Clerks/Parks & Rec)
•Development Review Process Evaluation and Implementation (CDD/PW/CMO) •User Fee Study (CDD/PW/Parks/Finance)
•Historic Resources Code/Policy Update (CDD/CAO)
•Downtown Area Plan Update (CDD/CMO)
•Triennial Building Code Adoption Cycle (CDD)
•Creek Maintenance Permit (multi-year effort) (PW)
•Storm/Stormwater Relater Planning, Maintenance and Improvements (PW) •Community Outreach Strategy (PW/CMO)
•Transportation Division Enhancements (PW/CDD)
•CIP Organizational Assessment (CDD)
•Small Cell Sites (PW)
•Re-engineer Employee Recruitment/Selection Process (HR/All Departments) •Develop Recruitment Plans to Reduce 5% Vacancy Rate (HR) •Recruitment Marketing Materials and Webpage Updates (HR/CMO) •Employee Recognition and Rewards Program (HR)
•Citywide Strategic Plan (CMO)
•San Mateo “Conversations” (CMO)
•Economic Development Plan (CMO)
•Sea Level Rise Adaptation Plan (CMO/PW/CDD)
•City Executive/Leadership Engagement (CMO)
•Special Events Permit Policy Update (CMO/Parks/PW/CDD) •Revv Up San Mateo (CMO)
•Business Watch Program (PD)
•Real Time Information Center (PD)
•Organized Retail Theft Grant (PD)
•Citywide Security Project (PD)
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1 •King and Joinville Aquatic facility repairs and possible rental of SMHS pool (Parks) •East Hillsdale Park Improvements (Parks)
•Golf Course Par3 repairs (Parks)
•Shoreview Skate Park Improvements (Parks)
•Beresford Pickleball Pilot Program (Parks)
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