CITY OF SAN MATEO
City Council Regular Meeting
April 7, 2025
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street
COUNCIL MEMBERS
Robert Newsom Jr.
Adam Loraine
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash
AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTELY .
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here:
A
pril 7, 2025
To join via telephone: (408) 638-0968
Webinar ID: 899 5911 3394 Passcode: 329165
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
CALL TO ORDER
Pledge of Allegiance
Roll Call
AB 2449 Request and Consideration for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances
CEREMONIAL
1. Dispatcher Appreciation – Proclamation
2. Arab – American Heritage Month – Proclamation
3. National Library Week – Proclamation
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
4. City Council Meeting Minutes – Approval
Approve the special and regular minutes of the City Council meetings of February 18, 2025, March 3, 2025, and March 17, 2025. Approve the minutes of the City Council special meetings of February 22, 2025, March 10, 2025, and March 14, 2025.
CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
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5. Boards and Commissions – Establish Annual Appointment Subcommittees Establish Appointment Subcommittees with Mayor Rob Newsom and the Commission Liaison to interview for vacancies on the Community Relations Commission, Library Board, Park and Recreation Commission, Personnel Board, Planning Commission, Senior Advisory Commission, Sustainability and Infrastructure Commission, and Measure S Oversight Committee. Direct staff, as necessary, if Council Members wish to serve on additional Appointment Subcommittees.
CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).))
6. Zoning Code Amendments to Implement General Plan Ballot Measure T – Ordinance Adoptions Adopt two Ordinances that amend the San Mateo Municipal Code Title 27, Zoning. to: 1) implement various programs and policies established in San Mateo’s 2023-2031 Housing Element, and 2) implement General Plan 2040 Ballot Measure T, approved by voters on November 5, 2024; and find that the Ordinances are exempt from further environmental review pursuant to California Environmental Quality Act (CEQA) Section 15183 (Projects Consistent With a Community Plan, General Plan, or Zoning).
CEQA:The Environmental Impact Report (EIR) for General Plan 2040 analyzed new residential development of up to 19,764 new housing units and growth around the City through 2040. On March 18, 2024, the City Council certified the EIR. In accordance with California Environmental Quality Act (CEQA) Guidelines Section 15183, the zoning amendment to modify housing development provisions and development standards (“Project”) is exempt from further environmental review because the Project, which generally allows for more housing types to be permitted uses in specific zoning districts and remove regulatory barriers from the zoning code, is consistent with the anticipated land uses under the land use designations adopted as part of General Plan 2040 for which an EIR was certified
7. Peninsula Heights North Phase, 2800, and 2988 Campus Drive – Agreement Adopt a Resolution to approve the final map and the subdivision improvement agreement for the Peninsula Heights North Phase subdivision located at 2800 and 2988 Campus Drive and authorize the Public Works Director to execute the agreement in substantially the form presented.
CEQA: This action is not a project subject to CEQA, because approval of the final map and the subdivision improvement agreement is a ministerial act and falls within the scope of the project approvals and CEQA findings previously made by the Planning Commission. The environmental impacts of the proposed public improvements were analyzed in the mitigated negative declaration that was prepared for the Project. (CEQA Guidelines Section 15268).
8. E 41st Place & Pacific Boulevard Trash Capture Project – Agreement Approve an agreement with GSW Construction, Inc. for the E 41st Place and Pacific Boulevard Trash Capture project in the amount of $257,240; establish a contingency reserve in the amount of $51,400; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the contingency amount.
CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
9. On-Site Fueling Station Replacement and Canopy Addition – Purchase and Construction Contracts
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Adopt a Resolution approving an alternative purchasing procedure for a purchase contract with Petroleum Marketing Equipment for fueling equipment and a tank for the On-Site Fueling Station Replacement and Canopy Addition Project in the amount of $125,606.39, and establish a contingency reserve of $13,000 for the purchase contract; approve a construction contract with Armer Norman & Associates, Inc. in the amount of $978,988.00, and establish a contingency reserve in the amount of $150,000.00; and authorize the Public Works Director to execute the purchase contract and construction contract in substantially the forms presented and issue change orders as allowed by the contract documents and within the contingency reserves.
CEQA: This project is categorically exempt from CEQA, because it consists of the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced and involves no expansion of capacity. (CEQA Guidelines Section 15302.)
10. Citywide Small Trash Capture Project – Contingency Reserve Increase Approve a contingency reserve increase in the amount of $325,000 for the construction agreement with United Storm Water, Inc. for the Citywide Small Trash Capture Project, revising the original contingency reserve from $105,000 to $430,000; and authorize the Public Works Director to issue change orders within the contingency amount.
CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use.(CEQA Guidelines Section 15301.)
11. Marina Lagoon Vegetation and Water Quality Management — Agreement Approve a three-year agreement with Waterworks Industries, Inc. for Marina Lagoon Vegetation and Water Quality Management in the amount of $1,552,009, with two one-year options to extend, for a total potential amount not to exceed $2,662,963; approve a contingency reserve in the amount of $80,000; and authorize the Public Works Director to execute the agreement in substantially the form presented, to execute each optional one-year extension to the agreement, and sign change orders within the contingency reserve.
