https://cityofsanmateoorg-my.sharepoint.com/personal/twilliams_cityofsanmateo_org/Documents/Projects/DAPS Lift Stations/DAPS Herc Rentals CCO 8_202503 14.doc
CITY OF SAN MATEO
PUBLIC WORKS DEPARTMENT
330 WEST 20TH AVENUE
SAN MATEO, CA 94403
(650) 522-7300 CONTRACT CHANGE ORDER # 8
P
ROJECT: Temporary Standby Generator for Dale Ave Pump Station Upgrade TO
: Herc Rentals, Inc.
CONTRACT CHANGE ORDER NO. 8 Page 1 of 1
PO/SCON No. PO-0000378 Date 4/7/2025
Fund 590 Capital Projects Fund
Cost Center Wastewater Treatment Plant
Spend Category Other Contractual Services
You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on your contract.
DES
CRIPTION OF WORK
Following is a description of work to be done, estimate of quantities, and prices to be paid.
T
he Original Agreement for renting of the 1000 kW temporary emergency standby generator at Dale Avenue Pump Station (DAPS) was signed with HercRentals on October 10, 2022. This rental agreement was for a period from September 16, 2022 through June 16, 2023.
Subsequently, CCO No. 1 was issued on August 7, 2023 for the supply of additional length of cables associated with relocation of the generator and for extending the rental period from June 16 through September 2023. Subsequent CCO No. 2 issued on August 29, 2023 extended the generator rental period through January 2024, CCO No. 3 issued on February 16, 2024 extended the rental period through April 31, 2024, CCO No. 4 issued on May 31, 2024 extended the rental period through July 31, 2024 and CCO No. 5 issued on August 19, 2024 extended the rental period through September 30, 2024, CCO No. 6 issued on September 23, 2024 extended the rental period through November 30, 2024, CCO No. 7 issued on December 2, 2024 further extended the rental period through January 31, 2025.
T
his Contract Change Order includes an extension of the temporary 1000 kW emergency standby generator rental for additional three (3) months from February 1, 2025 through April 30, 2025. The cost of this change order is $66,944.28 as per the attached quotes from HercRentals.
T
otal cost of change not to exceed: $66,944.28
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefore the prices shown above.
B
y reason of this proposed change, extension of time through March 31, 2025 will be allowed.
Date Ac
cepted:
C
ontractor: Herc Rentals, Inc.
B
y:
T
itle:
D
ISTRIBUTION: Purchasing, City Clerk, Contractor, Construction Manager, Project Analyst, Project File
STATEMENT OF ACCOUNT
O
riginal Contract Price $ 222,090.41
Previous Change Orders $4 92,697.30
Total to date $714,787.71
This Change Order $66,944.28
Re
vised Contract Price $ 781,731.99
D
ate Approved:
By
:
Matt Fabry, Director of Public Works
N
OTE: This change order is not effective until approved by the Director of Public Works.
Branch #: 9705
Date: 1/22/2025 Quote Valid until: 2/28/2025
Address 7727 Oakport St, Oakland CA 94621 Sales Rep:Keith Jones 407 Office Phone 510-633-2040 Rep Email: [email protected] Phone 415-238-1429
Name:City of San Mateo Job NameCity of San Mateo 1 MG Gen extension 10/1/24 -11/30/20242/1/2025 2/28/2025 Acct #: Quote #
Address: Address:
ContactMakrand Pendse Contact:
Phone: (925) 998-5753
Fax: Additional
Contact &
Email:[email protected] Delivery Info.
