CITY OF SAN MATEO
City Council Regular Meeting
May 5, 2025
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street
COUNCIL MEMBERS
Robert Newsom Jr.
Adam Loraine
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash
AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTEL Y.
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom – click here:
May 5, 2025
To join via telephone: (408) 638-0968
Webinar ID: 876 5417 6990 Passcode: 523081
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
CALL TO ORDER
Pledge of Allegiance
Roll Call
AB 2449 Requests and Consideration for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances
CEREMONIAL
1. Aragon High School – 4.0 Grade Recognition
2. Asian American Pacific – Islander Heritage Month – Proclamation
3. Jewish American Heritage Month – Proclamation
4. National Police Week – Proclamation
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
5. Citywide Operations Management System – Master Services Agreement Adopt a Resolution to approve an alternative purchasing procedure and approve a Master Services Agreement (MSA) with OpenGov for a three-year renewal of software subscription, cloud hosting, and technical support in the amount of $403,057.37; and authorize the City Manager to execute the agreement in substantially the form presented.
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CEQA: Approval of a Master Services Agreement for the continued use of Cartegraph OMS is exempt from CEQA, because it can be seen with certainty that there is no possibility that operations management systems software may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)
6. 2655, 2755 Campus Drive Public Improvements – Adoption Adopt a Resolution to accept public improvements in accordance with the April 27th, 2023, Subdivision Improvement Agreement between the City of San Mateo and 2655 Campus Pop Owner, LLC and 2755 Campus Pop Owner, LLC for 2655 and 2755 Campus Drive.
CEQA: This is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
7. Downtown Business Improvement Area – Approval
Adopt a Resolution of Intent to Levy the Annual Assessments for the Downtown Business Improvement Area for fiscal year 2025-26; accept the fiscal year 2024-25 Downtown San Mateo Association Annual Report; and set a public hearing for the May 19, 2025, City Council meeting for the annual levy.
CEQA: This item is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
8. Side Letter of Agreement - Police Technical Services Administrator Classification Representation – Adoption Adopt a Resolution to reflect the change in representation of the Police Technical Services Administrator (PTSA) from the San Mateo Management Employees’ Association (SMMEA) to the San Mateo Safety Management Association (SMSMA).
CEQA: This Side Letter of Agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
9. Minimum Wage Enforcement – Agreement
Approve an agreement with the County of San Mateo’s Office of Labor Standards Enforcement (OLSE) to provide minimum wage enforcement services for the City’s minimum wage ordinance, in an amount not to exceed $60,000, and authorize the City Manager to execute the agreement in substantially the form presented.
CEQA: This agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
10. Electric Vehicle Fleet Program Terms and Conditions – Approval Approve the PG&E Program Electric Vehicle Fleet Program Terms and Conditions and authorize the City Manager to execute the documents in substantially the form presented and to negotiate an easement agreement for the deployment of PG&E facilities to serve electric vehicle infrastructure, including relocation as needed, for future Council approval.
CEQA: Approval of the PG&E Program Electric Vehicle Fleet Program Terms and Conditions is exempt from CEQA review as an “existing facility,” because it relates to a project consisting of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301)
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11. 385 2nd Avenue Lease Agreement Renewal
– Reauthorization
Re-approve a lease renewal extending the term to March 31, 2026 with a one-year option for the property located at 385 2nd Avenue in the Main Street Garage with Elmer Vasquez and Anavela Vasquez with an initial base rent of $1,374.00 per month; and authorize the City Manager to execute the lease renewal in substantially the form presented.
CEQA: This item is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
12. Letter of Opposition to the Current U.S. 101/SR 92 Interchange Direct Connector Project Proposal – Approval Authorize the Mayor to send a letter on behalf of the City Council to the San Mateo County Transportation Authority (SMCTA), the City/County Association of Governments of San Mateo County (C/CAG), the California Department of Transportation (Caltrans), Assemblymember Diane Papan, and State Senator Josh Becker, expressing the City of San Mateo’s opposition to the current U.S. 101/SR 92 Interchange Direct Connector Project proposal. Authorize the Mayor to transmit a letter to the Mayor of the City of Foster City requesting consideration for co-signing the opposition letter.
CEQA: This opposition letter is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
NEW BUSINESS
13. Delaware Street Safe Routes to School Corridor Bike Lane Improvements – Update Receive an update and provide feedback on the Delaware Street Safe Routes to School Corridor Bike Lane Improvements project.
CEQA: This update is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
14. City Council Priority List – Adoption
Adopt the City Council Priority List for fiscal year 2025-26.
CEQA: This information update is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
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----------------------------------------------------------------------------------------------------------------------------- AGENDAS:
Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
. Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV:
City Council meetings are broadcast live on Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING A MEETING ON A COMPUTER:
There are three ways to stream.
1) Public Meeting Portal
www.cityofsanmateo.org/publicmeetings
2) City YouTube channel and stream it on YouTube:
http://youtube.com/CityofSanMateo
3) Watch TV live stream:
https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to:
[email protected]
until 4 p.m. the day of the meeting.
During the meeting
By Zoom:
Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
By telephone:
Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person:
At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.
ACCESSIBILITY:
In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will
enable the City to make reasonable arrangements to ensure accessibility to this meeting.
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CITY OF SAN MATEO
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 5 Section Name: CONSENT CALENDAR Account Number: 72-4675 File ID: 25-9803 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Information Technology Department
MEETING DATE: May 05, 2025
SUBJECT:
Citywide Operations Management System – Master Services Agreement RECOMMENDATION:
Adopt a Resolution to approve an alternative purchasing procedure and approve a Master Services Agreement (MSA) with OpenGov for a three-year renewal of software subscription, cloud hosting, and technical support in the amount of $403,057.37; and authorize the City Manager to execute the agreement in substantially the form presented.
BACKGROUND:
In May 2016, the City purchased the Cartegraph Operations Management System (Cartegraph OMS) and contracted with Cartegraph Systems, LLC (Cartegraph) to implement and host the system. Cartegraph has since been acquired by OpenGov, Inc. (OpenGov). The selection was made by a multi-departmental committee that included staff from Public Works, IT, Parks and Recreation, Police, City Clerk’s Office, and the City Manager’s Office. This committee unanimously agreed that Cartegraph OMS would best serve the City’s operational field work needs. Staff have since moved all work order management for streets and traffic, the sewer collection system, parks and recreation, and facilities to Cartegraph OMS, and continue to use the system for these operational needs.
On May 6, 2019, Council approved a renewal agreement to extend use of Cartegraph OMS for three years. The council again approved a three-year renewal of Cartegraph OMS on April 4, 2022, which is now expiring. Based on the continued success of Cartegraph OMS and the continued need to serve City operations management functions, staff recommends another three-year renewal of Cartegraph OMS. The three-year renewal includes $127,853.25 for year one, $134,245.91 for year two, and $140,958.21 for year three, for a contract total of $403,057.37.
San Mateo Municipal Code section 3.60.070(h)(3) authorizes the use of an alternative purchasing procedure without competitive bidding when the City Council makes a finding concurrent with the award that the alternative procedure is in the best interest of the City. Here, the award of an agreement with OpenGov for the continued use of Cartegraph OMS is in the City’s best interest because Cartegraph OMS has been fully integrated into various City operations, continues to function successfully, and implementing another OMS would result in disruptions to the City’s current work order management needs.
BUDGET IMPACT:
The costs for this agreement will be shared between the Information Technology and Public Works departments with 25 percent of the total cost funded through Information Technology’s annual operating budget in the General Fund. The remaining 75 percent will be funded by Public Works’s operating budgets of the Sewer (50 percent), Solid Waste (25 percent), and Stormwater (25 percent) funds. Public Works’s share of the costs for the first year of the agreement, estimated to be $95,890.00, will be absorbed within the department’s operating budget. Funding for subsequent years of the agreement will be included in each department’s operating budget. For the three-year agreement term, IT’s share
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CITY OF SAN MATEO
funded by the General Fund totals $100,764.34 and Public Works’s share funded by the Sewer, Solid Waste, and Stormwater funds totals $302,293.03.
ENVIRONMENTAL DETERMINATION:
Approval of a Master Services Agreement for the continued use of Cartegraph OMS is exempt from CEQA, because it can be seen with certainty that there is no possibility that operations management systems software may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Master Services Agreement
Att 3 – Order Form
STAFF CONTACT
Pete Owen, Director, Information Technology
[email protected]
(650) 522-7074
Jamie Perez, Senior Management Analyst
[email protected]
6505227242
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3 CITY OF SAN MATEO
RESOLUTION NO. _____ (2025)
APPROVING AN ALTERNATIVE PURCHASING PROCEDURE FOR A THREE-YEAR MASTER SERVICES AGREEMENT WITH OPENGOV, INC. FOR SOFTWARE SUBSCRIPTION, CLOUD HOSTING, AND TECHNICAL SUPPORT ($403,057.37)
WHEREAS, the City purchased the Cartegraph Operations Management System (Cartegraph OMS) from Cartegraph Systems, LLC (now OpenGov, Inc.) in May 2016 in order to meet the City’s need to support operational field work; and
WHEREAS, Cartegraph OMS was successfully implemented, replacing two obsolete systems; and WHEREAS, Cartegraph OMS was renewed for three years on May 6, 2019, was renewed again for three years on April 4, 2022, and continues to serve its purpose in support of the City’s operational field work as intended; and
WHEREAS, the 2022 renewal is expiring, and staff have determined another renewal will best serve the City’s operational field work needs going forward; and
WHEREAS, Municipal Code section 3.60.070(h)(3) provides that the City may use purchasing procedures approved by the City Council if the City Council makes a finding concurrent with the award that the procedures are in the best interest of the City for the particular agreement; and WHEREAS, a three-year Master Services Agreement with OpenGov, Inc. for the Cartegraph OMS is in the best interests of the City because the system has been fully implemented and has been operating successfully since its implementation.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, FINDS and RESOLVES that:
1. Approval of a Master Services Agreement for the continued use of Cartegraph OMS is exempt from CEQA, because it can be seen with certainty that there is no possibility that an operations management systems software may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)
2. Pursuant to San Mateo Municipal Code section 3.60.070(h)(3), approval of a Master Services Agreement with OpenGov for the continued use of Cartegraph OMS is in the best interest of the City because:
a. The initial award of an agreement with Cartegraph Systems, LLC (now OpenGov) was approved by the City Council in May 2016 after a recommendation from a City multi-departmental committee which evaluated proposals from various vendors; b. Cartegraph OMS was selected as the program which would best serve the City’s needs; c. Cartegraph OMS was thereafter fully integrated into various City operations and has been operating successfully since its go-live in April 2017; and d. A review of vendors and implementation of an alternative operation management system would disrupt current City operations.
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3 3. The three-year Master Services Agreement with OpenGov for Cartegraph OMS in the amount of $403,057.37 is approved.
4. The City Manager is authorized to execute the agreement with OpenGov, Inc. on behalf of the City in substantially the form presented.
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1 OpenGov Master Services Agreement Revised April 25, 2025 OpenGov Master Services Agreement The parties to this Master Services Agreement (this “Agreement”) are OpenGov, Inc., a Delaware corporation (“OpenGov”), and the customer named in the signature block below (“Customer”). This Agreement, which becomes binding when the parties have signed it (the “Effective Date”), sets forth the terms under which Customer will be permitted to use OpenGov’s hosted software services and receive professional services. 1. Definitions 1.1. “Customer Data” means data that is provided by Customer to OpenGov pursuant to this Agreement (for example, by email or through Customer’s software systems of record). Customer Data does not include any confidential personally identifiable information. 1.2. “Documentation” means materials produced by OpenGov that provide information about OpenGov’s software products and systems. 1.3. “Intellectual Property Rights” means all intellectual property rights including all past, present, and future rights associated with works of authorship, including exclusive exploitation rights, copyrights, and moral rights, trademark and trade name rights and similar rights, trade secret rights, patent rights, and any other proprietary rights in intellectual property of every kind and nature. 1.4. “Order Form” means the document(s) separately executed by the parties or attached as an Exhibit, that specifies the Software Services that OpenGov will provide to Customer under this Agreement. 1.5. “Term” refers to the Initial Term defined in Section 6.1 plus all Renewal Terms defined in Section 6.2. 2. Software Services, Support, and Professional Services 2.1. Software Services. Subject to the terms and conditions of this Agreement, OpenGov will use commercially reasonable efforts to provide the commercial-off-the-shelf software solutions identified in the applicable Order Form (“Software Services”). Software Services do not include any pre-release features, functionality, and/or software that Customer elects to use while they are in beta. 2.2. Support and Service Levels. Customer support is available by email to [email protected] or by using the chat messaging functionality of the Software Services, both of which are available during OpenGov’s standard business hours. Customer may report issues any time; however, OpenGov will address issues during business hours. OpenGov will provide support for the Software Services in accordance with the Support and Software Service Levels found at opengov.com/service-sla, as long as Customer is entitled to receive support under the applicable Order Form and this Agreement.
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2 OpenGov Master Services Agreement Revised April 25, 2025
2.3. Professional Services 2.3.1. If OpenGov or its authorized independent contractors provides professional services to Customer, such as implementation services, then these professional services (“Professional Services”) will be described in an applicable statement of work (“SOW”) agreed to by the parties, which is incorporated by reference. Unless otherwise specified in the SOW, any pre-paid Professional Services must be utilized within one year from the Effective Date. 2.3.2. Relevant travel expenses are provided in the SOW. Any other travel expenses related to the performance of the Professional Services shall be pre-approved by and reimbursed by Customer. 3. Restrictions and Responsibilities 3.1. Restrictions. Customer may not use the Software Services in any manner or for any purpose other than as expressly permitted by the Agreement. In addition, Customer shall not, and shall not permit or enable any third party to: (a) use or access any of the Software Services to build a competitive product or service; (b) modify, disassemble, decompile, reverse engineer or otherwise make any derivative use of the Software Services (except to the extent applicable laws specifically prohibit such restriction); (c) sell, license, rent, lease, assign, distribute, display, host, disclose, outsource, copy or otherwise commercially exploit the Software Services; (d) perform or disclose any benchmarking or performance testing of the Software Services, including but not limited to load testing, or stress testing; (e) remove any proprietary notices included with the Software Services; (f) use the Software Services in violation of applicable law; or (g) transfer any confidential personally identifiable information to OpenGov or the Software Services platform. 3.2. Responsibilities. Customer shall be responsible for obtaining and maintaining computers and third-party software systems of record (such as Customer’s ERP systems) needed to connect to, access or otherwise use the Software Services. Customer also shall be responsible for: (a) ensuring that such equipment is compatible with the Software Services, (b) maintaining the security of such equipment, user accounts, passwords and files, and (c) all uses of Customer user accounts by any party other than OpenGov. 4. Intellectual Property Rights; License Grants; Access to Customer Data 4.1. Software Services. OpenGov owns all interests and Intellectual Property Rights in the Software Services. The look and feel of the Software Services, including any custom fonts, graphics and button icons, are the property of OpenGov. Customer may not copy, imitate, or use them, in whole or in part, without OpenGov’s prior written consent. Subject to Customer’s obligations under this Agreement, OpenGov grants Customer a non-exclusive, royalty-free license during the Term to use the Software Services. 4.2. Customer Data. Customer Data and the Intellectual Property Rights therein belong to Customer. Customer grants OpenGov and its partners (such as hosting providers) a non-
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3 OpenGov Master Services Agreement Revised April 25, 2025 exclusive, royalty-free license to use, store, edit, and reformat Customer Data for the purpose of providing the Software Services. Customer further agrees that OpenGov and its partners may use aggregated, anonymized Customer Data for purposes of product enhancement, customer service, and data analysis. Insights gleaned from aggregated, anonymized Customer Data will belong to OpenGov. 4.3. Access to Customer Data. Customer may download Customer Data from the Software Services at any time during the Term, excluding during routine software maintenance periods. 4.4. Deletion of Customer Data. Unless otherwise requested pursuant to this Section 4.4, upon the termination of this Agreement, Customer Data shall be deleted pursuant to OpenGov’s standard data deletion and retention practices, which is to delete Customer Data 45 days after termination or expiration of the Agreement. Upon written request, Customer may request deletion of Customer Data prior to the date of termination of this Agreement. Such a request must be addressed to “OpenGov Vice President, Customer Success” at OpenGov’s address for notice in Section 10.2. 4.5. Feedback. “Feedback” means suggestions, comments, improvements, ideas, or other feedback or materials regarding the Software Services provided by Customer to OpenGov, including feedback provided through online developer community forums. Customer grants OpenGov a non-exclusive, royalty-free, irrevocable, perpetual, worldwide license to use and incorporate Feedback into the Software Services and Documentation. OpenGov will exclusively own any improvements or modifications to the Software Services and Documentation based on or derived from any of Customer’s Feedback including all Intellectual Property Rights in and to the improvements and modifications. 5. Confidentiality 5.1. “Confidential Information" means all confidential business, technical, and financial information of the disclosing party that is marked as “Confidential” or an equivalent designation or that should reasonably be understood to be confidential given the nature of the information and/or the circumstances surrounding the disclosure. OpenGov’s Confidential Information includes, without limitation, the software underlying the Software Services, and all Documentation. 5.2. Confidential Information does not include: (a) data that Customer has previously released to the public; (b) data that Customer would be required to release to the public upon request under applicable federal, state, or local public records laws; (c) Customer Data that Customer requests OpenGov make available to the public in conjunction with the Software Services; (d) information that becomes publicly known through no breach by either party; (e) information that was rightfully received by a party from a third party without restriction on use or disclosure; or (f) information independently developed by the Receiving Party without access to the Disclosing Party’s Confidential Information. 5.3. Each party agrees to obtain prior written consent before disclosing any of the other
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4 OpenGov Master Services Agreement Revised April 25, 2025 party's Confidential Information. Each party further agrees to use the other's Confidential Information only in connection with this Agreement. Each party further agrees to protect the other party's Confidential Information using the measures that it employs with respect to its own Confidential Information of a similar nature, but in no event with less than reasonable care. If a party is required to disclose Confidential Information by law or court order, they must notify the other party in writing before making the disclosure to give the other party an opportunity to oppose or limit the disclosure. 6. Term and Termination 6.1. Initial Term. This Agreement begins on the Effective Date and ends on the date the subscription ends (“Initial Term”), according to the Order Form, unless sooner terminated pursuant to Section 6.3. 6.2. Renewal. This Agreement shall automatically renew for another period of the same duration as the Initial Term (each one is a new “Renewal Term”) unless either party notifies the other party of its intent not to renew this Agreement in writing no less than 30 days before the end of the then-current term. 6.3. Termination for Cause. If either party materially breaches any term of this Agreement and fails to cure such breach within 30 days after receiving written notice by the non-breaching party, the non-breaching party may terminate this Agreement. 6.4. Termination for Non-Appropriation. For any term after the first full year of this Agreement, Customer may terminate this Agreement if it does not appropriate funds to continue this Agreement in a future fiscal year by providing notice in writing no less than 30 days before the end of the then-current term. Such termination shall be effective upon the expiration of the then-current term. To invoke termination under this section, Customer must use good faith efforts to secure the appropriate funds for the next year’s fees. 6.5. Effect of Termination. Upon termination of this Agreement pursuant to Section 6: (a) Customer shall pay in full for all Software Services and Professional Services for the then-current annual term, (b) OpenGov shall stop providing Software Services and Professional Services to Customer; and (c) each party shall (at the other party’s option) return or delete any of the other party’s Confidential Information in its possession. 7. Payment of Fees 7.1. Fees; Invoicing; Payment; Expenses. 7.1.1. Fees. Fees for Software Services and for Professional Services are set forth in the applicable Order Form, and OpenGov will invoice Customer accordingly. Customer agrees to pay invoices within 30 days. Invoices are deemed received when OpenGov emails them to Customer’s designated billing contact. Obligations to pay fees are non-cancelable, and payments are non-refundable. 7.1.2. Annual Software Price Adjustment. OpenGov shall increase the fees for the Software Services during any Renewal Term by 5% each year or as otherwise agreed upon in