CEQA: This Vegetation and Water Quality Management Agreement is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
12. Gateway Park Pedestrian Bridge Replacement Project – Bid Rejection Adopt a Resolution to reject all bids received for the Gateway Park Pedestrian Bridge Replacement Project.
CEQA: This action by the City Council to reject all bids for the Gateway Park Pedestrian Bridge Replacement Project is not a project subject to CEQA, because CEQA does not apply to projects which are rejected or disapproved. (CEQA Guidelines Section 15270).
13. Enterprise Resource Planning Support Service – Agreement Approve a new Statement of Work to the master services agreement with Collaborative Solutions, LLC for Enterprise Resource Planning Support Service (ERP) post-production support services in the amount of $242,000 and authorize the City Manager to approve the Statement of Work in substantially the form presented.
CEQA: The Collaborative Solutions new Statement of Work is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the
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environment. (CEQA Guidelines Section 15378(b)(5).)
14. Temporary Standby Generator for Dale Avenue Pump Station Upgrade – Contract Change Order Approve Contract Change Order No. 8 to the Agreement with Herc Rentals, Inc. for a temporary emergency standby generator to support the Dale Ave Pump Station Upgrade project in an amount not to exceed $66,944.28, increasing the total agreement amount to $781,731.99; increase the contingency reserve by $22,350; extend the Agreement term to April 30, 2025; and authorize the Public Works Director to execute the change order in substantially the form presented and issue change orders within the contingency amount.
CEQA: The work addressed by this administrative report is being undertaken to support the Clean Water Program.
This project is subject to the requirements of the California Environmental Quality Act (CEQA), the general components of which are included as part of the Final Programmatic Environmental Impact Report (Final PEIR) (SCH No. 201532006) that was prepared for the Clean Water Program. The Final PEIR was certified by City Council on June 6, 2016
15. Consulting Recruitment Services – Change Order
Approve Change Order No. 1 to the agreement with It's Personnel Consulting for the purpose of professional recruitment services in the amount of $100,000.00 for a new agreement total of $150,000.00; and authorize the City Manager to execute the Change Order in substantially the form presented.
CEQA: This change order is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
16. Mobile Parking Revenue Collection – Amendment
Approve Amendment No. 1 to the agreement with PayByPhone US, Inc. for mobile parking payment services in the amount of $65,000 for a new agreement total of $150,000; and authorize the Public Works Director to execute the amendment in substantially the form presented.
CEQA: This City Council action is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that approval of an amendment to the Agreement with PaybyPhone to provide mobile parking payment services may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)
17. San Mateo Public Library Foundation Operating Lease – Amendment Approve an Amendment to the Property Lease and Operating Agreement with the San Mateo Public Library Foundation to extend the lease for an additional year commencing retroactively on April 1, 2025, through March 31, 2026; and authorize its execution by the City Librarian.
CEQA: This lease is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
18. SEIU Local 521, Maintenance, Side Letter of Agreement Regarding Salary Increase – Adoption Adopt a Resolution to amend the SEIU Local 521, Maintenance Memorandum of Understanding to implement additional equity salary adjustments.
CEQA: This Side Letter of Agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
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19. San Mateo Management Employees’ Association – Memorandum of Understanding Amendments Adopt a Resolution to amend the Memorandum of Understanding (“MOU”) between the City of San Mateo (“City”) and the San Mateo Management Employees’ Association (“SMMEA”) for a term through April 22, 2028.
CEQA: This tentative Agreement is not subject to CEQA because it will not cause a physical change in the environment. (CEQA Guidelines Section 15378(b)(4).)
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made.
Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.
20. Fiscal Year 2025-26 Comprehensive Fee Schedule — Approval Adopt a Resolution to approve the revisions to the proposed fiscal year 2025-26 Comprehensive Fee Schedule.
CEQA: This Comprehensive Fee Schedule update for fiscal year 2025-26 is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
21. Status of Vacancies and Recruitment and Retention Efforts (Assembly Bill 2561/Government Code 3502.3) – Public Hearing
Conduct a Public Hearing in accordance with Government Code Section 3502.3 (Assembly Bill 2561) to present the status of vacancies, recruitment, and retentions efforts in advance of the adoption of an annual budget.
CEQA: These classification updates are not subject to CEQA, because they will not cause a physical change in the environment. (CEQA Guidelines Section 15378(b)(4).)
NEW BUSINESS
22. General Fund Reserve Policy – Review
Review and discuss the General Fund Reserve Policy and provide direction on potential modifications.
CEQA: This report is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
CLOSED SESSION
The public will have an opportunity to comment before the Council’s consideration of this item. Following the meeting a report of action from Closed Session will be provided if required.
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23. Conference with Legal Counsel – Existing Litigation (Paragraph (1) of subdivision (d) of Section 54956.9)
Name of case: Housing Action Coalition v. City of San Mateo (San Mateo Superior Court Case No.: 24-CIV-03126)
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV:
City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER:
There are three ways to stream.
1) Public Meeting Portal
www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube:
http://youtube.com/CityofSanMateo
3) Watch TV live stream:
https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.
During the meeting
By Zoom:
Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
By telephone:
Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person:
At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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