City Council Regular Meeting Minutes – 4/7/2025 Page 1
COUNCIL MEMBERS
Rob Newsom Jr., Mayor
Adam Loraine, Deputy Mayor
Nicole Fernandez
Danielle Cwirko- Godycki
Lisa Diaz Nash
CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www. cityofsanmateo. org
April 7, 2025
City Hall Council Chambers 7: 00 PM
Regular Meeting
CALL TO ORDER at 7: 20 p. m.
Pledge of Allegiance
Roll Call
Present: Mayor Newsom, Deputy Mayor Loraine, Council Members: Fernandez, Cwirko- Godycki, and Diaz Nash AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances – there were no requests.
CEREMONIAL
1. Dispatcher Appreciation – Proclamation - Dispatch Supervisor Tayo Wilson- Anumudu accepted the proclamation.
2. Arab – American Heritage Month – Proclamation - Afif Baba, President of Ramallah Club; and Musa Tariq, Council of American- Islamic Relations ( CAIR), accepted the proclamation.
3. National Library Week – Proclamation - Rukshana Singh, City Librarian gave a presentation and accepted the proclamation.
CONSENT CALENDAR
The following items, 4 through 19, were considered to be routine by the City Council. After the titles of the items were read by the City Clerk, the public was invited to comment and there were no speakers. Motion passed 5- 0.
Moved: Diaz Nash, Seconded: Cwirko- Godycki
Ayes: Newsom, Loraine, Fernandez, Cwirko- Godycki, and Diaz Nash Noes: None
4. City Council Meeting Minutes – Approval
Approve the special and regular minutes of the City Council meetings of February 18, 2025, March 3, 2025, and March 17, 2025. Approve the minutes of the City Council special meetings of February 22, 2025, March 10, 2025, and March 14, 2025.
5. Boards and Commissions – Establish Annual Appointment Subcommittees Establish Appointment Subcommittees with Mayor Rob Newsom and the Commission Liaison to interview for vacancies on the Community Relations Commission, Library Board, Park and Recreation Commission, Personnel Board, Planning Commission, Senior Advisory Commission, Sustainability and Infrastructure Commission, and Measure S Oversight Committee. Direct staff, as necessary, if Council Members wish to serve on additional Appointment Subcommittees.
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6. Zoning Code Amendments to Implement General Plan Ballot Measure T – Ordinance Adoptions Adopt two Ordinances that amend the San Mateo Municipal Code Title 27, Zoning. to: 1) implement various programs and policies established in San Mateo’ s 2023- 2031 Housing Element, and 2) implement General Plan 2040 Ballot Measure T, approved by voters on November 5, 2024; and find that the Ordinances are exempt from further environmental review pursuant to California Environmental Quality Act ( CEQA) Section 15183 ( Projects Consistent With a Community Plan, General Plan, or Zoning).
Enactment: Ordinance Nos. 2025- 03 and 2025- 04
7. Peninsula Heights North Phase, 2800, and 2988 Campus Drive – Agreement Adopt a Resolution to approve the final map and the subdivision improvement agreement for the Peninsula Heights North Phase subdivision located at 2800 and 2988 Campus Drive and authorize the Public Works Director to execute the agreement in substantially the form presented.
Enactment: Resolution No. 29 ( 2025)
8. E 41st Place & Pacific Boulevard Trash Capture Project – Agreement Approve an agreement with GSW Construction, Inc. for the E 41st Place and Pacific Boulevard Trash Capture project in the amount of $ 257, 240; establish a contingency reserve in the amount of $ 51, 400; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the contingency amount.
9. On- Site Fueling Station Replacement and Canopy Addition – Purchase and Construction Contracts Adopt a Resolution approving an alternative purchasing procedure for a purchase contract with Petroleum Marketing Equipment for fueling equipment and a tank for the On- Site Fueling Station Replacement and Canopy Addition Project in the amount of $ 125, 606. 39, and establish a contingency reserve of $ 13, 000 for the purchase contract; approve a construction contract with Armer Norman & Associates, Inc. in the amount of $ 978, 988. 00, and establish a contingency reserve in the amount of $ 150, 000. 00; and authorize the Public Works Director to execute the purchase contract and construction contract in substantially the forms presented and issue change orders as allowed by the contract documents and within the contingency reserves.
Enactment: Resolution No. 30 ( 2025)
10. Citywide Small Trash Capture Project – Contingency Reserve Increase Approve a contingency reserve increase in the amount of $ 325, 000 for the construction agreement with United Storm Water, Inc. for the Citywide Small Trash Capture Project, revising the original contingency reserve from 105, 000 to $ 430, 000; and authorize the Public Works Director to issue change orders within the contingency amount.
11. Marina Lagoon Vegetation and Water Quality Management — Agreement Approve a three- year agreement with Waterworks Industries, Inc. for Marina Lagoon Vegetation and Water Quality Management in the amount of $ 1, 552, 009, with two one- year options to extend, for a total potential amount not to exceed $ 2, 662, 963; approve a contingency reserve in the amount of $ 80, 000; and authorize the Public Works Director to execute the agreement in substantially the form presented, to execute each optional one- year extension to the agreement, and sign change orders within the contingency reserve.
12. Gateway Park Pedestrian Bridge Replacement Project – Bid Rejection Adopt a Resolution to reject all bids received for the Gateway Park Pedestrian Bridge Replacement Project.