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5 OpenGov Master Services Agreement Revised April 25, 2025 the applicable renewal Order Form. 7.1.3. Travel Expenses. OpenGov will invoice Customer for travel expenses provided in the SOW or Order Form as they are incurred. Customer shall pay all such valid invoices within 30 days of receipt of invoice. Receipts shall be provided for the travel expenses listed on the invoice. 7.2. Consequences of Non-Payment. If Customer fails to make any payments required under any Order Form or SOW, then in addition to any other rights OpenGov may have under this Agreement or applicable law, (a) Customer will owe a late interest penalty of the maximum rate permitted by law and (b) If Customer’s account remains delinquent (with respect to payment of an undisputed invoice) for 10 days after receipt of a delinquency notice from OpenGov, which may be provided via email to Customer’s designated billing contact, OpenGov may temporarily suspend Customer’s access to the Software Service for up to 90 days to pursue good faith negotiations before pursuing termination in accordance with Section 6.3. Customer will continue to incur and owe all applicable fees irrespective of any such service suspension based on such Customer’s delinquency. 7.3. Taxes. All fees under this Agreement are exclusive of any applicable sales, value-added, use or other taxes (“Sales Taxes”). Customer is solely responsible for all Sales Taxes, not including taxes based solely on OpenGov’s net income. If any Sales Taxes related to the fees under this Agreement are found at any time to be payable, the amount may be billed by OpenGov to, and shall be paid by, Customer. If Customer fails to pay any Sales Taxes, then Customer will be liable for any related penalties or interest and will indemnify OpenGov for any liability or expense incurred in connection with such Sales Taxes. In the event Customer or the transactions contemplated by the Agreement are exempt from Sales Taxes, Customer agrees to provide OpenGov, as evidence of such tax-exempt status, proper exemption certificates or other documentation acceptable to OpenGov. 8. Representations and Warranties; Disclaimer 8.1. By OpenGov. 8.1.1. General Warranty. OpenGov represents and warrants that it has all right and authority necessary to enter into and perform this Agreement. 8.1.2. Professional Services Warranty. OpenGov further represents and warrants that the Professional Services, if any, will be performed in a professional and workmanlike manner in accordance with the related SOW and generally prevailing industry standards. For any breach of the Professional Services warranty, OpenGov will re-perform the applicable services. If OpenGov is unable to re-perform such work as warranted, Customer will be entitled to recover all fees paid to OpenGov for the deficient work. Customer must give written notice of any claim under this warranty to OpenGov within 90 days of the completion of Professional Services pursuant to the applicable SOW to receive such warranty remedies. 8.1.3. Software Services Warranty. OpenGov further represents and warrants that for the
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6 OpenGov Master Services Agreement Revised April 25, 2025 Term, the Software Services will perform in all material respects in accordance with the Documentation. The foregoing warranty does not apply to any Software Services that have been used in a manner other than as set forth in this Agreement. OpenGov does not warrant that the Software Services will be uninterrupted or error-free. Customer must give written notice of any claim under this warranty to OpenGov within 90 days of Customer discovering the defect. For any breach of the Software Services warranty, OpenGov will repair or replace any nonconforming Software Services so that the affected portion of the Software Services operates as warranted. If OpenGov is unable to do so, Customer may terminate the license for such Software Services and will be entitled to recover all fees paid to OpenGov for the deficient Software Services. 8.2. By Customer. Customer represents and warrants that (a) it has all right and authority necessary to enter into and perform this Agreement; and (b) OpenGov’s use of Customer Data pursuant to this Agreement will not infringe, violate or misappropriate the Intellectual Property Rights of any third party. 8.3. Disclaimer. OPENGOV DOES NOT WARRANT THAT THE SOFTWARE SERVICES WILL BE UNINTERRUPTED OR ERROR FREE; NOR DOES IT MAKE ANY WARRANTY AS TO THE RESULTS THAT MAY BE OBTAINED FROM USE OF THE SOFTWARE SERVICES. EXCEPT AS SET FORTH IN THIS SECTION 8, THE SOFTWARE SERVICES ARE PROVIDED “AS IS” AND OPENGOV DISCLAIMS ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, IMPLIED WARRANTIES OF MERCHANTABILITY, TITLE, FITNESS FOR A PARTICULAR PURPOSE, AND NON-INFRINGEMENT. 9. Limitation of Liability 9.1. By Type. NEITHER PARTY, NOR ITS SUPPLIERS, OFFICERS, AFFILIATES, REPRESENTATIVES, CONTRACTORS OR EMPLOYEES, SHALL BE RESPONSIBLE OR LIABLE WITH RESPECT TO ANY SUBJECT MATTER OF THIS AGREEMENT UNDER ANY CONTRACT, NEGLIGENCE, STRICT LIABILITY, OR OTHER THEORY: (A) FOR ERROR OR INTERRUPTION OF USE OR FOR LOSS OR INACCURACY OF DATA OR COST OF PROCUREMENT OF SUBSTITUTE GOODS OR SERVICES OR LOSS OF BUSINESS; (B) FOR ANY INDIRECT, EXEMPLARY, PUNITIVE, INCIDENTAL, SPECIAL, OR CONSEQUENTIAL DAMAGES; OR (C) FOR ANY MATTER BEYOND A PARTY’S REASONABLE CONTROL, EVEN IF SUCH PARTY HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH LOSS OR DAMAGE. 9.2. By Amount. IN NO EVENT SHALL EITHER PARTY’S AGGREGATE, CUMULATIVE LIABILITY FOR ANY CLAIMS ARISING OUT OF OR IN ANY WAY RELATED TO THIS AGREEMENT EXCEED THE FEES PAID BY CUSTOMER TO OPENGOV FOR THE SOFTWARE SERVICES UNDER THIS AGREEMENT IN THE 12 MONTHS PRIOR TO THE ACT THAT GAVE RISE TO THE LIABILITY. 9.3. Limitation of Liability Exclusions. The limitations of liability set forth in Sections 9.1 and 9.2 above do not apply to, and each party accepts liability to the other for: (a) claims based on either party’s intentional breach of its obligations set forth in Section 5 (Confidentiality), (b) claims arising out of fraud or willful misconduct by either party and
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7 OpenGov Master Services Agreement Revised April 25, 2025 (c) either party’s infringement of the other party’s Intellectual Property Rights. 9.4. No Limitation of Liability by Law. Because some jurisdictions do not allow liability or damages to be limited to the extent set forth above, some of the above limitations may not apply to Customer. 10. Miscellaneous 10.1. Logo Use. OpenGov shall have the right to use and display Customer’s logos and trade names for marketing and promotional purposes in OpenGov’s website and marketing materials, subject to Customer’s trademark usage guidelines provided to OpenGov. 10.2. Notice. Ordinary day-to-day operational communications may be conducted by email, live chat or telephone. For notices required by the Agreement the parties must communicate more formally in a writing sent via USPS certified mail and via email. OpenGov’s addresses for notice are: [email protected] with a mailed copy to OpenGov, Inc., 660 3rd Street, Suite 100, San Francisco, CA 94107. 10.3. Anti-corruption. Neither OpenGov nor any of its employees or agents has offered or provided any illegal or improper payment, gift, or transfer of value in connection with this Agreement. The parties will promptly notify each other if they become aware of any violation of any applicable anti-corruption laws in connection with this Agreement. 10.4. Injunctive Relief. The parties acknowledge that any breach of the confidentiality provisions or the unauthorized use of a party’s intellectual property may result in serious and irreparable injury to the aggrieved party for which damages may not adequately compensate the aggrieved party. The parties agree, therefore, that, in addition to any other remedy that the aggrieved party may have, it shall be entitled to seek equitable injunctive relief without being required to post a bond or other surety or to prove either actual damages or that damages would be an inadequate remedy. 10.5. Force Majeure. Neither party shall be held responsible or liable for any losses arising out of any delay or failure in performance of any part of this Agreement, other than payment obligations, due to any act of god, act of governmental authority, or due to war, riot, labor difficulty, failure of performance by any third-party service, utilities, or equipment provider, or any other cause beyond the reasonable control of the party delayed or prevented from performing. 10.6. Severability; Waiver. If any provision of this Agreement is found to be unenforceable or invalid, that provision will be limited or eliminated to the minimum extent necessary so that this Agreement will otherwise remain in full force and effect and enforceable. Any express waiver or failure to exercise promptly any right under this Agreement will not create a continuing waiver or any expectation of non-enforcement. 10.7. Survival. The following sections of this Agreement shall survive termination: Section 5 (Confidentiality), Section 7 (Payment of Fees), Section 4.4 (Deletion of Customer Data), Section 8.3 (Warranty Disclaimer), Section 9 (Limitation of Liability) and Section 10 (Miscellaneous). 10.8. Assignment. There are no third-party beneficiaries to this Agreement. Except as set
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8 OpenGov Master Services Agreement Revised April 25, 2025 forth in this Section 10.8, neither party may assign, delegate, or otherwise transfer this Agreement or any of its rights or obligations to a third party without the other party's written consent, which consent may not be unreasonably withheld, conditioned, or delayed. Either party may assign, without such consent but upon written notice, its rights and obligations under this Agreement to its corporate affiliate or to any entity that acquires all or substantially all of its capital stock or its assets related to this Agreement, through purchase, merger, consolidation, or otherwise. Any other attempted assignment shall be void. This Agreement will benefit and bind permitted assigns and successors. 10.9. Independent Contractors. This Agreement does not create an agency, partnership, joint venture, or employment relationship, and neither party has any authority to bind the other. 10.10. Governing Law and Jurisdiction. This Agreement will be governed by the laws of Customer’s jurisdiction, without regard to conflict of laws principles. The parties submit to personal jurisdiction and venue in the courts of Customer’s jurisdiction. 10.11. Complete Agreement. OpenGov has made no other promises or representations to Customer other than those contained in this Agreement. Any additional or different terms in a purchase order or click-through agreement are expressly rejected by the Parties and are void. Any modification to this Agreement must be in writing and signed by an authorized representative of each party. 11. IP Indemnification 11.1. IP Indemnification. OpenGov shall indemnify, defend, and hold harmless Customer, its elected and appointed officials, employees, and agents from any third-party claims, costs, damages, losses, liabilities and expenses (including attorneys' fees and costs) arising out of or in connection with any claim alleging that the Software Services infringes a copyright, patent (U.S. only), or trademark of, or has caused harm to the rights of, a third party. If the Software Services becomes, or in OpenGov’s opinion is likely to become, the subject of an infringement claim, OpenGov may, at its option and expense, either (a) procure for Customer the right to continue using the Software Services, (b) replace or modify the Software Services so that it becomes non-infringing, or (c) terminate the licenses granted hereunder and give Customer a pro-rata refund for any pre-paid, unused fees paid by Customer. OpenGov will have no obligation under this Agreement with respect to an infringement claim based upon any use of the Software Services not in accordance with this Agreement or for purposes not intended by OpenGov, use of the Software Services in combination with other products, software, or data not supplied by OpenGov, or modification of the Software Services by any person other than OpenGov or its authorized agents or subcontractors. 11.2. Procedures. Customer shall (a) promptly give notice of a claim to OpenGov, (b) give OpenGov sole control of the defense and settlement of the claim, (c) provide to OpenGov all available information and reasonable assistance, and (d) not compromise or settle such third-party claim.
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9 OpenGov Master Services Agreement Revised April 25, 2025
11.3. Sole Remedy. The foregoing is OpenGov's sole obligation and Customer’s exclusive remedy with respect to indemnification. The indemnification obligations set forth in this Section are subject to the limitation of liability provisions of this Agreement. San Mateo, CA OpenGov, Inc. Signature ___________________________ Signature __________________________ Name ___________________________ Name __________________________ Title ___________________________ Title __________________________ Date ___________________________ Date __________________________
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OpenGov Inc.660 3rd Street, Suite 100San Francisco, CA 94107United States Q00CA564111/4/2024 Marguerite Kuntz5/18/2025 [email protected]/19/2025 36 Months5/18/2028 City of San Mateo, CA Dave Hulten330 West 20th AvenueSan Mateo, California 94401United States [email protected]
Annually in AdvanceNet Thirty (30) Days
Product / Service Start Date End Date Annual Fee
OMS Plus, OMS User (103 Users), Integration Toolkit (option), Asset Builder(option), Facilities Domain, Flood Protection Domain, Parks & RecreationDomain, Sanitary Sewer Domain, Signal Domain, Stormwater Domain,Transportation Domain, Walkability Domain, Water Distribution Domain 5/19/2025 5/18/2026 $127,853.25 OMS Plus, OMS User (103 Users), Integration Toolkit (option), Asset Builder(option), Facilities Domain, Flood Protection Domain, Parks & RecreationDomain, Sanitary Sewer Domain, Signal Domain, Stormwater Domain,Transportation Domain, Walkability Domain, Water Distribution Domain 5/19/2026 5/18/2027 $134,245.91 OMS Plus, OMS User (103 Users), Integration Toolkit (option), Asset Builder(option), Facilities Domain, Flood Protection Domain, Parks & RecreationDomain, Sanitary Sewer Domain, Signal Domain, Stormwater Domain,Transportation Domain, Walkability Domain, Water Distribution Domain 5/19/2027 5/17/2028 $140,958.21 See Service Terms
May 19, 2025 $127,853.25May 19, 2026 $134,245.91May 19, 2027 $140,958.21 Signature: Signature:
Name: Name:
Title: Title:
Date: Date:
This Order Form incorporates the OpenGov Master Services Agreement (""MSA"") attached here or available at https://opengov.com/terms-of-service/master-services-agreement/.
The ""Agreement"" between OpenGov and the entity identified above (""Customer"") consists of the Order Form, MSA, and, if Professional Services are purchased, the Statement of Work. Unless otherwise specified above, feesfor the Software Services and Professional Services shall be due and payable, in advance, 30 days from receipt of the invoice.
By signing this Agreement, Customer acknowledges that it has reviewed, and agrees to be legally bound by the Agreement. Each party’s acceptance of this Agreement is conditional upon the other’s acceptance of the Agreementto the exclusion of all other terms.
Order Form Number:Created On: Prepared By:Order Form Expiration: Email: Subscription Start Date: Contract Term:Subscription End Date:
Customer: Contact Name: Bill To/Ship To: Email:
Billing Frequency: Payment Terms:
SOFTWARE SERVICES:
Annual Subscription Total: Service TermsService Date: Amount:
City of San Mateo, CA OpenGov, Inc.
Customer Information
Order Details
Order Form Legal Terms
(Annual Software Fee)(Annual Software Fee)(Annual Software Fee)
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CITY OF SAN MATEO
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 6 Section Name: CONSENT CALENDAR Account Number: 26-4662 File ID: 25-9815 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: May 05, 2025
SUBJECT:
2655, 2755 Campus Drive Public Improvements – Adoption
RECOMMENDATION:
Adopt a Resolution to accept public improvements in accordance with the April 27th, 2023, Subdivision Improvement Agreement between the City of San Mateo and 2655 Campus Pop Owner, LLC and 2755 Campus Pop Owner, LLC for 2655 and 2755 Campus Drive.
BACKGROUND:
In February 2023, 2655 Campus Pop Owner, LLC and 2755 Campus Pop Owner, LLC (”Subdivider“) sought approval and recordation of Final Map Peninsula Heights - South, creating 44 single family residential lots and 6 parcels for a maximum of 112 residential condominium units, in connection with the property located at 2655 and 2755 Campus Drive (the Property). On February 6, 2023, the City Manager approved and authorized the Public Works Director to sign the Subdivision Improvement Agreement (”Agreement“) with the Subdivider for the Property. The Agreement was executed on April 27th, 2023. Final Map Peninsula Heights - South subdivided 44 single family residential lots and subdivided 6 parcels for a maximum of 112 residential condominium units. The Agreement addressed the construction of the public improvements that were required as conditions of approval for the project and the tentative parcel map approved under PA 20-012.
Prior to the commencement of construction, the Subdivider was required to provide the City surety bonds totaling $926,366.00 per Section 14 of the Agreement. After this, permits were issued for the construction of public improvements.
On February 11, 2025, the Public Works Department signed off on the construction permits for the public improvements and verified that all planning application conditions of approval and public improvements have been satisfactorily completed. Upon the Subdivider’s satisfactory completion of the public improvements, the improvements require acceptance by City Council. Following the acceptance, Section 14 of the Agreement requires the Subdivider to warranty the work for one year. The maintenance bond on file with the City will remain in effect for one year after the date of acceptance by the City Council.
BUDGET IMPACT:
The City will assume maintenance responsibilities for all public improvements. Ongoing costs for maintenance of the new improvements within the City right-of-way will be funded through the Public Works maintenance budget.
ENVIRONMENTAL DETERMINATION:
This is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
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CITY OF SAN MATEO
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Proposed Resolution
Att 2 – Subdivision Improvement Agreement
Att 3 – Final Map Peninsula Heights - South
STAFF CONTACT
Selena Lau, Associate Engineer
[email protected]
(650) 522-7340
Jason Hallare, Senior Engineer
[email protected]
(650) 522-7316
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2025)
ACCEPTING PUBLIC IMPROVEMENTS FOR 2655 AND 2755 CAMPUS DRIVE WHEREAS, on April 27th, 2023, the City Manager approved the Subdivision Improvement Agreement for 2655 and 2755 Campus Drive and authorized the Public Works Director to sign the Agreement on February 6th, 2023; and
WHEREAS, the Subdivision Improvement Agreement for 2655 and 2755 Campus Drive addressed various public improvements required as conditions of approval for the project and tentative parcel map approved under PA20-012; and
WHEREAS, the Public Works Department has verified that all planning application conditions of approval and subdivision improvements have been satisfactorily completed and Public Works staff recommends formal acceptance of those improvements.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:
1. Accepting public improvements is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
2. The City Council accepts the public improvements related to the Subdivision Improvement Agreement for 2655 and 2755 Campus Drive dated April 27, 2023 between the City of San Mateo and 2655 CAMPUS POP OWNER, LLC and 2755 CAMPUS POP OWNER, LLC.
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CITY OF SAN MATEO
4 9
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CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 7 Section Name: CONSENT CALENDAR Account Number: 14-1311 File ID: 25-9851 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Manager's Office
MEETING DATE: May 5, 2025
SUBJECT:
Downtown Business Improvement Area – Approval
RECOMMENDATION:
Adopt a Resolution of Intent to Levy the Annual Assessments for the Downtown Business Improvement Area for fiscal year 2025-26; accept the fiscal year 2024-25 Downtown San Mateo Association Annual Report; and set a public hearing for the May 19, 2025, City Council meeting for the annual levy.
BACKGROUND:
The Downtown Business Improvement Area (DBIA) was formed in 1986 for the purpose of improving Downtown San Mateo and promoting businesses within the area. The Downtown San Mateo Association (DSMA) has served as the DBIA administrator since its formation. Annually, the DSMA provides the City Council with a report of activities and expenditures for the previous fiscal year and proposes an assessment schedule for the upcoming fiscal year, as required by the California Street and Highways Code Section 36533.
In April 2025, the DSMA submitted its annual report, incorporating a summary of fiscal year 2024-25 activities and proposed program and budget for fiscal year 2025-26 (included as Attachment 2). Before City Council may act on the DSMA’s request to renew the DBIA assessments, the request must be considered at two City Council meetings. At the first meeting on May 5, 2025, the City Council is asked to accept the DSMA’s annual report and adopt a Resolution of Intent to Levy the Annual Assessment (included as Attachment 1). At the second meeting on May 19, 2025, the City Council conducts a public hearing on the proposed assessment schedule and considers adoption.
The DSMA continues to strengthen its role as a champion for Downtown businesses and the community. In 2022, the City Council approved a modification to the business assessments—the first since 2009. The updated assessment formula improved equity among Downtown businesses and enabled the DSMA to expand its operations and better support the district. With increased assessments, the DSMA was able to hire Executive Director Mackenzie Jakoubek in July 2023. With an Executive Director in place, the DSMA was able to better collaborate with the City Manager’s Office, Parks and Recreation, Self-Help for the Elderly, B Street Boosters, the San Mateo Chamber of Commerce, and Downtown businesses to bring more energy, events, and resources to Downtown.
Key Accomplishments, 2024–2025:
•More than 74 Downtown merchants directly participated in DSMA events •14 pop-up community events (a 27 percent increase year over year) •$95K allocated for Downtown clean-up efforts
•Social media activity increased by 17 percent on Facebook and 41 percent on Instagram •Hosted the first-ever Boba Day, drawing over 5,000 attendees
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CITY OF SAN MATEO
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•Restarted a Lunar New Year celebration, attracting hundreds of visitors to downtown businesses •Launched Headwest Marketplace, a monthly event held on the pedestrian mall Financial Overview:
The DSMA anticipates generating approximately $355,000 in DBIA assessments, sponsorships, and partnership funds for FY 2025–26, aligning with its projected expenditures. While payroll is expected to remain flat, modest cost increases are anticipated for Downtown cleanup, marketing, professional services, banners, and events due to inflation and rising costs.
Looking ahead, the DSMA is exploring opportunities to expand revenue in FY 2026–27. Additionally, the DSMA maintains a money market account with $240,000 in reserves, set aside for emergency use.
Next Steps
After the Council adopts the Resolution of Intent to Levy the Annual Assessments (Attachment 1), a notice will be published in the newspaper announcing the public hearing for no less than seven days prior to the meeting on May 19, 2025.
According to Streets and Highways Code Section 36535, if written protests are submitted by business owners in the DBIA, and these protests collectively represent 50 percent or more of the proposed assessments, no additional actions to impose the assessments will occur for a period of one year. Any written protests received will be provided at the May 19, 2025 Council meeting.
At the May 19th public hearing, Mackenzie Jakoubek, Executive Director of the DSMA, will provide an overview of DSMA’s accomplishments and will be available to address any questions from the City Council and the public prior to Council consideration of levying the assessment for the next fiscal year.
BUDGET IMPACT:
The levying of the annual DBIA assessment does not have an impact on the General Fund.
ENVIRONMENTAL DETERMINATION:
This item is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
All meeting noticing requirements were met. As required by the California Streets and Highways Code Section 36534, a notice shall be provided in the local newspaper no less than seven (7) days prior to the May 19, 2025 City Council public hearing.
ATTACHMENTS
Att 1 – Proposed Resolution of Intent
Att 2 – DSMA Annual Report for Fiscal Year 2024-25
STAFF CONTACT
Jennifer Chen, Economic Development Manager
[email protected]
(650) 522-7009
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4 CITY OF SAN MATEO
RESOLUTION NO. (2025)
ACCEPTING THE 2024-2025 DOWNTOWN BUSINESS IMPROVEMENT AREA (DBIA) ANNUAL REPORT, ADOPTING A RESOLUTION OF INTENTION TO LEVY THE ANNUAL DBIA ASSESSMENT FOR 2025-2026,
AND SETTING THE PUBLIC HEARING
WHEREAS, Streets and Highways Code Section 36533 (Parking and Business Improvement Area Law of 1989) requires the City Council to approve an annual report specifying: (1) the improvements and activities to be provided for that fiscal year; (2) an estimate of the cost of providing the improvements and the activities for that fiscal year; and other information required by Section 36533; and WHEREAS, pursuant to Section 36534 of the Streets and Highways Code, after approving the annual report, the City Council is authorized to issue a resolution of intention to levy an assessment for the 2025- 2026 fiscal year; and
WHEREAS, the City Council has received and reviewed the annual report submitted by the Downtown San Mateo Association and hereby confirms said Association as the advisory board for the DBIA.
NOW, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY DETERMINES AND RESOLVES that:
1. Accepting the DBIA Annual Report and adopting a Resolution of Intent to Levy the Annual DBIA Assessment is exempt from California Environmental Quality Act (CEQA) requirements because it is an administrative activity that will not have a significant effect on the environment per CEQA Guidelines section 15378(b)(5)).
2. The City Council approves the Downtown San Mateo Association Fiscal Year 2024-25 Annual Report filed by the Downtown San Mateo Association with the City Clerk and declares its intention to levy and collect assessments for the Downtown Business Improvement Area for the Fiscal Year 2025- 2026 set forth in Exhibit A attached to this Resolution.
3. The proposed improvements and activities are generally characterized as those activities set forth in Streets and Highways Code Section 36513, including but not limited to: street cleaning, promotion of public events, marketing activities which benefit businesses, decorations, and administrative expenses, including salary, rent, and similar expenditures. The annual report on file with the City Clerk provides a full and detailed description of proposed expenditures and activities, provides the boundaries and zones of benefit of the DBIA, and designates the proposed assessments. A map of the business district boundaries is set forth in Exhibit B attached to this Resolution.
