Agenda packet, regular meeting — San Mateo City Council, March 3, 2025

CITY OF SAN MATEO
City Council Regular Meeting
March 3, 2025
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street

COUNCIL MEMBERS
Robert Newsom Jr.

Adam Loraine
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash
AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.

PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTELY.

SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.

To join via Zoom – click here: March 3, 2025
To join via telephone: (408) 638-0968
Webinar ID: 896 1385 2527 Passcode: 980070
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.

Any unheard items will automatically move forward to the next regular meeting.

CALL TO ORDER
Pledge of Allegiance
Roll Call
AB 2449 Requests and Consideration for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances

CEREMONIAL

1. Mayor’s Quarterly Hero Award – Keith Weber

2. Women’s History Month – Proclamation

CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.

3. City Council Meeting Minutes – Approval
Approve the special and regular minutes of the City Council meeting of January 21, 2025 and February 3, 2025.

Approve the special minutes of the City Council meeting of February 6, 2025.

CEQA: This update is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

4. Enforcement - Citation Authority – Ordinance Adoption Adopt an Ordinance to amend San Mateo Municipal Code Section 1.04.050(a), “Enforcement - Citation Authority”.
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CEQA: This Ordinance adoption is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

5. Official Visit to Sister City Toyonaka, Japan – Approval Receive a formal invitation from Mayor Shigeki Osanai of Toyonaka City to travel to Japan to participate in World Expo 2025 Osaka-Kansai, Japan program to promote the Sister City relationship in July 2025; authorize a written response from Mayor Newsom accepting the invitation; and authorize the City Clerk to all things necessary and proper to coordinate the City's participation in the exchange program.

CEQA: This approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)

6. San Mateo County HOME Consortium Agreement — Amendment Approve a Second Amendment to the Cooperation Agreement of the San Mateo County Home Investment Partnership Consortium to extend the term for Program Years 2026, 2027, and 2028, with automatic renewals every three years, and to add the City of Redwood City to the Home Investment Partnership Consortium and authorize the City Manager to execute the agreement.

CEQA: This agreement is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

7. Emergency Services Council Joint Powers Agreement Amendments – Approval Adopt a Resolution approving the Second Revised and Restated Joint Exercise of Powers Agreement – San Mateo County Operational Area Emergency Services Organization and authorize the City Manager to sign the Agreement.

CEQA: This agreement amendment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

8. Annual Sewer Basin Rehabilitation On-Call Professional Design Services — Amendments Approve amendments to two different agreements for on-call professional design services with Harris & Associates, Inc. and Schaaf & Wheeler for various sewer rehabilitation projects to extend the terms of each agreement by one year, at no additional cost; and authorize the Public Works Director to execute the amendments in substantially the form presented and issue project-specific task orders under these agreements.

CEQA: This City Council action is exempt from CEQA as an “existing facility,” in that these on-call professional services will be in support of projects consisting of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

9. San Mateo City Employees’ Association Side Letter of Agreement Regarding Salary Equity Adjustments - Approval Adopt a Resolution to amend the Memorandum of Understanding (“MOU”) with the San Mateo City Employees’ Association (“SMCEA”) to implement additional salary equity adjustments per the MOU Section 12.2 and appropriate funds.
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CEQA: This Side Letter of Agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.

Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.

OLD BUSINESS

10. Central Park Playground Improvements Project – Appropriation and Award of Contract Adopt a Resolution accepting a $10,000 donation from the San Mateo City Parks and Recreation Foundation and authorize an appropriation of the donation for the Central Park Playground Improvements Project (“Project”); award a construction contract to Suarez & Munoz Construction, Inc. for the Project in the amount of $8,485,784, with a contingency in the amount of $1,272,868, for a total amount of $9,758,652; and authorize the Parks and Recreation Director to execute the contract, in substantially the form presented and to approve change orders within the contingency amount.

CEQA: The City Council’s authorization of the requested budget appropriation is not a project subject to CEQA review, because it consists of a government fiscal activity which does not involve any commitment to any specific project which may result in a significant physical impact on the environment. (CEQA Guidelines Section 15378(b) (4).)

PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made.

Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.

11. 2025 Solid Waste Collection Rates - Rate Increase and Appropriation Adopt a Resolution to establish maximum rates for solid waste, recycling, and organics collection for rate year 2025 and adopt a Resolution to appropriate $400,000 from the Solid Waste Fund unassigned fund balance to remit to Recology by September 30, 2025 to reduce the City’s balancing account deficit.

CEQA:This action by the City in setting the maximum rates to be charged by Recology San Mateo County relates to funding an on- going solid waste collection service and is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

NEW BUSINESS
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12. Boards and Commissions – 2025 Demography Study
Review the 2025 Commissioner Demography Study results and provide direction for ongoing surveying and outreach.

CEQA: This study session is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.

ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS: Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at www.cityofsanmateo.org . Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.

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WATCHING A MEETING ON A COMPUTER: There are three ways to stream. 1) Public Meeting Portal www.cityofsanmateo.org/publicmeetings 2) City YouTube channel and stream it on YouTube: http://youtube.com/CityofSanMateo 3) Watch TV live stream: https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream

PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to: [email protected] until 4 p.m. the day of the meeting.

During the meeting
By Zoom: Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.

By telephone: Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.

In Person: At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.

ACCESSIBILITY: In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected] . Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. 4 of 620

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 3 Section Name: CONSENT CALENDAR Account Number: 10-1511 File ID: 25-9681 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: March 03, 2025
SUBJECT:

City Council Meeting Minutes – Approval
RECOMMENDATION:

Approve the special and regular minutes of the City Council meeting of January 21, 2025 and February 3, 2025. Approve the special minutes of the City Council meeting of February 6, 2025.

BUDGET IMPACT:

There is no budgetary impact associated with this minutes approval.

ENVIRONMENTAL DETERMINATION:

This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Minutes 2025-01-21 Special
Att 2 – Minutes 2025-01-21 Regular
Att 3 – Minutes 2025-02-03 Special
Att 4 – Minutes 2025-02-03 Regular
Att 5 – Minutes 2025-02-06 Special

STAFF CONTACT
Martin McTaggart, City Clerk
[email protected]
(650) 522-7044
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City Council Special Meeting Minutes – 1/21/2025 Page 1

COUNCIL MEMBERS
Rob Newsom Jr., Mayor
Adam Loraine, Deputy Mayor
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash

CITY OF SAN MATEO
Special Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
January 21, 2025
City Hall Council Chambers 6:00 PM
Special Meeting
CALL TO ORDER at 6:01 p.m.

Roll Call

Present: Mayor Newsom, Deputy Mayor Loraine, Council Members: Fernandez, Cwirko-Godycki, and Diaz Nash AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances – there were no requests.

STUDY SESSION

1. Downtown Survey Findings — Update
Jennifer Chen, Economic Development Manager, reviewed the findings for the Downtown Survey.

Public Comment - Speakers Lew Cohen, Mackenzie Jakoubek, Erica Wood spoke positively regarding the development of downtown San Mateo and the actions recommended through staff for the study.

Council asked questions and provided feedback and direction in response to the Downtown Survey findings.

ADJOURNMENT –The meeting adjourned at 6:57 p.m.

APPROVED BY: SUBMITTED BY:

Rob Newsom, Mayor Martin McTaggart, City Clerk
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City Council Regular Meeting Minutes – 1/21/2025 Page 1

COUNCIL MEMBERS
Rob Newsom Jr., Mayor
Adam Loraine, Deputy Mayor
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash

CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
January 21, 2025
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:00 p.m.

Pledge of Allegiance
Roll Call

CEREMONIAL

1. Kent Trasher, Fire Chief – Commendatory Resolution C-4 (2025)

2. HIP Housing Calendar – Recognition - Brian Perkins, HIP Housing Board Member, received the recognition

3. Rethink Waste – Poster Contest Winner - Clara Coady, Environmental Education Fellow – Rethink Waste

CONSENT CALENDAR
The following items, 4 through 9, were considered to be routine by the City Council. After the titles of the items were read by the City Clerk, the public was invited to comment and there were no speakers. Motion passed 5-0.

Moved: Loraine, Seconded: Cwirko-Godycki
Ayes: Newsom, Loraine, Fernandez, Cwirko-Godycki, and Diaz Nash Noes: None

4. CalHome Housing Rehabilitation Loan Program Administration – Agreement Approve an agreement with Rebuilding Together Peninsula (RTP) in the amount of $140,000 to provide program administration services for the City’s housing rehabilitation loan program funded by the State of California CalHome grant program.

5. Wastewater Treatment Plant Digester 2 Cleaning — Agreement Adopt a Resolution approving an alternative purchasing procedure to award an Agreement to Bristola, LLC for Wastewater Treatment Plant Digester 2 Cleaning services in the amount of $364,100, with a contingency in the amount of $36,000; and authorize the Public Works Director to execute the agreement in substantially the form presented and approve change orders within the approved contingency amount.

Enactment: Resolution No. 3 (2025)
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City Council Regular Meeting Minutes – 1/21/2025 Page 2

6. Enterprise Resource Planning Software Project – Supplemental Budget Appropriation and Change Orders Adopt a Resolution to approve a supplemental budget appropriation of $210,172 from unassigned fund balance of the Equipment Replacement Fund to increase the capital budget for the Enterprise Resource Planning Project; approve Change Order No. 8 to the master services agreement with Collaborative Solutions, LLC for ERP implementation services in the amount of $199,922 for a new agreement total of $4,739,292; approve Change Order No. 485765 to the master subscription agreement with Workday, Inc. for delivery assurance services in the amount of $10,250 for a new agreement total of $187,605; and authorize the City Manager to execute the Change Orders in substantially the form presented.

Enactment: Resolution No. 4 (2025)

7. Examination of Sales or Transactions and Use Tax Records – Approval Adopt a Resolution to authorize Hinderlighter de Llamas and Associates to examine sales or transactions and use tax records for all sales and transactions and use taxes.

Enactment: Resolution No. 5 (2025)

8. New Construction Reach Codes for the 2022 Code Cycle — Ordinance Adoption Adopt an Ordinance to amend the San Mateo Municipal Code Chapter 23.24 “Energy Code” and Chapter 23.70 “Green Building Code” to require enhanced energy performance for new construction, repeal unenforceable measures of the City’s current reach codes, and make a minor edit to the City’s electric-readiness requirements.

Enactment: Ordinance No. 2025-1

9. Parks and Recreation — Classification Updates
Adopt a Resolution to approve the revised job specifications for the Landscape Laborer and Landscape Maintenance Worker I/II to reflect a flexible staffed series pursuant to the recent MOU agreement.

Enactment: Resolution No. 6 (2025)

PUBLIC COMMENT
Dave Cohen spoke on behalf of Ethics San Mateo stating there needs to be consequences and penalties for code of conduct violations. Trina Pierce speaking on behalf of North Central wants the Council to listen to the people who live in North Central regarding bike lanes and parking spaces. Griffin Lee and Selena Zhang, YCATS, youth climate action team shared concerns about artificial turf, emphasizing environmental risks and long-term economic disadvantages compared to natural grass.

NEW BUSINESS

10. Historic Policy Update Effort Professional Services – Appropriation and Agreement Zachary Dahl, Director, Community Development, and Manira Sandhir, Planning Manager, gave the presentation.

Public Comment:

Doug Handerson, Thomas Maccaria, Michelle, John Wisnom Elfving, Chris Eckert, Laurie Watanuki, Maurine Killough, David Light, Laurie Hietter, Randy Hietter, Marianne Mandle, Connie Weiss, Lisa Vande Voorde, Tom Lease, David, and Chris Cooper spoke in support of appropriating funding and approve an agreement with Rincon Consultants for community outreach, historic policy and code amendment technical support.

Marla Kowalski Knapp, Jeff LaMont, Rick Bonilla, Eleanore Dogan, Andrew Ryan, Kolja Schluetter, Jay Kuhre, Frank Elliott, Richard Delaney, Joe Nolponi, Shawn Fahrenbruch, Tim Elliott, Jean Garcia, Ralph Garcia, Jr., Tyler Elliott, 8 of 620
City Council Regular Meeting Minutes – 1/21/2025 Page 3 Shelly DeCorte, Eric Shih, Annette Lin, Zev Simou, Mitch Speigle, Kevin Cullinane, John Ebneter, Barbara Pavicic, Joseph Murich, Jordan Grimes, Joan Cassman, Karim Sarraf, Daniel Freedman, and Rick Ballard Spoke in favor of option 3 to not approve an appropriation resolution or an agreement with Rincon Consultants and vote not to proceed with the historic policy update effort at this time.

Peter Mandle recommended a citizens advisory group comprised of those in favor and opposition to historic preservation be appointed to a focus group to inform the policy.

Council recessed from 9:11 p.m. to 9:22 p.m.

The City Council adopted a resolution to appropriate $328,743 from the Advance Planning Fund to the Historic Policy Update project, approved an agreement with Rincon Consultants for technical support related to historic policy and code amendments and community outreach, and authorized the City Manager to sign the agreement.

The action included Council direction that staff include language in the updated ordinance to affirm that the City would not survey or designate any particular site, building, or district as historic without the consent of the subject property owner(s). Motion passed 3-2.

Moved: Cwirko-Godycki, Seconded: Newsom
Ayes: Newsom, Cwirko-Godycki, and Diaz Nash
Noes: Loraine and Fernandez

Enactment: Resolution No. 7 (2025)

REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles and noted past and future events. Council Member Nicole Fernandez proposed the Council consider resolution in favor of measure A, there was no consensus support for this.

ADJOURNMENT –The meeting adjourned at 10:29 p.m.

APPROVED BY: SUBMITTED BY:

Rob Newsom, Mayor Martin McTaggart, City Clerk
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City Council Special Meeting Minutes – 2/3/2025 Page 1

COUNCIL MEMBERS
Rob Newsom Jr., Mayor
Adam Loraine, Deputy Mayor
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash

CITY OF SAN MATEO
Special Meeting Minutes
City Council
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
February 3, 2025
City Hall Council Chambers 5:30 PM
Special Meeting
CALL TO ORDER at 5:30 p.m.

Roll Call

CLOSED SESSION
Following the opportunity for public comment, there were no speakers, the City Council convened into Closed Session at 5:32 p.m. to consider:

1. Conference with Labor Negotiators (Government Code Section 54957.6) City designated representatives: Yumi Maeda, Karen Huang, Abby Veeser, Aracelia Esparza and Stacey Cue Employee Organizations: San Mateo City Employees Association, Police Sergeants’ Association Council reconvened at 5:39 p.m.

OLD BUSINESS

2. Wet Weather Preparations — Update
Katherin Sheehan, Deputy Director of Public Works, gave the presentation.

Public Comment: Rick Bonilla asked about replacement pipe material and expressed concern regarding pollution into the bay.

The City Council received an update on the City’s wet weather preparations and storm response activities and provided feedback.

ADJOURNMENT –The meeting adjourned at 6:15 p.m.

APPROVED BY: SUBMITTED BY:

Rob Newsom, Mayor Martin McTaggart, City Clerk
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City Council Regular Meeting Minutes – 2/3/2025 Page 1

COUNCIL MEMBERS
Rob Newsom Jr., Mayor
Adam Loraine, Deputy Mayor
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash

CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
February 3, 2025
City Hall Council Chambers 7:00 PM
Regular Meeting
CALL TO ORDER at 7:00 p.m.

Pledge of Allegiance
Roll Call

The City welcomed Matt Turturici as the new Fire Chief for the San Mateo Consolidated Fire Department.

CEREMONIAL

1. CSM Football Team – Recognition – Coach Tim Tulloch, Melissa Moreno (Chancellor), Manuel Alejandro Perez (CSM President), Andrea, Savan, and Eddie Flores were recognized.

Council recessed from 8:20 p.m. to 8:25 p.m.

2. Chris Eckert – Proclamation – Chris Eckert received the proclamation.

CONSENT CALENDAR
The following items, 3 through 5 and 7 through 9, were considered to be routine by the City Council. After the titles of the items were read by the City Clerk, the public was invited to comment and there were no speakers. Motion passed 5-0. Item 6 was removed for consideration and will be brought forward at a later date.

Moved: Loraine, Seconded: Newsom
Ayes: Newsom, Loraine, Fernandez, Cwirko-Godycki, and Diaz Nash Noes: None

3. City Council Meeting Minutes - Approval
Approve the special and regular minutes of the City Council meeting of January 13, 2025.

4. Caltrans Sustainable Transportation Planning Grant — Agreement Adopt a Resolution to accept grant funds in the amount of $360,500 from the California Department of Transportation (Caltrans) for the development of a Climate Adaptation Plan for Sea Level Rise and to appropriate the grant funds to the Climate Adaptation Plan Project; approve the Restricted Grant Agreement; and authorize the City Manager to execute the Restricted Grant Agreement in substantially the form presented.

Enactment: Resolution No. 8 (2025)
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City Council Regular Meeting Minutes – 2/3/2025 Page 2

5. Sandbag Station — Agreement
Ratify an inter-agency agreement with the San Mateo Foster City School District allowing the City to deploy a sandbag station in the parking lot of the Turnbull Child Development Center in the North Central neighborhood.

6. PW Facilities On-Call General Contracting Services
Approve Contract Change Order No. 1 to the construction contract with Y3C, Inc. in the amount of $160,000 to provide on-call contracting services to Public Works Facilities through Fiscal Year 2024-25, increasing the total contract amount to $250,000; and authorize the Public Works Director to execute the change order in substantially the form presented.

7. Poplar Creek Tenant Improvements – Budget Appropriation, Contract Change Order, and Rent Waiver Agreement Adopt a Resolution to authorize a total budget appropriation of $1,650,000 from the unassigned fund balance of the General Fund, with $1,530,000 appropriated to the Poplar Creek Tenant Improvements project in the Capital Project Fund and $120,000 appropriated to the Parks and Recreation operating budget within the Golf Fund; approve Change Order No. 1 to the agreement with Jon K Takata Corporation dba Restoration Management Company to provide contract services for the Project in the amount of $1,072,649.41 for a new contract total of $1,152,256.31; establish a construction contract contingency of $115,300; authorize the Public Works Director to issue change orders within the contingency and execute Change Order No. 1 in substantially the form presented; approve a Rent Waiver Agreement with PAR3SM, LLC; and authorize the City Manager to execute the Rent Waiver Agreement in substantially the form presented.