PO No/Job No PO - 0000378 Job Scope or Project Comments Delivery DateONSITE NOW PO EXTENSION Feb 1 Through Feb 28 2025 Job Start
Job End
Pickup Date
Qty Description
Day Week 4 Week
1 1000 KW Generator $2,160.00$5,568.00 $16,500.00 $16,500.00 56 Cables $13.00 $20.00 $60.00 $3,360.00
24 Male and Female pigtails NO CHARGE NO CHARGE
Sub Total $19,860.00
Estimated Delivery if done by HERC Truck Estimated Delivery Freight ON SITE NOW Estimated Pickup Freight if done by HERC truck Estimated Pickup Freight By accepting our rental Protection plan, ProRPP, Herc Rentals will waive 100% of the repair orRental Protection Plan N NA replacement cost for damaged or stolen gear. Some exclusions apply, Contract your branch or seeTechnician Required N NA ProRPP at https://www.hercrentals.com/us/programs/rental-protection-plan.htmlEmissions Surcharge 1.98% $393.29 Property Tax Recovery 0.75% $148.95
Estimated Sales Taxes 9.63% $1,912.52
Estimated Total $22,314.76
Equipment Rental Quote / Order
Estimated
Total
Herc ProSolutions thanks you for the opportunity to provide the attached quotation.
Please contact us if you should have any additional equipment needs or questions.
Customer Information Job Site Information
Rental Terms
Copy of San Mateo 1000 KW Gen extension Feb 1 2025 to Feb 28 2025 Standard Terms and Conditions
Shift Rates:
· Diesel Engine Powered equipment is priced as Single Shift unless otherwise noted. 1st Shift- 0-8 hours per day/ up to 40 hrs. per week/ up to 160 hrs. per month 2nd Shift- 9-16 hours per day/ 41-80 hrs. per week/ 161-320 hrs. per month – rate x 1.5 3rd Shift (unlimited hours per day/ week/ month)- rate x 2 Maintenance:
· By renting this equipment, renter agrees to pay the maintenance surcharge for every hour the unit is run.
It is assumed the diesel engine powered equipment is being run 160 hours per month during the rental period.
The final invoice will be adjusted to reflect the actual hours used.
Fuel:
· Diesel Engine Driven Pumps will be delivered with Fuel Tanks full and should be returned full. · Generators 480kw and above will be delivered with fuel tanks 25% full. These tanks must be returned with no more fuel then delivered due to possible weight restrictions and DOT laws. · Additional Fuel Cubes with 110% liquid containment are available to supplement the standard 24 hours runtime capacity on each unit.
· Onsite fuel deliveries can be arranged through Herc Rentals for an additional fee. · Refueling at Herc Rentals upon return will be invoiced at published rate.
Labor:
· Labor for set-up and tear down not included.
· Requested labor for set-up and tear down can be provided for an additional fee. Electrical connections to equipment other than owned by Herc are to be outsourced by the customer.
Labor during business hours- $150./hr.; afterhours $225./hr.; Holidays $500./hr. · Onsite per diem if required will be invoiced as additional $200. per night per employee. · Final electrical connection by a licensed electrician unless otherwise specified above.
Freight:
· In house freight services will be billed at $135. per hour during normal business hours plus any wait time. · Outside freight services will be billed on a cost plus bases during normal business hours plus any wait time. · Offloading and loading upon return by others. Equipment dimensions and weight rating available if requested.
Terms:
· Quotations valid for 30 days
· Equipment availability is subject to prior rental or sale unless PO is accepted prior to delivery. · Taxes, fuel fees, environmental fees, delivery are estimates · All permits, license fees, and compliance with city and state codes are the responsibility of the customer. · There is an Emissions and Environmental Surcharge of 1.98% applied to the rental charge of motorized equipment on each invoice. The Emissions and Environmental Surcharge is to help offset the costs of the new industry emissions standards and environmental laws and regulations at the federal, state and local government level. This surcharge includes environmental costs and expenses previously charged as part of the Environmental Recovery Fee.
Insurance and Pro Rental Protection Plan (ProRPP)
· The customer is responsible for insuring the equipment and all accessories for full replacement value while in customer’s possession. The Certificate of Insurance (COI) naming Herc Rentals as additional insured must be on file at least 3 business days prior to delivery.