4. A public hearing is hereby scheduled for Monday, May 19, 2025, at City Hall, 330 West 20 th Avenue, San Mateo at 7:00 p.m. or as soon thereafter as the matter may be heard. In accordance with Streets and Highways Code section 36534, the City Clerk is directed to publish this, once in a newspaper of general circulation in the City not less than seven days before the public hearing. Oral and written protests in compliance with Sections 36524 and 36525 of the Streets and Highways Code may be made at the public hearing.
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Resolution No. (2025)
DBIA Intent to Levy Annual Renewal
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4 Exhibit A
Proposed Annual Assessment Schedule FY 2025-2026
Retail (Based on Annual Gross Receipts)
Annual Gross Revenue Proposed 2025-26 Previous 2024-25
Zone 1 Zone 2 Zone 1 Zone 2$0 - $150,000
$200 $100 $200 $100
$150,001 - $400,000 $400 $200 $400 $200
$400,001-$600,000 $800 $400 $800 $400
$600,001-$1,000,000 $1,150 $575 $1,150 $575
$1,000,000+ $1,500 $750 $1,500 $750
Professional (based on number of employees)
Category Proposed 2025-26 Previous 2024-25
Number Of Employees Zone 1 Zone 2 Zone 1 Zone 2
Sole Proprietor,
No employees
$200 $100 $200 $100
1 to 5 Employees $550 $275 $550 $275
6-15 Employees $1,000 $500 $1,000 $500
16-35 Employees $2,300 $1,150 $2,300 $1,150
36-75 Employees $3,050 $1,525 $3,050 $1,525
76+ Employees 1, 2 $3,050 $1,525 $3,050 $1,525
Service (based on number of employees)
Category Proposed 2025-26 Previous 2024-25
Number Of Employees Zone 1 Zone 2 Zone 1 Zone 2
Sole Proprietor,
No employees
$200 $100 $200 $100
1 to 5 Employees $400 $200 $400 $200
6-15 Employees $800 $400 $800 $400
16-35 Employees $1,700 850 $1,700 $850
36-75 Employees $2,300 $1,150 $2,300 $1,150
76+ Employees 3, 4 $2,300 $1,150 $2,300 $1,150
Financial (flat rate)
Category Proposed 2025-26 Previous 2024-25
Zone 1 Zone 2 Zone 1 Zone 2Financial $1,500 $775 $1,500 $775 See footnote for 1,2,3,4
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Resolution No. (2025)
DBIA Intent to Levy Annual Renewal
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4 Proposed Annual Assessment Schedule FY 2025-2026 (Continued) Retail businesses include but is not limited to businesses that have goods and foods for sale including automotive vehicles and parts dealers, home furnishing stores, jewelers, electronics and appliance stores, building material and garden equipment and supplies dealers, food and beverage stores, full- serve restaurants, limited services restaurants, fast food restaurants, cafeterias, dessert and snack establishments, bars, gasoline stations, clothing and clothing accessories, sporting goods, hobby stores, music instruments, book stores, general merchandise store, wireless phone stores and similar.
Professional businesses include but is not limited to businesses that offer services that are highly specialized and typically require licensing and regulations. Professional service providers and information-based businesses such as software publishers, data processing, network hosting and related services, internet publishing and broadcasting and web search portals, venture capital, insurance agencies and brokerage, real estate agents and brokers, offices of lawyers, accounting, architectural, engineering advertising, translation and interpretation services, veterinary services, offices of physicians, offices of dentists, other health practitioners, and similar.
All businesses classified as Professional shall pay an annual assessment based on the number of full- time equivalency employees.
Sole Proprietor is defined as a self-employed individual who works for themselves without hiring any employees.
Service businesses include but is not limited to providers of personal and business services such as hair salons, nail salons, lock smiths, dry cleaners, auto service and maintenance shops, gyms, vacuum repair shops, educational, childcare, electronic equipment repair, personal care services, and similar.
All businesses classified as Service shall pay an annual assessment based on the number of full-time equivalency employees.
Financial businesses include but not limited to businesses in the financial industry such as money management, payments, digital banking, banks, savings and loan companies, credit unions, finance companies, and similar.
All businesses classified as Financial shall pay a flat annual assessment.
For Professional and Service businesses, the number of employees shall be determined based on Full Time Equivalent of 40 hours a week as reported on the initial business license application and updated thereafter during the annual business license renewal.
Footnote
1 - $3,050 + $14.00 per employee over 75 employees for Zone 1 2- $1,525 + $10.00 per employee over 75 employees for Zone 2 3- $2,300 + $10.00 per employee over 75 employees for Zone 1 4- $1,150 + $7.00 per employee over 75 employees for Zone 2
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Resolution No. (2025)
DBIA Intent to Levy Annual Renewal
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4 Exhibit B
DBIA Boundary Map
Zone 1 – Shaded parcels
Zone 2 --Parcels outlined in black
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DOWNTOWNSAN MATEOASSOCIATION
PREPARED BY:
MACKENZIE JAKOUBEK
Executive [email protected] / DSMA.org
FISCAL YEAR 2024-25
ANNUAL REPORT
JULY 1, 2024 - JUNE 30, 2025
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ACCOMPLISHMENTS AT A GLANCE
74+ Downtownmerchants directlyparticipated in DSMAsponsored events 14 pop up communityevents (3 more thanFY23-24)
Facebook reachincreased by 17%
Instagram reachincreased by 41%
DOWNTOWN SAN MATEOASSOCIATION SUMMARY
The Downtown San Mateo Association (DSMA) remains
steadfast in its mission to enhance the attractiveness and vibrancy of Downtown San Mateo. Since 1986, DSMA has
managed the Downtown Business Improvement District,
providing vital support to local merchants and fostering a thriving, connected community. Downtown San Mateo is a
center for business and leisure, attracting visitors from throughout the Bay Area with its history, diverse
community, renowned culinary scene, and strategic
position within Silicon Valley.
This fiscal year, Downtown San Mateo has been livelier
than ever, with busy weekends and strong participation in community events contributing to a vibrant and dynamic
atmosphere. Under the leadership of the Board of
Directors and Executive Director Mackenzie Jakoubek,
DSMA has strengthened collaboration and community
engagement as core strategies for activating Downtown.
Through partnerships with local organizations and the
coordination of signature events, DSMA has bolstered
Downtown’s visibility and appeal.
Looking ahead to Fiscal Year 2025-26, DSMA will build on this momentum with expanded marketing initiatives,
activated public spaces, and deeper partnerships.
Strategic investments in cleanliness, beautification, and business support will ensure that Downtown remains a
welcoming destination. With a thoughtfully allocated
budget and the continued guidance of its dedicated Board of Directors, DSMA is well-positioned to drive Downtown San Mateo’s ongoing success.
$95k used forDowntown clean-upefforts (9% increase)
MAY 2025
San Mateo On Iceadvertisementincreased visits todigital restaurant guideby 20% 130+ Downtownbusinesses featured onReviewsday TuesdayInstagram stories
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Nestled in the heart of the San Francisco Peninsula, Downtown San Mateo is a place where history, innovation, and community intersect. With its diverse mix of businesses, vibrant public spaces, and engaged community, the district continues to evolve while remaining a welcoming destination for all. At the center of this growth is the Downtown San Mateo Association (DSMA), committed to fostering a thriving environment for businesses and visitors alike.
Since 1986, the DSMA has been designated by City Council to manage the Downtown Business Improvement District. We take pride in supporting our merchants and bringing people together through events and initiatives that celebrate the unique character of Downtown San Mateo. As we reflect on the past year, the energy in our district has been unmistakable, reinforcing the importance of collaboration and thoughtful activation in keeping Downtown vibrant.
FY 2024-25 ANNUAL REPORT
INTRODUCTION
MAY 2025 2
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“Vibrant,” “bustling,” “lively,” and “busy,” were
some of the most popular words used to
describe Downtown San Mateo in a 2024
survey from Revv Up Downtown San Mateo.
Separately, in a City sponsored survey
conducted by True North Research, 12% of
San Mateo residents rated our Downtown as
what they liked most about living in the City
of San Mateo. (Only 3rd behind our City’s
fantastic parks and the variety of restaurants
and shops.) Compared to one year ago,
Downtown has seen a 19% increase in
visitors just to the B Street Pedestrian Mall.
Over 2 years, the increase has been 121%
(Placer.ai report).
Thanks to its regionally central location,
Downtown San Mateo is a popular place to
meet for both business and leisure purposes.
Visitors come from San Francisco, Santa
Clara County, the East Bay, and, most often,
nearby Peninsula cities. Downtown is a
foodie’s paradise, with a diverse mix of
restaurants making up more than 20% of
district businesses. It is also an important
node in the Silicon Valley ecosystem as a
home to start-ups, investors, incubators, and
tech-based companies of all sizes. The
presence of Mills-Peninsula Medical Center,
one of the largest employers in our district,
means that Downtown also includes many
medical professionals. While there are some
traditional retailers, the storefronts on most
blocks are dominated by food and drink
purveyors, along with services such as
FY 2024-25 ANNUAL REPORT
DOWNTOWN SANMATEO OVERVIEW
salons, fitness studios, and banks. Several
body shops and automotive businesses can
be found east of the railroad tracks.
Like all downtown areas, San Mateo has
encountered challenges in the past year.
There has been a nation-wide trend of
corporate workers returning to the office,
but hybrid work still affects traffic during the
week. Rising costs due to inflation and
supply shortages, such as eggs, have
squeezed bottom lines. Layoffs in the tech
industry have brought about uncertainty,
leading to reduced personal spending.
Another hardship has been the closing of
Downtown favorite, Draeger’s, which has
been a hub of our community for decades.
Downtown San Mateo grapples with
common challenges for all business
districts. Looking back at the Revv Up
Downtown survey, Downtown visitors
sought improvements in cleanliness, variety
of stores, and available public seating.
Businesses voice discontentment around
rising costs, inconsistent foot traffic,
difficulty finding employees, and other day-
to-day challenges. Despite these obstacles,
the overall Downtown outlook from
businesses and visitors is positive. New
businesses continue to open up in our
district, often citing safety, cleanliness, a
welcoming community, and lively
atmosphere as the main reasons for
selecting Downtown San Mateo.
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The Downtown San Mateo Association
(DSMA) continues to strengthen its role as a
champion for Downtown’s businesses and
community. The updated Business
Improvement District (BID) assessments,
approved by City Council in 2022, have
allowed DSMA to expand operations and
better support the district. These resources
remain essential for keeping Downtown
clean, safe, and vibrant while fostering
strong partnerships with the City of San
Mateo and local organizations.
Since joining DSMA in July 2023, Executive
Director Mackenzie Jakoubek has focused
on building relationships, amplifying DSMA’s
presence, and improving operations. DSMA
has prioritized collaboration, working with
San Mateo Parks & Recreation, the City
Manager’s Office, Self-Help for the Elderly,
Age-Friendly San Mateo, B Street Boosters,
the San Mateo Area Chamber of Commerce,
and many BID members to bring more
energy, events, and resources to Downtown.
This year also brought changes to DSMA’s
Board of Directors, with two valued
members, Martin Kent and Tyson Mao,
stepping down, and Jillian Thomas, Vice
President of Operations at Mills-Peninsula
Medical Center, joining the board. The
leadership and dedication of the board
continues to guide DSMA’s efforts in
strengthening Downtown. Looking ahead,
DSMA remains committed to expanding
marketing initiatives, activating public
spaces, and fostering a thriving business
environment.
FY 2024-25 ANNUAL REPORT
DSMA OVERVIEW
MAY 2025 4
President, Lew Cohen, B Street Books
Vice President, Colleen Rafferty,
Christensen & Rafferty Fine Jewelry
Treasurer, Cathy Levitt, Tri Counties Bank
Robert Anderson, Downtown Resident and
retired San Mateo PD
Steve Carey, LifeMoves
Lorry Morales, La Pinata
Jillian Thomas, Mills-Peninsula Medical
Center
Joe Sully, Downtown Building Owner
Susan Uzunoglu, Susan’s European Beauty
Mackenzie Jakoubek, Executive Director,
DSMA
DSMA BOARD
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DSMA activities focus on Community Engagement, BID Member Engagement, and Civic Partnership.
FY 2024-25 ANNUAL REPORT
DSMA FOCUS AREAS
COMMUNITYENGAGEMENT
Community engagement focuses on coordinating events and marketing. The goal is to drive traffic Downtown and connect the community with our wonderful and diverse businesses. The primary audiences for community engagement are Downtown workers, San Mateo and Peninsula residents, and visitors to local hotels and events.
COMMUNITY EVENTS FISCAL YEAR 2024-25
Jazz on B Street
Jul 13 & Mar 1 with the Naveen
Schwartzkopf Quartet
Aug 30 with Peter Carlozzi
Jan 11 with Swingatto
Mar 29 with the Sizzling Cactuses
B Street Train (August 11): DSMA and
co-sponsors Florian Orthodontics and
CAMedu brought kid-sized fun to
Downtown with the B Street Train. The
first 200 kids got an extra treat of free ice
cream from Cold Stone Creamery.
North B Street Fiesta (Aug 25): North B
Street merchants welcomed loyal
customers and newcomers to their
annual block party with community
booths, prizes, mariachi music, folkloric
dancing, and more. DSMA sponsored
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and helped with coordination and
promotion.
September Nights on B (Sep 7 & 14): A
Downtown San Mateo favorite! DSMA
supported these lively City concerts
through sponsorship, promotion, and
participation.
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COMMUNITY EVENTS CONT’D
San Mateo Arts & Culture Fest (Sep
28): This day-long event offered a variety
of live music, cultural entertainment, local
arts, and family-friendly activities on B
Street and Baldwin Avenue, presented by
the San Mateo Area Chamber of
Commerce and the San Mateo County
Office of Arts & Culture. DSMA was a
sponsor and assisted with coordination.
This year, DSMA created a scavenger
hunt for kids featuring Mateo the Fox.
BOOs on B Street & Trick or Treating
(Oct 26): A close collaboration between
the City of San Mateo’s Parks &
Recreation Department and DSMA,
BOOs on B Street welcomed hundreds of
kids to the B Street pedestrian mall to
enjoy carnival games, a creepy-crawly
petting zoo, crafts, a selfie station, and
other Halloween activities. DSMA
coordinated with 42 Downtown
merchants who provided candy to
adorable trick-or-treaters.
Small Business Saturday & Jazz on B
Street with the Sizzling Cactuses
(Nov 30): Aragon High School jazz trio,
the Sizzling Cactuses, delighted holiday
shoppers and diners on B Street. DSMA
promoted local merchants for national
Small Business Saturday.
Las Posadas (Dec 7): The merchants of
North B Street welcomed their loyal
customers and Holiday Train visitors to
their storefronts with warm cider, gift
bags, and other treats. Spanish-language
Christmas carolers sang throughout the
block. The event was coordinated by the
North B merchants with DSMA support.
HEAD WEST Marketplace 2024 (Dec 8
& Dec 22): HEAD WEST Marketplace,
with the support of DSMA, brought 50
makers, crafter, artists, and other local
merchants to the pedestrian mall twice
in December. Downtown visitors were
delighted with the added shopping
opportunities in Downtown San Mateo.
Sounds of the Season
Dec 8 with Business Casual
Dec 8 with the Chamber Singers
from Hillsdale & San Mateo High
Schools
Dec 20 with the Merrie Olde
Christmas Carolers
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HEAD WEST Marketplace 2025 (Mar
16, Apr 20, May 18, Jun 15): Following the
success of HEAD WEST during the
Holidays, DSMA and the HEAD WEST
organization decided to bring the
market back every third Sunday of the
month. These events brought in much
requested diverse retail options to
Downtown.
Downtown San Mateo Boba Day
(April 27): Downtown San Mateo is lucky
to have a number of outstanding boba
shops in our district. To bring attention
to these businesses, DSMA hosted the
second annual Downtown San Mateo
Boba Day. Businesses were encouraged
to give discounts and samples in order
to gain new customers. DSMA and
supporting partners provided fun
activities on B Street for families and
took votes for “Downtown San Mateo’s
Favorite Boba 2025.”
Mother’s Day pop up (May 11): The first
100 mothers (of all sorts) were given
flowers, and families are encouraged to
use a beautiful floral selfie-wall to
commemorate the special day. Co-
sponsored by Lions Den Shave Parlor.
FY 2024-25 ANNUAL REPORT
COMMUNITY EVENTS CONT’D
Lunar New Year (Jan 25): Our second
annual Lunar New Year in Downtown
San Mateo provided an opportunity to
welcome the new year with our
community and collaborate with many
local businesses and organizations.
Sponsors and supporters included
Florian Orthodontics, the City of San
Mateo, San Mateo Parks and Recreation
Department, the San Mateo Area
Chamber of Commerce, and Sterling
Bank. Booth participants included Self-
Help for the Elderly, the Asian American
Curriculum Project, and the San Mateo
Public Library. Our Lion Dance parade
stops were Anton Patisserie, MY
Dumpling, Taste of Sha Xian, Tang Bar,
Dough Zone, East West Bank, Shuyi
Grass Jelly & Tea, Cathay Bank, Superstar
Dim Sum, Revolution Hair Studio, and
Fanloli Beauty.
A Kiss and A Song (Feb 14): As a bonus
for celebrating Valentine’s Day in
Downtown San Mateo, DSMA offered lip
print readings and romantic accordion
music. These extras set the perfect
Valentine’s mood.
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Heyy!!!
Me and my partner just moved to
San Mateo
This page has been really helpful
It’s so awesome that folks are putting
much more thought into the
programming on B Street. My partner
and I are moving closer to downtown,
looking forward to being able to
attend more of these events casually.
Thank you for organizing funcommunity events like these!They make San Mateo awonderful place to live.
I LOVE the newsletter.The information isseriously helpful.
The B Street pedestrian
corridor is one of my favorite
things about this town. Thanks
for always hosting events!
COMMUNITY FEEDBACK
MAY 2025
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DSMA used social media, email newsletters, and DSMA.org to connect with the community.
Contracted with photographers to get event, business, and community snapshots that represent our lively Downtown for social media, website, and other marketing use Announced DSMA events, Downtown happenings, storefront openings & anniversaries, sales and promotions, City of San Mateo announcements, and Downtown businesses in the news.
Projected the Downtown “brand” by sharing images and videos of Downtown (both current and nostalgic), event recaps, highlights of district businesses, and by engaging with other San Mateo-related accounts to keep Downtown San Mateo in the conversation Brought awareness and excitement to campaigns such as Shop Small to Win Big and the Downtown San Mateo Restaurant Guide
New social media campaigns for FY2024-25 included “Reviewsday Tuesday” and “What’s happening Downtown this weekend”
This year, with the help of volunteer Amy Lee, we activated Google Analytics for DSMA.org to better understand how people are engaging with our website. Our three most-visited pages were the home page, the “Eat, Drink & Shop” landing page, and the restaurant guide. We also saw strong interest in information about Downtown events—even those not directly organized by DSMA.
To improve our marketing efforts, we began using tracking tools called UTM codes (short for "Urchin Tracking Module") on both digital and print ads and calendar listings. These codes help us see exactly where our website traffic is coming from. Thanks to this new tracking, we learned that our most effective ad placement this year was at the San Mateo On Ice rink, based on the number of visits it generated to our site.
DSMA’s social media outreach continued to grow. Since July 2024, DSMA’s Facebook reach has increased by 17% and we have gained 585 new followers. Our Instagram reach has increased by more than 41% and gained over 1,600 new followers. Our total email newsletter subscribers increased by over 180 community members and merchants.
FY 2024-25 ANNUAL REPORT
DIGITAL MEDIA
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FY 2024-25 ANNUAL REPORT
PRINT ADVERTISING & OTHER MARKETING
Increased Downtown San Mateo awareness by supporting local events such as the PAL fundraiser and Borel PTA culture fair
Posters and print ads placed in Central Park during San Mateo On Ice, the Autumn Moon Festival and Eggstravaganza
Updated the Downtown San Mateo Restaurant Guide and distributed them through Downtown businesses, community events, and Peninsula hotels Posters and flyers placed throughout the district and beyond to advertise DSMA events Engaged with local media
HEAD WEST Marketplace paid ad & community feature in Palo Alto Daily Post (see above) MAY 2025 10
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MAY 2025
https://www.sfchronicle.com/totalsf/article/san-mateo-downtown-b-street-20230080.php
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BID MEMBERENGAGEMENT
Shop Small to Win Big!
DSMA collaborated with the San Mateo Area Chamber of Commerce on the second annual “Shop Small to Win Big!” campaign for Small Business Saturday.
This year, we incentivized “shopping small” in San Mateo by hosting a prize drawing for those who uploaded a receipt from a locally owned business. Prizes were donated by Porterhouse, Golden Moon Gallery, Elements Massage, Fanloli Beauty, Fitphoria, and the San Mateo Arboretum Society (plus some businesses outside of Downtown).
In addition, we contracted with Worker B Marketing to create 8 short form videos highlighting small businesses (4 in Downtown and 4 in other areas of San Mateo). The businesses featured from Downtown were A2 Wine Bar, AAA Vacuum & Sewing, Taqueria Las Palomas, and No Filter Brazilian Medspa. We were so excited to share the stories of the small business owners who make Downtown San Mateo so special. The videos were hosted on YouTube, with landing pages for each featured business on DSMA.org. The efforts also included a Small Business Saturday proclamation by former Mayor Lisa Diaz Nash.
While BID membership is automatic based on a district address, awareness and participation are not. The DSMA strives to engage BID members and add value for the many types of businesses Downtown.
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FY 2024-25 ANNUAL REPORT
On Small Business Saturday, DSMA
hosted a special Jazz on B performance,
and also provided hand-outs about small
businesses in the area
Reached out to new businesses,
providing a welcome guide and offering
DSMA support
Celebrated businesses who showed their
holiday spirit through the “Best Holiday
Decorating 2025” awards. This year, the
winners were Espetus and Lions Den
Shave Parlor
Supported North B merchants group at
meetings and acted as liaison to city
services when needed
Supported ribbon cuttings and other
business celebrations
Co-hosted Mix & Mingle with San Mateo
Chamber of Commerce, connecting
their members and ours
Downtown San Mateo Association
Member News email shared events,
business resources and opportunities,
and Downtown news coverage via email
with 500+ subscribers once a month. It
garners positive feedback from many
businesses and consistently has an open
rate of 45%
Collaborated with Downtown merchants
on community events, offering
sponsorship and partnering
opportunities to help enhance brand
recognition. For example:
B Street Train was sponsored by
Florian Orthodontics and CAMedu
who both hosted booths. Cold Stone
Creamery offered free ice cream to
kids, which helped move event
participants to their storefront.