Enactment: Resolution No. 9 (2025)

8. Commitment to Explore Reach Codes for the 2025 Code Cycle — Adoption Adopt a Resolution affirming the City’s commitment to exploring local amendments to the Energy Code and Green Building Code for the 2025 Code Cycle to advance the City’s climate goals.

Enactment: Resolution No. 10 (2025)

9. SEIU Maintenance Unit Memorandum of Understanding Side Letter – Approval Adopt a Resolution approving a Side Letter to the Memorandum of Understanding with the SEIU Maintenance Unit to include a temporary increase in the compensatory time leave cap for Wastewater Treatment Operators.

Enactment: Resolution No. 11 (2025)

PUBLIC COMMENT
Organized Presentation by Taso Zografos spoke on behalf of the Gramercy Mounds El Cerrito Neighborhood Association regarding traffic calming and safety concerns. Vanessa Los Tapia, James Haggerty, Sean Haiz Peiz, Julie Lind all urged Council to pass a vote of no confidence against San Mateo County Sheriff Christina Corpus. Kevin Simpson requested the City do more outreach with the community and better communication.

NEW BUSINESS

10. North Central Bike Lanes Project — Direction
Jay Yu, Public Works Engineer Manager, gave the presentation on addressing community impacts of the North Central Bike Lanes project.

Public Comment: Organized Presentation by Taso Zografos representing several individuals who live on North Humboldt and the North Central Area stating remove the bike lanes and restore the parking. 12 of 620
City Council Regular Meeting Minutes – 2/3/2025 Page 3
Tim Donnelly, Claire Stephens, Eric Stern, Amanda Clarissa, Trina Pierce, and Rick Sakuda requested Council restore parking from Poplar to South Humboldt.

Kevin Simpson requested staff improve data information and outreach. Kyle Mix expressed concerns regarding the safety of bike boulevards.

Giulianu Carlini, Elaine Salinger, Ting Tey, Christ Ketner, Seema Patel, Mayuri Patel, Colin Madere, Gregory Knanf, Maggie Bobbin, Kai Wu, Maria Rerpstra, Anya Lin, Miles Kim, Will Thrift, Kimberly Shannon, Dana Jordan, Jacob Chamoun, Chi Cao Minh, Theresa Kong, and Matt Jones requested Council retain bike lanes.

Council recessed from 9:10 p.m. to 9:20 p.m.

Violet Aloft, Mari Erfort, Andrew Hsu, Miguel Appleman, Allison MacQueen, Yang Wei, Jay Patel, Yili Young, Philip King, Sofia Diaz, Rick Bonilla, Jessica Freeman, Mike Swire, Jordan Grimes, Dan Provence, Mariana Tiwari, Tim Ryan, John Kirn, Rick Ballard, Max Mautner, and Tyler R requested Council retain bike lanes.

Connie Weiss, Joanne Bennett, Michael Ragan, Tom Lease, Anastasia Gostkrowski, Claire Mack, Olivette Farris, Michael Weinhauer, Leia Austin,Lisa Vande Voorde, and Ana Lis Salotti request Council restore parking in North Central
Council asked questions and made comments.

Vote to extend meeting past 11:00 p.m. Motion passed 5-0.

Moved: Diaz Nash, Seconded: Fernandez
Ayes: Newsom, Loraine, Fernandez, Cwirko-Godycki, and Diaz Nash Noes: None
Of the five alternatives presented, City Council selected the following:
• Alternative #3 - Partial removal of bike lanes, and establishment of a bike boulevard on a parallel street • Alternative #5 - Streetlighting upgrades
After receiving direction, staff will engage the community, identify funding and bring this topic back to the City Council at a future date.

REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles and noted past and future events. Several Council Members requested a special meeting to establish a Resolution of No Confidence of San Mateo Council Sheriff Christina Corpus. Determined a Special Meeting for Thursday, February 6, 2025, 7:30 PM.

ADJOURNMENT –The meeting adjourned at 11:28 p.m.

APPROVED BY: SUBMITTED BY:

Rob Newsom, Mayor Martin McTaggart, City Clerk
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COUNCIL MEMBERS
Robert Newson Jr., Mayor
Adam Loraine, Deputy Mayor
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash

CITY OF SAN MATEO
Special Meeting Minutes
City Council
February 6, 2025
City Hall Council Chambers 7:30 PM
Regular Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
CALL TO ORDER at 7:30 p.m.

Roll Call

NEW BUSINESS

1. City Council Resolution of No Confidence Position in Sheriff Christina Corpus and Call for Resignation – Adoption Council Member Cwirko-Godycki presented a proposed resolution expressing a position of no confidence in San Mateo County Sheriff Christina Corpus and calling for her resignation.

Public Comment: Mike Nash, Eliot Storch, Vanessa Lemus Tapia, Rich Hedges, Hector Acosta, Julie Lind, and Gina Papan spoke in support of the resolution. Dave Cohen requested a strong code of conduct. Dan Stegink spoke in opposition to passing the resolution. Motion carried 5-0.

Moved: Fernandez, Seconded: Cwirko-Godycki
Ayes: Newsom, Loraine, Fernandez, Cwirko-Godycki, and Diaz Nash Noes: None

Enactment: Resolution No. 12 (2025)
ADJOURNMENT –The meeting adjourned at 11:28 p.m.

APPROVED BY: SUBMITTED BY:

Rob Newsom, Mayor Martin McTaggart, City Clerk
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 4 Section Name: CONSENT CALENDAR Account Number: 10-1511 File ID: 25-9677 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: March 03, 2025
SUBJECT:

Enforcement - Citation Authority – Ordinance Adoption
RECOMMENDATION:

Adopt an Ordinance to amend San Mateo Municipal Code Section 1.04.050(a), “Enforcement - Citation Authority”.

BACKGROUND:

On February 18, 2025, the City Council introduced an Ordinance to amend San Mateo Municipal Code Section 1.04.050(a), “Enforcement - Citation Authority” to authorize appropriate Public Works staff to enforce for illegal dumping in the right of way, which is included in 7.32 Garbage, 7.33 Construction and Demolition Recycling Plans, and the enforcement provisions on organics and edible food generators in the 7.35 Mandatory Organic Waste Disposal Chapter. The proposed Ordinance is attached. If adopted, the Ordinance will become effective 30 days after its adoption.

BUDGET IMPACT:

There is no budget impact associated with this Ordinance adoption.

ENVIRONMENTAL DETERMINATION:

This Ordinance adoption is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 - Proposed Ordinance
Att 2 - Proposed Ordinance - Tracked Changes

STAFF CONTACT
Martin McTaggart, City Clerk
[email protected]
(650) 522-7044
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PROPOSED ORDINANCE
Amending Section 1.04.050(a), “Enforcement—Citation Authority” of the San Mateo Municipal Code WHEREAS, SB 1383 “Short-Lived Climate Pollutants” was adopted by the State of California in 2016, implementing a statewide comprehensive strategy to reduce emissions of short-lived climate pollutants; and WHEREAS, the City of San Mateo adopted the “Mandatory Organic Waste Disposal Reduction Ordinance” (SB 1383 Ordinance) on December 6, 2021, as required by SB 1383; and WHEREAS, the SB 1383 Ordinance provided for enforcement to begin on January 1, 2024; and WHEREAS, San Mateo Municipal Code Section 1.04.050(a) authorizes persons who may issue administrative citations to enforce provisions of the San Mateo Municipal Code; and WHEREAS, the Public Works Regulatory Compliance Division is responsible for enforcing the SB 1383 Ordinance as well as other San Mateo Municipal Code Sections relating to recycling and solid waste requirements, but are not authorized pursuant to Section 1.04.050(a); and WHEREAS, amendments to the San Mateo Municipal Section 1.04.050(a) are necessary to reflect changes in position titles and to authorize appropriate persons to enforce provisions of San Mateo Municipal Code relating to the SB 1383 Ordinance, recycling, and solid waste requirements.

NOW, THEREFORE, THE COUNCIL OF THE CITY OF SAN MATEO ORDAINS AS FOLLOWS:

Section 1. Subsection (a) of Section 1.04.050 of the San Mateo Municipal Code is amended as follows:

1.04.050 Enforcement – Citation Authority.
(a) Persons employed in the following positions, or their designees, may enforce the provisions of the San Mateo Municipal Code and regulations adopted pursuant thereto by the issuance of administrative citations under Chapter 1.10 of this code.
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Section 2. Environmental Determination. In accordance with California Environmental Quality Act (CEQA) Guidelines, Section 15378(b)(5), this action to amend San Mateo Municipal Code Section 1.04.050(a) updating the authority of persons to enforce various sections of the San Mateo Municipal Code is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment .

Section 3. Severability. In the event any section, clause or provision of this ordinance shall be determined invalid or unconstitutional, such section, clause or provision shall be deemed severable and all other sections or portions hereof shall remain in full force and effect.

Section 4. Publication. This Ordinance shall be published in summary in a newspaper of general circulation, posted in the City Clerk's Office, and posted on the City's website, all in accord with Section 2.15 of the City Charter.

Section 5. Legislative History and Effective Date. This ordinance was introduced on Clerk to complete., and adopted on Clerk to complete., and shall be effective 30 days after its adoption.

Position Code Title, Chapter, or Section
Community Development Director, Neighborhood
Improvement and Housing Manager, Sr. Code
Enforcement Officer, Code Enforcement Officer
Titles 7, 8, 10, 23, 25, 27, Chapters 5.06, 5.64, 5.66, Sections 11.40.110, 17.08.010, 17.08.020, 17.08.160,

17.08.170, 17.08.180(a), 17.20.010, 17.29.040
Building Official, Deputy Building Official, Building
Inspector
Titles 7, 10, 23, 25, 27
Fire Chief, Battalion Chief, Fire Marshal, Deputy Fire
Marshal, Fire Inspector, Fire Prevention Inspector
Titles 7, 10, 23, 25, 27
Director of Public Works, Deputy Director of Public
Works, Construction Inspector, Senior Engineer,
Regulatory Compliance Manager, Environmental
Programs Coordinator, Environmental Compliance
Inspector, Public Works Supervisor, Solid Waste and
Recycling Programs Coordinator, Waste Management
Supervisor
Chapters 7.33, 7.35, 7.38, 7.39, 17.08, 17.29, 25.04,

25.08 Harbor Patrol Officer, Park Ranger, Senior Park
Ranger, Director of Parks and Recreation
Chapter 13.20, Sections 13.05.010-13.05.030,

13.25.015
Parks and Landscape Maintenance Manager, Tree
Maintenance Specialist, Managing Arborist, Director
of Parks and Recreation
Chapter 13.40
Community Service Officers, Parking Enforcement
Representative
Titles 11, 17
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1 1
3 0
5 1.04.050 ENFORCEMENT—CITATION AUTHORITY.
(a) Persons employed in the following positions, or their designees, may enforce the provisions of the San Mateo Municipal Code and regulations adopted pursuant thereto by the issuance of administrative citations under Chapter 1.10 of this code.

5.66, Sections 11.40.110, 17.08.010, 17.08.020,

17.08.160, 17.08.170, 17.08.180(a), 17.20.010,

17.29.040
Building Official, Deputy Building Official, Building
Inspector
Titles 7, 10, 23, 25, 27
Fire Chief, Battalion Chief, Fire Marshal, Deputy
Fire Marshal, Fire Inspector, Fire Prevention
Inspector
Titles 7, 10, 23, 25, 27
Director of Public Works, Deputy Director of
Public Works, Construction Inspector, Senior
Engineer, Regulatory Compliance Manager,
Environmental Programs Coordinator,
Environmental Compliance Inspector, Public
Works Supervisor, Solid Waste and Recycling
Programs Coordinator, Waste Management
SupervisorDirector of Public Works, Deputy
Director of Public Works, Construction Inspector,
Senior Engineer, Environmental Programs
Manager, Source Control Inspector, Public Works
Supervisor, Waste/Recycling Program
Coordinator
Chapters 7.32, 7.33, 7.35, 7.38, 7.39,

17.08,17.29, 25.04, 25.08
Harbor Patrol Officer, Park Ranger, Senior Park
Ranger, Director of Parks and Recreation
Chapter 13.20, Sections 13.05.010-13.05.030,

13.25.015
Parks and Landscape Maintenance Manager, Tree
Maintenance Specialist, Managing Arborist,
Director of Parks and Recreation
Chapter 13.40
Community Service Officers, Parking Enforcement
Representative
Titles 11, 17
(b) Nothing in this chapter shall diminish or otherwise modify the authority of persons who are empowered to enforce the San Mateo Municipal Code because of their status as peace officers or because of other authorizing status.

Commented [JJ1]: 7.32 Garbage

7.33 Construction and Demolition Recycling Plans

7.34 (unused)

7.35 Mandatory Organic Waste Disposal

17.29 Shopping Cart Removal, Impoundment, Disposal
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 5 Section Name: CONSENT CALENDAR Account Number: 10-1511 File ID: 25-9670 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: March 03, 2025
SUBJECT:

Official Visit to Sister City Toyonaka, Japan – Approval RECOMMENDATION:

Receive a formal invitation from Mayor Shigeki Osanai of Toyonaka City to travel to Japan to participate in World Expo 2025 Osaka-Kansai, Japan program to promote the Sister City relationship in July 2025; authorize a written response from Mayor Newsom accepting the invitation; and authorize the City Clerk to all things necessary and proper to coordinate the City's participation in the exchange program.

BACKGROUND:

On February 14th, 2025, the City received a formal invite from Mayor Shigeki Osanai to travel to Toyonaka to participate in the Sister City program as part of the World Expo 2025, Osaka-Kansai, Japan. Formal events are scheduled from July 16 to July 21 and the City of Toyonaka would be honored if Mayor Newsom could attend.

In 2018, the City Council adopted Resolution 77 (2018) which called upon the United States federal government and the California state legislature to recognize, acknowledge, and promote Osaka-Kansai, Japan to host the World Expo 2025. As part of the event, the City of Toyonaka has sponsored an international exchange program, inviting students living and studying in San Mateo to participate in the program. The San Mateo Sister City Association will coordinate an application and approval process for six (6) middle-school students and three (3) adult chaperones to participate in online exchanges with students from Toyonaka before participating in-person activities at the World Expo site. Mayor Newsom has been invited to participate in formal events associated with the event.

History of Formal Delegation Visits between Toyonaka and San Mateo:
• October 1963 – The first visit when the agreement was signed at the Toyonaka City offices with San Mateo Mayor Albert J. Wisner and a delegation of seven other officials present. • May 1964 – Mayor Fujito and three Toyonaka City officials visit San Mateo. • October 1971 – A delegation of 44 visitors from Toyonaka were hosted by the City of San Mateo. • October 1972 – Mary Louis Anderson, Sister City Association and host of the previous year’s visit, officially delivered to Toyonaka letters of commendation and thanks from the San Mateo City Council. • October 1973 – 10th Anniversary – a San Mateo delegation comprised of Elmer S. Anderson, Chairman of the Sister City Association, Mrs. Andersen, and Mr. & Mrs. Nakada visited Toyonaka. 19 of 620

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• June 1976 – Mayor Shimomura and wife visit San Mateo for America’s Bicentennial celebration and the 10th Anniversary of the opening of the Japanese Garden in Central Park.
• November 1979 – formal Goodwill visit from Toyonaka – a 36-member delegation from Toyonaka visited San Mateo led by Sister City Chairman Hiroishi.
• November 1979 – Mayor Jane Baker made an official visit to Toyonaka to meet with Mayor Shimomura and members of the Sister City Association.
• July 1983 – 20th Anniversary celebration – 40-member delegation led by Mayor Shimomura of Toyonaka visits San Mateo.
• August 1985 – San Mateo Mayor Aron Hoffman, former Mayor Florence Rhoads, and their families, accompany the Goodwill baseball Exchange Team to Toyonaka.
• August 1987 – Toyonaka Mayor visited San Mateo with the baseball delegation. • October 1988 – 25th anniversary visit celebration visit to Toyonaka, led by Mayor Jane Baker, Councilmembers Paul Gumbinger and Tom Mack, and Past Mayor Hugh Wayne and spouses traveled to Toyonaka. • August 1993 – 30th Anniversary Celebration held in San Mateo with a delegation visiting led by Mayor Hayashi and members of the Toyonaka City Council.
• August 1994 – San Mateo’s Centennial Celebration. A delegation of Mr. Nobuyoshi Kitano and Mr. Taku Nagao presented official gifts in honor of San Mateo’s 100 years.
• August 1999 – Mayor Claire Mack accompanied the baseball team as part of an official visit to Toyonaka. • October 2000 – A visit from Toyonaka to San Mateo of Senior citizens (20 person delegation) to encourage senior exchanges.
• August 2003 – 40th Anniversary visit, Mayor Claire Mack and Deputy Mayor Carole Groom led a delegation to Toyonaka as part of the commemorative ceremonies.
• August 2013 – 50th Anniversary visit, Toyonaka came to San Mateo with a 40+ member delegation. • April 2014 – official goodwill visit from City Clerk Patrice Olds to deliver the artwork commissioned to celebrate the 50th anniversary visit.
• August 2016 – 50th Anniversary of San Mateo’s Japanese Garden, Toyonaka sent ten officials to participate in the celebration hosted by the City of San Mateo.
• October 2018 – Council Member Maureen Freschet traveled to Toyonaka with the inaugural girls’ softball exchange as the City’s official representative.
• August 2019 – Council Member Eric Rodriguez traveled to Toyonaka with the baseball team and was the City’s official representative to celebrate the 40th Anniversary of the San Mateo-Toyonaka Baseball exchange. • October 2023 – Council Member Amourence Lee traveled with City Clerk Martin McTaggart as part of an official goodwill exchange to celebrate the 60th Anniversary of the San Mateo-Toyonaka Sister City relationship.

