Contract Amendment Page 1 of 3
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0 AMENDMENT NO. 4 TO THE AGREEMENT
BETWEEN THE CITY OF SAN MATEO AND
SCHAAF & WHEELER CONSULTING CIVIL ENGINEERS FOR
DESIGN PROFESSIONAL SERVICES FOR CITYWIDE SMALL TRASH CAPTURE PROJECT ($112,300 [Original Amount], $3,000 [Amendment No. 1], $0 [Amendment No. 2], $25,180 [Amendment No. 3], $67,280 [Amendment No. 4])
This Amendment is made and entered into this day of _________________, by and between the CITY OF SAN MATEO, a municipal corporation existing under the laws of the State of California ("CITY"), and SCHAAF & WHEELER CONSULTING CIVIL ENGINEERS ("CONSULTANT").
WHEREAS, the CITY and CONSULANT entered into an Agreement for Design Professional Services for the Citywide Small Tash Capture Project (‘Agreement”) on November 28, 2022; and WHEREAS, on May 10, 2023, CITY and CONSULANT executed Amendment No. 1, which increased compensation in the amount of $3,000, for a revised total agreement amount of $115,300; and
WHEREAS, on May 10, 2023, CITY and CONSULANT executed Amendment No. 2, which extended the term of the agreement to June 30, 2025; and WHEREAS, on September 18, 2024, CITY and CONSULTANT executed Amendment No. 3, which extended the term of the agreement to December 30, 2025 and increased compensation in the amount of $25,180 for a revised total agreement amount of $140,480; and WHEREAS, CITY and CONSULANT wish to amend the Agreement to extend the term, increase the scope of services, and increase compensation by $67,280, for a new total agreement amount of $207,760.
NOW, THEREFORE, the Parties agree as follows:
1. Section 1 – “Scope of Services” of the Agreement is amended to read:
“The scope of services to be performed by CONSULTANT under this Agreement is as described in Exhibits A, A1, and A2 to this Agreement, attached and incorporated by reference.”
2. Section 4 – “Term” of the Agreement is amended to read:
“The services to be performed under this Agreement shall commence upon execution of this Agreement and be completed by July 1, 2026. This term of this Agreement may be Contract Amendment Page 2 of 3
CAO Approved June 2024
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0 extended by written amendment executed by the Director of Public Works and a duly authorized representative of CONSULTANT.”
3. Section 5 – “Payment,” of the Agreement is amended to read:
“Payment shall be made by CITY only for services rendered and upon submission of a payment request upon completion and CITY approval of the work performed. In consideration for the full performance of the services set forth in Exhibits A, A1, and A2, CITY agrees to pay CONSULTANT a fee in an amount of $207,760, pursuant to rates stated in Exhibit B1 to this Agreement, attached and incorporated by reference.”
4. The attached Exhibit A2 is hereby incorporated by reference to the Agreement and supplements existing Exhibits A and A1 in the original Agreement and preceding Amendments.
5. The remaining terms of the Agreement remain in full force and effect.
IN WITNESS WHEREOF, CITY OF SAN MATEO and SCHAAF & WHEELER CONSULTING CIVIL ENGINEERS have executed this Amendment on ___________________.
CITY OF SAN MATEO SCHAAF AND WHEELER
Matthew Fabry
Director of Public Works
Date Charles Anderson
President
Date
APPROVED AS TO FORM:
Linh P. Nguyen
Assistant City Attorney
Date
Contract Amendment Page 3 of 3
CAO Approved June 2024
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0 EXHIBIT A2
SCOPE OF SERVICES
Consultant shall perform the following:
1) Task 1 – Construction Support
Consultant shall assist the City in responding to Requests for Information (RFIs), performing field investigations, attend meetings, and review change orders during construction of the small trash capture project through to 100% completion. Task 1 shall include updating GIS and associated maps post-construction to represent what was installed and the contributary drainage. Task 1 shall include adding additional identified small devices to the current project, including maps and tables of device types and locations. 2) Task 2 – 100% Compliance Support
Consultant shall prepare figures and Geographic Information System (GIS) shapefiles of the additional proposed small full trash capture devices. Consultant shall coordinate with subconsultant to develop a comprehensive road map to 100% trash capture, including applicable cost estimates, GIS files, and tables for annual reporting. Task 2 assumes that City will meet 100% compliance by June 30, 2025, and assumes that no final compliance report is required.