Enactment: Resolution No. 31 ( 2025)
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13. Enterprise Resource Planning Support Service – Agreement Approve a new Statement of Work to the master services agreement with Collaborative Solutions, LLC for Enterprise Resource Planning Support Service ( ERP) post- production support services in the amount of $ 242, 000 and authorize the City Manager to approve the Statement of Work in substantially the form presented.
14. Temporary Standby Generator for Dale Avenue Pump Station Upgrade – Contract Change Order Approve Contract Change Order No. 8 to the Agreement with Herc Rentals, Inc. for a temporary emergency standby generator to support the Dale Ave Pump Station Upgrade project in an amount not to exceed $ 66, 944. 28, increasing the total agreement amount to $ 781, 731. 99; increase the contingency reserve by $ 22, 350; extend the Agreement term to April 30, 2025; and authorize the Public Works Director to execute the change order in substantially the form presented and issue change orders within the contingency amount.
15. Consulting Recruitment Services – Change Order
Approve Change Order No. 1 to the agreement with It' s Personnel Consulting for the purpose of professional recruitment services in the amount of $ 100, 000. 00 for a new agreement total of $ 150, 000. 00; and authorize the City Manager to execute the Change Order in substantially the form presented.
16. Mobile Parking Revenue Collection – Amendment
Approve Amendment No. 1 to the agreement with PayByPhone US, Inc. for mobile parking payment services in the amount of $ 65, 000 for a new agreement total of $ 150, 000; and authorize the Public Works Director to execute the amendment in substantially the form presented.
17. San Mateo Public Library Foundation Operating Lease – Amendment Approve an Amendment to the Property Lease and Operating Agreement with the San Mateo Public Library Foundation to extend the lease for an additional year commencing retroactively on April 1, 2025, through March 31, 2026; and authorize its execution by the City Librarian.
18. SEIU Local 521, Maintenance, Side Letter of Agreement Regarding Salary Increase – Adoption Adopt a Resolution to amend the SEIU Local 521, Maintenance Memorandum of Understanding to implement additional equity salary adjustments.
Enactment: Resolution No. 32 ( 2025)
19. San Mateo Management Employees’ Association – Memorandum of Understanding Amendments Adopt a Resolution to amend the Memorandum of Understanding (“ MOU”) between the City of San Mateo (“ City”) and the San Mateo Management Employees’ Association (“ SMMEA”) for a term through April 22, 2028.
Enactment: Resolution No. 33 ( 2025)
PUBLIC COMMENT
Trina Pierce, President of North Central Neighborhood Association, and Judy Hendrix stated they and the residents want their parking spaces back instead of the bike lanes. Olivia McNally, Shoreview/ Parkside Neighborhood President, would like a recreation room on the eastside to be able to hold community meetings/ events. She also stated that she has requested multiple times to have a speed assessment done in the Parkside area especially near Parkside Elementary School for safety reasons.
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PUBLIC HEARING
20. Fiscal Year 2025- 26 Comprehensive Fee Schedule — Approval Karley Toffey, Senior Management Analyst, and Karen Huang, Finance Director, gave the presentation.
Public Comment – there were no speakers.
Council asked questions and made comments.
Motion to approve waiver of park and rec facility, non- profits or neighborhood associations. Park and Recreation Director will create a policy, this is a stopgap measure.
Motion to Adopt a Resolution to approve the revisions to the proposed fiscal year 2025- 26 Comprehensive Fee Schedule. Motion passed 5- 0.
Moved: Cwirko- Godycki, Seconded: Fernandez
Ayes: Newsom, Loraine, Fernandez, Cwirko- Godycki, and Diaz Nash Noes: None
Enactment: Resolution No. 34 ( 2025)
21. Status of Vacancies and Recruitment and Retention Efforts ( Assembly Bill 2561/ Government Code 3502. 3) – Public Hearing
Conduct a Public Hearing in accordance with Government Code Section 3502. 3 ( Assembly Bill 2561) to present the status of vacancies, recruitment, and retentions efforts in advance of the adoption of an annual budget.
Aracelia Esparza, Director of Human Resources, gave a presentation.
Jesse Dolan, representing SEIU, gave a presentation.
Council asked questions and made comments.
Director of Human Resources Esparza, and Jesse Dolan, representing SEIU, responded.
The Mayor opened public comment.
Public Comment – Julie Lind, San Mateo Labor Council representing 103 affiliate unions and over 95, 000 workers and their families countywide, spoke about the pressing need to support our city employees.
Council recessed from 9: 00 p. m. to 9: 10 p. m.
NEW BUSINESS
22. General Fund Reserve Policy – Review
Karen Huang, Finance Director, gave the presentation on the General Fund Reserve Policy and potential modifications.
Public Comment – there were no speakers.
Support from Council on proposed suggestions from staff. Unanimous approval of Council.
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REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles and noted past and future events.
Danielle Cwirko- Godycki proposed that the City introduce a “ Mayoral Minute”, as a once per month outreach effort on the City’ s social meeting. Monthly update in newsletter. Majority of Council approved it.
Public Works Director Matt Fabry gave an update on the train quiet zone progress.
Council convened to Closed Session at 10: 00 p. m.
CLOSED SESSION
23. Conference with Legal Counsel – Existing Litigation Paragraph ( 1) of subdivision ( d) of Section 54956. 9) Name of case: Housing Action Coalition v. City of San Mateo ( San Mateo Superior Court Case No.: 24- CIV- 03126) ADJOURNMENT – The meeting adjourned at 11: 01 p. m.
APPROVED BY: SUBMITTED BY:
Rob Newsom Jr., Mayor Martin McTaggart, City Clerk
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