In addition to the formal visits, there have been many informal visits in which the City Council hosted a welcome. 20 of 620

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Next Steps:

1. At this meeting, please receive the invitation from the Mayor of Toyonaka.

2. Authorize a response from Mayor Newsom accepting the invitation (Attachment 1).

3. Authorize the City Clerk to coordinate Mayor Newsom’s participation in the World Expo 2025.

BUDGET IMPACT:

Travel and lodging costs are anticipated to be between $3,500 to $5,000 per city representative. No additional budget appropriation is required at this time. Staff will return to Council should any additional appropriation be required.

ENVIRONMENTAL DETERMINATION:

This approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed letter Mayor Newsom
Att 2 – Letter Mayor Osanai

STAFF CONTACT
Martin McTaggart, City Clerk
[email protected]
(650) 522-7044
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March 4, 2025
The Honorable Shigeki Osanai
Mayor of Toyonaka City
561-8501 Osaka,
Toyonaka-shi, Nakasakurazuka 3-1-1
Dear Mayor Osanai,
I sincerely appreciate your letter dated February 14, 2025, and your kind invitation to attend the OsakaKansai World Expo 2025. The City of San Mateo greatly values our long-standing sister city relationship with Toyonaka, and we are honored to take part in this significant global event.

We gratefully accept your invitation and City Clerk Martin McTaggart will follow up soon with details regarding our delegation and travel arrangements. It is our privilege to participate in the formal welcome reception on July 16, 2025, as well as the scheduled official events, including visits to local facilities and schools. We would be honored to offer remarks at the welcome ceremony.

Thank you once again for your generous invitation. We look forward to strengthening the bonds between our cities and celebrating this momentous occasion together in July.

Sincerely,
Rob Newsom, Jr.

Mayor
City of San Mateo

CITY OF SAN MATEO

OFFICE OF THE MAYOR

330 W. 20th Avenue
San Mateo, CA 94403-1338
www.cityofsanmateo.org
(650) 522-7040
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 6 Section Name: CONSENT CALENDAR Account Number: 22-3133 File ID: 25-9563 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Community Development Department
MEETING DATE: March 03, 2025
SUBJECT:

San Mateo County HOME Consortium Agreement — Amendment
RECOMMENDATION:

Approve a Second Amendment to the Cooperation Agreement of the San Mateo County Home Investment Partnership Consortium to extend the term for Program Years 2026, 2027, and 2028, with automatic renewals every three years, and to add the City of Redwood City to the Home Investment Partnership Consortium and authorize the City Manager to execute the agreement.

BACKGROUND:

The City of San Mateo (City) has participated in the United States Department of Housing and Urban Development (HUD) Home Investment Partnership Program (HOME), which provides funds to assist with housing for very low-income persons, since the program’s inception in 1992. In the initial years of the HOME program, the City participated in a HOME consortium with the County of San Mateo, City of Daly City, and City of South San Francisco to pool HOME allocations and share resources. Soon after, the Cities of San Mateo and Daly City dropped out of this arrangement in favor of receiving an individual allocation, with the expectation that this would result in an increase in overall HOME funding to the County.

As the amount of HOME funds provided to the City significantly decreased over several years, the City chose to rejoin the HOME Consortium, which then consisted of the County of San Mateo and City of South San Francisco. An amendment to the existing San Mateo County HOME Consortium Cooperation Agreement (Cooperation Agreement) was executed in June 2015 to allow the City to join. Under this arrangement, the County of San Mateo (County), acts as lead HOME agency and bears the administrative responsibilities of the HOME program. The participating cities have a seat on the Housing and Community Development Committee, which advises County staff on the distribution of HOME funds each year.

The City of Redwood City is now joining the HOME Consortium, which requires a second amendment to the Cooperation Agreement. The Second Amendment to the Cooperation Agreement is included as Attachment 1. In addition to adding the City of Redwood City, the Second Amendment extends the term of the Cooperation Agreement through Federal Fiscal Year 2028 and provides for an allocation to HOME Consortium members of .063 percent of the HOME Consortium’s total annual allocation, plus ten dollars for each HOME-assisted unit that each HOME Consortium member monitors. This is a change from the previous allocation of 1 percent per year to HOME Consortium members.

BUDGET IMPACT:

Any HOME funds that the City would have directly received from HUD are already allocated to the County to be pooled with the other HOME Consortium members’ funds, as provided in the Cooperation Agreement. While the addition of City of Redwood City reduces the City’s percentage share of its total annual allocation for HOME administration (from 1 percent to .063 percent plus $10,000 per HOME-funded unit), this is offset by the addition of the City of Redwood City’s HOME program allocation to the HOME Consortium – approximately $200,000-$300,000 per year. As a point of reference, 24 of 620

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the City’s typical program administration allocation is approximately $10,000.

ENVIRONMENTAL DETERMINATION:

This agreement is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – HOME Consortium Cooperation Agreement Amendment No. 2

STAFF CONTACT
Rachel Horst, Housing Manager
[email protected]
(650) 522-7223
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 7 Section Name: CONSENT CALENDAR Account Number: 10-1311 File ID: 24-9379 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Manager's Office
MEETING DATE: March 3, 2025
SUBJECT:

Emergency Services Council Joint Powers Agreement Amendments – Approval RECOMMENDATION:

Adopt a Resolution approving the Second Revised and Restated Joint Exercise of Powers Agreement – San Mateo County Operational Area Emergency Services Organization and authorize the City Manager to sign the Agreement.

BACKGROUND:

The San Mateo Operational Area Emergency Services Council (ESC) brings together local governments, special districts, and other entities to coordinate emergency planning and response, including for hazardous materials. This council engages in planning with respect to all phases of the emergency management cycle: prevention, protection, response, recovery, and mitigation efforts, while also maintaining key public information systems like SMC (San Mateo County) Alert. The ESC last revised and restated the Joint Exercise of the Powers Agreement (“Agreement”) on October 17, 2014. Since the Agreement is updated only as needed, it has become outdated following significant changes within the Department of Emergency Management (DEM), which now operates as a standalone agency separate from the Sheriff’s Office. To accurately reflect the current responsibilities of the DEM and the ESC, the ESC unanimously approved recent changes to the JPA. The City of San Mateo partners with ESC and DEM to receive services such as Hazmat Responses, Emergency Alert and Warning, and Training and Exercises for the whole Operational Area. Key changes to the Agreement mainly include:
• Standardizing nomenclature;
• Updating agreement language for clarity; and
• Clarifying and defining the roles of the ESC, the ESC Finance Committee, and the DEM.

San Mateo Consolidated Fire was the primary reviewer for this effort and did have one comment on the initial edits to the MOU, which were addressed by DEM. Specifically, the following section was updated as shown below:

Old Language Section 1.04
The DEM will establish standards for emergency
management practices within the SMC OA,
which Member Agencies in the Organization will
follow.

New Language Section 1.04
The DEM will establish standards for emergency management practices within the SMC OA. Member Agencies will take those standards into consideration and implement them as they see fit within their respective jurisdictions.

As for the remaining changes, the original version from 2014 is included at Attachment 2 and the final revised version from 2024 is included as Attachment 3. No redlined version tracking the changes was provided by DEM. However, they did provide a version that highlights portions of the document where edits were made, and this version is included as Attachment 4. As of the drafting of this report, all jurisdictions in the County have ratified the MOU with the exceptions of the City of San Mateo and Portola Valley, which are both scheduled for ratification within the next week. 29 of 620

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BUDGET IMPACT:

There are no budget impacts associated with this action.

ENVIRONMENTAL DETERMINATION:

This agreement amendment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Original 2014 JPA MOU
Att 3 – Final 2024 JPA MOU
Att 4 – JPA MOU (Amended Sections Highlighted)

STAFF CONTACT
Christina Horrisberger, Assistant City Manager
[email protected]
(650) 522-7210
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RESOLUTION NO. ____ (2025)
WHEREAS, the Member Agencies of the San Mateo County Operational Area Emergency Services Organization (“Organization”) have previously established and participated in a unified emergency services organization for the benefit of all parties within the jurisdiction of San Mateo County, with the goal of providing effective emergency response, preparedness, and recovery plans; and WHEREAS, the Member Agencies have agreed that the purpose of this Organization will be to operate pursuant to the principles and frameworks set forth in Presidential Policy Directive 5 (PPD-5), the National Response Framework, the National Incident Management System (NIMS), Presidential Policy Directive 8 (PPD8), the National Preparedness Goal (NPG), California’s Standardized Emergency Management System (SEMS), and local adopted Emergency Operations Plans (EOPs) and Annexes.; and WHEREAS, the Member Agencies desire to formally reaffirm and update the operational and governance structure of the Organization to enhance its ability to address emergency management needs across San Mateo County; and
WHEREAS, this revised and restated Joint Exercise of Powers Agreement creates an entity known as the San Mateo County Operational Area Emergency Services Organization Authority or the Emergency Services Council (“ESC”) to support the operational needs of local governments, special districts, and nongovernmental entities in the geographic area of San Mateo County.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA HEREBY RESOLVES AS FOLLOWS:

1. The Council approves the Second Revised and Restated Joint Exercise of Powers Agreement for the San Mateo County Operational Area Emergency Services Organization and authorizes the City Manager to execute the Agreement on behalf of the City.

2. Upon execution of the Agreement, the City Clerk is directed to forward a copy of this resolution and the executed Agreement to the San Mateo County Operational Area Emergency Services Organization and the San Mateo County Office of Emergency Services.
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 8 Section Name: CONSENT CALENDAR Account Number: 72-4674 File ID: 25-9623 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: March 03, 2025
SUBJECT:

Annual Sewer Basin Rehabilitation On-Call Professional Design Services — Amendments RECOMMENDATION:

Approve amendments to two different agreements for on-call professional design services with Harris & Associates, Inc. and Schaaf & Wheeler for various sewer rehabilitation projects to extend the terms of each agreement by one year, at no additional cost; and authorize the Public Works Director to execute the amendments in substantially the form presented and issue project-specific task orders under these agreements.

BACKGROUND:

The Clean Water Program (CWP) is improving the City of San Mateo’s sanitary sewer system to prevent sanitary sewer overflows and unauthorized discharge of sewage. As part of the CWP, the annual sanitary sewer rehabilitation project proactively upgrades and rehabilitates aging sewer pipes to reduce inflow and infiltration. Design services are necessary to complete the planned sewer rehabilitations, including the engineering services during construction.

On March 2, 2020, City Council approved professional design services agreements with Schaaf & Wheeler (S&W) and Harris & Associates (Harris) to provide sewer rehabilitation design services for the CWP. Each agreement established a budget of $1,000,000 with 3-year terms. On February 22, 2022, City Council approved amendments to the professional design services agreements with S&W and Harris to increase each agreement by $400,000 and to extend their contract terms an additional 2 years. The scope for on-call services included: management and performance of sewer cleaning and video inspection, evaluation of inspection data, developing bid documents (plans, details, specifications, construction cost estimates), bid support services, and engineering services during construction. The S&W and Harris Agreements are set to expire on March 16, 2025, and March 23, 2025, respectively. However, services from S&W and Harris are still required to complete projects they are actively supporting.

S&W was issued task orders to work on the Basin E Sewer Rehabilitation Project. S&W’s scope included CCTV inspection services, CCTV data evaluations, rehabilitation recommendations, detailed design, bid assistance, and engineering services during construction. Basin E rehabilitation construction is scheduled for completion in February 2025; however, S&W requires additional time to finalize their engineering services during construction to complete project closeout.

Harris was issued task orders to work on the Basin B Sewer Rehabilitation Project. The scope included CCTV inspection services, CCTV data evaluations, rehabilitation recommendations, detailed design, bid assistance, and engineering services during construction. Basin B construction is anticipated to be complete in May 2025, and Harris requires additional time to continue their engineering services during construction through project closeout.

Staff recommends extending the agreements with Schaaf & Wheeler and Harris & Associates by 1 year each, to extend through the completion of construction and project closeout. The amendments will not increase the budgets of the 78 of 620

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agreements as there are sufficient balances for the firms complete their currently scoped services.

BUDGET IMPACT:

The agreements are funded by the CWP Annual Citywide Sanitary Sewer Rehab (46s091) project. These amendments extend each contract by an additional year at no additional cost and will not impact the project budget.

ENVIRONMENTAL DETERMINATION:

This City Council action is exempt from CEQA as an “existing facility,” in that these on-call professional services will be in support of projects consisting of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
Att 1 – Harris & Associates Amendment No. 2
Att 2 – Schaaf & Wheeler Amendment No. 2

STAFF CONTACT
Laura Webb, Acting Senior Engineer
[email protected]
(650) 522-7322
Tom Williams, Engineering Manager
[email protected]
(650) 522-7307
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1 AMENDMENT NO. 2 TO THE AGREEMENT
BETWEEN THE CITY OF SAN MATEO AND HARRIS & ASSOCIATES, INC.

FOR ON-CALL CONSULTING SERVICES FOR ANNUAL SANITARY SEWER REHABILITATION

PROJECTS
($1,000,000 [Original Amount] / $400,000 [Amendment No. 1] / $0 [Amendment No. 2])
WHEREAS, the City of San Mateo (“CITY”), a municipal corporation of the State of California, and Harris & Associates, Inc. (“CONSULTANT”), entered into an Agreement for professional services (“Agreement”) on March 23, 2020; and WHEREAS, on February 25, 2022, the CITY and CONSULTANT executed Amendment No. 1, extending the term of the Agreement by two years and increasing the Agreement by $400,000, for a total Agreement in the amount of $1,400,000; and WHEREAS, CITY and CONSULTANT, wish to amend the Agreement to extend the term of this Agreement for one additional year.

NOW, THEREFORE, the parties agree as follows:

1. Section 4, “Term,” of the Agreement is amended to read:
“This Agreement shall be valid for a duration of six (6) years.

The services to be performed under this Agreement shall commence and be completed as set forth in Exhibit B, Project Schedule.

CONSULTANT shall not be responsible for delays caused by circumstances beyond its reasonable sole control.”

2. The remaining terms of the Agreement remain in full force and effect. [SIGNATURE PAGE FOLLOWS]
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2 IN WITNESS WHEREOF, CITY OF SAN MATEO and HARRIS & ASSOCIATES, INC. have executed this Amendment No. 2 on ___________________.

CITY OF SAN MATEO CONSULTANT
Harris & Associates, Inc.
__________________________ _________________________
Matthew Fabry Steve Winchester
Public Works Director President/CEO/CFO
By its Authorized Agent
Date: ____________________ Date: ____________________

APPROVED AS TO FORM
__________________________
Linh P. Nguyen
Assistant City Attorney
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1 AMENDMENT NO. 2 TO THE AGREEMENT

BETWEEN THE CITY OF SAN MATEO AND SCHAAF & WHEELER

FOR ON-CALL CONSULTING SERVICES FOR ANNUAL SANITARY SEWER REHABILITATION

PROJECTS
($1,000,000 [Original Amount] / $400,000 [Amendment No. 1] / $0 [Amendment No. 2])
WHEREAS, the City of San Mateo (“CITY”), a municipal corporation of the State of California, and Schaaf & Wheeler (“CONSULTANT”), entered into an Agreement for professional services (“Agreement”) on March 16, 2020; and WHEREAS, on February 25, 2022, the CITY and CONSULTANT executed Amendment No. 1, extending the term of the Agreement by two years and increasing the Agreement by $400,000, for a total Agreement in the amount of $1,400,000; and WHEREAS, CITY and CONSULTANT, wish to amend the Agreement to extend the term of this Agreement for one additional year.

NOW, THEREFORE, the parties agree as follows:

1. Section 4, “Term,” of the Agreement is amended to read:
“This Agreement shall be valid for a duration of six (6) years.

The services to be performed under this Agreement shall commence and be completed as set forth in Exhibit B, Project Schedule.”

2. The remaining terms of the Agreement remain in full force and effect. [SIGNATURE PAGE FOLLOWS]
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2 IN WITNESS WHEREOF, CITY OF SAN MATEO and SCHAAF AND WHEELER have executed this Amendment No. 2 on ___________________.

CITY OF SAN MATEO CONSULTANT
Schaaf & Wheeler
__________________________ _________________________
Matthew Fabry Charles Anderson
Public Works Director President
By its Authorized Agent
Date: ____________________ Date: ____________________

APPROVED AS TO FORM
__________________________
Linh P. Nguyen
Assistant City Attorney
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CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 9 Section Name: CONSENT CALENDAR Account Number: 10-2312 File ID: 25-9656 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Human Resources Department
MEETING DATE: March 03, 2025
SUBJECT:

San Mateo City Employees’ Association Side Letter of Agreement Regarding Salary Equity Adjustments - Approval RECOMMENDATION:

Adopt a Resolution to amend the Memorandum of Understanding (“MOU”) with the San Mateo City Employees’ Association (“SMCEA”) to implement additional salary equity adjustments per the MOU Section 12.2 and appropriate funds.

BACKGROUND:

A compensation survey was conducted by a third-party consultant as agreed during the latest contract negotiations with SMCEA (Section 12.2 of the MOU). The findings revealed that the City of San Mateo was below the median, as follows:
• Engineering Technician II- 3.64%,
• Housing Specialist II- 3.68%,
• Plan Checker II- 5.34%,
• Community Services Supervisor- 7.0%,
• HR Technician- 5.33%,
• Accountant I- 3.54% and
• Systems Analyst I - 1.76%
The intent of the Side Letter of Agreement is to bring the classifications listed above to the median salary rate effective the first full pay period following Council adoption.

BUDGET IMPACT:

A supplemental budget appropriation is required for the negotiated equity adjustments for the classifications listed above.

Budget impact is estimated to be $282,100, with $63,600 for the General Fund, $160,000 for the Recreation Services fund, $44,500 for the Construction Services Fund, $4,500 for the Sewer Fund, and $9,500 for the Workers’ Compensation Fund.