For Lunar New Year, in addition to
offering sponsorships, 11 businesses
participated as parade stops. Lion
Dancers visited their storefronts,
performed a dance, and posed for
photos.
Lions Den Shave Parlor and DSMA
collaborated on a Mother’s Day pop
up, offering flowers and a floral selfie
wall to families celebrating.
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The Downtown San MateoAssociation, they’re fantastic andsuper willing to help wherever theycan.
Yvette Yong quoted on Palo Alto Online
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FY 2024-25 ANNUAL REPORT
Created online form on DSMA.org for
the community to submit cleanliness
suggestions
DSMA Beautification & Improvements
Committee held district “walk-arounds”
to identify cleanliness and maintenance
problems
Evaluated which areas of Downtown
needed extra power washings beyond
what the City provides, and coordinated
two power washings of Downtown “hot
spots” and one of the B Street mural
Continued to distribute “Your Role in a
Clean Downtown” brochures, especially
to new businesses
Regular communication with San Mateo
Police Department, adding to the safety
and security of Downtown
Funded cleaning services: Downtown
porters picked up litter and addressed
other cleanliness issues 7 days a week
DOWNTOWN BEAUTIFICATION & CLEANLINESS
Encouraged businesses to decorate for
the holidays by awarding “Best Holiday
Decorating 2025”
Created new North B Street banners and
continued holiday banners
Worked with involved businesses to
make improvements on landscaping
Participated in discussions on the
creation of a new Downtown public
bathroom
Continued discussions with stakeholders
about creation of art murals on private
property
CIVICPARTNERSHIP
DSMA routinely works with City of San Mateo staff from Public Works, Parks & Recreation, and the City Manager’s Office on projects affecting Downtown.
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FY 2024-25 ANNUAL REPORT
ADDITIONAL CIVIC PARTNERSHIP ACTIVITIES
Engaged in “Revv up Downtown,” a
group facilitated by the City Manager’s
Office to activate Downtown, comprised
of Downtown San Mateo champions
Business outreach for City initiatives
including Business Watch, grant
opportunities, flood prevention, and
emergency preparedness awareness
Promotional support for City-sponsored
events including Central Park Music
Series, Winter Wonderland,
Eggstravaganza, and September Nights
on B
Maintained Walgreens community
window, ensuring fair use for community
organization advertising
Created online form on DSMA.org for
community comments
Responded to businesses' complaints
and inquiries, and resolved issues
whenever possible or facilitated
connections with the appropriate
entities for further assistance
Facilitated DSMA Board meeting
presentations from ReThink Waste, City
of San Mateo’s Economic Development
Manager, the Felton Institute, San Mateo
Police Department, and more
Worked to ensure the vibrancy of
Downtown by meeting with potential 3rd
party event organizers and pop-up
retailers
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FY 2024-25 ANNUAL REPORT
Initiate supplemental power washing services to enhance Downtown's cleanliness, offering cleaning services beyond what is provided by the City of San Mateo Continue pop-up and other events on the B Street Pedestrian Mall and beyond, bringing energy and visibility to Downtown
Continue to partner with City staff in support of Downtown Continue the Downtown walk-around with City staff, DSMA board members and stakeholders to identify areas that need attention
Refresh, print, and distribute the printed Downtown San Mateo Restaurant Guide and Your Role in a Clean Downtown brochure
Sponsor and promote Downtown events coordinated by other groups (eg. Music in the Park, San Mateo County Pride Celebration, September Nights on B Street, etc.) Regular updates to City Council to share information about Downtown activations, special events, and Downtown business news
PROGRESS ON FY 2024-25 GOALS
GOALS
Last fiscal year’s goals are listed below and rated “Successful,” “Continuing Efforts,” or “Delayed.” The nature of DSMA’s work is one of continuing improvement and growth; even if we are successful, no goal is ever complete.
SUCCESSFUL
MAY 2025 16
CONTINUING EFFORTS
Expand marketing efforts to outside immediate San Mateo area Develop a communications plan to further the DSMA brand
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FY 2024-25 ANNUAL REPORT
Implement targeted messaging campaigns throughout the year which will feature various Downtown attributes
Hire a third party to conduct a financial review
Create relationships with developers and tech companies coming into the area Develop social media advertising
Continue print ads in the local paper, the San Mateo Daily Journal Regular representation at Council, task force, and Commission meetings Expand board membership and improve board member participation Strengthen economic development collaborations with local organizations Research the impact of installing a public restroom in Downtown, closer to the core of the Downtown
Explore the possibility of college intern helping with DSMA operations and events Restart hotel magazine ad campaign (we are evaluating the best use of our marketing budget)
DELAYED
MAY 2025 17
DSMA will continue with our successes from FY 2024-25, growing projects as needed and making coordination more efficient. In addition, DSMA aims to achieve the following in FY 2025- 26:
Explore long-term sustainability of DSMA through incremental increase of BID assessments and/or alternative revenue sources
Support the City of San Mateo with the Downtown Specific Plan Recruit at least 2 new DSMA Board members; update and establish clear guidelines for board member participation
Add new features to DSMA.org that will bring more organic traffic to the site, continue to evaluate success through Google Analytics
NEW GOALS FOR FISCAL YEAR 2025-26
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PROPOSED DSMA EVENTS FISCAL YEAR 2025-26
July 20: HEAD WEST Marketplace
July (date TBD): Pop up event
August 3: B Street Train
August 17: HEAD WEST Marketplace
August 24: North B Fiesta (North B
Merchants with DSMA support)
September 11 & 18: September Nights on
B (City of San Mateo event, DSMA will
support)
September 21: HEAD WEST Marketplace
September 28: San Mateo Arts & Culture
Fest (San Mateo Area Chamber of
Commerce & SMC Office of Arts &
Culture event with DSMA support)
October 19: HEAD WEST Marketplace
October 25: BOOs on B Street
(collaboration with City of San Mateo
Parks & Recreation Dept)
November 16: HEAD WEST Marketplace
November 29: Small Business Saturday
(booth with information and giveaways,
music performance)
December 6 or 7: Las Posadas (North B
Merchants event with DSMA support)
December 6 or 7: Pre-Holiday Train
entertainment
December 15: Pop up holiday music
event featuring San Mateo high schools
December 21: HEAD WEST Marketplace
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FY 2024-25 ANNUAL REPORT
PROPOSED DSMA EVENTS CONT’D
January 24 (tentative date): Lunar New
Year
January (date TBD): Pop up event
February 14: Valentine’s Day pop up
February (date TBD): Pop up event
March (date TBD): Pop up event
March (date TBD): HEAD WEST
Marketplace
March or April (TBD): Tentative CSM
collaboration
April (date TBD): HEAD WEST
Marketplace
Late April (date TBD): Downtown San
Mateo Boba Day
May 10: Mother’s Day pop up
May (date TBD): HEAD WEST
Marketplace
June (date TBD): HEAD WEST
Marketplace
June (date TBD): Juneteenth or Pop up
event
Additional pop up events will be added as budget and schedules allow.
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FY 2024-25 ANNUAL REPORT
BUDGET
Fiscal Year 2024-25 was DSMA’s second year with the latest assessment modifications approved by City Council. FY2023-24's final revenue ($443k) was substantially higher than budgeted for two main reasons: a generous one-time $11,000 grant was awarded to DSMA from Flood Free San Mateo, and a small number of businesses’ fees were over-collected due to an error. This error has been corrected, but this led to the overage in FY2023-24 and a slight under- budget revenue total for FY2024-25.
DSMA will continue to seek event sponsorship revenue in the future. Sponsoring activities Downtown is a way for businesses and community organizations to show their whole-hearted support for Downtown San Mateo activation. Although the sponsorships don’t completely cover event costs, they help to subsidize the fun and engaging activities in the district.
The expense highlights are:
Programmatic
Community events
Banners
Civic Partnership
Downtown Cleaning
Marketing
Advertising and Promotion
Social Media contractor
Photographer
Payroll & Professional Services
Administration
A small contingency fund for unplanned expenses
We also maintain a cash reserve of approximately $240k (as of 3/31/2025) held in a money market account. These funds would help cover any unexpected large expenses.
DSMA is incredibly grateful for the use of office space granted by the City of San Mateo. We redirect that savings towards programs that support our mission. While DSMA doesn’t utilize any city equipment, the shared space fosters a closer relationship between DSMA, the City, and Downtown businesses. We would like to express our sincere gratitude to the City for providing the shared space and for its ongoing support and partnership.
ESTIMATED INCOME ANDEXPENSES FOR FY 2025-26
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CITY OF SAN MATEO
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 8 Section Name: CONSENT CALENDAR Account Number: 10-5112 File ID: 25-9875 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Human Resources Department
MEETING DATE: May 05, 2025
SUBJECT:
Side Letter of Agreement - Police Technical Services Administrator Classification Representation – Adoption RECOMMENDATION:
Adopt a Resolution to reflect the change in representation of the Police Technical Services Administrator (PTSA) from the San Mateo Management Employees’ Association (SMMEA) to the San Mateo Safety Management Association (SMSMA).
BACKGROUND:
In December 2024, the City received a petition to transfer representation of the PTSA classification from the SMMEA to the SMSMA Unit. The purpose of this Side Letter is to address the wages, benefits, hours and other terms and conditions of employment for the PTSA classification for the period of time between now and the ratification and adoption of a new MOU between the City and the SMSMA after June 21, 2026. The current SMMEA MOU contains provisions related to the terms and conditions of employment of the PTSA classification.
Although the PTSA classification is petitioning to be represented by the SMSMA Unit, the current SMSMA MOU does not contain any provisions relating to the terms and conditions of employment of the PTSA classification. The SMSMA MOU expires on June 21, 2026 and it is anticipated that the successor MOU will provide for the terms and conditions of employment for the PTSA classification.
Therefore, SMMEA and SMSMA agree to the following:
• Effective April 13, 2025, the PTSA classification will be entitled to any changes to its cost-of-living adjustments (“COLAs”) as outlined in the SMMEA MOU dated April 13, 2025 through April 22, 2028. • Effective the first full pay period following Council adoption of the Side Letter of Agreement, the PTSA classification will be represented by SMSMA.
• Effective the first full pay period following Council adoption of the Side Letter of Agreement, the PTSA classification will no longer be enrolled in the following: California State Disability Insurance (SDI) Program, Housing Allowance per Section
26.6 of the SMMEA MOU, and the City’s Long Term Disability program. • Effective the first full pay period following Council adoption of the Side Letter of Agreement, the PTSA classification will no longer receive the City contribution or City match regarding the deferred compensation program. • The SMSMA does not currently pay into SDI, Federal Social Security or the City’s Long Term Disability programs.
BUDGET IMPACT:
There is no budget impact as a result of this resolution.
ENVIRONMENTAL DETERMINATION:
This Side Letter of Agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the
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CITY OF SAN MATEO
environment. (CEQA Guidelines Section 15378(b)(4).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Proposed Resolution
Exhibit A – Side Letter of Agreement
STAFF CONTACT
Yumi Maeda, Senior Human Resource Analyst
[email protected]
(650) 522-7279
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CITY OF SAN MATEO
RESOLUTION NO. ____ (2025)
APPROVING THE SIDE LETTER OF AGREMEENT BETWEEN THE CITY OF SAN MATEO, SAN MATEO
MANAGEMENT ASSOCIATION AND THE SAN MATEO SAFETY MANAGEMENT ASSOCIATION
WHEREAS, the City received a petition to transfer representation of the Police Technical Services Administrator (“PTSA”) classification from the San Mateo Management Employees’ Association (“SMMEA”) to the SMSMA Unit; and
WHEREAS, the amended SMMEA MOU, which expires on April 22, 2028, was adopted by the City Council on April 7, 2025. It currently contains provisions related to the terms and conditions of employment of the PTSA classification. Although the petition was to have the PTSA be represented by the SMSMA Unit, the current SMSMA MOU does not contain any provisions relating to the terms and conditions of employment of the PTSA classification; and
WHEREAS, the Side Letter of Agreement is to address the wages, benefits, hours and other terms and conditions of employment for the PTSA classification for the period of time between now and the ratification and adoption of a new MOU between the City and San Mateo Safety Management Association (“SMSMA”) expiring on June 21, 2026.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:
1. This Side Letter of Agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
2. Effective April 13, 2025, the PTSA classification will be entitled to any changes to its cost-of-living adjustments (“COLAs”) as outlined in the SMMEA MOU.
3. Effective the first full pay period following Council adoption, the PTSA classification will be represented by SMSMA. The provisions related to the terms and conditions of employment will apply except for compensation increases (Section 7.3) and all safety related provisions, including but not limited to: Sections 6.3 On-Call Pay, 6.4 Education Incentive Pay, 6.5 Extra Shift Premium Pay,
6.6 Management Incentive Pay or 26.2 Benefits.
4. Effective the first full pay period following Council adoption, the PTSA classification will no longer be enrolled in the following: California State Disability Insurance (SDI) Program, Housing Allowance per Section 26.6 of the SMMEA MOU, and the City’s Long Term Disability program.
5. Effective the first full pay period following Council adoption, the PTSA classification will no longer receive the City contribution or City match regarding the deferred compensation program.
6. This Side Letter of Agreement has no fiscal impact on the City’s budget.
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Exhibit A
Side Letter of Agreement
Between the
City of San Mateo
and
San Mateo Management Employees’ Association
and
San Mateo Safety Management Association
Re: Police Technical Services Administrator Classification Representation May 5, 2025
The purpose of this Side Letter is to address the wages, benefits, hours and other terms and conditions of employment for the employee in the Police Technical Services Administrator (“PTSA”) classification for the period of time between now and the ratification and adoption of a new MOU between the City and San Mateo Safety Management Association (“SMSMA”) expiring on June 21, 2026.
In December 2024, the City received a petition to transfer representation of the PTSA classification from the San Mateo Management Employees’ Association (“SMMEA”) to the SMSMA Unit. The Personnel Officer approved the petitioners’ request for a unit modification. No election was held because this is a single incumbent classification.
The amended SMMEA MOU, which expires on April 22, 2028, was adopted by City Council on April 7, 2025. It currently contains provisions related to the terms and conditions of employment of the PTSA classification. Although the PTSA classification is represented by the SMSMA Unit, the current SMSMA MOU does not contain any provisions relating to the terms and conditions of employment of the PTSA classification. The SMSMA MOU expires on June 21, 2026 and it is anticipated that the successor MOU will provide for the terms and conditions of employment for the PTSA classification.
Therefore, the parties agree that:
• Effective April 13, 2025, the PTSA classification will be entitled to any changes to its cost-of- living adjustments (“COLAs”) as outlined in the SMMEA MOU dated April 13, 2025 through April 22, 2028.
• Effective the first full pay period following Council adoption, the PTSA classification will be represented by SMSMA. The provisions related to the terms and conditions of employment will apply except for compensation increases (Section 7.3) and all safety related provisions, including but not limited to: Sections 6.3 On-Call Pay, 6.4 Education Incentive Pay, 6.5 Extra Shift Premium Pay, 6.6 Management Incentive Pay or 26.2 Benefits.
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2 • Effective the first full pay period following Council adoption, the PTSA classification will no longer be enrolled in the following: California State Disability Insurance (SDI) Program, Housing Allowance per Section 26.6 of the SMMEA MOU, and the City’s Long Term Disability program.
• Effective the first full pay period following Council adoption, the PTSA classification will no longer receive the City contribution or City match regarding the deferred compensation program.
The SMSMA does not currently pay into SDI, Federal Social Security or the City’s Long Term Disability programs.
This side letter shall expire upon the ratification of a successor MOU by SMSMA and its adoption by the San Mateo City Council, or new terms and conditions of employment are implemented, whichever is earlier.
____________________ ________________________ _________________________ Aracelia Esparza Kevin Kobayashi Matt Earnshaw
Human Resources Director President, SMMEA President, SMSMA
Date: __________________
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CITY OF SAN MATEO
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 9 Section Name: CONSENT CALENDAR Account Number: 10-1311 File ID: 25-9890 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Manager's Office
MEETING DATE: May 05, 2025
SUBJECT:
Minimum Wage Enforcement – Agreement
RECOMMENDATION:
Approve an agreement with the County of San Mateo’s Office of Labor Standards Enforcement (OLSE) to provide minimum wage enforcement services for the City’s minimum wage ordinance, in an amount not to exceed $60,000, and authorize the City Manager to execute the agreement in substantially the form presented.
BACKGROUND:
On August 15, 2016, the City Council approved an Ordinance to increase the minimum wage within the City of San Mateo, above the state and federal levels, effective January 1, 2017. The adopted Ordinance includes a requirement for the City to enforce the regulation to ensure employees are receiving the mandated wage.
Since adoption of the Ordinance, the City has contracted with the City of San Jose’s Office of Equality Assurance (OEA) to provide enforcement services. The contract is set to expire on June 30, 2025. During the course of this partnership, OEA investigated three complaints in the City. A total of 23 employees were affected and received $2,982.92 in recovered wages.
The County of San Mateo established the Office of Labor Standards Enforcement (OLSE) in July 2024 to enforce minimum wage standards, address wage theft, and educate businesses on best labor practices.
Starting July 1, 2025, OLSE will provide enforcement services for several cities in the region, including South San Francisco, Redwood City, Burlingame, Belmont, Menlo Park, and Foster City. Staff is recommending San Mateo also transfer service from OEA to OLSE.
South San Francisco and San Mateo would contribute more due to having a higher number of businesses with employees, as payment is proportionally based on number of employees. The proposed agreement offers a flat fee of $20,000 annually, with one (1), one-year extension option at the same fee as the first year, adjusted by the CPI, for a total not to exceed $60,000. The negotiated agreement is included as Attachment 1 to this report.
The transition of minimum wage Ordinance enforcement from San Jose to the County’s Office of Labor Standards Enforcement (OLSE) would support the countywide effort to provide consistency within the County and help ensure the new office’s long-term viability. Since many businesses operate across multiple cities withing the County, OLSE’s broader scope will improve the ability to address multi-city complaints and improves logistics by bringing the enforcement arm closer to the source. Additionally, the County’s annual fee of $20,000 is lower than San Jose’s annual cost of $25,000.
While the contract amount is within the City Manager’s approval authority, Council approval is required due to the
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CITY OF SAN MATEO
interagency nature of the agreement. Upon Council approval, the contract will be presented to the San Mateo County Board for final review.
BUDGET IMPACT:
The agreement with OLSE is for an amount not to exceed $60,000. Services will be billed annually on September 15 and April 15. The agreement will be funded from the Economic Development Program budget.
ENVIRONMENTAL DETERMINATION:
This agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Proposed Agreement
STAFF CONTACT
Jennifer Chen, Economic Development Manager
[email protected]
(650) 522-7009
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1 Agreement No.:
AGREEMENT BETWEEN THE CITY OF SAN MATEO AND COUNTY OF SAN MATEO This Agreement is entered into this first day of July, 2025, by and between the CITY OF SAN MATEO, in the County of San Mateo, State of California (“City”), and the COUNTY OF SAN MATEO, a political subdivision of the State of California (“County”). City and County are sometimes hereinafter collectively referred to as the “Parties”.
* * *
WHEREAS, pursuant to Government Code Section 51300, et seq., County may contract with City for the performance by County of City’s functions; and
WHEREAS, County’s Office of Labor Standards and Enforcement (“OLSE”) will implement and enforce County’s local Minimum Wage Ordinance in its unincorporated areas; and WHEREAS, City’s local Minimum Wage Ordinance, codified in Chapter 5.92.040 of the City of San Mateo Municipal Code, authorizes the use of third parties to assist in implementing and enforcing City’s Minimum Wage Ordinance; and
WHEREAS, City and County wish to establish an agreement in which County will provide services to enforce City’s Minimum Wage Ordinance.
Now, therefore, it is agreed by the parties to this Agreement as follows:
1. Exhibits and Attachments
The following exhibit is incorporated by reference herein:
1.1 Exhibit A – Services
2. Services to be Performed by County
In consideration of the payments set forth herein, County, through OLSE, will provide investigative services on behalf of City regarding potential violations of City’s Minimum Wage Ordinance.
2.1 OLSE shall serve as the investigative body for potential violations of City’s Minimum Wage Ordinance but shall not have enforcement authority beyond its investigative role. OLSE will retain sole discretion to determine the method and means of performing investigative services in accordance with the terms, conditions, and specifications set forth in this Agreement and Exhibit A.
2.2OLSE will direct any questions or issues regarding the interpretation, administration, or enforcement of City’s Minimum Wage Ordinance to City. City must provide timely and appropriate direction responding to OLSE’s questions or issues.
2.3 If OLSE’s investigation identifies violations of City’s Minimum Wage Ordinance and the employer fails to remedy the violation, OLSE shall refer such cases back to City for further action.
2.4 Nothing in this agreement shall be construed to limit County’s independent authority under state law to investigate and, at its discretion, prosecute violations of state labor laws. However, OLSE shall not be responsible for enforcing or prosecuting violations of City’s Minimum Wage Ordinance.
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2 3. Payments
In consideration of the services provided by County in accordance with all terms, conditions, and specifications set forth in this Agreement, including but not limited to Exhibit A, County will submit two invoices to City during the term of the contract. City will pay County at the rate specified in 3.1 of this section. Option and future escalation begin each July 1 upon mutual written agreement by the Parties.
3.1 Compensation: City shall pay County compensation of Twenty Thousand Dollars ($20,000) for the initial one-year term.
3.2 Invoicing: County will submit an invoice to City by September 15, 2025 for 50% of the total stated in 3.1 for services to be provided in the first half of the contract timeframe. County will submit a second invoice by April 15, 2026 for the remainder of the total stated in 3.1 for services to be provided in the second half of the contracted timeframe. City will provide County with the address of the designated recipient for invoices.
3.3 Rate Adjustment – Option Term: Should the parties agree to renew this contract for the one-year option term specified in Section 4.1, City shall pay County compensation of Twenty Thousand Dollars ($20,000) plus a percentage of $20,000 equal to the prior year’s increase, if any, in the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) calculated by using the preceding August to August change in the CPI-W.
4. Term
This Agreement shall be in full force and effect from 12:01 AM on July 1, 2025, through June 30, 2026. If approval of this Agreement is delayed past the commencement date due to extenuating circumstances, this Agreement shall take effect on the date services by the County commence.