· Herc Rental offers a Pro Rental Protection Plan (ProRPP) for an additional fee of 15% of rental charges.
ProRPP will waive 100 percent of repair /replacement cost or damaged or stolen gear.
When you return damaged or provide a police report for stolen gear, Herc Rentals will cover the damage or replacement cost. Some exclusion apply contact your local Herc Rentals office for details or see link https://www.hercrentals.com/us/programs/rental-protection-plan.html Please sign and return accepting terms and rates above for your application.
Print Name/Title Signature Date
P.O. Number/Job Number
Copy of San Mateo 1000 KW Gen extension Feb 1 2025 to Feb 28 2025 Branch #: 9705
Date: 1/22/2025 Quote Valid until: 3/31/2025
Address 7727 Oakport St, Oakland CA 94621 Sales Rep:Keith Jones 407 Office Phone 510-633-2040 Rep Email: [email protected] Phone 415-238-1429
Name:City of San Mateo Job NameCity of San Mateo 1 MG Gen extension 10/1/24 -11/30/20243/1/2025 3/31/2025 Acct #: Quote #
Address: Address:
ContactMakrand Pendse Contact:
Phone: (925) 998-5753
Fax: Additional
Contact &
Email:[email protected] Delivery Info.
PO No/Job No PO - 0000378 Job Scope or Project Comments Delivery DateONSITE NOW PO EXTENSION March 1 Through March 31 2025 Job Start
Job End
Pickup Date
Qty Description
Day Week 4 Week
1 1000 KW Generator $2,160.00$5,568.00 $16,500.00 $16,500.00 56 Cables $13.00 $20.00 $60.00 $3,360.00
24 Male and Female pigtails NO CHARGE NO CHARGE
Sub Total $19,860.00
Estimated Delivery if done by HERC Truck Estimated Delivery Freight ON SITE NOW Estimated Pickup Freight if done by HERC truck Estimated Pickup Freight By accepting our rental Protection plan, ProRPP, Herc Rentals will waive 100% of the repair orRental Protection Plan N NA replacement cost for damaged or stolen gear. Some exclusions apply, Contract your branch or seeTechnician Required N NA ProRPP at https://www.hercrentals.com/us/programs/rental-protection-plan.htmlEmissions Surcharge 1.98% $393.29 Property Tax Recovery 0.75% $148.95
Estimated Sales Taxes 9.63% $1,912.52
Estimated Total $22,314.76
Equipment Rental Quote / Order
Estimated
Total
Herc ProSolutions thanks you for the opportunity to provide the attached quotation.
Please contact us if you should have any additional equipment needs or questions.
Customer Information Job Site Information
Rental Terms
Copy of San Mateo 1000 KW Gen extension March 1 to March 31 2025 Standard Terms and Conditions
Shift Rates:
· Diesel Engine Powered equipment is priced as Single Shift unless otherwise noted. 1 st Shift - 0-8 hours per day/ up to 40 hrs. per week/ up to 160 hrs. per month 2 nd Shift - 9-16 hours per day/ 41-80 hrs. per week/ 161-320 hrs. per month – rate x 1.5 3 rd Shift (unlimited hours per day/ week/ month)- rate x 2 Maintenance:
· By renting this equipment, renter agrees to pay the maintenance surcharge for every hour the unit is run.
It is assumed the diesel engine powered equipment is being run 160 hours per month during the rental period.
The final invoice will be adjusted to reflect the actual hours used.
Fuel:
· Diesel Engine Driven Pumps will be delivered with Fuel Tanks full and should be returned full. · Generators 480kw and above will be delivered with fuel tanks 25% full. These tanks must be returned with no more fuel then delivered due to possible weight restrictions and DOT laws. · Additional Fuel Cubes with 110% liquid containment are available to supplement the standard 24 hours runtime capacity on each unit.