ENVIRONMENTAL DETERMINATION:

This Side Letter of Agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

NOTICE PROVIDED
All meeting noticing requirements were met.
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ATTACHMENTS
Att 1 - Proposed Resolution
Exhibit A – Letter of Understanding

STAFF CONTACT
Yumi Maeda, Senior Human Resource Analyst
[email protected]
(650) 522-7279
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 10 Section Name: OLD BUSINESS Account Number: 610027 File ID: 24-9512 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Parks and Recreation Department
MEETING DATE: March 3, 2025
SUBJECT:

Central Park Playground Improvements Project – Appropriation and Award of Contract RECOMMENDATION:

Adopt a Resolution accepting a $10,000 donation from the San Mateo City Parks and Recreation Foundation and authorize an appropriation of the donation for the Central Park Playground Improvements Project (“Project”); award a construction contract to Suarez & Munoz Construction, Inc. for the Project in the amount of $8,485,784, with a contingency in the amount of $1,272,868, for a total amount of $9,758,652; and authorize the Parks and Recreation Director to execute the contract, in substantially the form presented and to approve change orders within the contingency amount.

BACKGROUND:

On February 20, 2024, at a special City Council study session, RRM Design Group, the design consultant, and staff provided a progress update for the Project. The presentation recapped the Project’s goals, objectives, and extensive community outreach effort. The presentation also covered the robust design decision making process used to establish the Project’s design vision that led to the selection of the Adventure Village design alternative by the community. Staff reviewed the Project’s available budget of $13.2 million, comprised of Park-In-Lieu and Park Impact Fees and how the Project’s estimated total costs of $13.4 million may exceed the budget amount. Staff recommended with proceeding with the Project with options for cost reduction, and to solicit bids for the complete Project as currently designed and include a series of “bid alternates” to give the City a menu of options to reduce cost once the actual construction cost is known. Council approved Staff’s recommendation with the following directives:

1. Maintain the Project’s proposed design integrity, keep unique core main items to ensure and preserve Central Park’s status as a “flagship” destination.

2. Retain a “2-5 year-old” play area and associated fencing.

3. Data from the bid phase should be used to guide value engineering decisions regarding the Project’s design.

4. Potential value engineering should be made in a balanced, responsible and thoughtful manner.

5. Cost of improvements made now are worthwhile investments for Central Park’s future and the City of San Mateo.

On September 6, 2024, competitive sealed bids for the Central Park Playground Improvements Project were received and opened. All bids came in over budget.

On October 7, 2024, City Council adopted Resolution No. 91 (2024) rejecting all bids and authorized staff to negotiate a lower contract price via value engineering the project design with the low bidder, Suarez & Munoz Construction, Inc. (SMC). SMC was the lowest responsive, responsible bidder with a complete and accurate bid package, as well as 88 of 620

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excellent references for the construction of playground improvements for Central Park. Value engineering is a systematic approach to provide necessary functions in a project at the lowest cost by substituting materials and methods with less expensive alternatives, without sacrificing functionality.

During the remaining months of 2024, city staff, RRM Design Group and SMC value engineered the original bid documents to yield significant construction cost reductions while maintaining the integrity of project design. Value engineering includes the following cost reduction items:

1. Relocated and simplified “2-5 year old” play area, thereby:
a. Reducing the overall project area;
b. Reducing laborious manual excavation below the existing trees; c. Reducing the amount of new lighting;
d. Reduced and simplified the amount of fencing around the “2-5 year old” play area; and e. Reducing operational maintenance cost and effort.

2. Changed restroom from a pre-engineered to a prefabricated building, thereby reducing cost and labor to install the restroom;

3. Relocated the restroom and removed the fabric trellis around the Bunya Bunya tree;

4. Reduced cost of the picnic shelter by:
a. Simplifying the roof style, the structural design and support columns; and b. Changing brick paving at picnic shelter to concrete;

5. Replaced the Ornithopter (Bird) play element with a lower cost piece of play equipment;

6. Lowered the Science Fiction Town play element to ground level;

7. Removed the Net Tunnel play element and reduced the surrounding boardwalk;

8. Converted the piped stormwater drainage system to a passive stormwater infiltration system;

9. Reduced amount of costly synthetic turf and Poured-In-Place resilient safety paving to Engineered Wood Fiber surfacing; and

10. Removed all original Bid Alternate options. Incorporated the Picnic Area and Entry Obelisks (formerly Bid Alt. #1) into the base bid scope of work.

The value engineering effort reduced SMC’s original bid amount of $11,532,000 to $8,485,784, which amounts to a $3,046,216 reduction in construction costs. Based on the above, Staff recommends award of a construction contract o SMC in the amount of $8,485,784. Staff also recommends establishing a 15 percent contingency reserve in the amount of $1,272,868 to address any unanticipated items that may arise during construction, for a total construction budget amount of $9,758,652.

BUDGET IMPACT:

The Project currently has an available budget of $13,265,586. An appropriation of $10,000 from the San Mateo City Parks and Recreation Foundation in tribute to former Parks and Recreation Director Shelia Canzian’s service and retirement to the Project would augment its project budget to $13,275,586. There are sufficient budget funds for the Project to cover the negotiated construction cost, contingency reserve, prefabricated restroom, project construction consultants, construction administration and other project related costs.

ENVIRONMENTAL DETERMINATION:

An Initial Study and Mitigated Negative Declaration (IS/MND) was prepared for the Central Park Master Plan, which includes the Project, and approved in 2018. The IS/MND concluded that the Project would not have any significant effects with the incorporation of mitigation measures that have been included in the Project’s Conditions of Approval to ensure compliance during project implementation. In addition, the City Council’s authorization of the requested budget appropriation is not a project subject to CEQA review, because it consists of a government fiscal activity which does not involve any commitment to any specific project which may result in a significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

NOTICE PROVIDED
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All meeting noticing requirements were met.

ATTACHMENTS
Att 1 - Proposed Resolution – San Mateo Parks and Recreation Foundation Donation Att 2 - Proposed Contract
LINKS
A complete copy of the proposed Contract, inclusive of all the Contact Documents, may also be found here:

Central Park Playground Renovation | San Mateo, CA - Official Website

STAFF CONTACT
King Leong, Sr. Project Manager
[email protected]
(650)752-7542
Joanne Magrini, Parks and Recreation Director
[email protected]
(650)522-7404
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RESOLUTION NO. ____ (2025)
AUTHORIZING THE ACCEPTANCE AND APPROPRIATION OF A $10,000 DONATION FROM THE SAN MATEO CITY

PARKS AND RECREATION FOUNDATION FOR THE CONSTRUCTION OF THE CENTRAL PARK PLAYGROUND

IMPROVEMENTS PROJECT
WHEREAS, the San Mateo City Parks and Recreation Foundation’s mission is to support, promote, advance and assist in the provision of public parks and recreation in the City of San Mateo; and WHEREAS, the San Mateo City Parks and Recreation Foundation has raised $10,000 in honor of the retirement of former Parks and Recreation Director, Sheila Canzian; and WHEREAS, the San Mateo City Parks and Recreation Foundation has donated this $10,000 to honor Sheila Canzian, which is intended to be utilized specifically for renovation of the Central Park Playground.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. Acceptance of donation funds and authorization of its appropriation is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

2. The donation from the San Mateo City Parks and Recreation Foundation in the amount of $10,000 is accepted and a budget appropriation thereof to the Central Park Project (610027) for the Central Park Playground Improvements Project is approved.

3. The Parks and Recreation Director is authorized to expend the funds for the site work construction contract, to procure site furniture, plaques, and other related improvements, as needed, and to pay other fees associated with the Central Park Playground Improvements Project. 91 of 620
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1 CENTRAL PARK

PLAYGROUND

IMPROVEMENTS
City Council Meeting
March 3, 2025
Presented by:

King Leong, Project Manager
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2 CENTRAL PARK MASTER PLAN
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3 PLAYGROUND PROJECT TIMELINE
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4 BID REJECTION & NEGOTIATED CONTRACT
• All Bids Came In Over Budget
• Rejected All Bids
• Negotiated with Lowest Bidder
• Contract Award
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5 525 of 620
6 ORIGINAL
DESIGN
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7 2 TO 5 YEARS OLD PLAY AREA
Original New Location
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8 RESTROOM
Original New Location
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9 ELEVATED PLATFORM
Original New Design
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10 RESTROOM
Original Pre-engineered & Site-Built
Restroom
New Prefabricated Restroom
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11 PICNIC SHELTER
Original Picnic Shelter New Picnic Shelter
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13 SAN MATEO CITY PARKS AND RECREATION

FOUNDATION DONATION
In June of 2022, Sheila Canzian, then Director of Parks and Recreation, encouraged guests of her retirement
celebration to contribute to the San Mateo City Parks
and Recreation Foundation in place of traditional gifts to support the Central Park Playground Project.

Through this initiative, $10,000 was raised and is now
being allocated to advance the project.
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14 NEXT STEPS
• Award Construction Contract
• Groundbreaking Ceremony
• Begin Construction
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15 RECOMMENDATION
• Adopt a Resolution accepting a $10,000 donation from the San Mateo City Parks and Recreation Foundation and authorize appropriation of the donation for the Central Park Playground Improvements Project;
• Award construction contract to Suarez & Munoz Construction, Inc. for the project in the amount of $8,485,784 with a contingency in the amount of $1,272,868, for a total amount of $9,758,652; and authorize the Parks and Recreation Director to execute the contact, in substantially the form presented and to approve change orders within the contingency amount. 535 of 620

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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 11 Section Name: PUBLIC HEARING Account Number: 21-4678 File ID: 24-9416 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: March 3, 2025
SUBJECT:
2025 Solid Waste Collection Rates - Rate Increase and Appropriation RECOMMENDATION:

Adopt a Resolution to establish maximum rates for solid waste, recycling, and organics collection for rate year 2025 and adopt a Resolution to appropriate $400,000 from the Solid Waste Fund unassigned fund balance to remit to Recology by September 30, 2025 to reduce the City’s balancing account deficit.

BACKGROUND:

The City’s Solid Waste Program (Program) includes waste diversion, compost/recycling education and outreach, special collection events, construction and demolition recycling plan processing, litter reduction programs, illegal dumping abatement, and hazardous materials management, and ensures compliance with all county, regional, state, and federal regulations. Solid waste, recycling, and organics collection, processing, and disposal services are available to all residents and commercial businesses in the City of San Mateo. The City is one of eleven local jurisdictions who are part of the joint powers authority, South Bayside Waste Management Authority (SBWMA), which oversees various aspects of solid waste services and programming for all members.

Each year, Council approves the solid waste rates to cover the costs of the collection services provided by Recology San Mateo County (Recology); the processing and disposal services provided by South Bayside Industries, Inc. (SBI); the City’s portion of the costs of membership in the joint powers authority, SBWMA; and the City fees, which include the City’s solid waste program, street sweeping, litter reduction, and illegal dumping programs, trash capture device maintenance, and franchise fees. The City retains HF&H Consultants (HF&H) to assist in developing a rate structure to fund the cost of solid waste services.

In 2021, the City adopted a long-term plan for incremental adjustment to the residential solid waste rates to bring them into alignment over time with their true cost of service. Collection costs in 2025 are increasing eight percent compared to 2024. Recology’s annual compensation is set by the exclusive franchise agreement between the City and Recology. The agreement was renewed in 2019 and will expire in 2035. The cost increase is a result of the decision of the City Council last year to defer $492,000 from 2024 to 2025, as allowed under the franchise agreement. That decision lowered rates in 2024 but must be accounted for this year.

The franchise agreement allows for inflationary increases to Recology’s collection expenses: fuel costs, labor costs, vehicle maintenance costs, and other costs. Recology’s annual compensation increases are reviewed and approved by the Board of Directors of the SBWMA of which the City is a member. After review, the SBWMA Board of Directors found the proper inflation factors were used to determine Recology’s allowable compensation for 2025 and the increases were approved.

The processing and disposal fees set by the SBWMA are increasing by seven percent in 2025. The cost increase is a result 536 of 620

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of a partial deferral of the scheduled 2024 tip fee increases, because last year, the SBWMA Board of Directors used rate stabilization reserves to temporarily reduce tip fee increases by five percent in order to smooth out 2024’s necessary rate increases. However, these costs remain and have been accounted for in the 2025 tip fee increases. Processing and disposal fees by the Shoreway Environmental Center operator, South Bayside Industries, are established by their agreement with the SBWMA.

Maintaining current rates to meet the 2025 projected expenses described above would lead to an anticipated deficit of $1,912,693. However, staff worked to lower the deficit to $1,581,360. The reduction is a result of reducing Recology’s compensation by $331,333 through a one-year deferral of increases above five percent as was used in 2024. Such deferral will require City Council approval of the “Cap Carry Forward” option described below.

On January 13, 2025, City Council provided direction to establish the following 2025 customer rate increases to address the revenue shortfall:

1. Adopt the “Cap Carry Forward” option allowed under the City’s franchise agreement which will limit Recology’s compensation to a 5 percent increase from the previous year’s compensation. This will defer $331,333 of Recology’s compensation until 2026 without incurring interest in the City’s balancing account with Recology. If approved, staff will notify the SBWMA and Recology as required under the franchise agreement. The alternative would require an additional $331,333 to be raised through rates in 2025. Given that the $331,333 is an estimate based on the number of subscribers and associated levels of service, which change regularly as residents start, stop, or change service, staff is proposing Council authorize an appropriation of $400,000 to be remitted to Recology per the attached Resolution (Attachment 2).

2. Raise the 20-gallon commercial cart monthly rate by $6.50 for solid waste service, as well as organics service, as shown in Table A. Raise the 32-gallon commercial cart monthly rate by $5.75 for solid waste service, as well as organics service, as shown in Table B. No additional commercial rate increases are recommended because the current commercial rates cover their costs. After this increase, all commercial cart rates will meet their true cost of service.

3. Raise residential rates by a range of $7.50-9.00 per month, based on the cart size options presented in Table C. The Solid Waste Fund has sufficient reserves to reduce the impact on rate payers in 2025. However, the use of reserves acts only as a one-time rate relief as the revenue requirement remains the same going forward into future years.

Tables A and B below summarize the current and proposed 2025 commercial solid waste and organic collection rates, respectively. Table C summarizes the current and proposed 2025 residential rates. These rates include collection, processing, and disposal of garbage, recycling, and organics. Detailed proposed rates for various service levels are included in Exhibit A.

Table A – PROPOSED 2025 Commercial Solid Waste Rate Changes Size of Collection Cart/Bin
2024 Current Monthly
Rate
Proposed 2025 Monthly
Rate Monthly Difference
Commercial Cart Rates
20 Gallon Cart $28.34 $34.84 $6.50
32 Gallon Cart $37.18 $42.93 $5.75
64 Gallon Cart $64.26 $64.26 $0.00
96 Gallon Cart $94.47 $94.47 $0.00
Commercial Cart Rates
1 Yard $170.18 $170.18 $0.00
2 Yard $340.45 $340.45 $0.00
3 Yard $510.65 $510.65 $0.00
4 Yard $680.90 $680.90 $0.00
6 Yard $1,021.31 $1,021.31 $0.00
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Table B – PROPOSED 2025 Commercial Organic Rate Changes Size of Collection Cart/Bin
2024 Current Monthly
Rate
Proposed 2025 Monthly
Rate Monthly Difference
Commercial Cart Rates
20 Gallon Cart $28.34 $34.84 $6.50
32 Gallon Cart $37.18 $42.93 $5.75
64 Gallon Cart $64.26 $64.26 $0.00
96 Gallon Cart $94.47 $94.47 $0.00
Commercial Cart Rates
1 Yard $170.18 $170.18 $0.00
2 Yard $340.45 $340.45 $0.00
3 Yard $510.65 $510.65 $0.00
4 Yard $680.90 $680.90 $0.00
6 Yard $1,021.31 $1,021.31 $0.00
Table C – PROPOSED 2024 Residential Solid Waste Rate Changes Size of Collection Cart/Bin 2024 Current
Monthly Rate
Proposed 2025 Monthly
Rate
Monthly Difference
Residential Cart Rates
20 Gallon Cart $28.59 $36.09 $7.50
32 Gallon Cart $37.93 $45.93 $8.00
64 Gallon Cart $63.93 $72.43 $8.50
96 Gallon Cart $94.08 $103.08 $9.00
Balancing Account:

In accordance with the City’s franchise agreement, Recology maintains a balancing account which tracks the annual surplus or deficit between what Recology is owed and what the City collects from solid waste rates. Deficits increase the balancing account shortfall and are charged interest. City Council direction has been to keep the balancing account as low as possible to avoid excessive interest charges.

Based on discussions with the Finance Department, the Solid Waste Fund has $4.4 million available for rate stabilization and to reduce the balancing account deficit.

Rate Setting Procedures:

While the courts have not ruled that Proposition 218 applies to solid waste collection rates from a franchise hauler, in an abundance of caution, the City has historically followed the “majority protest” proceedings set forth in Proposition 218.

Accordingly, at City Council’s direction, staff mailed the attached public notification of the proposed maximum increase in solid waste rates to property owners on January 17, 2025 (Attachment 3). The notification instructed property owners wishing to submit a written protest that they must state the purpose of the letter; include the owner or customer’s name, service address, assessor’s parcel number, and the owner’s or customer’s signature for the property served; and mail the statement to the Office of the City Clerk. Statements of protest that include the above criteria will be accepted through the time of the public hearing.

At the end of the public hearing, the City Clerk will tally and report the qualifying written protests, and the City Council will certify whether the written protests in opposition to the increase meet or do not meet the majority protest threshold. In accordance with Article XIII D, Section 6, of the California Constitution, a "majority protest" exists if written protests against 538 of 620

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the proposed fee or charge are presented by a majority of owners of the identified parcels. If a majority protest is not received, the City Council may then approve adoption of the increased rates. If a majority protest is received, the City cannot increase the rates and the rates will remain unchanged.