4.1 This Agreement includes the option for the City and County to renew for one additional one-year period, extending to June 30, 2027, by mutual agreement and subject to the rate adjustment described in Section 3.3. Each party shall notify the other of its intent to renew no later than March 1st of the preceding year.
5. Termination
This Agreement may be terminated by City or County at any time for any reason upon thirty (30) days’ advance written notice.
5.1 County may terminate this Agreement upon less than thirty (30) days’ advance written notice only with cause. In order to terminate for cause, County must first give City notice of the alleged breach. City shall have five (5) business days after receipt of such notice to respond and a total of ten (10) calendar days after receipt of such notice to cure the alleged breach. If City fails to cure the breach within this period, County may immediately terminate this Agreement without further action. The option available in this paragraph is separate from the ability to terminate without cause with appropriate notice described above. In the event that County provides notice of an alleged breach pursuant to this section, County may, in extreme circumstances, immediately suspend performance of services and payment under this Agreement pending the resolution of the process described in this paragraph. County has sole discretion to determine what constitutes an extreme circumstance for purposes of this paragraph, and County shall use reasonable judgment in making that determination.
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3 5.2 County shall be entitled to receive payment for any and all services provided prior to termination of the Agreement. Such payment shall be that prorated portion of the full payment determined by comparing the work/services actually completed to the work/services required by the Agreement.
5.3 City may terminate this Agreement upon less than thirty (30) days’ advance written notice only based on the unavailability of City funds by providing written notice to County as soon as is reasonably possible after City learns of said unavailability of funding.
5.4 If City terminates for unavailability of funds, City shall pay County for 1) the services actually performed, on or before the effective date of termination; and (2) reasonable cost and expenses the County may have incurred as a direct result of early termination of the Agreement.
6. Ownership of County’s Work Product
Upon termination or expiration of this Agreement, all work product, including documents, reports, and data prepared by County, shall become the property of City. County will retain copies of all materials provided to City.
7. Relationship of the Parties
County performs all work and services under this Agreement as an independent contractor and not as an employee of City. Neither County nor any of its employees, agents, or representatives shall be considered employees, agents, partners, or joint venturers of City.
7.1 No Employment Benefits. Neither County nor any of its employees shall be entitled to any rights, privileges, powers, or advantages of City employees, including but not limited to:
(a) wages, salary, or other forms of compensation;
(b) retirement benefits or pension plans;
(c) health insurance or other medical benefits;
(d) disability or workers' compensation coverage;
(e) paid time off, including vacation, sick leave, or holidays; or (f) any other employee benefits offered by the City to its employees.
7.2 Control of Work. County shall retain sole and absolute discretion in the manner and means of carrying out its activities and responsibilities under this Agreement, subject only to the express terms and conditions of this Agreement.
7.3 Tax Obligations. County shall be solely responsible for all applicable federal, state, and local taxes related to payments received under this Agreement.
8. Indemnification
This provision applies in lieu of Government code 895.6.
8.1 County will indemnify and hold harmless City and its officers, officials, employees, and volunteers from and against all claims, damages, losses and expenses (collectively “Claims”), arising out of the performance of this Agreement, to the extent such claims are caused by any act or omission of County.
8.2 City will indemnify and hold harmless County and its officer, officials, employees, and volunteers from and against all claims, damages, losses, and expenses (collectively “Claims”), arising out of the performance of this Agreement, to the extent such claims are caused by any act or omission of City.
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4 8.3 Notwithstanding anything to the contrary in this Agreement, County’s liability for any action or event occurring (a) during the initial Term will not exceed the maximum dollar amount payable to County during the initial Term (b) during the option year will not exceed the maximum dollar amount payable to County during such option year.
9. Insurance
County is self-insured with respect to claims for which it would bear responsibility under this Agreement, including but not limited to liability, automobile, and workers’ compensation claims as authorized under Government Code Section 990.4 and Labor Code Section 3700.
10. Records Retention and Audit Rights
County shall maintain all required records relating to services provided under this Agreement for three (3) years after City makes final payment and all other pending matters are closed, and County shall be subject to the examination and/or audit by City, a Federal grantor agency, and the State of California.
10.1 County shall comply with all program and fiscal reporting requirements set forth by applicable Federal, State, and local agencies and as required by City.
10.2 County agrees upon reasonable notice to provide to City, to any Federal or State department having monitoring or review authority, to City’s authorized representative, and/or to any of their respective audit agencies access to and the right to examine all records and documents necessary to determine compliance with relevant Federal, State, and local statutes, rules, and regulations, to determine compliance with this Agreement, and to evaluate the quality, appropriateness, and timeliness of services performed.
10.3 The County shall retain all records related to this Agreement for three (3) years after final payment. The City shall have the right to audit these records upon reasonable advance written notice.
11. Merge Clause
This Agreement, including the Exhibits and Attachments attached to this Agreement and incorporated by reference, constitutes the sole Agreement of the parties to this Agreement and correctly states the rights, duties, and obligations of each party as of this document’s date. In the event that any term, condition, provision, requirement, or specification set forth in the body of this Agreement conflicts with or is inconsistent with any term, condition, provision, requirement, or specification in any Exhibit and/or Attachment to this Agreement, the provisions of the body of the Agreement shall prevail. Any prior agreement, promises, negotiations, or representations between the parties not expressly stated in this document is not binding. All subsequent modifications or amendments shall be in writing and signed by the parties.
12. Assignments
County shall not assign this Agreement or any portion thereof without the prior written consent of City.
However, County may subcontract with a third party to perform services related to OLSE activities under this Agreement without requiring City’s prior written consent. County shall remain responsible for ensuring that any subcontractor complies with the terms of this Agreement. Any unauthorized assignment shall give City the right to automatically and immediately terminate this Agreement without penalty or advance notice.
13. Controlling Law and Venue
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5 The validity of this Agreement and of its terms, the rights and duties of the parties under this Agreement, the interpretation of this Agreement, the performance of this Agreement, and any other dispute of any nature arising out of this Agreement shall be governed by the laws of the State of California without regard to its choice of law or conflict of law rules. Any dispute arising out of this Agreement shall be venued either in the San Mateo County Superior Court or in the United States District Court for the Northern District of California.
14. Dispute Resolution
Should any dispute arise out of this agreement, County and City, or their authorized designees, shall first meet and confer in an attempt to resolve the dispute. Should such efforts fail to resolve the dispute within twenty (20) days, the parties shall meet in mediation and attempt to reach a resolution with the assistance of a mutually acceptable mediator. Neither party shall file legal action without first meeting in mediation and making a good faith attempt to reach a mediated resolution. The cost of the mediator, if any, shall be paid equally by the parties. If a mediated settlement is reached neither party shall be deemed the prevailing party for purposes of the settlement and each party shall bear its own legal costs.
15. Fines and Forfeitures
15.1 City shall be entitled to the fines and forfeitures to which City would be entitled pursuant to City’s Minimum Wage Ordinances and applicable regulations.
15.2 Unless otherwise specified in this Agreement, City shall remain responsible for the billing and collection of these fees. Information obtained by County that is required by City to complete the billing or collection will be forwarded to City.
16. Notices
Any notice, request, demand, or other communication required or permitted under this Agreement shall be deemed to be properly given when both: (1) transmitted via email to the email address listed below; and (2) sent to the physical address listed below by either being deposited in the United States mail, postage prepaid, or deposited for overnight delivery, charges prepaid, with an established overnight courier that provides a tracking number showing confirmation of receipt.
In the case of County, to:
Name/Title: Shane Ross, Labor Standards Manager
Address: 500 County Center, 5th Floor, Redwood City, CA 94063 Telephone: 628-204-3982
Email: [email protected]
In the case of City, to:
Name/Title: Jennifer Chen, Economic Development Manager Address: 330 W. 20th Avenue, San Mateo, CA 94403
Telephone: 650-522-7009
Email: [email protected]
17. Electronic Signatures
The Parties agree to permit electronic signatures in accordance with California law.
IN WITNESS WHEREOF, the parties hereto, by their duly authorized representatives, have executed this Agreement on the day and year first hereinabove written.
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6 CITY OF SAN MATEO
By:__________________________ Date ____________________________ Alex Khojikian
City Manager
APPROVED AS TO FORM
By: Date:
Mazarin Vakharia
Asst. City Attorney
COUNTY OF SAN MATEO
APPROVED AS TO FORM
By: By:
Date:
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7 EXHIBIT "A"
SCOPE OF SERVICES
County, through its Office of Labor Standards and Enforcement (OLSE), shall provide investigative services on behalf of City regarding potential violations of City’s Minimum Wage Ordinance. OLSE will serve as the investigative body but shall not be required to enforce its determinations beyond its prescribed role. County shall, however, retain sole discretion to determine:
1. The methods of investigation;
2. The depth and extent of investigation for each matter, including the discretion not to investigate a matter beyond the initial complaint if deemed outside of the scope specified in this contract or is otherwise determined to be inappropriate for investigation;
3. Whether to issue findings and/or a notice of violation and the nature of the finding and content of the notice; and
4. Whether the evidence merits civil prosecution, in which case County, through OLSE, shall have the authority to initiate and pursue such proceedings independently.
5. Whether the evidence merits discussion with a criminal attorney.
Task 1: Responding to Inquiries
OLSE shall:
•Answer general written and telephonic inquiries regarding City’s Minimum Wage Ordinance directly or via subcontracted attorney-managed advice line. •Respond to written inquiries requiring research, including wage rates, coverage applicability, and regulatory clarifications.
Task 2: Complaint Intake & Initial Assessment
OLSE or OLSE Advice Line will receive and assess complaints alleging violations of City’s Minimum Wage Ordinance. Complaint intake will include gathering the following information, when possible:
•Complainant’s name, contact information, and employment details. •Employer’s name, business location, and managerial contacts. •Type of work performed, work schedule, rate of pay, and method of payment. •Supporting documentation, including but not limited to pay stubs, records of hours worked, or other relevant evidence.
Task 3: Investigation of Minimum Wage Violations
1. OLSE will conduct investigations as it determines warranted based on the complaint and available evidence.
2. As part of an investigation, OLSE may request relevant documentation from the employer, including but not limited to:
•Payroll records and timekeeping data.
•Lists of employees with employment dates and job titles.
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8 •Any other records necessary to determine compliance.
3. If an employer fails to provide requested documentation within fourteen (14) business days, or a reasonable time set by OLSE, or provides incomplete information, OLSE may proceed with its investigation using the available evidence, or may use its discretion to determine further investigation is unlikely to lead to sufficient evidence to determine a violation has occurred.
4. OLSE will review any evidence including employer responses and, when sufficient information is available, determine whether a violation has occurred.
5. OLSE will provide status updates to Complainants throughout the investigation.
Task 4: Findings & Notice of Violation
1. If OLSE determines a violation has occurred, it will calculate any back wages owed and prepare a written Notice of Violation.
2. The notice shall:
•Outline the basis of the violation and supporting evidence. •Provide the employer an opportunity to submit additional information or contest the findings.
3. The employer will have fourteen (14) business days from the date of the notice to:
•Submit additional documentation proving compliance; and/or •Request a meeting with OLSE’s designated representative to contest the violation.
Task 5: Review of Employer's Response
If the employer contests the violation, OLSE shall:
1. Review any additional information provided.
2. Conduct follow-up investigations as necessary.
3. Issue a final written determination outlining its findings to the employer, with a copy to the complainants.
Task 6: Reporting & Compliance Monitoring
OLSE will provide City with biannual reports summarizing:
•The number of complaints received.
•The number of investigations initiated, active and closed. •The number of confirmed cases and violations.
•Any actions taken, including restitution of wages and penalties assessed.
Task 7: Public Outreach/ Information
Upon request by the City, OLSE shall:
•Provide informational materials regarding compliance with the ordinance.
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9 Task 8: Meetings & Coordination
Upon request of City, OLSE will meet with City up to twice per year to have a general discussion of matters related to the enforcement of City’s Minimum Wage Ordinance. Additionally, OLSE will attend additional meetings if an investigation's findings warrant further discussion and City requests such meetings.
Meetings will address:
•Active investigations.
•Completed complaints.
•General enforcement trends and compliance efforts.
Task 9: Annual Minimum Wage Updates
OLSE shall:
•Annually update the minimum wage rate based on the Consumer Price Index (CPI) as identified in City’s Minimum Wage Ordinance. Section 5.92.050 c and d. •Notify City of changes to the minimum wage rate by September 15 of each year, contingent upon the release date of the Consumer Price Index rate.
•Transmit documentation of the future minimum wage increases to the City by September 15 of each year.
General Provisions
•County is not obligated to undertake any enforcement actions beyond those specified unless otherwise agreed upon in writing by both parties.
•City acknowledges that OLSE's role is limited to investigation and determination of whether a violation occurred, but does not include administrative enforcement or adjudication.
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CITY OF SAN MATEO
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 10 Section Name: CONSENT CALENDAR Account Number: 82-4683 File ID: 25-9828 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Manager's Office
MEETING DATE: May 5, 2025
SUBJECT:
Electric Vehicle Fleet Program Terms and Conditions – Approval RECOMMENDATION:
Approve the PG&E Program Electric Vehicle Fleet Program Terms and Conditions and authorize the City Manager to execute the documents in substantially the form presented and to negotiate an easement agreement for the deployment of PG&E facilities to serve electric vehicle infrastructure, including relocation as needed, for future Council approval.
BACKGROUND:
Electric vehicle charging infrastructure is necessary to support the City Council priority to electrify the City’s fleet and in alignment with the City’s Climate Action Plan to reduce greenhouse gas emissions from transportation. In July 2024, the City applied for the Corporation Yard (Corp Yard) site to participate in the PG&E Electric Vehicle (EV) Fleet Program that helps fleets install charging infrastructure by providing a dedicated new electrical service and to-the-meter electrical infrastructure at no-cost to program participants. To participate in the PG&E EV Fleet Program, participants must purchase one medium-duty or heavy-duty electric vehicle for every EV charging station installed. Through the program, PG&E provides rebates for vehicle purchases.
In September 2024, PG&E approved the City’s Corp Yard application and conducted a remote review of the Corp Yard site.
In February 2025, PG&E’s electrical engineer conducted a site walk at the Corp Yard to confirm the to-the-meter infrastructure build-out. The PG&E grid planner approved the new capacity for the project which will support the installation of six Level 2 dual-port charging stations. PG&E finalized the PG&E EV Fleet Program Terms and Conditions (Attachment 1). The City must execute the agreement to begin the next phase of the project, which includes PG&E finalization of to-the-meter design and the City‘s behind-the-meter design and construction.
At a later phase of the project, staff anticipates returning to City Council with an easement deed to grant an easement to PG&E for the new infrastructure and a Resolution to accept and appropriate PG&E vehicle rebate funding. Staff recommends the City Council approve the PG&E EV Fleet Program Terms and Conditions and authorize the City Manager to execute the required documentation in substantially the form presented. The Terms and Conditions contemplate relocation of the easement if the City requests and with mutually agreeable terms, at the sole expense of the City. Staff plans to include such a relocation provision in the easement agreement. If in the future relocation is necessary, staff may need to return to Council with an updated easement and legal description.
BUDGET IMPACT:
Participation in PG&E's Electric Vehicle Fleet Program does not require any fees. PG&E will install to-the-meter infrastructure at no cost to the City. The behind-the-meter design and construction is funded by the Peninsula Clean Energy Member Agency grant that was accepted and appropriated at the December 9th, 2024 City Council meeting. The City will receive a vehicle rebate from PG&E at the close of the project. A future Council item will accept and appropriate
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CITY OF SAN MATEO
the PG&E vehicle rebate funding.
ENVIRONMENTAL DETERMINATION:
Approval of the PG&E Program Electric Vehicle Fleet Program Terms and Conditions is exempt from CEQA review as an “existing facility,” because it relates to a project consisting of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – PG&E Electric Vehicle Fleet Program Terms and Conditions
STAFF CONTACT
Andrea Chow, Sustainability Analyst
[email protected]
(650) 522-7007
Daniel Heffelfinger, Fleet Services Supervisor
[email protected]
(650) 522-7366
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Clean Energy Transportation
Pacific Gas and Electric Company
300 Lakeside Drive
Oakland, CA 94612
Cover Letter (11.2024 Version) Page 1 of 5
April 22, 2025
CITY OF SAN MATEO
1961 PACIFIC BOULEVARD
SAN MATEO, CA 94403
RE: FLEET006954396
Dear Daniel Heffelfinger,
Congratulations! We are pleased to extend CITY OF SAN MATEO an invitation to join PG&E’s EV Fleet Electrification program. Upon your completion of the action items below, we will move your project into the design phase and begin the engineering, design and construction plans for 1961 PACIFIC BOULEVARD, SAN MATEO, CA 94403. Please note, future changes to the project scope may change your eligibility for the program.
Included in this contract are the following items:
• Cover Letter
o Offer Description
o Preliminary Design (also attached as PDF)
• Letter of Commitment
o EV Deployment Commitment
• EV Fleet Program Terms and Conditions (“Contract”)
• Exhibit A: Project Scope
• Appendices
o Appendix A: PG&E EV Fleet Program Participant Data Reporting Requirements o Appendix B: CPUC’s Safety Requirements Checklist for CPUC-Approved Transportation Electrification Programs
Immediate Action Items:
• Review the entire document
• Sign and return the Letter of Commitment and Contract • Provide proof of commitment (as defined below) for appropriate vehicles
By signing the Letter of Commitment and the Contract, I hereby confirm my participation in PG&E’s Fleet Electrification program and acknowledge that:
• I agree to install the number of EV Supply Equipment (EVSE or “EV charger”) specified in Exhibit A of the Contract;
• Upon execution of the Contract, PG&E will begin incurring design fees and costs as my project moves forward;
• If I withdraw from the program prior to the site being activated, then PG&E reserves the right to recover all fees and costs incurred by it and its subcontractors after the execution of the Contract , including but not limited to, design cost, site walk costs, etc.;
• PG&E may need to conduct a comprehensive design site walk; • If the existing infrastructure or physical site or equipment is substantially different than anticipated or described, then PG&E will make reasonable effort to redesign the project in a manner acceptable to both parties, but reserves the right to cancel my participation in the program; • If I request to make changes to the scope or design of the project, then PG&E reserves the right to recover all costs associated with that change, such as redesign costs;
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Clean Energy Transportation
Pacific Gas and Electric Company
300 Lakeside Drive
Oakland, CA 94612
Cover Letter (11.2024 Version) Page 2 of 5
• If I do not submit required documentation (e.g., signed easement) or fail to move this project forward for a period of 90 days or more, then PG&E may consider this an abandonment of this Contract and reserves the right to cancel my participation in the program and recover all costs incurred; and • My EV chargers meet the Safety Checklist requirements and have networking protocols (as described in Appendix A and Appendix B). I agree to ensure that EVSE network connectivity is in good condition for at least five years from the date of activation.
Offer Description
After careful consideration of the project costs and scope of work, PG&E has determined you are eligible for the Make-Ready Incentive Option. PG&E will design, construct, own, and maintain any necessary EV supply infrastructure to the meter only. CITY OF SAN MATEO will design, build, own, operate, and maintain the EV supply infrastructure behind the meter, hereafter referred to as customer-owned make-ready infrastructure.
PG&E provides an incentive that is equal to the lesser amount of either: (i) 80% of the customer -owned make- ready infrastructure costs or (ii) the incentive cap of $24,000.00 as described in the table below. Project documentation should be submitted to your Project Manager within 90 days of site activation to initiate the incentive payment process.
EV Supply Infrastructure Incentive
Applies to Site Hosts who pay for, own, and maintain EV Supply Infrastructure Vehicle Type Per Vehicle Incentive # of Vehicles
School Buses, Local Delivery
Trucks, or Other Vehicles
$4,000.00 per Vehicle 6
*** Note: Capped at 25 vehicles ***
Vehicle Type (Total) Incentive (Total) Incentive Total
Total # of Vehicles
6 Lesser amount of either 80% of the
customer-owned make-ready infrastructure
costs or the incentive cap, as described
above, on a per vehicle basis
Maximum of $24,000.00
EV Charger Requirements
As a reminder, to participate in the EV Fleet program, your EV chargers, also known as EV supply equipment, at a minimum must meet the EV Fleet Program Data Reporting requirements outlined in Appendix A and the Safety Checklist requirements outlined in Appendix B. In addition, the EV chargers must at least meet the following network communications requirements:
• Electric Vehicle Supply Equipment (EVSE) shall have metering capability through an internal device and shall be able to measure power and usage parameters to enable reporting of the metrics in the Contractor Requirement section.
• After loss of power, provided the EVSE connector to vehicle has not been removed, the EVSE shall return to its post-configuration state (i.e., shall persist communication and registration configurations.
This does not include continuing user sessions when authorization is required to start a session). • EVSE shall provide a reset option, which returns the device to its pre-charge state (e.g., card or message- not user accessible).
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Clean Energy Transportation
Pacific Gas and Electric Company
300 Lakeside Drive
Oakland, CA 94612
Cover Letter (11.2024 Version) Page 3 of 5
Preliminary Design
The preliminary design for your project is below and has also been provided as a PDF along with this contract.
Please note that any requests to change the scope of the project may result in redesign costs to you of up to $15,000 per request. Examples of changes to scope include requests to modify the number or type of charger being deployed or modify the location of the meter.
PG&E may opt to utilize existing infrastructure, including existing conduit, in order to minimize project costs as indicated by the word “existing” on any components on the Preliminary Design.
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Clean Energy Transportation
Pacific Gas and Electric Company
300 Lakeside Drive
Oakland, CA 94612
Cover Letter (11.2024 Version) Page 4 of 5
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Clean Energy Transportation
Pacific Gas and Electric Company
300 Lakeside Drive
Oakland, CA 94612
Cover Letter (11.2024 Version) Page 5 of 5
Next Steps:
We respectfully request that you return your signed contract as soon as possible . After we receive your signed contract, I will introduce you to your Project Manager, who will lead you through the design and construction process for your site.
Thank you for your participation in this exciting program! You are taking an important step to support California’s ambitious climate and air quality goals, and we appreciate that you have elected to work with PG&E to electrify your fleet.
Please contact me if you have any questions.