· Onsite fuel deliveries can be arranged through Herc Rentals for an additional fee. · Refueling at Herc Rentals upon return will be invoiced at published rate.
Labor:
· Labor for set-up and tear down not included.
· Requested labor for set-up and tear down can be provided for an additional fee. Electrical connections to equipment other than owned by Herc are to be outsourced by the customer.
Labor during business hours- $150./hr.; afterhours $225./hr.; Holidays $500./hr. · Onsite per diem if required will be invoiced as additional $200. per night per employee. · Final electrical connection by a licensed electrician unless otherwise specified above.
Freight:
· In house freight services will be billed at $135. per hour during normal business hours plus any wait time. · Outside freight services will be billed on a cost plus bases during normal business hours plus any wait time. · Offloading and loading upon return by others. Equipment dimensions and weight rating available if requested.
Terms:
· Quotations valid for 30 days
· Equipment availability is subject to prior rental or sale unless PO is accepted prior to delivery. · Taxes, fuel fees, environmental fees, delivery are estimates · All permits, license fees, and compliance with city and state codes are the responsibility of the customer. · There is an Emissions and Environmental Surcharge of 1.98% applied to the rental charge of motorized equipment on each invoice. The Emissions and Environmental Surcharge is to help offset the costs of the new industry emissions standards and environmental laws and regulations at the federal, state and local government level. This surcharge includes environmental costs and expenses previously charged as part of the Environmental Recovery Fee.
Insurance and Pro Rental Protection Plan (ProRPP)
· The customer is responsible for insuring the equipment and all accessories for full replacement value while in customer’s possession. The Certificate of Insurance (COI) naming Herc Rentals as additional insured must be on file at least 3 business days prior to delivery.
· Herc Rental offers a Pro Rental Protection Plan (ProRPP) for an additional fee of 15% of rental charges.
ProRPP will waive 100 percent of repair /replacement cost or damaged or stolen gear.
When you return damaged or provide a police report for stolen gear, Herc Rentals will cover the damage or replacement cost. Some exclusion apply contact your local Herc Rentals office for details or see link https://www.hercrentals.com/us/programs/rental-protection-plan.html Please sign and return accepting terms and rates above for your application.
Print Name/Title Signature Date
P.O. Number/Job Number
Copy of San Mateo 1000 KW Gen extension March 1 to March 31 2025 Branch #: 9705
Date: 1/22/2025 Quote Valid until: 3/31/2025
Address 7727 Oakport St, Oakland CA 94621 Sales Rep:Keith Jones 407 Office Phone 510-633-2040 Rep Email: [email protected] Phone 415-238-1429
Name:City of San Mateo Job NameCity of San Mateo 1 MG Gen extension 10/1/24 -11/30/20244/1/2025 4/30/2025 Acct #: Quote #
Address: Address:
ContactMakrand Pendse Contact:
Phone: (925) 998-5753
Fax: Additional
Contact &
Email:[email protected] Delivery Info.
PO No/Job No PO - 0000378 Job Scope or Project Comments Delivery DateONSITE NOW PO EXTENSION April 1 2025 Through April 30 2025 Job Start
Job End
Pickup Date
Qty Description
Day Week 4 Week
1 1000 KW Generator $2,160.00$5,568.00 $16,500.00 $16,500.00 56 Cables $13.00 $20.00 $60.00 $3,360.00
24 Male and Female pigtails NO CHARGE NO CHARGE
Sub Total $19,860.00
Estimated Delivery if done by HERC Truck Estimated Delivery Freight ON SITE NOW Estimated Pickup Freight if done by HERC truck Estimated Pickup Freight By accepting our rental Protection plan, ProRPP, Herc Rentals will waive 100% of the repair orRental Protection Plan N NA replacement cost for damaged or stolen gear. Some exclusions apply, Contract your branch or seeTechnician Required N NA ProRPP at https://www.hercrentals.com/us/programs/rental-protection-plan.htmlEmissions Surcharge 1.98% $393.29 Property Tax Recovery 0.75% $148.95
Estimated Sales Taxes 9.63% $1,912.52
Estimated Total $22,314.76
Equipment Rental Quote / Order
Estimated
Total
Herc ProSolutions thanks you for the opportunity to provide the attached quotation.