Assuming a majority protest does not exist, staff recommends Council adopt the proposed Resolution (Solid Waste Rate Setting - Attachment 1) establishing the above-referenced solid waste rates and the proposed Resolution (Recology Remittance - Attachment 2) appropriating $400,000 from the Solid Waste Fund unassigned fund balance to be remitted to Recology for the balancing account deficit.

BUDGET IMPACT:

If the proposed rate adjustments are approved, adjustments will be incorporated into future recommended budgets.

The proposed resolution approves an appropriation of $400,000 from the Solid Waste Fund unassigned fund balance to remit funds to Recology to address the deficit in the City’s balancing account.

ENVIRONMENTAL DETERMINATION:

This action by the City in setting the maximum rates to be charged by Recology San Mateo County relates to funding an ongoing solid waste collection service and is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

NOTICE PROVIDED
Notice of the proposed maximum increase in solid waste rates and the March 3, 2025, notice of public hearing were mailed to all property owners and Recology customers on January 17, 2025. This meets the 45-day notification requirement.

ATTACHMENTS
Attachment 1 – Proposed Resolution – Solid Waste Rate Setting Attachment 2 – Proposed Resolution – Recology Remittance Attachment 3 – Notice of Public Hearing

STAFF CONTACT
Jack Johnson, Waste Management Supervisor
[email protected]
650-522-7346
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CITY OF SAN MATEO
RESOLUTION NO. (2025)
ADOPTING INCREASED MAXIMUM RESIDENTIAL AND COMMERCIAL SOLID WASTE RATES FOR 2025 WHEREAS, the City reviews the rates charged by the City’s franchisee (hereafter “Solid Waste Rates”); and WHEREAS, the purpose of the rate review is to ensure that rates cover the cost of solid waste, recycling, compost collection and disposal, and other fees; and
WHEREAS, the South Bayside Waste Management Association (SBWMA) approved Recology’s Compensation Application for rate year 2025 including a rate increase, incorporated herein by reference; and WHEREAS, a rate increase for 2025 is proposed in an amount not-to-exceed $7.50 a month for all residential accounts with 20-gallon cart service, not-to-exceed $8.00 a month for all residential accounts with 32-gallon cart service, not-to-exceed $8.50 a month for all residential accounts with 64-gallon cart service, not-toexceed $9.00 per month for all residential accounts with 96-gallon cart service, not-to-exceed $6.50 per cart/per pick-up a month for all commercial accounts with 20-gallon cart solid waste or organics service, and not-toexceed $5.75 per cart/per pick-up a month for all commercial accounts with 32-gallon cart solid waste or organics service; and
WHEREAS, while not currently required by law, the City followed the noticing procedure set forth in Article XIII D, Section 6 of the California Constitution (Proposition 218); and WHEREAS, in accordance with Proposition 218, the City Council authorized staff to proceed with noticing and protest proceedings for the proposed rate increase; and WHEREAS, the public was noticed of such proposed Solid Waste Rate increases by a notice mailed to all property owners and rate payers within the City on January 17, 2025; and WHEREAS, a public hearing was held on March 3, 2025; and WHEREAS, it was determined that there was not a majority protest.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES THAT:

1. Pursuant to California Environmental Quality Act (CEQA) Guidelines Section 15378(b)(4), this action is not a project under CEQA because the City’s rate setting relates to the funding mechanism of on-going solid waste collection services, which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.

2. In accordance with Article XIII D, Section 6 of the California Constitution:
a. The revenues derived from the Solid Waste Rates will not exceed the funds required to provide solid waste services.
b. The revenues derived from the Solid Waste Rates will not be used for any purpose other than solid waste services.
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c. The Solid Waste Rate charged will not exceed the cost of solid waste services per parcel. d. Any surplus monies collected from the solid waste fees will be used to offset future revenue requirements.
e. The Solid Waste Rate is only charged for solid waste services that are currently available. f. The Solid Waste Rate is not charged for general governmental services.

3. Notice of the proposed increase in maximum solid waste collection rates to be charged by the franchisee was mailed to property owners on January 17, 2025.

4. A public hearing was conducted on March 3, 2025, regarding the proposed maximum Solid Waste Rate to be charged by the franchisee and all protests and other comments were considered.

5. The number of written protests by owners of parcels within the City against the increase in maximum rates to be charged by the franchisee was tabulated by the City Clerk and the number of protests fell short of a majority.

6. The City Council approves and adopts the new maximum rates to be charged by the franchisee for the residential and commercial solid waste program, set forth in the attached Exhibit A.

7. The new maximum $7.50 per month increase for Solid Waste Rates to be charged by the City’s franchisee for all residential accounts with 20-gallon cart service shall be effective April 1, 2025.

8. The new maximum $8.00 per month increase for Solid Waste Rates to be charged by the City’s franchisee for all residential accounts with 32-gallon cart service shall be effective April 1, 2025.

9. The new maximum $8.50 per month increase for Solid Waste Rates to be charged by the City’s franchisee for all residential accounts with 64-gallon cart service shall be effective April 1, 2025.

10. The new maximum $9.00 per month increase for Solid Waste Rates to be charged by the City’s franchisee for all residential accounts with 96-gallon cart service shall be effective April 1, 2025.

11. The new maximum $6.50 increase per cart/per pick-up a month for all commercial accounts with 20- gallon cart solid waste or organics service shall be effective April 1, 2025.

12. The new maximum $5.75 increase per cart/per pick-up a month for all commercial accounts with 32- gallon cart solid waste or organics service shall be effective April 1, 2025.

13. The City Council approves and adopts the new maximum rates to be charged by the franchisee for the residential and commercial solid waste program if required.

14. The new maximum Solid Waste Rates to be charged by the City’s franchisee for commercial and residential users shall be effective April 1, 2025.
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EXHIBIT A – PROPOSED 2025 SOLID WASTE RATES
City of San Mateo
San Mateo Solid Waste Rates 2025 Residential Carts
Quantity
and Size
Monthly
Total
1 - 20 $36.09
1 - 32 $45.93
1 - 64 $72.43
1 - 96 $103.08
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City of San Mateo
Proposed 2025 Bin Rates
Effective April 1, 2025

QTY SIZE FREQ
Organics
Monthly
Total
Garbage &
Recycling
Monthly
Total
1-Yard Bins
1 1 Yard 1X $170.18 $170.18
1 1 Yard 2X $345.48 $345.48
1 1 Yard 3X $525.82 $525.82
1 1 Yard 4X $711.28 $711.28
1 1 Yard 5X $901.82 $901.82
1 1 Yard 6X $1,097.32 $1,097.32
1 1 Yard 7X $1,298.00 $1,298.00
2 1 Yard 1X $340.45 $340.45
2 1 Yard 2X $691.03 $691.03
2 1 Yard 3X $1,051.72 $1,051.72
2 1 Yard 4X $1,422.57 $1,422.57
2 1 Yard 5X $1,803.66 $1,803.66
2 1 Yard 6X $2,236.06 $2,236.06
2 1 Yard 7X $2,644.34 $2,644.34
3 1 Yard 1X $510.65 $510.65
3 1 Yard 2X $1,036.61 $1,036.61
3 1 Yard 3X $1,577.51 $1,577.51
3 1 Yard 4X $2,175.34 $2,175.34
3 1 Yard 5X $2,757.30 $2,757.30
3 1 Yard 6X $3,354.09 $3,354.09
3 1 Yard 7X $4,040.48 $4,040.48
4 1 Yard 1X $680.90 $680.90
4 1 Yard 2X $1,382.11 $1,382.11
4 1 Yard 3X $2,144.78 $2,144.78
4 1 Yard 4X $2,900.42 $2,900.42
4 1 Yard 5X $3,676.40 $3,676.40
4 1 Yard 6X $4,556.66 $4,556.66
4 1 Yard 7X $5,387.26 $5,387.26
5 1 Yard 1X $851.14 $851.14
5 1 Yard 2X $1,727.66 $1,727.66
5 1 Yard 3X $2,681.04 $2,681.04
5 1 Yard 4X $3,625.56 $3,625.56
5 1 Yard 5X $4,683.52 $4,683.52
5 1 Yard 6X $5,695.82 $5,695.82
5 1 Yard 7X $6,859.82 $6,859.82
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City of San Mateo
Proposed 2025 Bin Rates
Effective April 1, 2025

QTY SIZE FREQ
Organics
Monthly
Total
Garbage &
Recycling
Monthly
Total
2-Yard Bins
1 2 Yard 1X $340.45 $340.45
1 2 Yard 2X $691.03 $691.03
1 2 Yard 3X $1,051.72 $1,051.72
1 2 Yard 4X $1,422.57 $1,422.57
1 2 Yard 5X $1,803.66 $1,803.66
1 2 Yard 6X $2,236.06 $2,236.06
1 2 Yard 7X $2,644.34 $2,644.34
2 2 Yard 1X $680.90 $680.90
2 2 Yard 2X $1,382.11 $1,382.11
2 2 Yard 3X $2,144.78 $2,144.78
2 2 Yard 4X $2,900.42 $2,900.42
2 2 Yard 5X $3,676.40 $3,676.40
2 2 Yard 6X $4,556.66 $4,556.66
2 2 Yard 7X $5,387.26 $5,387.26
3 2 Yard 1X $1,021.31 $1,021.31
3 2 Yard 2X $2,114.60 $2,114.60
3 2 Yard 3X $3,217.26 $3,217.26
3 2 Yard 4X $4,435.24 $4,435.24
3 2 Yard 5X $5,620.27 $5,620.27
3 2 Yard 6X $6,964.32 $6,964.32
3 2 Yard 7X $8,231.80 $8,231.80
4 2 Yard 1X $1,361.78 $1,361.78
4 2 Yard 2X $2,819.47 $2,819.47
4 2 Yard 3X $4,374.20 $4,374.20
4 2 Yard 4X $6,028.54 $6,028.54
4 2 Yard 5X $7,637.39 $7,637.39
4 2 Yard 6X $9,285.79 $9,285.79
4 2 Yard 7X $11,180.93 $11,180.93
5 2 Yard 1X $1,702.21 $1,702.21
5 2 Yard 2X $3,524.36 $3,524.36
5 2 Yard 3X $5,467.75 $5,467.75
5 2 Yard 4X $7,535.68 $7,535.68
5 2 Yard 5X $9,546.70 $9,546.70
5 2 Yard 6X $11,827.04 $11,827.04
5 2 Yard 7X $13,976.17 $13,976.17
6 2 Yard 1X $2,084.07 $2,084.07
6 2 Yard 2X $4,313.73 $4,313.73
6 2 Yard 3X $6,690.65 $6,690.65
544 of 620
City of San Mateo
Proposed 2025 Bin Rates
Effective April 1, 2025

QTY SIZE FREQ
Organics
Monthly
Total
Garbage &
Recycling
Monthly
Total
6 2 Yard 4X $9,042.83 $9,042.83
6 2 Yard 5X $11,675.92 $11,675.92
6 2 Yard 6X $14,192.44 $14,192.44
6 2 Yard 7X $16,771.36 $16,771.36
7 2 Yard 1X $2,431.46 $2,431.46
7 2 Yard 2X $5,032.70 $5,032.70
7 2 Yard 3X $7,805.69 $7,805.69
7 2 Yard 4x $10,755.20 $10,755.20
3-Yard Bins
1 3 Yard 1X $510.65 $510.65
1 3 Yard 2X $1,036.61 $1,036.61
1 3 Yard 3X $1,577.51 $1,577.51
1 3 Yard 4X $2,175.34 $2,175.34
1 3 Yard 5X $2,757.30 $2,757.30
1 3 Yard 6X $3,354.09 $3,354.09
1 3 Yard 7X $4,040.48 $4,040.48
2 3 Yard 1X $1,021.31 $1,021.31
2 3 Yard 2X $2,114.60 $2,114.60
2 3 Yard 3X $3,217.26 $3,217.26
2 3 Yard 4X $4,435.24 $4,435.24
2 3 Yard 5X $5,620.27 $5,620.27
2 3 Yard 6X $6,964.32 $6,964.32
2 3 Yard 7X $8,231.80 $8,231.80
3 3 Yard 1X $1,532.00 $1,532.00
3 3 Yard 2X $3,171.92 $3,171.92
3 3 Yard 3X $4,920.93 $4,920.93
3 3 Yard 4X $6,782.12 $6,782.12
3 3 Yard 5X $8,592.07 $8,592.07
4 3 Yard 1X $2,084.07 $2,084.07
4 3 Yard 2X $4,313.73 $4,313.73
4 3 Yard 3X $6,690.65 $6,690.65
5 3 Yard 1X $2,605.12 $2,605.12
5 3 Yard 2X $5,392.18 $5,392.18
5 3 Yard 3X $8,363.29 $8,363.29
6 3 Yard 1X $3,126.11 $3,126.11
6 3 Yard 2X $6,599.95 $6,599.95
6 3 Yard 3X $10,233.79 $10,233.79
7 3 Yard 1X $3,721.12 $3,721.12
7 3 Yard 2X $7,699.99 $7,699.99
545 of 620
City of San Mateo
Proposed 2025 Bin Rates
Effective April 1, 2025

QTY SIZE FREQ
Organics
Monthly
Total
Garbage &
Recycling
Monthly
Total
7 3 Yard 3X $11,939.39 $11,939.39
8 3 Yard 1X $4,252.73 $4,252.73
8 3 Yard 2X $8,799.92 $8,799.92
8 3 Yard 3X $13,645.07 $13,645.07
4-Yard Bins
1 4 Yard 1X $680.90 $680.90
1 4 Yard 2X $1,382.11 $1,382.11
1 4 Yard 3X $2,144.78 $2,144.78
1 4 Yard 4X $2,900.42 $2,900.42
1 4 Yard 5X $3,676.40 $3,676.40
1 4 Yard 6X $4,556.66 $4,556.66
1 4 Yard 7X $5,387.26 $5,387.26
2 4 Yard 1X $1,361.78 $1,361.78
2 4 Yard 2X $2,819.47 $2,819.47
2 4 Yard 3X $4,374.20 $4,374.20
2 4 Yard 4X $6,028.54 $6,028.54
2 4 Yard 5X $7,637.39 $7,637.39
2 4 Yard 6X $9,285.79 $9,285.79
2 4 Yard 7X $11,180.93 $11,180.93
3 4 Yard 1X $2,084.07 $2,084.07
3 4 Yard 2X $4,313.73 $4,313.73
3 4 Yard 3X $6,690.65 $6,690.65
3 4 Yard 4X $9,042.83 $9,042.83
3 4 Yard 5X $11,675.92 $11,675.92
3 4 Yard 6X $14,192.44 $14,192.44
3 4 Yard 7X $16,771.36 $16,771.36
4 4 Yard 1X $2,778.81 $2,778.81
4 4 Yard 2X $5,866.62 $5,866.62
4 4 Yard 3X $8,920.83 $8,920.83
4 4 Yard 4X $12,291.60 $12,291.60
4 4 Yard 5X $15,567.89 $15,567.89
4 4 Yard 6X $18,923.28 $18,923.28
4 4 Yard 7X $22,361.82 $22,361.82
6-Yard Bins
1 6 Yard 1X $1,021.31 $1,021.31
1 6 Yard 2X $2,114.60 $2,114.60
1 6 Yard 3X $3,217.26 $3,217.26
1 6 Yard 4X $4,435.24 $4,435.24
1 6 Yard 5X $5,620.27 $5,620.27
546 of 620
City of San Mateo
Proposed 2025 Bin Rates
Effective April 1, 2025