Regards,
Jacob Panachaveettil
[email protected]
925-336-3589
Electric Vehicle Customer Onboarding Specialist
Pacific Gas and Electric Company
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Oakland, CA 94612
EV Fleet Letter of Commitment (11.2024 Version) Page 1 of 1 EV Fleet Program Terms and Conditions (“Contract”)
Between CITY OF SAN MATEO and Pacific Gas and Electric Company
April 22, 2025
Clean Energy Transportation
Pacific Gas and Electric Company
300 Lakeside Drive
Oakland, CA 94612
Re: Electric Vehicle Deployment Commitment for CITY OF SAN MATEO
Dear Pacific Gas and Electric Company,
CITY OF SAN MATEO and PG&E have worked together and agreed on a contract under which CITY OF SAN MATEO purchases electric fleet vehicles and PG&E performs make-ready infrastructure work and, if qualified, provides EV charger rebates and infrastructure incentives.
CITY OF SAN MATEO has received approval from our internal decision makers and commits to purchase 6 electric vehicles by December 31, 2029. We plan to purchase and deploy the vehicles during the following timeline:
Electric Vehicle Deployment Schedule
Description 2025 2026 2027 2028 2029 Total
Medium Duty Vehicle 1 1 0 4 0 6
By signing the Letter of Commitment and the Contract, CITY OF SAN MATEO understands that, in accordance with the section titled ‘Vehicle Purchase Plans’, CITY OF SAN MATEO is responsible for realizing the number and type of EV Fleet vehicles that have been indicated in Exhibit A of the aforementioned Contract regardless of the decision of granting agencies. These vehicles will be domiciled at 1961 PACIFIC BOULEVARD, SAN MATEO, CA 94403.
If CITY OF SAN MATEO does not put into operation the number of vehicles stated in the section above, PG&E in its sole discretion may require CITY OF SAN MATEO to reimburse PG&E for costs incurred by PG&E associated with PG&E’s reliance on my commitment to install infrastructure, such as costs of equipment, site design, and installation.
Sincerely,
Customer Signature1
Signature
CITY OF SAN MATEO
Company Name
Customer Print
Print
Customer SignedDate1
Date
Customer Title1
Title
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Clean Energy Transportation
Pacific Gas and Electric Company
300 Lakeside Drive
Oakland, CA 94612
Contract version revised 11.2024 Page 1 of 10
EV Fleet Program Terms and Conditions (“Contract”)
Between CITY OF SAN MATEO and Pacific Gas and Electric Company EV Fleet Program Terms and Conditions (“Contract”)
Definitions
As used in this Contract, the following terms have the following meanings:
Disadvantaged Community: Census tracts in PG&E’s service territory with a top quartile score according to California Environmental Protection Agency’s CalEnviroScreen 3.0.
EV Service Connection: Traditional utility infrastructure from the utility distribution system to the meter, which may include but is not limited to cable, conductors, conduit, transformers , and associated substructures from the utility distribution system. Also referred to as “To the Meter” (TTM) infrastructure.
EV Supply Infrastructure: Infrastructure from the meter (“but not including the meter”) to the parking space, which may include an electrical panel, cable, and conduit necessary to deliver power to the parking space. Also referred to as “Behind the Meter” (BTM) infrastructure.
Electric Vehicle Supply Equipment (EVSE): Equipment used for charging EVs. The conductors, including the ungrounded, grounded, and equipment grounding conductors, the electric vehicle chargers, connectors, attachment plugs, and all other fittings, devices, power outlets, or apparatuses installed specifically for the purpose of delivering energy fr om the Premises wiring to the electric vehicle.
EVSE Package: EVSE hardware, software, and network services.
EV Service Provider (EVSP): A company that provides EV charging solutions to Customer, including but not limited to network services, billing, and customer support.
Operation and Maintenance (O&M): O&M includes, but is not limited to, network fees, resetting of breakers, replacement of parts, and associated services necessary to keep the EVSE and/or EV Supply Infrastructure operational.
Premises: Premises includes all of the real property and apparatus employed in a single enterprise on an integral parcel of land undivided, excepting in the case of industrial, agricultural, oil field, resort enterprises, and public or quasi -public institutions, by a dedicated street, highway or public thoroughfare or railway. Automobile parking lots constituting a part of or adjacent to a single enterprise may be separated by an alley from the remainder of the Premises served. All Premises must be reviewed by PG&E to determine where service could be provided and at what cost. PG&E may agree to include some or all of the Premises in the EV Fleet Program. Multiple Premises may be listed in Exhibit A.
Rate Plan: The PG&E electric rate that Customer pays for using EVSE. Detail on PG&E rates and eligibility criteria can be found at www.pge.com/tariffs
.
Customer: The entity participating in the EV Fleet Program that owns, leases, or manages the Premises where the EVSE Packages are installed. Customer will receive the bill for the energy delivered to the EVSE Package.
Specific Terms
Acknowledgement and Term: All parties agree to abide by the terms and conditions of this Contract for participation in the
EV Fleet Program (part of California Public Utilities Commission, or “CPUC”, Decision Number 18-05- 040 issued May 31, 2018), including all requirements included by reference. The duration of this Contract (the “Term”) will commence on the date Customer ’s EVSE Package becomes operational and will continue in effect for ten (10) years thereafter (unless otherwise earlier terminated pursuant to the terms herein). PG&E will inform Customer in writing when the EVSE Package becomes operational.
Ownership: Customer
has two options for ownership of EV Supply Infrastructure. Ownership of other components is listed below for reference. Sections in this Contract labeled “Customer Owned EV Supply Infrastructure” or “PG&E Owned EV Supply Infrastructure” will apply depending on the ownership option a Customer selects. Customer should indicate their ownership option in the Cover Letter provided to the customer. All other terms are common to both ownership options.
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Clean Energy Transportation
Pacific Gas and Electric Company
300 Lakeside Drive
Oakland, CA 94612
Contract version revised 11.2024 Page 2 of 10
EV Fleet Program Terms and Conditions (“Contract”)
Between CITY OF SAN MATEO and Pacific Gas and Electric Company EV Service Connection: PG&E always constructs, owns, operates, and maintains the EV Service Connection when necessary. PG&E may opt to utilize existing infrastructure, including customer -owned conduits, in order to minimize project costs. This will be indicated in the accompanying Preliminary Design. In some cases, the customer may opt to use an existing service connection, in which case no work will be completed by PG&E.
EV Supply Infrastructure: Customer may have two options for EV Supply Infrastructure ownership:
1. PG &E O wned: PG&E constructs, owns , and maintains the EV Supply Infrastructure. PG&E covers costs in accordance with CPUC requirements.
2. Customer O wned: Customer is responsible for construction and maintenance of EV Supply Infrastructure and receives an incentive in accordance with CPUC requirements.
EV Supply Equipment (EVSE): Customer always installs, owns, operates, and maintains the EVSE.
Selection of EVSE Package: Upon approval of application by PG&E, Customer shall select and procure an EVSE Package from the PG&E approved product list. PG&E will share approved product list with Customer. Customer shall install, operate, and maintain the number and type of the EVSE Package, associated equipment , and signage as selected by Customer and approved by PG&E. Customer acknowledges that PG&E makes no representations regarding manufacturers, dealers, contractors, materials , or workmanship of the EVSE Package. Customer agrees that PG&E has no liability whatsoever concerning the quality and safety of such EVSE Package. At PG&E sole discretion, Customer may use an EVSE Package that is not on the approved product list. If EVSE Package is not on the approved product list , EVSE Package must be compliant with minimum requirements. These minimum requirements are attached to this Contract, as applicable. In addition to these requirements, EVSE Package must be ISO15118-ready, with the exception of equipment that will be used to charge off-road vehicles. Customer agrees to provide all information requested by PG&E about non-approved EVSE Packages, including but not limited to technical and safety specifications.
EVSE Rebate: Customer may qualify for a rebate of EVSE, in accordance with the CPUC requirements. Rebate amounts will vary in accordance with the CPUC requirements. Rebates will be paid after (1) Customer provides proof of purchase of EVSE Package, (2) at PG&E discretion PG&E inspects the installation of the EVSE and the physical location, and (3) the EVSE is operational. All EVSE rebate claims must be submitted no later than March 31, 2028. Any EVSE acquired after March 2028 will not be eligible for rebate.
Additional Services from EVSP: Separate and apart from the application and PG&E’s obligations under the EV Fleet
Program, the EVSP selected by Customer may offer and contract directly with the Customer to provide any additional or complementary services, as long as these services do not interfere with the objectives of the EV Fleet Program as fully described in the CPUC decision. The costs of additional EVSP services, and any cost related to O&M of any additional EVSP
services, will not be borne by PG&E , unless they are complementary services necessary to support the EV Fleet Program objectives and are approved by PG&E in writing.
EV Drivers’ Right to Access: Customer shall not restrict access to or use of the EVSE for reasons including, but not limited to, race, color, religion, age, sex, national origin, ancestry, physical or mental disability, or any basis prohibited by applicable law. However, Customer may decide to make the EVSE available only to its employees, tenants, or lessors; under the terms of the EV Fleet Program, Customer decides whether to make the EVSE available to other 3 rd parties.
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Clean Energy Transportation
Pacific Gas and Electric Company
300 Lakeside Drive
Oakland, CA 94612
Contract version revised 11.2024 Page 3 of 10
EV Fleet Program Terms and Conditions (“Contract”)
Between CITY OF SAN MATEO and Pacific Gas and Electric Company
Accessibility Requirements: The installation of the EVSE and EV Service Connection is required to comply with the Americans with Disabilities Act (ADA) and California Building Standards. Customer understands and accepts that such standards may impact parking layouts and reduce the number of non-accessible parking spaces available. Customer understands and accepts that changes to initial design representations may occur during the design, construction, and operational phases of the EVSE as may be dictated by design constraints, by law or regulation, or by local jurisdictional authorities.
Easement Requirement: An easement may be required to maintain PG&E owned facilities. PG&E will use existing easements when possible to minimize encumbrances on Customer property. If a new easement is required, access rights will follow standard utility requirements for providing electrical service. PG&E will determine if a new easement is required when Customer application is evaluated and will communicate that to Customer. If Customer does not wish to grant an easement for one or more Premises, PG&E may remove those Premises from the EV Fleet program. If Customer accepts easement requirements, Customer agrees to grant PG&E an easement for the installation of EV Service Connection and EV Supply Infrastructure. If the EV Service Connection must cross property owned by a third party to serve Customer, PG&E may, at its option, install such EV Service Connection after appropriate rights of way or easements, satisfactory to PG&E, are obtained without cost to PG&E. Customer is responsible for coordinating attainment of any easements. Customer agrees to sign and return easement to PG&E within 30 days of receipt. If the Customer does not respond within 30 days, PG&E reserves the right to rescind Customer’s participation in the EV Fleet Program and recover all costs incurred. Upon termination of the Contract, PG&E shall upon written demand therefor e execute and deliver to Customer a good and sufficient quitclaim of said easement and right of way or such portion thereof conveyed in this document, at Customer expense.
EVSE O&M: The Customer is required to maintain the EVSE for the Term. Customer will pay all O&M costs associated with the EVSE. Customer shall maintain a consistent uptime at the direction of PG&E for EVSE installed. Customer shall maintain the common area improvements immediately surrounding the EVSE in good condition, ordinary wear and tear excepted, and will promptly notify PG&E of any problems it is aware of related to the EVSE. Such maintenance by Customer of the immediately surrounding common areas shall include, but not be limited to, pavement maintenance and snow removal services, if applicable. Uninterrupted service is not guaranteed, and PG&E may interrupt service when necessary to ensure safety or to perform maintenance on PG&E owned infrastructure. PG&E will use reasonable efforts to notify Customer in advance of interruptions to service, planned maintenance, and physical access to Premises. Customer will immediately shut down chargers if there is a safety issue.
Billing: Customer will be the PG&E Customer and will be served according to the applicable Rate Plan. As the Customer, Customer will be responsible for paying the PG&E bill.
Compensation: Under no conditions shall Customer or EV Drivers receive compensation of any kind (including but not
limited to: cash, in-kind services, or otherwise) for any duties or requirements provided for in this Contract or for participation in any way as part of the EV Fleet Program, including but not limited to: easements, use of data for lawful purposes, loss of business activity during construction or maintenance activities, or any other inconvenience or loss, without limitation, related to participation.
Changing Rate Plan : Customer may change Rate Plan during the Term but must remain on a retail PG&E rate for the duration of the Term. If Customer switches to a non-retail PG&E rate during the Term, Customer shall bear the full cost and sole expense, as circumstances may dictate, for losses incurred by PG&E on behalf of ratepayers, such as pro-rated costs of equipment, site design, and installation.
Reliability: PG&E does not guarantee uninterrupted service. Customer may pursue options to ensure that any impact to Customer operations from potential loss of power is sufficiently mitigated. Customer is responsible for the cost of any supplemental solutions to improve reliability.
Expansion of EVSE Installation : Customer may add more charging ports to their installation in the future, in accordance with the provisions of CPUC filed tariffs such as Electric Rule 16. Customer must coordinate with PG&E prior to any approved installation extension. Any installations or related work performed outside of EV Fleet program will be at Customer’s expense and its liability.
EVSE Replacement : Customer may replace their EVSE during the Term. Customer must notify PG&E ahead of replacement to ensure infrastructure can accommodate the additional load and new EVSE complies with necessary CPUC requirements for the program. If adequate infrastructure does not exist, Customer must request increased capacity in
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Clean Energy Transportation
Pacific Gas and Electric Company
300 Lakeside Drive
Oakland, CA 94612
Contract version revised 11.2024 Page 4 of 10
EV Fleet Program Terms and Conditions (“Contract”)
Between CITY OF SAN MATEO and Pacific Gas and Electric Company accordance with the provisions of CPUC filed tariffs such as Electric Rule 16. Any replacements will be at Customer’s expense and its liability.
Vehicle Purchase Plans: PG&E will work with Customer to understand its fleet electrification plans and may install infrastructure to support future vehicle purchases. In Exhibit A, Customer will provide the number, type, and charging levels of electric vehicles that will be used at the Premises over time to justify the requested infrastructure. At PG&E discretion, during the Term PG&E may request evidence that Customer is operating these vehicles and associated charging in accordance with its electrification plan. If Customer is not operating vehicles consistent with its electrification plans, at PG&E discretion, Customer may be responsible for PG&E costs associated with installing the excess infrastructure. This includes costs, as circumstances may dictate, for losses incurred by PG&E on behalf of ratepayers, such as costs of equipment, site design and installation. Customer may, at any time within the Term request from PG&E projected and final costs associated with this. If Customer wishes to change its plan, Customer must provide a modified plan to PG&E. This modified plan must be mutually agreed upon by PG&E and Customer. Customer may opt to replace these vehicles with similar equipment but must operate the number and type of vehicles outlined in the electrification plan. Vehicles that are leased must be replaced with similar equipment upon termination of the lease duration.
If Customer is not the party responsible for purchasing or leasing the vehicles indicated in Exhibit A , they will acquire and provide such proof from the responsible party including the number, type, and charging levels of electric vehicles that will be used at the Premises over time to justify the requested infrastructure. Customer is responsible to provide evidence of vehicle operation and associated charging during this term in accordance with the indicated electrification plans. If vehicles are no t operating consistent with the indicated electrification plans, at PG&E discretion, Customer may be responsible for PG&E costs associated with installing the excess infrastructure. This includes costs, as circumstances may dictate, for losses incurred by PG&E on behalf of ratepayers, such as costs of equipment, site design, and installation.
Project Scope: Customer acknowledges that:
• Customer agrees to the high-level project scope listed in Exhibit A; • Upon execution of this Contract, PG&E will begin incurring design fees and costs as Customer project moves forward;
• If Customer withdraws from the program, then PG&E reserves the right to recover all fees and costs incurred by it and its subcontractors after the execution of this Contract including, but not limited to, design cost, site walk costs, etc.;
• PG&E will conduct a site walk;
• If the existing infrastructure or physical site or equipment is substantially different than anticipated or described, then PG&E will make reasonable effort to redesign the project in a manner acceptable to both parties, but reserves the right to cancel Customer participation in the program; and • If Customer does not submit required documentation (e.g., signed easement if needed) in a timely manner, then PG&E may grant extensions by request but reserves the right to waitlist Customer application and/or cancel participation in the program.
External Funding Sources: Customer understands that the total infrastructure and EVSE rebate and incentive amounts the Customer receives from all sources, which may include but is not limited to, utilities, state programs, manufacturer, retailer, or otherwise, cannot exceed Customer’s total cost of purchasing the EVSE, installing the EVSE, and constructing the EV Supply Infrastructure.
Customer agrees to keep records of all infrastructure and EVSE incentives and rebates received for Customer’s EV Fleet project. Customer understands that PG&E may request and review said records up to one year after project completion date. If rebates and incentives received exceed incurred project cost, PG&E may inform all other funding sources, which may include but is not limited to, utilities, state programs, manufacturer, retailer, or other, of the violation, including the name of the Customer, a description of the project, and details regarding the excessive rebates and incentives.
Customer Owned EV Supply Infrastructure Section
EV Supply Infrastructure Incentive: Customer qualifies for an incentive towards the cost of EV Supply Infrastructure if they choose to own and maintain the EV Supply Infrastructure. Incentive amounts will vary in accordance with the CPUC requirements. Incentive will be paid after (1) Customer provides proof of actual EV Supply Infrastructure construction cost, (2) EV Supply Infrastructure construction is complete, (3) the EVSE is operational.
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Clean Energy Transportation
Pacific Gas and Electric Company
300 Lakeside Drive
Oakland, CA 94612
Contract version revised 11.2024 Page 5 of 10
EV Fleet Program Terms and Conditions (“Contract”)
Between CITY OF SAN MATEO and Pacific Gas and Electric Company Installation of EV Service Connection: PG&E and/or its contractors shall design and construct the EV Service Connection in compliance with the terms of this Contract, as well as all applicable local, state , and federal laws and regulatory requirements. Customer is responsible for providing all disclosures, including but not limited to hazardous materials located at the site of the installation. If an easement is required, PG&E will provide a preliminary layout of proposed facilities to Customer prior to preparation of easement for Customer review and approval; such approval will not unreasonably be withheld. The easement will be executed and recorded in favor of PG&E so that PG&E may access the EV Service Connection as needed. It will be the Customer’s responsibility to provide a preliminary design of the EV Supply Infrastructure and associated electrical loads so that PG&E can provide the associated EV Service Connection design. PG&E and Customer will approve final design prior to construction beginning. Once design is approved, no material changes will be made without approval from PG&E and Customer. After the EVSE is operational, Customer may request a copy of “as built” designs, which will be provided by PG&E.
Installation of EV Supply Infrastructure: The Customer and/or its contractors shall construct the EV Supply Infrastructure and install the EVSE in compliance with the terms of this Contract, as well as all applicable local, state , and federal laws and regulatory requirements, including PG&E requirements found at www.pge.com/greenbook . The Customer is responsible for
(i) the costs to construct the EV Supply Infrastructure, (ii) the purchase of the EVSE Package, and (iii) installation of the EVSE. After the EVSE is operational, Customer receives incentive for EV Supply Infrastructure in accordance with terms of this Contract.
EV Supply Infrastructure O&M: If Customer owns the EV Supply Infrastructure, Customer is responsible for O&M of the EV Supply Infrastructure for the Term. Customer will pay all O&M costs associated with the EV Supply Infrastructure.
Customer shall maintain the common area improvements immediately surrounding the EV Supply Infrastructure in good condition, ordinary wear and tear excepted, and will promptly notify PG&E of any problems it is aware of related to the EV Supply Infrastructure. Such maintenance by Customer of the immediately surrounding common areas shall include, but not be limited to, pavement maintenance and snow removal services, if applicable. Uninterrupted service is not guaranteed, and PG&E may interrupt service when necessary to ensure safety or to perform maintenance. PG&E will use reasonable efforts to notify Customer in advance of interruptions to service, planned maintenance, and physical access to Premises.
Access to Customers Premises: PG&E shall at all times have the right to enter and leave the Customer’s Premises for any purpose connected with the furnishing of electric service to the EV Service Connection (meter reading, inspection, testing, routine repairs, replacement, maintenance, vegetation management, emergency work, etc.) and the exercise of any and all rights secured to it by law, or under PG&E's applicable tariff schedules. If Customer does not grant PG&E reasonable access to the Premises, then PG&E may deenergize the EV Service Connection until access is granted. PG&E will work closely with Customer to ensure this access does not unreasonably interfere with Customer’s property or operations.
End of Term: At the end of the Term, the Customer will have the following options:
1. Continue operating EVSE and EV Supply Infrastructure o Customer has continued responsibility for O&M of EVSE and EV Supply Infrastructure. o If an easement was required for installation, easement remains in place. o PG&E continues to own EV Service Connection and will treat this under the standard provisions of CPUC filed tariffs such as Electric Rule 16.
2. Stop operating EVSE and EV Supply Infrastructure
o Remove the EVSE and/or EV Supply Infrastructure at Customer’s cost and expense. o If an easement was required for installation, PG&E will deliver a quitclaim for the easement and the easement will be removed.
o PG&E will require access to any energized PG&E facilities. If EV Service Connection serves other load or assets, for example building load or solar, PG&E continues to own EV Service Connection and will treat this under the standard provisions of CPUC filed tariffs such as Electric Rule 16. If EV Service Connection serves only the EVSE installed under this Contract, PG&E will deenergize EV Service Connection and abandon facilities in place.
PG&E Owned EV Supply Infrastructure Section
Installation of Equipment: PG&E and/or its contractors shall design and construct the EV Service Connection and EV Supply Infrastructure in compliance with the terms of this Contract, as well as all applicable local, state, and federal laws and regulatory requirements. Customer is responsible for providing all disclosures, including but not limited to hazardous materials located at the site of the installation. If an easement is required, PG&E will provide a preliminary layout of proposed facilities to Customer prior to preparation of easement for Customer review and approval; such approval will not
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Clean Energy Transportation
Pacific Gas and Electric Company
300 Lakeside Drive
Oakland, CA 94612
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EV Fleet Program Terms and Conditions (“Contract”)
Between CITY OF SAN MATEO and Pacific Gas and Electric Company unreasonably be withheld. The easement will be executed and recorded in favor of PG&E so that PG&E may access the EV Service Connection and EV Supply Infrastructure as needed. After Customer approval of the preliminary design, PG&E will coordinate with the Customer if there are any proposed material changes. A final design with no material changes from the agreed upon design will be provided by PG&E prior to any installation activities. PG&E and Customer will approve final design prior to construction beginning. Once design is approved, no material changes will be made without approval from PG&E and Customer. An estimated installation schedule shall be provided by PG&E after execution of required easement and timely selection of EVSE Package. Should the installation schedule require modification, PG&E shall notify Customer within a reasonable amount of time of such changes. PG&E is responsible for the costs to construct the EV Supply Infrastructure. The Customer is responsible for (i) the purchase of the EVSE Package and (ii) installation of the EVSE. Upon completion of installation of the EVSE, the Customer understands and acknowledges that it will be responsible for the O&M of the EVSE installed through the EV Fleet Program. After the EVSE is operational, Customer may request a copy of “as built” designs, which will be provided by PG&E.