Please contact us if you should have any additional equipment needs or questions.
Customer Information Job Site Information
Rental Terms
Copy of San Mateo 1000 KW Gen extension April 1 to April 30 2025 Standard Terms and Conditions
Shift Rates:
· Diesel Engine Powered equipment is priced as Single Shift unless otherwise noted. 1st Shift- 0-8 hours per day/ up to 40 hrs. per week/ up to 160 hrs. per month 2nd Shift- 9-16 hours per day/ 41-80 hrs. per week/ 161-320 hrs. per month – rate x 1.5 3rd Shift (unlimited hours per day/ week/ month)- rate x 2 Maintenance:
· By renting this equipment, renter agrees to pay the maintenance surcharge for every hour the unit is run.
It is assumed the diesel engine powered equipment is being run 160 hours per month during the rental period.
The final invoice will be adjusted to reflect the actual hours used.
Fuel:
· Diesel Engine Driven Pumps will be delivered with Fuel Tanks full and should be returned full. · Generators 480kw and above will be delivered with fuel tanks 25% full. These tanks must be returned with no more fuel then delivered due to possible weight restrictions and DOT laws. · Additional Fuel Cubes with 110% liquid containment are available to supplement the standard 24 hours runtime capacity on each unit.
· Onsite fuel deliveries can be arranged through Herc Rentals for an additional fee. · Refueling at Herc Rentals upon return will be invoiced at published rate.
Labor:
· Labor for set-up and tear down not included.
· Requested labor for set-up and tear down can be provided for an additional fee. Electrical connections to equipment other than owned by Herc are to be outsourced by the customer.
Labor during business hours- $150./hr.; afterhours $225./hr.; Holidays $500./hr. · Onsite per diem if required will be invoiced as additional $200. per night per employee. · Final electrical connection by a licensed electrician unless otherwise specified above.
Freight:
· In house freight services will be billed at $135. per hour during normal business hours plus any wait time. · Outside freight services will be billed on a cost plus bases during normal business hours plus any wait time. · Offloading and loading upon return by others. Equipment dimensions and weight rating available if requested.
Terms:
· Quotations valid for 30 days
· Equipment availability is subject to prior rental or sale unless PO is accepted prior to delivery. · Taxes, fuel fees, environmental fees, delivery are estimates · All permits, license fees, and compliance with city and state codes are the responsibility of the customer. · There is an Emissions and Environmental Surcharge of 1.98% applied to the rental charge of motorized equipment on each invoice. The Emissions and Environmental Surcharge is to help offset the costs of the new industry emissions standards and environmental laws and regulations at the federal, state and local government level. This surcharge includes environmental costs and expenses previously charged as part of the Environmental Recovery Fee.
Insurance and Pro Rental Protection Plan (ProRPP)
· The customer is responsible for insuring the equipment and all accessories for full replacement value while in customer’s possession. The Certificate of Insurance (COI) naming Herc Rentals as additional insured must be on file at least 3 business days prior to delivery.
· Herc Rental offers a Pro Rental Protection Plan (ProRPP) for an additional fee of 15% of rental charges.
ProRPP will waive 100 percent of repair /replacement cost or damaged or stolen gear.
When you return damaged or provide a police report for stolen gear, Herc Rentals will cover the damage or replacement cost. Some exclusion apply contact your local Herc Rentals office for details or see link https://www.hercrentals.com/us/programs/rental-protection-plan.html Please sign and return accepting terms and rates above for your application.
Print Name/Title Signature Date
P.O. Number/Job Number
Copy of San Mateo 1000 KW Gen extension April 1 to April 30 2025