QTY SIZE FREQ
Organics
Monthly
Total
Garbage &
Recycling
Monthly
Total
1 6 Yard 6X $6,964.32 $6,964.32
1 6 Yard 7X $8,231.80 $8,231.80
2 6 Yard 1X $2,084.07 $2,084.07
2 6 Yard 2X $4,313.73 $4,313.73
2 6 Yard 3X $6,690.65 $6,690.65
2 6 Yard 4X $9,042.83 $9,042.83
2 6 Yard 5X $11,675.92 $11,675.92
2 6 Yard 6X $14,192.44 $14,192.44
2 6 Yard 7X $16,771.36 $16,771.36
3 6 Yard 1X $3,126.11 $3,126.11
3 6 Yard 2X $6,599.95 $6,599.95
3 6 Yard 3X $10,233.79 $10,233.79
3 6 Yard 4X $13,828.09 $13,828.09
3 6 Yard 5X $17,513.91 $17,513.91
3 6 Yard 6X $21,288.68 $21,288.68
3 6 Yard 7X $25,157.10 $25,157.10
4 6 Yard 1X $4,252.73 $4,252.73
4 6 Yard 2X $8,799.92 $8,799.92
4 6 Yard 3X $13,645.07 $13,645.07
4 6 Yard 4X $18,437.44 $18,437.44
4 6 Yard 5X $23,351.85 $23,351.85
4 6 Yard 6X $28,384.92 $28,384.92
4 6 Yard 7X $33,542.74 $33,542.74
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City of San Mateo
Proposed 2025 Cart Rates
Effective April 1,2025
QTY &
SIZE
FREQ
Organics
Monthly
Total
Garbage &
Recycling
Monthly
Total
20-Gallon Carts
1 - 20 1X $34.84 $34.84
1 - 20 2X $70.62 $70.62
2 - 20 1X $69.64 $69.64
5 - 20 1X $174.10 $174.10
5 - 20 2X $357.36 $357.36
8 - 20 1X $281.90 $281.90
32-Gallon Carts
1-32 1X $42.93 $42.93
1-32 2X $87.38 $87.38
1-32 3X $133.42 $133.42
1-32 4X $183.83 $183.83
1-32 5X $233.76 $233.76
1-32 6X $285.24 $285.24
1-32 7X $345.14 $345.14
2-32 1X $85.76 $85.76
2-32 2X $177.44 $177.44
2-32 3X $270.91 $270.91
2-32 4X $375.38 $375.38
2-32 5X $477.20 $477.20
2-32 6X $582.10 $582.10
2-32 7X $704.31 $704.31
3-32 1X $128.75 $128.75
3-32 2X $266.18 $266.18
3-32 3X $415.13 $415.13
3-32 4X $563.04 $563.04
3-32 5X $730.78 $730.78
3-32 6X $891.17 $891.17
3-32 7X $1,056.47 $1,056.47
4-32 1X $174.24 $174.24
4-32 2X $362.68 $362.68
4-32 3X $553.50 $553.50
4-32 4X $766.76 $766.76
4-32 5X $974.38 $974.38
4-32 6X $1,188.26 $1,188.26
4-32 7X $1,437.41 $1,437.41
5-32 1X $217.85 $217.85
5-32 2X $453.36 $453.36
5-32 3X $706.86 $706.86
5-32 4X $958.44 $958.44
5-32 5X $1,218.01 $1,218.01
5-32 6X $1,516.15 $1,516.15
548 of 620
City of San Mateo
Proposed 2025 Cart Rates
Effective April 1,2025
QTY &
SIZE
FREQ
Organics
Monthly
Total
Garbage &
Recycling
Monthly
Total
5-32 7X $1,796.73 $1,796.73
6-32 1X $261.42 $261.42
6-32 2X $543.98 $543.98
6-32 3X $848.20 $848.20
6-32 4X $1,150.14 $1,150.14
6-32 5X $1,492.47 $1,492.47
6-32 6X $1,819.38 $1,819.38
6-32 7X $2,200.62 $2,200.62
7-32 1X $311.75 $311.75
7-32 2X $648.70 $648.70
8-32 1X $356.33 $356.33
9-32 1X $400.80 $400.80
9-32 7X $3,440.46 $3,440.46
10 - 32 1X $445.35 $445.35
11 - 32 1X $489.91 $489.91
11 - 32 3X $1,589.05 $1,589.05
12 - 32 1X $534.45 $534.45
12 - 32 2X $1,112.01 $1,112.01
13 - 32 1X $591.95 $591.95
13 - 32 2X $1,231.40 $1,231.40
14 - 32 1X $637.52 $637.52
15 - 32 1X $683.06 $683.06
16 - 32 1X $728.60 $728.60
16 - 32 2X $1,515.59 $1,515.59
17 - 32 1X $774.13 $774.13
19 - 32 1X $865.19 $865.19
20 - 32 2X $1,936.89 $1,936.89
160 - 32 1X $7,974.38 $7,974.38
320 - 32 1X $15,948.79 $15,948.79
387 - 32 1X $19,288.03 $19,288.03
64-Gallon Carts
1-64 1X $64.26 $64.26
1-64 2X $134.44 $134.44
1-64 3X $206.41 $206.41
1-64 4X $289.38 $289.38
1-64 5X $369.70 $369.70
1-64 6X $453.10 $453.10
1-64 7X $553.81 $553.81
2-64 1X $131.24 $131.24
2-64 2X $276.68 $276.68
2-64 3X $424.50 $424.50
549 of 620
City of San Mateo
Proposed 2025 Cart Rates
Effective April 1,2025
QTY &
SIZE
FREQ
Organics
Monthly
Total
Garbage &
Recycling
Monthly
Total
2-64 4X $594.76 $594.76
2-64 5X $759.38 $759.38
2-64 6X $930.26 $930.26
2-64 7X $1,136.41 $1,136.41
3-64 1X $196.92 $196.92
3-64 2X $414.98 $414.98
3-64 3X $654.70 $654.70
3-64 4X $893.14 $893.14
3-64 5X $1,169.97 $1,169.97
3-64 6X $1,432.38 $1,432.38
3-64 7X $1,749.12 $1,749.12
4-64 1X $270.33 $270.33
4-64 2X $569.39 $569.39
4-64 3X $872.97 $872.97
4-64 4X $1,222.39 $1,222.39
4-64 5X $1,602.30 $1,602.30
4-64 6X $1,960.70 $1,960.70
4-64 7X $2,393.22 $2,393.22
5-64 1X $337.85 $337.85
5-64 2X $711.64 $711.64
5-64 3X $1,122.07 $1,122.07
5-64 4X $1,570.37 $1,570.37
5-64 5X $2,002.86 $2,002.86
5-64 6X $2,516.31 $2,516.31
5-64 7X $3,070.20 $3,070.20
6-64 1X $405.45 $405.45
6-64 2X $854.01 $854.01
6-64 3X $1,346.45 $1,346.45
6-64 4X $1,884.49 $1,884.49
6-64 5X $2,468.93 $2,468.93
6-64 6X $3,100.51 $3,100.51
6-64 7X $3,684.25 $3,684.25
7 - 64 1X $473.02 $473.02
7 - 64 2X $996.35 $996.35
7 - 64 3X $1,570.87 $1,570.87
7 - 64 4X $2,198.57 $2,198.57
7 - 64 5X $2,880.43 $2,880.43
7 - 64 6X $3,617.26 $3,617.26
7 - 64 7X $4,297.95 $4,297.95
144 - 64 1X $11,257.86 $11,257.86
144 - 64 2X $22,515.72 $22,515.72
550 of 620
City of San Mateo
Proposed 2025 Cart Rates
Effective April 1,2025
QTY &
SIZE
FREQ
Organics
Monthly
Total
Garbage &
Recycling
Monthly
Total
144 - 64 3X $33,773.60 $33,773.60
144 - 64 4X $45,031.45 $45,031.45
144 - 64 5X $56,289.34 $56,289.34
144 - 64 6X $67,547.21 $67,547.21
144 - 64 7X $73,389.78 $73,389.78
96-Gallon Carts
1-96 1X $94.47 $94.47
1-96 2X $197.63 $197.63
1-96 3X $312.16 $312.16
1-96 4X $425.67 $425.67
1-96 5X $558.75 $558.75
1-96 6X $684.57 $684.57
1-96 7X $815.22 $815.22
2-96 1X $192.93 $192.93
2-96 2X $406.85 $406.85
2-96 3X $642.09 $642.09
2-96 4X $875.04 $875.04
2-96 5X $1,148.05 $1,148.05
2-96 6X $1,405.81 $1,405.81
2-96 7X $1,717.27 $1,717.27
3-96 1X $298.01 $298.01
3-96 2X $628.03 $628.03
3-96 3X $990.67 $990.67
3-96 4X $1,349.26 $1,349.26
3-96 5X $1,769.28 $1,769.28
3-96 6X $2,223.63 $2,223.63
3-96 7X $2,643.98 $2,643.98
4-96 1X $397.35 $397.35
4-96 2X $837.36 $837.36
4-96 3X $1,320.86 $1,320.86
4-96 4X $1,849.33 $1,849.33
4-96 5X $2,423.80 $2,423.80
4-96 6X $3,044.96 $3,044.96
4-96 7X $3,618.74 $3,618.74
5-96 1X $511.53 $511.53
5-96 2X $1,077.26 $1,077.26
5-96 3X $1,698.28 $1,698.28
5-96 4X $2,376.50 $2,376.50
5-96 5X $3,113.21 $3,113.21
5-96 6X $3,806.21 $3,806.21
5-96 7X $4,523.43 $4,523.43
551 of 620
City of San Mateo
Proposed 2025 Cart Rates
Effective April 1,2025
QTY &
SIZE
FREQ
Organics
Monthly
Total
Garbage &
Recycling
Monthly
Total
6-96 1X $613.79 $613.79
6-96 2X $1,292.67 $1,292.67
6-96 3X $2,096.21 $2,096.21
6-96 4X $2,931.85 $2,931.85
6-96 5X $3,735.86 $3,735.86
6-96 6X $4,567.42 $4,567.42
6-96 7X $5,428.10 $5,428.10
7-96 1X $716.13 $716.13
7-96 2X $1,552.18 $1,552.18
7-96 3X $2,445.61 $2,445.61
7-96 4X $3,420.48 $3,420.48
7-96 5X $4,358.48 $4,358.48
7-96 6X $5,328.65 $5,328.65
7-96 7X $6,332.84 $6,332.84
8-96 1X $818.44 $818.44
8-96 2X $1,773.91 $1,773.91
8-96 3X $2,875.03 $2,875.03
8-96 4X $3,909.13 $3,909.13
8-96 5X $4,981.13 $4,981.13
9-96 1X $948.21 $948.21
9-96 2X $2,053.98 $2,053.98
9-96 3X $3,234.38 $3,234.38
10 - 96 1X $1,053.58 $1,053.58
10 - 96 2X $2,348.92 $2,348.92
10 - 96 3X $3,593.77 $3,593.77
12 - 96 2X $2,818.70 $2,818.70
12 - 96 3X $4,312.56 $4,312.56
20 - 96 1X $2,325.00 $2,325.00
20 - 96 2X $4,697.87 $4,697.87
20 - 96 3X $7,046.75 $7,046.75
20 - 96 4X $9,395.73 $9,395.73
20 - 96 5X $11,744.66 $11,744.66
20 - 96 6X $14,093.59 $14,093.59
20 - 96 7X $16,442.53 $16,442.53
21 - 96 2X $4,932.76 $4,932.76
33 - 96 2X $7,751.49 $7,751.49
35 - 96 2X $8,221.28 $8,221.28
35 - 96 3X $12,578.25 $12,578.25
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City of San Mateo
Proposed 2025 Compactor Rates
Effective January 1, 2025
GARBAGE COMPACTOR PROGRESSIVE RATES*
Container
Size
Haul Charge
($ per pull) plus
Disposal/Processing
$/Ton Charge
1 - 10 yds $804.09 + $176.55
11 - 20 yds $976.40 + $176.55
21 - 30 yds $1,263.57 + $176.55
31 - 40 yds $1,723.05 + $176.55
40 + yds $2,182.53 + $176.55
* Customers shall be charged a per pull haul charge each time the compactor is serviced. In addition, customer will be charged for each ton of material collected at the per-ton rate above.

Per-ton Disposal/Processing ratesreflect 1/1/25 rate at the Shoreway Environmental Center in San Carlos and are subject to change.

ORGANICS COMPACTOR PROGRESSIVE RATES*
Container
Size
Haul Charge
($ per pull) plus
Processing
$/Ton Charge
1 - 10 yds $603.07 + $190.46
11 - 20 yds $732.30 + $190.46
21 - 30 yds $947.68 + $190.46
31 - 50 yds $1,292.29 + $190.46
51 + yds $1,636.90 + $190.46
* Customers shall be charged a per pull haul charge each time the compactor is serviced. In addition, customer will be charged for each ton of material collected at the per-ton rate above.

Per-ton Processing rates reflect 1/1/25 rate at the Shoreway Environmental Centerin San Carlos and are subject to change. 553 of 620
City of San Mateo
Proposed 2025 Debris Box Rates
Effective January 1, 2025
GARBAGE DEBRIS BOX PROGRESSIVE RATES*
Container
Size
Haul Charge
($ per pull) plus
Disposal/Processing
$/Ton Charge
8 yard $756.98 + $176.55
15 yard $786.05 + $176.55
20 yard $861.80 + $176.55
30 yard $1,164.81 + $176.55
* Customers shall be charged a per pull haul charge each time the debris box is serviced. In addition, customer will be charged for each ton of material collected at the per-ton rate above.

Per-ton Disposal/Processing ratesreflect 1/1/25 rate at the Shoreway Environmental Center in San Carlos and are subject to change.

ORGANICS DEBRIS BOX PROGRESSIVE RATES*
Container
Size
Haul Charge
($ per pull) plus
Processing
$/Ton Charge
15 yard $786.05 + $190.46
30 yard $1,164.81 + $190.46
* Customers shall be charged a per pull haul charge each time the debris box is serviced. In addition, customer will be charged for each ton of material collected at the per-ton rate above.

Per-ton Processing rates reflect 1/1/25 rate at the Shoreway Environmental Centerin San Carlos and are subject to change. 554 of 620
ATTACHMENT Q - 2025

ADDITIONAL SERVICES
For Rate Years Eleven (2021) through the remaining Rate Years in the Term, the Charges for additional services specified in Attachment Q shall be adjusted annually in accordance with Attachment K.

The Charges for additional services for Rate Year Ten (2020) shall be the Charges for Rate Year Ten (2020) as determined under the 2009 Franchise Agreement. These are the Charges that will be adjusted as provided in Attachment K of this Agreement to determine the Charges for Rate Year Eleven (2021).

Two additional services are included in this Attachment Q there were not in Attachment Q of the 2009 Franchise Agreement. The two new services are Container Relocation Service and AgencySpecific Reporting for Abandoned Waste Collections. Charges for these services are presented in the table below.

Service Reference Agency-Approved
Charge Description
Additional Services for Customers
1 Single-Family Dwelling
Backyard Collection
Service Section

5.02.A
See Charges in the
table at the end of
this Attachment
See Charges in the table at the
end of this Attachment
2 Long Distance Service for
MFD, Mixed Use, and
Commercial Accounts
(Note: only applicable to
Containers with wheels)
Sections

5.02.B,

5.02.C; and

8.02.B
A – 10% of base
monthly Rate of the
Collection Rate for
each Container
requiring Long
Distance Service
B – 25% of base
monthly Rate of the
Collection Rate for
each Container
requiring Long
Distance Service
C – Slope Charge
$67.48
A – Distance greater than 50
feet and less than or equal to
100 feet
B – Distance greater than 100
feet
Distance shall be measured
from the face of the curb, or from
the edge of the roadway nearest
the closest edge of the
Container, if there is no curb.

C – Slope 7% or greater, per
event, per container
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ATTACHMENT Q - 2025

ADDITIONAL SERVICES
Service Reference Agency-Approved
Charge Description
3 Container Relocation
Service
Sections

5.02B and

8.02B
A – 12% of base
monthly Rate of the
Collection Rate for
each Container
requiring Container
Relocation Service
B – 27% of base
monthly Rate of the
Collection Rate for
each Container
requiring Container
Relocation Service
A – Distance greater than 50
feet and less than or equal to
100 feet
B – Distance greater than 100
feet
Distance shall be measured
from the face of the curb, or from
the edge of the roadway nearest
the closest edge of the
Container, if there is no curb.
4 On-Call Pick-up for SFD,
MFD, Mixed Use, and
Commercial Customers
Sections

5.02.A,

5.02.B, and

5.02.C
25% of the base
monthly Rate for
the size of
Container
Collected once per
week
Per Collection event per
Container for Collection
requested by Customer
5 Return Trip (SFD, MFD,
Mixed Use, or
Commercial)
Sections

5.02.A, B, C;

5.03. A, B, C;

5.04. A, B, C
$22.11 for SFD
$22.11 for
Commercial, Mixed
Use, and MFD
Per Collection event (i.e.,
request to return and provide
Collection service after the
Customer failed to properly set
out their Container(s) for
regularly scheduled Collection)
6 Additional Targeted
Recyclable Materials or
Organic Materials Cart
Service for SFD
Sections

5.03.A and

5.04.A
$4.42 per
Recycling Cart
$4.42 per Organic
Materials Cart
Per Cart per month (any Cart
size). Six month minimum
charge required. Includes onetime Cart delivery upon start of service and removal of Cart
when service is discontinued by
Customer.
7 Additional On-Call Bulky
Item Collection
Sections

5.05, 5.06 $120.21
Per Bulky Item Collection event
(in addition to the events
provided at no charge to
Customer pursuant to Section

5.12)
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ATTACHMENT Q - 2025

ADDITIONAL SERVICES
Service Reference Agency-Approved
Charge Description
8 Collect Contaminated
Targeted Recyclable
Materials or Organic
Materials Container
Section

6.03.A and

8.02.F
25% of the base
monthly Solid
Waste Rate for the
size of Container
Collected once per
week
plus
Return Trip Fee if
applicable
Per Collection event for
Container with Contamination
Level greater than the maximum
level pursuant to Table 1 in
Section 6.02.B
9 Lock Service (Key Service) Section

8.02.B
A – $12.53 per
usage
B – $13.13 per
usage
Monthly cost:

A – Residential Customers
B – Commercial Customers
10 Lock Purchase Section

8.02.B $25.07 per lock Per lock
11 Overage Service Section

8.02.G
100% of the base
monthly Solid
Waste Collection
Rate
Per Collection event
12 Overage Bags Cost Section

8.02.G
50% of the base
monthly Solid
Waste Collection
Rate or $11.05
minimum
Per bag
13 Container Cleaning
Service
Section

8.05.D
A – $73.73
B – $125.35
A – per Cart
B – per Bin or Drop-Box
Charge only applies to cleaning
or Container exchange in
addition to the service to be
provided at no charge to the
Customer pursuant to Section

8.05.D
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ATTACHMENT Q - 2025

ADDITIONAL SERVICES
Service Reference Agency-Approved
Charge Description
14 Dirty Cart Replacement
(Exchange) Service
Section

8.05.D
A – $89.83
B – $103.66
C – $117.48
A – per 32 gallon Cart
B – per 64 gallon Cart
C – per 96 gallon Cart
Charge only applies to cleaning
or Container exchange in
addition to the service to be
provided at no charge to the
Customer pursuant to Section