EV Supply Infrastructure O&M: If PG&E owns the EV Supply Infrastructure, PG&E is responsible for O&M of the EV Supply Infrastructure for the Term. PG&E will pay all O&M costs associated with the EV Supply Infrastructure. Customer shall maintain the common area improvements immediately surrounding the EV Supply Infrastructure in good condition, ordinary wear and tear excepted, and will promptly notify PG&E of any problems it is aware of related to the EV Supply Infrastructure. Such maintenance by Customer of the immediately surrounding common areas shall include, but not be limited to, pavement maintenance and snow removal services, if applicable. Uninterrupted service is not guaranteed, and PG&E may interrupt service when necessary to ensure safety or to perform maintenance. PG&E will use reasonable efforts to notify Customer in advance of interruptions to service, planned maintenance, and physical access to Premises.
Access to Customers Premises: PG&E shall at all times have the right to enter and leave the Customer’s Premises for any purpose connected with the furnishing of electric service to the EV Service Connection (meter reading, inspection, testing, routine repairs, replacement, maintenance, vegetation management, emergency work, etc.) and the exercise of any and all rights secured to it by law, or under PG&E's applicable tariff schedules. If Customer does not grant PG&E reasonable access to the Premises, then PG&E may deenergize the EV Service Connection until access is granted. PG&E will work closely with Customer to ensure this access does not unreasonably interfere with Customer’s property or operations.
End of Term: At the end of the Term, the Customer will have the following options:
1. Continue operating EVSE
o Customer has continued responsibility for O&M of EVSE. o If an easement was required for installation, easement remains in place. o PG&E continues to own EV Service Connection and EV Supply Infrastructure and will treat these under the standard provisions of CPUC filed tariffs such as Electric Rule 16.
2. Stop operating EVSE
o Remove the EVSE at Customer’s cost and expense.
o If an easement was required for installation, PG&E will deliver a quitclaim for the easement and the easement will be removed.
o PG&E will require access to any energized PG&E facilities. If EV Service Connection and/or EV Supply Infrastructure serves other load or assets, for example solar, PG&E continues to own EV Service Connection and/or EV Supply Infrastructure and will treat these under the standard provisions of CPUC filed tariffs such as Electric Rule 16. If EV Service Connection and/or EV Supply Infrastructure serves only the EVSE installed under this Contract, PG&E will deenergize EV Service Connection and EV Supply Infrastructure and abandon facilities in place.
General Terms
Permission to Use Data: Customer agrees to allow PG&E and its agents and representatives to use data gathered as part of the EV Fleet Program (including usage data from the EVSE and EVSE performance data supplied directly to PG&E from the EVSP) (“Usage Data”) for use in regulatory reporting, ordinary business use, industry forums, case studies, or other similar activities, in accordance with applicable laws and regulations. Usage Data furnished to PG&E by the EVSP will not include any personal information as defined for the purposes of California privacy laws (including the California Privacy Rights Act, as amended(“CPRA”)). Any such personal data will be deidentified (as defined by CPRA) before it is provided to PG&E. Notwithstanding the foregoing, Customer acknowledges that PG&E is required to disclose location data at census tract or 5 -digit zip code level as part of its regulatory obligations to report aggregate data. Although such locations will not be identified as Customer locations in the aggregated and anonymous data disclosed by PG&E, a third party could potentially associate Customer with disclosed locations by reference to other facts and data sources.
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Clean Energy Transportation
Pacific Gas and Electric Company
300 Lakeside Drive
Oakland, CA 94612
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EV Fleet Program Terms and Conditions (“Contract”)
Between CITY OF SAN MATEO and Pacific Gas and Electric Company
Representations: Customer understands that its participation in EV Fleet Program shall not be construed as creating any agency, partnership, or other form of joint enterprise between the Customer, PG&E, or their affiliates, contractors, vendors, representatives, or designees , nor create any obligations or responsibilities on their behalf except as may be expressly granted in writing, nor make any representations of any kind to this effect. Customer represents and warrants that it is either (i) the fee title owner and has the ability to grant an easement (if required), or (ii) it is the authorized manager of the proposed EV Fleet Program site working with the fee title owner, it has the power, authority , and capacity to bind itself to undertake the EV Fleet Program terms and conditions and to perform each and every obligation required of Customer, and such fee title owner has the ability to grant an easement (if needed).
Changes: PG&E may initiate changes to the EV Fleet Program as necessary to comply with CPUC directives. PG&E shall endeavor to provide Customer with advance notice of any such changes. Customer has the option to opt out of the Program subject to section “Customer Removal or Termination” below.
Compliance with Laws: All parties shall comply with all applicable federal, state, and local statutes, rules, regulations, laws, orders, and decisions that relate to or govern its participation in the EV Fleet Program and/or Customer’s interactions with customers in connection with the EV Fleet Program.
Failure to Comply with Terms and Conditions: Without limitation, and to the greatest extent allowed by law, PG&E and Customer reserve the right to seek damages and recovery for losses incurred due to any breach of this Contract on the part of Customer or PG&E, whether intentional or unintentional.
Relocations: Should Customer request relocation of EVSE or parts thereof, such relocation shall be per mutually agreeable
terms and shall be at sole expense of Customer and in accordance with any EV Fleet Program requirements, laws, regulations, or other applicable jurisdictional requirements. Additionally, if applicable and requested by PG&E, Customer shall either amend the easement to include the legal description of the new location or enter into a new easement with PG&E.
PG&E Termination or Suspension: PG&E may terminate, or for any duration suspend, Customer’s participation in the EV Fleet Program, with or without cause, at any time, and for any reason, with reasonable advance notice. Such reasons may include but are not limited to failure to provide or maintain terms of easement, failure to abide by EV Fleet Program terms and conditions, permitting issues, exceptional installation costs, environmental concerns, or any other reason(s) not in the best interests of the EV Fleet Program or PG&E’s ratepayers.
Customer Removal or Termination: Should Customer request removal or termination of EVSE or parts thereof prior to expiration of the Term, then Customer shall bear the full cost and sole expense of such removal as well as all fees and costs, as circumstances may dictate, for losses incurred by PG&E on behalf of ratepayers, such as pro-rated costs of equipment, site design, and installation. Customer may, at any time within the Term , request from PG&E projected and final costs associated with such a removal request. Such costs will include all amounts paid by PG&E, divided equally over a ten- year period (e.g., if amounts total $100k and Customer leaves after 1 year it is responsible for $90k). If the Customer wishe s to assign its rights and obligations of this Contract to a new Customer prior to the expiration of the Term, the new Customer may assume all rights and obligations for the remaining Term with PG&E consent. Such consent not to be unreasonably withheld.
Indemnification: Customer shall indemnify, hold harmless , and defend PG&E, its affiliates, subsidiaries, parent company, officers, managers, directors, agents, and employees, from and against all claims, demands, losses, damages, costs, expenses, and liability (legal, contractual, or otherwise), which arise from or are in any way connected with any: (i) injury to or death of persons, including but not limited to employees of PG&E or Customer; (ii) injury to property or other interests of PG&E, Customer, or any third party; (iii) violation of a local, state, or federal common law, statute, or regulation, including but not limited to environmental laws or regulations; or (iv) strict liability imposed by any law or regulation; so long as such injury, violation, or strict liability (as set forth in (i) - (iv) above) arises from or is in any way connected with Customer ’s performance of, or failure to perform, this Contract. This indemnification obligation shall not apply to the extent that such injury, loss, or damage is caused by the negligence or willful misconduct of PG&E, its officers, managers, or employees.
Customer shall, on PG&E's request, defend any action, claim, or suit asserting a claim which might be covered by this indemnity, using counsel acceptable to PG&E. Customer shall pay all costs and expenses that may be incurred by PG&E in enforcing this indemnity, including reasonable attorney's fees. To the extent necessary, each Party was represented by counsel in the negotiation and execution of this Contract. PG&E represents and warrants that it has indemnification language in its contract with any third party who PG&E may send to perform work on Customer ’s physical site. PG&E agrees to work closely with Customer on any concerns that may arise related to the party who will perform work on Customer’s physical site.
Insurance Requirements: Customer shall procure, carry, and maintain the following insurance coverage, and Customer is also responsible for its Subcontractors maintaining sufficient limits of the appropriate insurance coverage:
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EV Fleet Program Terms and Conditions (“Contract”)
Between CITY OF SAN MATEO and Pacific Gas and Electric Company A. Personal Liability
1. The limit shall not be less than One Million Dollars ($1,000,000) each occurrence for bodily injury, property damage and personal injury.
2. Coverage shall: a) By "Additional Insured" endorsement add as insureds PG&E, its directors, officers, agents , and employees with respect to liability arising out of work performed by or for the Customer; b) Be endorsed to specify that the Customer insurance is primary and that any insurance or self -insurance maintained by PG&E shall not contribute with it.
B. Workers’ Compensation and Employers’ Liability
1. Workers’ Compensation insurance or self -insurance indicating compliance with any applicable labor codes, acts, laws, or statutes, state or federal, where Customer performs Work.
2. Employers’ Liability insurance shall not be less than $1,000,000 for injury or death in each accident.
C. Commercial General Liability
1. Coverage shall be at least as broad as the Insurance Services Office (ISO) Commercial General Liability Coverage “occurrence” form, with no coverage deletions.
2. The limit shall not be less than $1,000,000 each occurrence for bodily injury, property damage and personal injury.
3. Coverage shall: a) by “Additional Insured” endorsement add as insureds PG&E, its affiliates, subsidiaries, and parent company, and PG&E’s directors, officers, agents , and employees with respect to liability arising out of or connected with the Work performed by or for the Customer. (ISO Form CG2010 or equivalent is preferred.) In the event the Commercial General Liability policy includes a “blanket endorsement by contract,” the following language added to the certificate of insurance will satisfy PG&E’s additional insured requirement: “PG&E, its affiliates, subsidiaries, and parent company, and PG&E’s directors, officers, agents , and employees with respect to liability arising out of the work performed by or for the Customer are additional insureds under a blanket endorsement.”; b) be endorsed to specify that the Customer’s insurance is primary and that any insurance or self - insurance maintained by PG&E shall not contribute with it.
D. Documentation Requirements
1. Customer shall have all insurance in place before beginning any Work. Upon request, Customer shall furnish PG&E with certificates of insurance, declaration pages and endorsements (collectively, “Documentation”) of all required insurance. Documentation shall be signed and submitted by a person authorized by that insurer to issue certificates of insurance and endorsements on its behalf.
2. The insurer shall deliver notification to PG&E in accordance with the policy provisions if any of the above- described policies are cancelled before the stated expiration date.
3. PG&E may inspect the original policies in Sections A or B or require copies at any time. Customer/Owner may redact non-essential exposure information from copies.
4. The minimum liability insurance requirements established in this Contract are not a representation by PG&E that the insurance limits are sufficient, nor do these requirements in any way limit Customer’s liability under this Contract.
5. Upon request, Customer shall furnish PG&E the same evidence of insurance for its Subcontractors as PG&E requires of Customer.
Dispute Resolution: After attempting in good faith to resolve a dispute, a party may request mediation by written notice to the other Party. The mediation shall be conducted by a mutually -agreeable mediator with appropriate experience. All negotiations and any mediation conducted pursuant to this provision are confidential and shall be treated as compromise and settlement negotiations, to which Section 1119 of the California Evidence Code shall apply, and Section 1119 is incorporated herein by reference.
No Partnership: This Contract shall not be construed as creating a partnership, joint venture, agency relationship, franchise, or association, nor shall this Contract render PG&E and Customer liable as partners, co-ventures, or principals.
Enforceability: If any of the provisions, or application of any of the provisions, of this Contract are held to be illegal or invalid by a court of competent jurisdiction, PG&E and Customer shall negotiate an equitable adjustment in the provisions of this Contract with a view toward effectuating the purpose of this Contract. The illegality or invalidity of any of the provi sions,
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EV Fleet Program Terms and Conditions (“Contract”)
Between CITY OF SAN MATEO and Pacific Gas and Electric Company or application of any of the provisions, of this Contract will not affect the legality or enforceability of the remaining pro visions or application of any of the provisions of the Contract.
Integration: This Contract, including all items incorporated herein by reference, constitutes the entire agreement and understanding between the parties as to the subject matter of the Contract. It supersedes all prior or contemporaneous agreements, commitments, representations, writings, and discussions between parties, whether oral or written, express or implied, that relate in any way to the subject matter of this Contract. This Contract has been induced by no representations, statements, or agreements other than those expressed herein. Neither party shall be bound by any prior or contemporaneous obligations, conditions, warranties, or representations with respect to the subject matter of this Contract.
Survival: The provisions of this Contract , which by their nature should survive expiration, cancellation, or other termination of this Contract, including but not limited to provisions regarding warranty, indemnity, insurance, confidentiality, document retention, business ethics, and availability of information, shall survive such expiration, cancellation, or other termination.
Notice: Any and all notices shall be in writing and addressed to the parties at the addresses specified below or such other addresses as either party may direct by notice given in accordance with this section and shall be delivered in one of the following manners: (i) by personal delivery, in which case notice shall be deemed to have been duly given when delivered; (ii) by certified mail, return receipt requested, with postage prepaid, in which case notice shall be deemed to have been dul y given on the date indicated on the return receipt; or (iii) by reputable delivery service (including by way of example and not limitation Federal Express, UPS and DHL) which makes a record of the date and time of delivery, in which case notice shall be deemed to have been duly given on the date indicated on the delivery service’s record of delivery.
If to PG&E:
Pacific Gas and Electric Company
Attn: EV Fleet Program Manager
300 Lakeside Drive
Oakland, CA 94612
Email Address: [email protected]
If to Customer:
Customer CompanyInput (Company Name)
Customer AddressInput (Street Address)
Customer CityZipInput (City, Zip)
Customer NameInput (Name)
The Parties have executed this Contract on the dates indicated below, to be effective upon the later date.
CITY OF SAN MATEO
Company Name
PG&E Pacific Gas and Electric Company
PG&E Company Name
Customer Signature2
Signature
PG&E Signature
Signature
Customer Print2
Print
PG&E Print
Print
Customer Title2
Title
PG&E Title
PG&E Contract Signer Title
Customer SignedDate2
Date
PG&E SignedDate
Date
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300 Lakeside Drive
Oakland, CA 94612
Contract version revised 11.2024 Page 10 of 10
EV Fleet Program Terms and Conditions (“Contract”)
Between CITY OF SAN MATEO and Pacific Gas and Electric Company
EXHIBIT A
PROJECT SCOPE
1961 PACIFIC BOULEVARD, SAN MATEO, CA 94403
Vehicle Summary
Description 2025 2026 2027 2028 2029 Total
Medium Duty Vehicle 1 1 0 4 0 6
Charger (EVSE) Summary
Description 2025 2026 2027 2028 2029 Total
33.2 kW 6 0 0 0 0 6 EVSEs
Anticipated Load (kW) 199.2 kW 0 kW 0 kW 0 kW 0 kW 199.2 kW
Please note that your project was scoped based on the make, model, and power level of your EV chargers, as described in the preliminary design. Changes to your EV charger selection may impact the charger load of your project. If you would like to change your charger selection, please consult with your Project Manager before charger purchase so they can ensure the alternative chargers will be compatible with your project’s design. PG&E reserves the right to recover additional costs associated with any changes you request to your project scope.
Service Description
Main Service Size (Amps) 800
Voltage and Phase 208/120V Three Phase
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Appendix A
Appendix A
PG&E EV FLEET PROGRAM PARTICIPANT DATA REPORTING REQUIREMENTS
EV Fleet program participants are required to provide site, equipment, and utilization data for at least 5 years from the time chargers are operational. Sites are required to install chargers with Application Program Interface (API) communication capability.
Below are the data and metrics that may be collected by PG&E through the API. PG&E will contact EVSPs after EVSEs are activated to initiate API testing. Upon activation, Customer must give consent to their EVSP to provide API data to PG&E and its agents and representatives.
Customer agrees to receive and respond to customer surveys throughout the project lifecycle including post - installation, upon request of PG&E or an associated party.
Off-road vehicles: Sites with off-road vehicles are excluded from API requirements but must install a separate meter that is dedicated for EV charging. In addition, due to the need for PG&E to report charger usage data to the CPUC, no form of generation or distributed generation (including solar and battery storage) may be installed onto this meter panel until five years after the date of project activation.
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Appendix A
Table 1. Data collected from API
Category Metrics
Site
• Pricing Structure ($/kWh, $/hour, subscription, free, flat fee, other) (for public charging stations only)
• Street Address
• City
• State
• Zip Code
Equipment
• EVSE Manufacturer
• EVSE Model
• EVSE Model number
• EVSE Serial Number
• EVSE ID (for public charging stations only)
• Demand Max (Maximum rated kW for each EVSE)
• Number of ports on associated EVSE
• Gateway or non-gateway
Sessions
Data for each charging session that
occurs at the site
• Maximum rated kW of each port
• Start date and time of session
• End date and time of session
• Equipment outages
• Reason for outage
• Date and time of when outage started
• Date and time of when outage ended
• Number of kWh consumed during the session
• Average demand (kW) per session
• Maximum demand (kW) per session
• Total dollar amount charged to the driver for the charging session (for public charging stations only)
• Demand charge ($/kW) (for public charging stations only) • Payment type (for public charging stations only)
• Anonymous unique driver ID for each driver/user
• Vehicle Make
• Vehicle Model
• Vehicle Year
• Vehicle Type (BEV, PHEV)
Session Intervals
15-minute interval data for each
charging session
• Start date and time of interval
• End date and time of interval
• Number of kWh consumed during the session interval
• Average demand (kW) per session interval
• Maximum demand (kW) per session interval
Port Intervals
15-minute interval data for each port
each day (96 intervals/port/day)
• Start date and time of interval
• End date and time of interval
• Number of kWh consumed during the interval
• Average demand (kW) per interval
• Maximum demand (kW) per interval
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Appendix B
Appendix B
CPUC’S SAFETY REQUIREMENTS CHECKLIST FOR CPUC-APPROVED
TRANSPORTATION ELECTRIFICATION PROGRAMS
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Transportation Electrification Safety Requirements Checklist D.18-01-024/D.18-05-040
Appendix B
SAFETY REQUIREMENTS CHECKLIST FOR CPUC-APPROVED
TRANSPORTATION ELECTRIFICATION PROGRAMS
[Note: Each sponsoring utility must ensure that the following Pre-construction, Construction, and Operational standards are met and report on their compliance at quarterly Program Advisory Council meetings. These requirements are the minimum safety precautions the utilities should meet.]
Terminology Defined
1 Acronym Definition
EV Electric Vehicle
UL Underwriters Laboratory
EVSE Electric Vehicle Supply Equipment safely connects the AC electricity grid at a site to the EV. Sometimes used more broadly to refer to the charging equipment, not including the make- ready infrastructure or other charging
infrastructure. May include multiple connectors to charge several EVs or to serve EVs with different types of
connectors (e.g., SAE CCS and CHAdeMO)
SAE Society of Automotive Engineers
ADA Americans with Disabilities Act
AHJ Authority Having Jurisdiction, as defined by Article 100 of the 2017 National Electric Code: An organization, office, or individual responsible for enforcing the requirements of a code or standard, or for approving equipment, materials, an installation, or a procedure.2
J-1772 Standard An SAE standard for electrical and physical interface to facilitate a safe connection from the EVSE for conductive charging
1 See D.18-01-024 at Appendix A.
2 2017 NEC Article 100, Definitions, includes an informational note regarding AHJ: “The phrase ‘authority having jurisdiction’ or its acronym AHJ, is used in National Fire Protection Association (NFPA) documents in a broad manner, since jurisdictions and approval agencies vary, as do their responsibilities. Where public safety is primary, the authority having jurisdiction may be a federal, state, local, or other regional department or individual such as a fire chief; fire marshal; chief of a fire prevention bureau, labor department, or health department; building official; electrical inspector; or others having statutory authority. For insurance purposes, an insurance inspection department, rating bureau, or other insurance company representative may be the authority having jurisdiction. In many circumstances, the property owner or his or her designated agent assumes the role of the authority having jurisdiction; at government installations, the commanding officer or departmental official may be the authority having jurisdiction.”
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Appendix B
Acronym Definition
Level 1 Charging Charging via AC electrical connection at 120 volts and up to 16 amps, or 1.9 kW.
Level 2 Charging Charging via AC electrical connection at 208 volts or 240 volts at up to 80 amps.
DC Fast Charging Charging via DC electrical connection using off-board AC/DC equipment at a fast rate. Not all EVs have this connector.
CHAdeMO and/or CCS Charging Connector
Standards
There are three types of standard charging connectors for Direct Current Fast Charging. Vehicles capable of DC fast charging will have one of these ports on the vehicle. Other nonstandard connectors include Tesla and BYD. Most public DCFC currently deployed in California includes standard CHAdeMO and/or CCS Type 1 charging connectors.
IOU(s) Investor Owned Utility(ies)
EVITP Training The Electric Vehicle Infrastructure Training Program provides electricians with training for the installation of EVSE. EVITP is a collaboration of industry stakeholders, including automakers, EVSE manufacturers, educational institutions, utility companies, and electric industry professionals. More information is available at https://evitp.org.
NRTL Nationally Recognized Testing Lab
Pre-construction: These EV charging equipment safety requirements must be specified in procurement documents:
1. Charging equipment must be certified by a Nationally Recognized Testing Lab (NRTL).
2. Infrastructure must comply with applicable safety performance requirements associated with the type of TE infrastructure being installed.
• For light-duty vehicles, compliance with the Society of Automotive Engineers (SAE) J -1772 Standard for Level 1 or Level 2 charging. Compliance with CHAdeMO and CCS for DC fast charging would be appropriate evidence of compliance with this requirement. • For other types of TE infrastructure, including any non -standardized EVSE, the following basic connector safety measures will be required:
• A passing EVSE safety performance evaluation report performed by a Nationally Recognized Testing Lab (NRTL);
• When not connected, the vehicle inlet and the EVSE connector must be designed to prevent direct contact with any live components;
• The vehicle inlet and EVSE connector shall be free of sharp edges and potentially injurious protrusions; • The coupler between the vehicle and the EVSE should avoid or mitigate any potentially hazardous conditions such as fires, electrical shock to users, or other personal injuries.