8.05.D
Additional Services for Agency
15 Additional Confidential
Document Destruction
Service Event
Section 5.07 $1,658.55 Per event
16 Additional Compost
Material Delivery Section 5.11
A – $172.77 per
delivery
B – $345.53 per
delivery
A – “one-way” only delivery by
Contractor where Contractor
delivers to and unloads compost
at an Agency-approved location
B – “Round-trip” delivery by
Contractor where Contractor
delivers compost in a Drop Box
to an Agency-approved location
and returns at a later time or
date to pick up the Drop Box and
any remaining compost (charge
includes the delivery of and later
pick-up of the Drop Box)
17 Community Drop-Off
Events Section 5.13 $23,496.11 per
event or day
Per event or day targeting 5,000
households. Does not include
disposal or public education
expenses.
18 Collection for AgencySponsored and NonAgency sponsored Community Events
Section 5.08
A – $4,146.37
B – $6,910.62
C – $10,365.93
A – One day event with a
projected 2,500 or fewer
attendees
B – One (1) or two (2) day
events with a projected 2,501 to
7,500 attendees per day
C – One (1) or two (2) day
events with a projected 7,501 to
10,000 attendees per day
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ATTACHMENT Q - 2025
Backyard Collection Service Charge ADDITIONAL SERVICES
for Single-Family Dwellings*
(Section 5.02.A)
Distance from Curb**
Backyard
Charge for
Customers
with One (1)
Solid Waste
Cart
Backyard
Charge for
Customers with
Two (2) Solid
Waste Carts
Backyard
Charge for
Customers with
Three (3) Solid
Waste Carts
Backyard
Charge for
Customers with
Four (4) Solid
Waste Carts
Distance <= 50 feet $26.54 $42.36 $84.71 $127.07
50 < Distance <= 100 feet $30.97 $46.79 $89.15 $131.49
100 < Distance <= 150 feet $35.40 $51.20 $93.57 $135.91 150 < Distance <= 200 feet $39.81 $55.62 $97.99 $140.36 200 < Distance <= 250 feet $44.24 $60.06 $102.42 $144.77 250 < Distance <= 300 feet $48.66 $64.48 $106.83 $149.20 300 < Distance <= 350 feet $53.10 $68.90 $111.26 $153.62 Each additional 50 foot
increment over 350 feet
Amount equals the difference
between the Charge for 250 to 300 feet and 300 to 350 feet * Backyard Collection Service Charges are charges added to the base monthly Rate for Single-Family Collection service, and cover the provision of Backyard Collection Service for all of Customer’s Solid Waste, Recyclable Materials, and Organic Materials Carts. ** Distance shall be measured from the face of the curb, or from the edge of the roadway nearest the closest edge of the Cart, if there is no curb. 559 of 620

CITY OF SAN MATEO
RESOLUTION NO. ____ (2025)
AUTHORIZING AN APPROPRIATION IN THE AMOUNT OF $400,000 FROM THE SOLID WASTE FUND UNASSIGNED FUND BALANCE TO REMIT TO RECOLOGY TO REDUCE THE CITY’S BALANCE ACCOUNT DEFICIT BY SEPTEMBER 30, 2025
WHEREAS, on November 6, 2017, the City Council adopted Resolution 100 (2017), which approved an Amended and Restated Franchise Agreement with Recology San Mateo County for Recyclable Materials, Organic Materials and Solid Waste Collection Services (Franchise Agreement); and WHEREAS, Article 11.07, Section B of the Franchise Agreement addresses a balancing account tracking of the annual surplus or deficit between what Recology is owed and what the City collects from solid waste rates; and
WHEREAS, pursuant to Attachment S of the Franchise Agreement, deficits increase the balancing account shortfall and are charged interest; and
WHEREAS, the City desires to keep the balancing account as low as possible to avoid excessive interest charges; and
WHEREAS, the City currently has a balancing account deficit; and WHEREAS, City staff recommends remitting payment in the amount of $400,000 to Recology using available funds from the Solid Waste Fund unassigned fund balance to address the balancing account deficit.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:

1. This City Council action is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)

2. An appropriation in the amount of $400,000 from the Solid Waste Fund unassigned fund balance to pay the balancing account deficit owed to Recology San Mateo for past services provided, pursuant to the terms of the Franchise Agreement is approved.
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1 Rick Simonson, Senior Vice President, HF&H Consultants Gabe Sasser, Project Manager, HF&H Consultants
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Request of Council
• Conduct the 218 Protest Hearing
• If a majority protest does not exist, approve the 2025 solid waste collection rates included in the Prop 218 notice and available on the City’s website
• Approve the appropriation of $400,000 to Recology to reduce the balancing account
2 567 of 620
Annual Rate Review Process
• Council reviews and approves fees for
all solid waste services
• City follows CA Prop 218 process
• Rates must be based on cost-ofservice
3 568 of 620
The Solid Waste Process & What Rates Cover
4 569 of 620
Background
• 2006 progressive “Pay as You Throw” system adopted
• 2016 & 2022 State imposed recycling and organics mandates • Proposition 218 - “...fees and charges must be proportional to the cost of providing the service attributable to the parcel…”
5 570 of 620
2025 Revenue Requirement
6  Recology collection costs are increasing 8% for 2025  Inflationary increases allowed in the franchise agreement  Additional increases from 2024 cap carry forward amount  Disposal and Processing costs are increasing 7%
 Increase is approximately $700,000 over 2024
 5% due to deferred 2024 cost increase paid for with SBWMA rate stabilization funds  City Fees – solid waste program, street sweeping, franchise fees  Decreased approximately $177,000 from 2024
 Suspended annual collection of landfill closure fees and trash capture device funding 571 of 620
2025 Revenue Requirement Adjusted
7 Revenue Increases/
Reserves Required to
Address Shortfall
2025 Revenue Requirement Projections
1 Collection Costs
2 Recology's Base Compensation $17,768,415
3 2025 Cap Carry Forward Deferral ($331,333)
4 2024 Cap Carry Amount $492,047
5 Incentives/Disincentives ($24,633)
6 Total Collection Costs $17,904,496
7 Disposal Processing Fees $11,219,103
8 City Expenses $4,322,656
9 Total Revenue Requirement $33,446,255
10 Projected Revenue at Current Rates $31,864,894
11 Revenue Surplus/(Shortfall) ($1,581,360)
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2025 Revenue Requirement
 Recology maintains a balancing account payable to (or from) the City at the expiration of the agreement
 Interest is charged to the City if the cumulative balance goes negative Revenue >
Approved cost
of service
Revenue ˂
Approved
cost of
service
Balancing Account Increases
Balancing Account Decreases
8 573 of 620
Existing Balancing Account Deficit
9  With the 2025 shortfall, the City faces a cumulative shortfall of $1.8 million.

Balancing Account Projection
Surplus/
(Shortfall)
2021 Reconciliation ($473,576)
2022 Reconciliation $157,710
2023 Reconciliation ($587,411)
2024 Reconciliation (projected) ($318,771)
Estimated 2024 Balance Accrued/(Owed) ($1,222,048)
Use of Reserves per 2024 Council Direction $1,000,000
Total Balance Accrued/(Owed) as of 2024 ($222,048)
2025 Shortfall (projected) ($1,581,360)
Total Balance Accrued/(Owed) as of 2025 ($1,803,408)
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10 1. Increase revenues by addressing rates that do not meet the cost of service.
 Adjust Commercial Solid Waste Cart Rates.
 Adjust Commercial Organics Cart Rates.
 Adjust Residential Rates.

2. Remit $400K to Recology in 2025 from City’s reserves.  City’s $4.4 M in reserves for the purpose of rate stabilization during COS implementation.

Steps to Address $1.8M Revenue Shortfall
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Recommended Increase to Commercial Solid Waste and
Organics Cart Rates and to Address Cost of Service
11 Note: No increase is proposed for Commercial bins (containers 1 CY and larger).

Commercial
Solid Waste Proposed Proposed Rate
Accounts Cart Size Increases ($/mo.)
80 20-gallon $6.50 $34.84
802 32-gallon $5.75 $42.93
323 64-gallon $0.00 $64.26
835 96-gallon $0.00 $94.47
Revenue Added: $93,287
Commercial
Organics Proposed Proposed Rate
Accounts Cart Size Increases ($/mo.)
22 20-gallon $6.50 $34.84
442 32-gallon $5.75 $42.93
530 64-gallon $0.00 $64.26
159 96-gallon $0.00 $94.47
Revenue Added: $32,751
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2025 Solid
Waste Rate
Realignment
Process
Long Term Plan to Realign Rates to Cost of Service which began in 2021 Current Residential Subscriptions
• 20-gal accounts: 4,068 (19.5%)
• 32-gal accounts: 11,465 (55.1%)
• 64-gal accounts: 4,579 (22.0%)
• 96-gal accounts: 697 (3.3%) 12
0%
50%
100%
150%
200%
2022 2023 2024 2025
% Variance from COS Rate
% Progress Toward COS Over Time
20-gal 32-gal 64-gal 96-gal
Residential Solid Waste Current Rate COS Rate Difference Cart Size ($/mo.) ($/mo.) $ %
20-gallon $28.59 $57.57 $28.98 101%
32-gallon $37.93 $64.14 $26.21 69%
64-gallon $63.93 $85.07 $21.14 33%
96-gallon $94.08 $109.41 $15.33 16%
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Proposed Increase to Residential Rates and
to Address Cost of Service
Proposal would achieve the following:
• Use Solid Waste reserves to reduce
increases to ratepayers
• Align rates closer to the cost of service
13 Current Residential Subscriptions
• 20-gal accounts: 4,068 (19.5%)
• 32-gal accounts: 11,465 (55.1%)
• 64-gal accounts: 4,579 (22.0%)
• 96-gal accounts: 697 (3.3%)
Residential Solid Waste Proposed Proposed Rate
Cart Size Increases ($/mo.)
20-gallon $7.50 $36.09
32-gallon $8.00 $45.93
64-gallon $8.50 $72.43
96-gallon $9.00 $103.08
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Residential Rate Comparison (20-gallon)
*All current rates reflect
2025 unless noted.

Average excludes
proposed San Mateo rate.
$7.50/month increase
assumed for San Mateo.
14 $27.32
$28.59
$32.19
$33.65
$36.09
$38.87
$41.03
$45.62
$46.02
$50.31
$56.43
$63.63
Foster City
San Mateo (current)
Burlingame
San Carlos
San Mateo (proposed)
Redwood City
Belmont
Unincorporated County
No. Fair Oaks
Menlo Park
West Bay SD
Hillsborough
Cost of Service = $57.57
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Residential Rate Comparison (32-gallon)
15 *All current rates reflect
2025 unless noted.

Average excludes
proposed San Mateo rate.
$8.00/month increase
assumed for San Mateo.
$35.76
$37.66
$37.93
$45.93
$46.02
$48.95
$50.27
$52.86
$54.22
$58.64
$63.75
$70.69
Burlingame
Foster City
San Mateo (current)
San Mateo (proposed)
No. Fair Oaks
Belmont
San Carlos
Redwood City
Unincorporated County
Menlo Park
West Bay SD
Hillsborough
Cost of Service = $64.14
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Residential Rate Comparison (64-gallon)
16 *All current rates reflect
2025 unless noted.

Average excludes
proposed San Mateo rate.
$8.50/month increase
assumed for San Mateo.
$63.93
$65.16
$71.54
$72.43
$73.93
$76.56
$77.36
$80.00
$80.20
$82.29
$92.29
$96.36
San Mateo (current)
Foster City
Burlingame
San Mateo (proposed)
Menlo Park
San Carlos
No. Fair Oaks
Unincorporated County
Redwood City
West Bay SD
Hillsborough
Belmont
Cost of Service = $85.07
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Residential Rate Comparison (96-gallon)
17 *All current rates reflect
2025 unless noted.

Average excludes
proposed San Mateo rate.
$9.00/month increase
assumed for San Mateo.
$92.21
$92.69
$94.08
$98.93
$103.08
$105.26
$106.16
$107.10
$107.31
$109.27
$120.11
$144.54
Menlo Park
Foster City
San Mateo (current)
San Carlos
San Mateo (proposed)
No. Fair Oaks
Burlingame
West Bay SD
Redwood City
Unincorporated County
Hillsborough
Belmont
Cost of Service = $109.41
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City Solid Waste Reserve Fund
 Available June 30, 2024 Balance: $4.4 million
 City plans to use $400K in reserves in 2025 to reduce historical balancing account.  City plans to use additional reserves in future years to reduce rate increases and mitigate balancing account deficit.
18 583 of 620
Solid Waste Rates - Summary
19 • Rates must cover the cost of solid waste services
• Rates can not be progressively “pay-as-you-throw”
• Proposed 2025 rates move the City closer to compliance • Additional increases will be needed in future years
• SBWMA Capital Improvements
• Zero Emission Vehicles Infrastructure
• SB 54
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Solid Waste Rates – Summary of 2025 Rate Proposal
• Rate Increases Provided in Proposition 218 Notice
• Maximum revenue added from rate increases: $1.63 million • Council to Remit $400k to Recology to reduce balancing account deficit in 2025.
20 Commercial
Solid Waste Proposed Proposed Rate
Accounts Cart Size Increases ($/mo.)
80 20-gallon $6.50 $34.84
802 32-gallon $5.75 $42.93
323 64-gallon $0.00 $64.26
835 96-gallon $0.00 $94.47
Revenue Added: $93,287
Commercial
Organics Proposed Proposed Rate
Accounts Cart Size Increases ($/mo.)
22 20-gallon $6.50 $34.84
442 32-gallon $5.75 $42.93
530 64-gallon $0.00 $64.26
159 96-gallon $0.00 $94.47
Revenue Added: $32,751
Residential Solid Waste Proposed Proposed Rate
Cart Size Increases ($/mo.)
20-gallon $7.50 $36.09
32-gallon $8.00 $45.93
64-gallon $8.50 $72.43
96-gallon $9.00 $103.08
Revenue Added: $1,506,821
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Rate Adoption Timeline
21 13 Jan. 2025
Council approval to mail public notice
17 Jan. 2025
45-day public notice mailing deadline
3 Mar. 2025
City Council Public Hearing
1 Apr. 2025
Rates effective, if adopted
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Request of Council
• Conduct the 218 Protest Hearing
• If a majority protest does not exist, approve the 2025 solid waste collection rates included in the Prop 218 notice and available on the City’s website
• Approve the appropriation of $400,000 to Recology to reduce the balancing account
22 587 of 620
www.cityofsanmateo.org/publicworks
Stewards of your infrastructure
330 W. 20th Avenue
San Mateo, CA 94403
650-522-7300
Thank you for your time.

You can reach me at:
[email protected]
(650) 522-7346
23 588 of 620

CITY OF SAN MATEO

CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 12 Section Name: NEW BUSINESS Account Number: 10-1511 File ID: 25-9667 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: March 03, 2025
SUBJECT:

Boards and Commissions – 2025 Demography Study
RECOMMENDATION:

Review the 2025 Commissioner Demography Study results and provide direction for ongoing surveying and outreach.

BACKGROUND:

The primary role of boards and commissions is to increase public input and participation in the determination of City policies and programs. Members of the boards and commissions are appointed by Council and are considered volunteers, as it is an unpaid position under the City Charter.

From January through February this year, staff conducted its third demographic survey of individuals who serve on the City’s appointed boards and commissions. The City has five commissions, two boards, and two committees. In total, 46 out of 47 individuals serving on the advisory bodies participated in this survey.

Outreach and Recruitment:

The City Clerk’s office conducts annual recruitment for scheduled vacancies in the spring of each year and recruits for any unscheduled vacancies. Recruitment efforts traditionally included using the City’s website, digital newsletters, and social media to announce the opening of the recruitment period; contacting a subscriber list of individuals who have expressed an interest in service throughout the year; posting flyers at city facilities; reaching out to City Services Academy and Leadership Program graduates; and engaging current commissioners and council members to help spread awareness.

In 2024, the City Clerk’s Office launched its inaugural “Outreach and Recruitment Success Plan” for Boards and Commissions—a strategic planning initiative that set clear priorities, new strategies, and a messaging framework to transform recruitment efforts across the city. The plan’s primary objectives were to:
• Increase the Number of Applicants: Boost the volume of candidates for each vacancy. • Broaden the Applicant Pool: Actively engage individuals from underrepresented communities. • Enhance Community Engagement: Raise public awareness about the city’s advisory committees and highlight diverse pathways for civic participation.

Targeted outreach initiatives were put into action. The Clerk’s Office established direct partnerships with key communitybased organizations—including NAACP Branch San Mateo, Taulama for Tongans, and various labor organizations—as well as with neighborhood associations and local places of worship. Moreover, to address language barriers and improve representation, the City produced translated recruitment materials that better educate and inform residents about the critical role of Commissions. Educational materials related to the City’s Youth Commissioner positions were also shared with school student leadership programs, in addition to inclusion within the Generation Voter youth engagement 589 of 620

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programs.

Looking forward, the results of the 2025 demography study will help the Clerk’s Office further develop this framework, and target disparities identified. Table 1 details the recruitment applicant trends from 2021 to 2024. In the most recent cycle, the Library Board experienced a 25% increase in applicants, while the Community Relations Commission saw an 80% rise.

The Park and Recreation Commission led with an impressive 275% surge, and the Planning Commission doubled its numbers with a 100% increase. The Senior Advisory also demonstrated strong growth with a 133% increase in applicants, in contrast to the Sustainability and Infrastructure Commission, which recorded a 25% decrease from the 2022 recruitment. Table 2 details the percentage breakdown of 2024 applicants by district, with an ideal target of 20% per district. In this cycle, District 2 comes very close at 19%, while Districts 4 and 5 each account for 22% of the applicants. In contrast, Districts 1 and 3 deviate from the target, with one exceeding and the other falling short of the 20% mark. Overall, this analysis reveals a notable rise in applications, underscoring the success of our targeted recruitment strategies.

Table 1: Total Number of Applications per Board or Commission Recruitment (2021-2024) Number of Applicants
Board or Commission 2021 2022 2023 2024
Sustainability and Infrastructure Commission 9 8 - 6
Library Board 10 - 8 10
Community Relations Commission 6 5 - 9
Park and Recreation Commission 4 - 4 15
Planning Commission 6 - - 12
Senior Advisory Commission 3 0 3 7
Personnel Board 4 - 2 -
Measure S Oversight Committee - - 5 -
Mosquito and Vector Control District - - - 1
Total Applications 41 13 22 60
Table 2: 2024 Applications by District
District Applicants
Percent of
Total
Applicants
1 16 27%
2 11 19%
3 7 12%
4 13 22%
5 12 22%
Total 60
Design and Procedure
Staff aimed to be mindful of the potential sensitivity of demographic survey questions, with the goal of achieving a 100% completion rate from board members and commissioners. At the same time, efforts were made to improve upon the original survey’s language and responses to promote inclusivity. Feedback received was utilized to refine the language within the responses, resulting in a broader array of response options.

The survey was sent to all current board and commission members. To provide additional data, staff also attempted to survey committee members, with the caveat that only one response can be provided for individuals serving on multiple bodies. There was a one-hundred percent response rate from the following groups: Community Relations Commission, Park & Recreation Commission, including youth commissioner, Library Board, Senior Advisory Commission, Measure S 590 of 620

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Oversight Committee, Civic Arts Committee, Sustainability and Infrastructure Commission, Personnel Board, and Mosquito & Vector Control District. There was an eighty percent response rate or 4 out of 5 responses for the Planning Commission.

Survey results were then compared, whenever possible, to data for the whole city population as reported on the 2021 American Community Survey and 2020 Census results, and the projections released in May 2024. Furthermore, the 2025 demography study was compared to the 2023 and 2017 study to help identify any trends or developments.

Results

1. Duration of Residence in San Mateo: In 2017 the average number of years lived in San Mateo was 25, with over 80% residing in San Mateo for over a decade. In 2023, that average dropped down to 20 years, with only 70% of respondents living in San Mateo for over a decade. In 2025, the average increased to 24.5 years, with 77% residing in San Mateo for over a decade, and 46% residing for over the average (24.5 years).

2. Race/Ethnicity: As was seen in the 2017 study, the 2023 survey revealed a smaller proportion of people of color serve on San Mateo’s commissions as compared to the City’s general population. For the 2025 survey, we received 43 responses to this question denoting 35 or 79.5% identify as white, 14% identify as Asian, and 2% responses identify as other.
0%
0%
5%
0%
0%
12%
83%
0%
0%
0%
5%
10%
24%
76%
1%
2%
2%
12%
24%
26%
49%
0%
2%
2%
2%
0%
14%
79%
American Indian and Alaska Native
Native Hawaiian and Other Pacific Islander
Black or African American
Other
Hispanic, Latino, or Spanish origin
Asian
White
0% 10% 20% 30% 40% 50% 60% 70% 80% 90%
2025 San Mateo Population 2017 2023
0 10
20 30
40 50
60 70
0 10 20 30 40 50
2025 2023
How long have you lived in San Mateo?
Years
Number of Comissioners
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3. Language: A smaller proportion of commissioners speak a language other than English at home as compared to the general population. In the 2025 survey, 21% speak a language other than English. These languages include Farsi, Dutch, Korean, Mandarin, French, Tongan, Danish, Hebrew, and Italian.

4. Gender: In 2025, the composition of board members and commissioners in the City of San Mateo shows a higher proportion of females, with 56.8% identifying as female compared to 40.9% identifying as male and 2.3% identify as non-binary. This contrasts with the city's overall population, where females make up about 52.5% of residents, indicating a notable gender representation difference within the local governing bodies. As seen in the chart below, the gender disparity between 2023 and 2025 decreased narrowly. The American Community Survey collects data on sex by asking respondents to choose one of two options, male or female, whereas our survey allowed for self-identification.

57.4 77.78

42.6 22.22
0 10
20 30
40 50
60 70
80 90
2023 2025
English only Language other than English
Do you speak a language other than
English at home?

31.71%

40.91%

52.5%

60.98%

56.82%

47.5%

7.32%

2.3% 0%
0 10
20 30
40 50
60 70
2023 2025 San Mateo
Male Female No Answer/Non-Binary
What is your Gender Identity?
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5. Educational Attainment: San Mateo’s Boards and Commissions members are highly educated, with about 66.7% holding a post-graduate degree in 2025, which represents a decrease from 75.6% in 2023. 33.3% of Commissioners in 2025 hold a bachelor’s or associate degree, representing an increase from 24.4% in 2023. This survey marks the first demography study conducted with youth commissioners.

6. Age: There continues to be general age diversity amongst Boards and Commissioners, with those who are 65 or older and older being the largest age group with 32.7%. The survey shows that those aged 44 or under are underrepresented.

75.61%

19.51%

4.88%
0%
0%

66.7%

28.9%

4.44%
0%

2.2%

25.9%

32.3%

21.3%

12.4%

8.1%
Graduate or Professional Degree
Bachelor's Degree
Some College or Associate's Degree
High School Graduate or Equivalent
Less than High School Graduate
0 10 20 30 40 50 60 70 80
San Mateo Population 2025 2023
What is the highest degree or level of school you have
completed?

2.17%
0%

19.56%

17.39%

28.26%

32.73%
0%%
0%%

31.71%

14.63%

19.51%

34.15%
0%%
0%%

34.20%

19.50%

26.80%

20.10%

6.50%

33.10%

11.90%

12.10%

16.50%
Under 18 years
18 to 24 years
25 to 44 years
45 to 54 years
55 to 64 years
65 or older

0.00% 5.00% 10.00% 15.00% 20.00% 25.00% 30.00% 35.00% 40.00% San Mateo Population 2017 2023 2025
What is your current age?
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7. Housing Status: Renters remain under-represented. The results who that 10.8% of boards and commissioners rent or live with parents. 4.4% are identified as other living arrangements. There continues to be an overrepresentation of homeowners in 2025.

8. Income: Of those who reported their average household income 57% receive an income of $150,000 or higher.

According to the Census data the median household income in San Mateo County is $149,907. 23.91% of respondents reported an income over $300,000.

51.90%

82.93%

84.78%

48.10%

17.07%

10.87%
0 San Mateo Population
2023
2025

0.00%

20.00%40.00%60.00%80.00%
Owner-Occupied Housing Units Renter-Occupied Housing Units 100.00%

2.44%

4.88%

2.44%

7.32%

39.02%

2.17%

4.35%

2.17%
0%

6.52%

4.35%

32.60%
$0 to $24,999
$25,000 to $49,999
$50,000 to $74,999
$75,000 to $99,999
$100,000 to $124,999
$125,000 to $149,999
$150,000 to $174,999
$175,000 to $199,999
$200,000 and up

0.00% 5.00% 10.00% 15.00% 20.00% 25.00% 30.00% 35.00% 40.00% 45.00% 2025 2023
What is your approximate average household income
before taxes?
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9. Dependents: As in 2023, 34% of Board Members and Commissioners have dependents living in their home, which is approximately 7 percentage points higher than the number of households in San Mateo with dependents (U.S Census 2023). The reason for this is that the Census data only lists households with children under 18, and does not keep track of other dependents, such as seniors, people with disabilities, or simple living at home. Of those that responded to this question, 19% have dependents between 5 to 17 years of age, while 14.3% selected “Other” as their response, representing multiple dependents of different ages, themselves as dependents, among other options.

10. Districts: District 1 remains the highest represented amongst at 38%, however this was a decrease of almost 10 percentage points from 2023. District 2 remains underrepresented at 8% and experienced a decrease of 2.42 percentage points. Districts 3, 4, and 5 experienced increases in representation.

47.92%

10.42%

14.58%

6.25%

20.83%

38.00%

8.00%

16.00% 16.00%

22.00%
DISTRICT 1 DISTRICT 2 DISTRICT 3 DISTRICT 4 DISTRICT 5
2023 2025
District Representation of Boards and
Commissions
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Continuing to Bolster Recruitment Efforts:

The data from the 2025 survey offers valuable insights for staff to pinpoint specific areas where additional outreach and education on the role of advisory bodies is needed. To engage underrepresented communities, strategies may include additional bilingual materials that explain the role and benefits of serving on an advisory body and forming new partnerships with community organizations, school districts, parent groups, neighborhood associations, businesses, nonprofit rental housing providers, and other groups within these communities. City staff plan to launch a “Spotlight on Commissioners” video campaign as part of the 2025 Spring recruitment campaign to further highlight interest in the role.

Spring Recruitment 2025:

As part of the 2024 update to Council Rules and Procedures, the Council amended the duration of eligibility lists for candidates who were eligible for appointment should another vacancy occur from 12 months to 6 months, with the objective of allowing additional opportunities for applicants to apply. In 2025, ten commissioners will have reached the end of their partial or first term and will be eligible to serve an additional term. Council adopted Rules and Procedures provide that the default for currently serving Commissioners shall be interviewed for reappointment, however, appointment subcommittees can proceed with automatic reappointment with a majority consensus or majority vote of the Council. Historically, the Council has reappointed Commissioners who are eligible to serve another term based on continued interest in serving. During this discussion, the Council may provide further direction on this process as an approach to further diversify boards and commission representation.

Next Steps:

1. Provide feedback on the 2025 demography study results

2. Provide direction on opportunities to further diversify representation.

BUDGET IMPACT:

The annual data collection, analysis, and presentation of these commissioner demographics will not have any budgetary impact apart from staff time.

ENVIRONMENTAL DETERMINATION:

This study session is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)

NOTICE PROVIDED
All meeting noticing requirements were met.

ATTACHMENTS
None

STAFF CONTACT
Chantal Eaton, Deputy City Clerk
[email protected]
650 – 522-7044
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Boards and
Commissions
Demographic
Survey Results
March 3, 2025
San Mateo City Clerk’s Department
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Overview
•Methodology
•Data Sources
• Findings
• Feedback and
Questions
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Feedback
Requested

1. Provide feedback on the 2025
demography study results

2. Provide direction on ongoing
surveying and outreach
3 599 of 620
Methodology
• The purpose of the Boards and
Commissions (B&C) Demographic
Survey is to capture data about how
our city’s advisory bodies reflect the
demographics of the City of San
Mateo's population at large.
• This survey was compared to a
similar survey done in 2017 and
2023.
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Methodology
• This year’s B&C survey was
constructed in a similar format
from previous B&C surveys and
sent via Survey Monkey.
• Data from the 2020
Census and 2021 American
Community Survey was used to
provide comparative analysis.
• 2017 and 2023 B&C survey data
were used to identify trends.
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Survey
Evolution
6 of 21
2017
• Duration of residency
• Race, language, gender
• Education, age
• Housing, income
2023
• Focus: Inclusive language and
privacy
• New question on age of dependents
2025
• Expanded response
options
• Youth Commissioners
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Outreach and
Recruitment:

Annual Recruitment Process: The City Clerk’s Office conducts recruitment each spring for scheduled vacancies and fills unscheduled openings throughout the year using digital outreach, flyers, and community engagement.
2024 Outreach & Recruitment Success Plan: A strategic initiative to enhance recruitment efforts by setting clear priorities, new strategies, and a messaging framework.

Key Objectives: Increase the number of applicants, broaden the applicant pool to include underrepresented communities, and enhance public awareness of civic participation opportunities.

Targeted Outreach Initiatives: Partnered with organizations like NAACP San Mateo, Taulama for Tongans, labor groups,
neighborhood associations, and places of worship to reach diverse communities.

Improving Accessibility: Translated recruitment materials to address language barriers and engaged youth through student leadership programs and the Generation Voter initiative. 7 of 21 603 of 620
Insights from
Applicant
Data
Board or Commission
Number of Applicants
2021 2022 2023 2024
Sustainability and Infrastructure
Commission
9 8 - 6
Library Board 10 - 8 10
Community Relations
Commission
6 5 - 9
Park and Recreation Commission
4 - 4 15
Planning Commission 6 - - 12
Senior Advisory Commission 3 0 3 7
Personnel Board 4 - 2 -
Measure S Oversight Committee
- - 5 -
Mosquito and Vector Control
District
- - - 1
Total Applications 41 13 22 60
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District
Representation
in Applicants
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District Applicants
Percent of
Total
Applicants
1 16 27%
2 11 19%
3 7 12%
4 13 22%
5 12 22%
Total 60
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Survey Results
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Duration of Residence
in San Mateo
Findings:
• From 2017 to 2023 the average
dropped to 20 years, with only
70% living in San Mateo for
over a decade.
• In 2025, the average increased
to 24.5 years, with 77%
residing in San Mateo for over
a decade, and 46% residing for
over the average (24.5 years)
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Age of San Mateo
Board and Commission
Members
Findings:
• Largest age group:
65 and older (32.7 %)
• Underrepresentation of
individuals aged 44 or
under
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What Race/Ethnicity do
you most identify with?
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0%
10%
20%
30%
40%
50%
60%
70%
80%
90%
American
Indian and
Alaska Native
Native
Hawaiian and
Other Pacific
Islander
Black or
African
American
Other Hispanic or
Latino
Asian White
What Race/
Ethnicity do you most identify with?
2023 2017 San Mateo Population 2025
•2025 survey continues to show
underrepresentation of people of
color on City Boards and
Commissions, consistent with
2017 and 2023 findings.
2025 Survey Responses:
•43 responses received for this
question:
•79.5% identify as White
•14% identify as Asian
•2% identify as other
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Which statement best
describes your current
living arrangement:
rent or own?
Findings:
• Renters remain under-represented.
• 10.8% of boards and commissioners
rent or live with parents.
• 4.4% are identified as other living
arrangements
• There continues to be an overrepresentation of homeowners in 2025.
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0.00% 20.00% 40.00% 60.00% 80.00% 100.00%
San Mateo Population
2023
2025

51.90%

82.93%

84.78%

48.10%

17.07%

10.87%
Owner-Occupied Housing Units Renter-Occupied Housing Units 610 of 620
What is your approximate
average household
income?
Findings:
• 57% reported an average of
$150,000 or higher.
• The median household
income in San Mateo County
is $149,907.
• In the 2025 survey 23.91%
reported over $300,000.
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2.44%

4.88%

2.44%

7.32%

39.02%

2.17%

4.35%

2.17%
0%

6.52%

4.35%

32.60%

0.00% 5.00% 10.00% 15.00% 20.00% 25.00% 30.00% 35.00% 40.00% 45.00% $0 to $24,999
$25,000 to $49,999
$50,000 to $74,999
$75,000 to $99,999
$100,000 to $124,999
$125,000 to $149,999
$150,000 to $174,999
$175,000 to $199,999
$200,000 and up
What is your approximate average household
income before taxes?
2025 2023
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Do you/your family speak a
language other than English
at home?
Findings:
• A smaller proportion of
commissioners speak a language
other than English at home as
compared to the general population
and previous surveys.
• In 2025, 22.2% speak a language
other than English.

These languages include:

Farsi, Dutch, Korean, Mandarin, French,
Tongan, Danish, Hebrew, and Italian.
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Do you have dependents
living at home?
Findings:
• 31% have dependents living in
their home, which is
approximately 7% points higher
than the number of households in
San Mateo with dependents (U.S
Census 2023).
• A reason could be that the Census
data only lists households with
children under 18, and does not
keep track of other dependents,
such as seniors, people with
disabilities, or simply living at
home.
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What is your
Gender Identity?
Findings:
• 2025
• Female 56.8%
• Male 40.9%
• Non-Binary 2.3%
• The gender disparity between 2023
and 2025 has narrowed.
• San Mateo’s overall population
• Female 52.5%
• Higher female representation
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Source: 2021 American Community Survey S0101 AGE AND SEX

31.71%

40.91%

52.5%

60.98%

56.82%

47.5%

7.32%

2.3% 0%
0 10
20 30
40 50
60 70
2023 2025 San Mateo
What is your Gender Identity?
Male Female No Answer/Non-Binary
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What is the highest degree
or level of school you have
completed?
Findings:

Members are highly educated
• 66.7% post-graduate
• 8.91% decrease from
2023
• 33.3% bachelor’s / associate
degree
• 8.9% increase from 2023
• Youth commissioners included
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75.61%

19.51%

4.88%
0% 0%

66.7%

28.9%

4.44%
0% 2.2%

25.9%

32.3%

21.3%

12.4%

8.1%
0 10
20 30
40 50
60 70
80 Graduate or
Professional Degree
Bachelor's Degree Some College or
Associate's Degree
High School
Graduate or
Equivalent
Less than High
School Graduate
What is the highest degree or level of school you
have completed?
2023 2025 San Mateo Population
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Summary Trend Comparison 2017-2023-2025
20 Duration of Residence in
San Mateo: Slight increase in
length of residency in the
City of San Mateo. Age: Representation of 65+ age range slight decrease from 2023. However, an
increase for the 55+ age range. The 25-
44 age range showed a decrease and still
is underrepresented.

Race: Continues to show less
representation from people of
color.

Housing Status: There was a

6.2% decrease in renters from
2023 to 2025.

Income: Higher income categories
are consistently the most
represented, holding at over 50%.

Language: The proportion of
commissioners who speak a
language other than English at
home decreased by 20.4% from
2023.

Dependents: There was a slight 3%
decrease in the number of
commissioners reporting
dependents living in their home
compared to 2023.
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In which district do
you reside?
• City Council members suggested the
demography survey should
track district residency in further
efforts to see how well our 10
advisory bodies reflected the
population at-large.
• Staff were able to provide this
datapoint using existing
available information.
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In which district do
you reside?
Findings:
• Almost half of
all members reside in
District 1.
• Similar results in Districts
2, 3, and 5.
• Increased representation
in District 4.
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47.92%

10.42%

14.58%

6.25%

20.83%

38.00%

8.00%

16.00% 16.00%

22.00%

0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%
District 1 District 2 District 3 District 4 District 5
District Representation of Boards and Commissions
2023 2025
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Next Steps
• 2025 Outreach Strategies:

Using survey insights to enhance engagement with
underrepresented communities through bilingual materials, new community partnerships, and a "Spotlight on Commissioners" video campaign for Spring recruitment.
• Spring 2025 Recruitment Updates:

Council updated Rules and Procedures in 2024, reducing
eligibility list duration from 12 months to 6 months to create more opportunities for applicants. Ten commissioners will reach the end of their term and may seek reappointment.
• Council Reappointment Process:

Rules and Procedures allow for automatic appointment of commissioners eligible for reappointment AND requiring all commissioners to reapply and interview for another term. • Civic Arts Committee:

Council directed staff to review introducing term limits for Civic Arts Committee, this will be return to Council in the form of a Ordinance Introduction
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Feedback
Requested

1. Provide feedback on the 2025
demography study results

2. Provide direction on ongoing
surveying and outreach
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San Mateo City CouncilMarch 3, 2025

San Mateo City Council
March 3, 2025