3. Infrastructure and its planned installation must comply with California Electrical Code Article 625.1
4. Infrastructure and its planned installation must comply with the Americans with Disabilities Act (ADA), 42 U.S.C. § 12101 et seq., and California Building Code Chapter 11B, 2 if applicable, per the AHJ where the
EVSE will be installed, unless the appropriate waiver is obtained from local authorities.
2 California Electrical Code Article 625 covers Electric Vehicle Charging System safety and standards as installed in place.
California Code of Regulations, Title 24, Article 625.
3 California Building Code Chapter 2 includes definition associated with electric vehicle charging stations. CBC Chapter 11B defines requirements for ‘Accessibility to Public Buildings, Public Accommodations, Commercial Buildings, and Public Housing.’
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Appendix B
5. Outdoor-mounted EVSE must be rated to be installed for outdoor use.
6. For utility infrastructure work on the customer side of the meter, contractors must provide proof of EVITP Certification prior to construction.
7. Contractors must provide the utility proof of a full site assessment, including the appropriate load calculations to ensure existing infrastructure can accommodate additional EV load, or that appropriate infrastructure upgrades will be completed.
During Construction:
1. All utility infrastructure work on the customer side of the meter not performed by employees of the IOUs shall be performed by fully licensed electricians. For commercial installations, all electrical contractors should hold a valid C-10 contractor’s license.
2. Installations will be designed per Article 625 of the California Electrical Code.
Operational Safety:
1. Overcurrent protection associated with utility transformers and distribution circuits that feed power to the charging stations.
2. Overcurrent protection in the meter pedestal/circuit breaker panel that feeds each of the charging stations.
3. Bollard equipment protection installed where appropriate as defined by utility design standards and AHJ requirements.
4. Concrete parking stops to protect equipment where appropriate as defined by utility design standards and AHJ requirements.
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CITY OF SAN MATEO
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 11 Section Name: CONSENT CALENDAR Account Number: 14-1311 File ID: 25-9909 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Manager's Office
MEETING DATE: May 05, 2025
SUBJECT:
385 2nd Avenue Lease Agreement Renewal – Reauthorization RECOMMENDATION:
Re-approve a lease renewal extending the term to March 31, 2026 with a one-year option for the property located at 385 2nd Avenue in the Main Street Garage with Elmer Vasquez and Anavela Vasquez with an initial base rent of $1,374.00 per month; and authorize the City Manager to execute the lease renewal in substantially the form presented.
BACKGROUND:
On March 17, 2025, the City Council approved a one-year lease extension with a one-year option for the property located at 385 2nd Avenue. However, the agenda report contained an administrative error, in that it incorrectly listed the parties to the lease as “Dagoberto Vasquez and Anavela Vasquez.” The name "Dagoberto Vasquez" was not accurate and should have instead stated, "Elmer Vasquez." The names and signatures on the document, which amends the existing lease, were correct. Staff recommends that the City Council reapprove the execution of the lease amendment, this time referencing the correct parties.
BUDGET IMPACT:
There is no budget impact from this agenda item.
ENVIRONMENTAL DETERMINATION:
This item is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Proposed Lease Amendment
STAFF CONTACT
Jennifer Chen, Economic Development Manager
[email protected]
(650) 522-7009
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1 1
4 8
8 SECOND AMENDMENT TO LEASE
THIS AMENDMENT TO LEASE is made and entered into as of March 1, 2025 , by and between CITY OF SAN MATEO ("Lessor") and ELMER VASQUEZ and ANAVELA VASQUEZ ("Lessee").
WHEREAS, on or about April 1, 2021 a Lease was entered into by and between Lessor and Lessee relating to certain real property commonly known as (street address, city, state, zip): 385 2nd Avenue, San Mateo, CA 94401 (the "Premises"), and WHEREAS, Lessor and Lessee have have not previously amended said Lease on October 1, 2022, and WHEREAS, the Lessor and Lessee now desire to amend said Lease, NOW, THEREFORE, for payment of TEN DOLLARS and other good and valuable consideration to Lessor, the receipt and sufficiency of which is hereby acknowledged, the parties mutually agree to make the following additions and modifications to the Lease:
TERM: The Expiration Date is hereby advanced extended to March 31, 2026 .
AGREED USE: The Agreed Use is hereby modified to: .
BASE RENT ADJUSTMENT: Monthly Base Rent shall be as follows: from April 1, 2025 through March 31, 2025, the Base Rent for the Premises shall be One Thousand, Three Hundred and seventy-four and 00/100 ($1,374.00) dollars per month. There is currently an additional sixty-two and 96/100 ($62.96) dollar per month common area maintenance charge that is not part of the Base Rent.
OTHER: Option to Extend. Lessee is hereby granted an option to extend the term of this Lease for an additional year, from April 1, 2026 through March 31, 2027. The Base Rent for this extension period shall be One Thousand, Four Hundred and fifteen and 00/100 ($1,415.00) dollars per month, commencing on April 1, 2026.
This Amendment shall not be construed against the party preparing it, but shall be construed as if all parties jointly prepared this Amendment and any uncertainty and ambiguity shall not be interpreted against any one party. Signatures to this Amendment accomplished by means of electronic signature or similar technology shall be legal and binding.
All other terms and conditions of this Lease shall remain unchanged and shall continue in full force and effect except as specifically amended herein.
EXECUTED as of the day and year first above written.
By Lessor:
CITY OF SAN MATEO
By:
Name Printed: Alex Khojikian
Title: City Manager
Phone:
Fax:
Email: [email protected]
Approved as to form:
By:
Name Printed: Mazarin Vakharia
Title: Assistant City Attorney
Phone:
Fax:
Email: [email protected]
Address:
Federal ID No.:
By Lessee:
ELMER VASQUEZ and ANAVELA VASQUEZ
By:
Name Printed: Elmer Vasquez
Title:
Phone:
Fax:
Email: [email protected]
By:
Name Printed: Anavela Vasquez
Title:
Phone:
Fax:
Email:
Address:
Federal ID No.:
AIR CRE * https:// www.aircre.com * 213-687-8777 * [email protected]
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1 1
4 8
8 NOTICE: No part of these works may be reproduced in any form without permission in writing.
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CITY OF SAN MATEO
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 12 Section Name: CONSENT CALENDAR Account Number: 10-1111 File ID: 25-9908 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Clerk's Office
MEETING DATE: May 05, 2025
SUBJECT:
Letter of Opposition to the Current U.S. 101/SR 92 Interchange Direct Connector Project Proposal - Approval RECOMMENDATION:
Authorize the Mayor to send a letter on behalf of the City Council to the San Mateo County Transportation Authority (SMCTA), the City/County Association of Governments of San Mateo County (C/CAG), the California Department of Transportation (Caltrans), Assemblymember Diane Papan, and State Senator Josh Becker, expressing the City of San Mateo’s opposition to the current U.S. 101/SR 92 Interchange Direct Connector Project proposal. Authorize the Mayor to transmit a letter to the Mayor of the City of Foster City requesting consideration for co-signing the opposition letter.
BACKGROUND:
On April 7, 2025, the City Council received an informational update on the US-101/SR-92 Direct Connector Project.
Following the presentation, a subcommittee was formed consisting of Mayor Rob Newsom, Jr. and Council Member Danielle Cwirko-Godycki to draft a letter opposing the current project proposal.
The draft opposition letter (Attachment 1) is now presented to the City Council for approval. If approved, the letter will be sent to the San Mateo County Transportation Authority (SMCTA), the City/County Association of Governments of San Mateo County (C/CAG), the California Department of Transportation (Caltrans), Assemblymember Diane Papan, and State Senator Josh Becker.
The City Council also directed that a request be made to the City Council of Foster City to co-sign the opposition letter. A draft request letter (Attachment 2) is also provided for Council consideration and approval.
BUDGET IMPACT:
There is no budgetary impact associated with the approval and transmission of the attached letters.
ENVIRONMENTAL DETERMINATION:
This opposition letter is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Letter of Opposition to the Current U.S. 101/SR 92 Interchange Direct Connector Project Proposal Att 2 – Letter to the Mayor of Foster City
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CITY OF SAN MATEO
STAFF CONTACT
Martin McTaggart, City Clerk
[email protected]
(650) 522-7044
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May 6, 2025
Dear U.S.,101 / SR 92 Interchange Direct Connector Project Sponsors:
We are writing to you today on behalf of the residents of the City of San Mateo to express concern with the current U.S. 101 / SR 92 Interchange Direct Connector Project, as currently proposed. While we know that reducing traffic congestion and improving the US 101 / SR 92 interchange is important to the long-term economic success of the City of San Mateo, San Mateo County and the wider Bay Area region, residents (250+) came out in force at our April 7 council meeting to request a modified approach.
As always, we greatly appreciate your efforts to improve transportation infrastructure across San Mateo County, and we look forward to partnering with you to balance local community concerns with ongoing regional needs. To help us find an effective and community-friendly path forward, we would like to share more information about the specific concerns raised by residents:
• The potential use of eminent domain.
The San Mateo City Council cannot support a project plan that includes eminent domain. Any project should be developed within the current footprint of the existing highways and should not lead the removal of a local park and up to 31 residential homes. • The inclusion of toll lanes in the project with surge pricing.
While we recognize these lanes generate much-needed revenue for transportation authorities, the efficacy of these lanes to reduce congestion in high-traffic corridors is unclear. We also are concerned these lanes could exacerbate income inequality. •Potential impacts to bike and pedestrian lanes.
We are unsure how this project could impact the City’s current plans for East to West protected bike lanes & pedestrian ways in the 19th Ave corridor under SR 92. •A lack of clear and consistent communication with residents.
When councilmembers initially engaged with residents of the 31 properties that could be impacted by eminent domain, not a single resident was aware of this project and how it could materially affect them. Communication and community engagement is key, and in this case, a gap in these areas explains much of the negative reaction to the project.
•Cost and environmental impact.
We understand the use of Regional, State and Federal funds is not always flexible and may be earmarked toward specific project types. However, it is unclear whether spending $200 million or more to expand highways is the best use of taxpayer funds, especially as there may be more environmentally friendly ways to address congestion in this corridor. For example, we could explore strategic highway widening within the existing highway footprint that benefits those who live in the
CITY OF SAN MATEO
OFFICE OF THE MAYOR
330 W. 20th Avenue
San Mateo, CA 94403-1338
www.cityofsanmateo.org
(650) 522-7040
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cities of San Mateo and Foster City, rather than building toll lanes for East Bay Commuters, or implementing robust mass transit across the Bay on the SR 92 corridor.
For these reasons, the San Mateo City Council, in support of our community, is respectfully asking relevant transit and government authorities to seriously reconsider the US 101 / SR 92 Interchange Direct Connector Project as currently proposed.
We believe there are pathways for existing transportation funds to remain dedicated toward a project to ease congestion in this corridor, and we remain open to alternative proposals. As noted, we stand ready to work collaboratively toward solutions that benefit our residents.
Sincerely,
Robert Newsom Jr., Mayor on behalf of the City of San Mateo City Council City of San Mateo
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May 6, 2025
Mayor Stacy Jimenez
City Hall
610 Foster City Blvd.
Foster City, CA 94404
Dear Mayor Stacy Jimenez,
On behalf of the San Mateo City Council, I am reaching out to respectfully request that the Foster City City Council consider co-signing the enclosed letter regarding the U.S. 101/SR 92 Interchange Direct Connector Project.
As outlined in the letter, the project, as currently proposed, raises concerns about its potential impact on our residents, shared local infrastructure, and community resources. We believe a joint letter would underscore the importance of balancing regional transportation improvements with the needs and well- being of the San Mateo and Foster City communities.
We greatly value our strong partnership with Foster City and would appreciate your Council’s consideration in co-signing this letter to advocate on behalf of our shared constituents.
Thank you for your consideration.
Sincerely,
Robert Newsom Jr., Mayor
City of San Mateo
CITY OF SAN MATEO
OFFICE OF THE MAYOR
330 W. 20th Avenue
San Mateo, CA 94403-1338
www.cityofsanmateo.org
(650) 522-7040
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From: Mike Swire
To: City Council (San Mateo)
Subject: Comment for 5/5 regular meeting, Item 12
Date: Sunday, May 4, 2025 1:15:59 PM
Dear City Council,
Thank you for your prompt letter in opposition to the 101/92 Direct Connector meeting. I appreciate your listening to the community and rapid action in order to prevent waste of additional taxpayer dollars on this project. I think for the most part, the letter is great. I do not agree with the following statement, however, and ask that it be removed:
"However, it is unclear whether spending $200 million or more to expand highways is the best use of taxpayer funds, especially as there may be more environmentally friendly ways to address congestion in this corridor. For example, we could explore strategic highway widening within the existing highway footprint that benefits those who live in the cities of San Mateo and Foster City, rather than building toll lanes for East Bay Commuters, or implementing robust mass transit across the Bay on the SR 92 corridor." How is widening SR 92 or other highways "environmentally friendly" and how does it reduce congestion? As you heard several times from the community last month, widening highways doesn't solve congestion; instead, it encourages more people to drive. Please take a quick look at this video describing induced demand
. Of course, more cars on the road means
more pollution. Transportation is the #1 source of GHG emissions in SM County. In addition, more cars means more air pollution, increasing childhood asthma, cardiovascular disease, and problem pregnancies. If we widen 92, this means the additional air pollution will most impact the communities adjacent to 92. This includes Sunnybrae, Hayward Park, and Fiesta Gardens in Mayor Newsom's District, Beresford Manor, Foothill Terrace, and Homestead in Councilmember Nash's District, Beresford and San Mateo Terrace in Councilman Lorraine's District, and Harbortown and Lakeshore in Councilwoman Cwirko- Godycki's District. Why would we increase air pollution, traffic violence, and congestion in these neighborhoods?
I request that you remove this language from the letter. Leaving it in there will lead to confusion as to the Council's intent. Please remember that while eminent domain was the #1 concern of those who spoke out at the recent Council meeting, a very large number of residents mentioned induced demand and the fact that widening highways has and will never reduce congestion.
Thank you for listening,
Mike Swire
San Mateo, CA
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CITY OF SAN MATEO
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 13 Section Name: NEW BUSINESS Account Number: 10-4661 File ID: 25-9790 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Public Works Department
MEETING DATE: May 5, 2025
SUBJECT:
Delaware Street Safe Routes to School Corridor Bike Lane Improvements – Update RECOMMENDATION:
Receive an update and provide feedback on the Delaware Street Safe Routes to School Corridor Bike Lane Improvements project.
BACKGROUND:
In July 2023, City Council adopted a Resolution to accept and appropriate $1,661,559 in 100 percent State-funded California Transportation Commission Active Transportation Program Cycle 5 funds—requiring no City match—for the Delaware Safe Routes to School (SRTS) Corridor Project (Project). The funding supports the environmental, design, right-of- way, and construction phases of the project, which will enhance safety and connectivity for students traveling to and from two public schools accessed via Delaware Street. The Project will also enhance multimodal connectivity to the relocated Hillsdale Caltrain Station, improving access from both the northern and southern ends of the corridor.
PROJECT SCOPE AND DESIGN
The Project corridor extends along South Delaware Street, from just south of 19th Avenue to the point where the roadway transitions into Pacific Avenue south of 31st Avenue/Franklin Parkway. Planned improvements include upgrading the existing bike lanes (Class II) to separated bike lanes (Class IV) between 19th and 28th Avenues and converting the existing Class III bike routes (which include signage only) into a bicycle boulevard (which includes pavement markings, traffic calming devices, and signage) from 28th Avenue to Pacific Avenue.
These enhancements are consistent with the vision outlined in the 2020 Bicycle Master Plan and are designed to address the corridor’s history of high traffic stress and bicycle-related collisions. As part of these upgrades, the Project will also introduce key intersection safety features designed to protect bicyclists from conflicts with right-turning vehicles including dedicated bike signal phases and marked crossings that provide clearer separation between bicycles and vehicle turning movements, particularly at busy intersections.
In addition to the bicycle facility upgrades, the Project includes a variety of pedestrian safety improvements, such as:
•Installation of new ADA-compliant pedestrian curb ramps at all intersections including in front of the San Mateo County Event Center
•High-visibility crosswalk striping at all intersections •Red curb marking approaching crosswalks, in compliance with AB 413 •Improved pedestrian crossings at two locations:
oInstall rectangular rapid flashing beacons (RRFBs) at the crosswalk on Delaware Street, located between Pacific Boulevard and Saratoga Drive.
oConvert the existing crosswalk at the southern end of the Project area on Delaware Street, just before it
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CITY OF SAN MATEO
transitions into Pacific Boulevard, into a raised crosswalk to enhance pedestrian visibility and safety. •Implementation of an exclusive pedestrian signal phase (pedestrian scramble) at the intersection of 28 th Avenue and Delaware Street
Distinctive Project features are as follows:
•Separated Bike Lanes (Class IV): The Project will include separated bike lanes, which allow bicyclists to ride in a designated lane separated from vehicular traffic by a buffer with vertical protection (e.g. flexible posts). Separated bike lanes provide a low-stress facility, even on roadways with high vehicle speeds and volumes. The more robust the buffer’s vertical and horizontal separation, the more comfortable the separated bike lane is for bicyclists. For the eastern segment between Saratoga and Bermuda Drives, cyclists will be buffered by parked cars as the bike lane will be positioned between the parking lane and the face of curb, farther from the vehicle travel way. •Lane Reconfiguration: The Project will reduce one southbound vehicle travel lane from Bermuda Drive to Saratoga Drive on South Delaware Street. This width will be redistributed to accommodate space for new bike lanes as well as buffered bike lanes to allow for safer cycling. A traffic operations analysis was performed to verify the design satisfies industry standards of acceptable level of service; the design seeks to balance both the needs of the community (parking, access to homes), vehicle operations in the corridor, and critical safety enhancements for bicyclists and pedestrians. It was determined that despite this reduction in a vehicle travel lane, peak hour travel could be accommodated in the South Delaware Street corridor. •Parking Adjustments: Throughout the Project limits there will be a total of five (5) parking spaces on the east side of Delaware Street from Bermuda Drive to Saratoga Drive that will be lost. Reductions in parking were necessary to provide improved visibility for vehicles exiting the driveways on that stretch of roadway as well as for compliance with Assembly Bill (AB) 413, the new statewide “daylighting” law. •Waste Collection Modifications: The Project will be modifying how solid waste collection will be performed for the multi-family homes on the east side of Delaware Street from Bermuda Drive to Saratoga Drive. Currently, residents push their bins into existing parking spaces in the street for collection. The proposed Project will have dedicated spaces on the right-of-way to stage bins, so no excess parking is occupied during waste collection days. Staff additionally coordinated this change with Recology as a Project stakeholder. •Pavement Improvements: The Project will also resurface Delaware Street from the northern Project limits to 500 feet south of 25th Avenue and a slurry treatment will be applied from where the resurfacing ends to 28th Avenue.
It should be noted that the Delaware Street Safe Routes to School Corridor Bike Lane Project is one project that is part of the larger immediate bike network, which includes two future project improvements that will be brought to Council at a later date. This overall effort seeks to improve connectivity for bicyclists and increase safety for all modes. Other future improvements that connect into this Project include:
•28 th Avenue Hillsdale Station Gap Closure Project: This project is aimed to transform the main access to the Hillsdale Caltrain Station at 28th Avenue into a transportation hub where multiple modes of transportation are accommodated for. This project proposes to include a Class II bike facility on 28th Avenue from Edison to El Camino Real, Class IV facility from El Camino Real to W. Kyne and Class II bike facility from W. Kyne to E. Kyne. The project also proposes constructing a bus boarding island on 28th Avenue in front of the Hillsdale Caltrain Station access ramp to improve connectivity to Caltrain and public transit. The project is currently at 30 percent design and is scheduled to reach 100 percent design by Winter 2025.
More information about this project is available here: https://www.cityofsanmateo.org/4697/28th-AveHillsdale- Caltrain-Station-Bicyc
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CITY OF SAN MATEO
COMMUNITY ENGAGEMENT
The design phase of this Project started (December 2023) and is now substantially complete as of May 2025. During the design phase staff executed a robust outreach plan aimed at seeking feedback, educating and informing residents of this Project. The outreach plan included mailers, messaging through posterboards in the community, QR code advertisement, a community survey, multiple pop-up events at strategic locations throughout the community, easy to access online recorded presentations, a focused community meeting and a broader community meeting. More information about the Delaware SRTS project, including a summary of past outreach, and a link to the proposed Project design, is available on the City’s website: https://www.cityofsanmateo.org/4794/Delaware-Street-Safe-Routes-to-School-Co.
Recent community meetings were held in April 2025 and included one meeting focused on the northern portion of the Project where parking and lane configuration changes are being considered, and a second, broader meeting where general Project information and high-level input from the wider community were collected. Information about the Project was also provided to the San Mateo United Homeowners Association on April 17th.
NEXT STEPS
City staff will present details on the proposed Project design, construction timeline (currently scheduled for summer of this year in alignment with grant funding requirements), and public engagement efforts. This includes feedback gathered from the public with an emphasis on recent community meetings.
BUDGET IMPACT:
There is no budget impact for receiving an informational update on the Delaware Safe Routes to School Corridor Bike Lane Improvements project. The Project consists of a variety of funding that include Measure A, the Bike San Mateo, Quick Build Mobility, and Citywide Pavement Rehabilitation projects, and the Sewer Fund, but most importantly is the ATP Cycle 5 grant funds. An additional $1.4M in ATP Cycle 5 funds have been incorporated into the proposed 2025-26 project budget for construction, which staff will request to allocate from the California Transportation Commission by June 26, 2025. If the request is not made by this date, grant funds for the construction phase of the project may be forfeited.
ENVIRONMENTAL DETERMINATION:
This update is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
None
STAFF CONTACT
Sang Hee Cho, Associate Engineer
[email protected]
(650) 522-7348
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From: Viki Paganini
To: City Council (San Mateo)
Subject: concerned citizen
Date: Wednesday, April 30, 2025 5:01:05 PM
Dear Members of the San Mateo City Council,
I am writing to express my concerns about the proposed changes to South Delaware Street as part of the Safe Routes to School Corridor Bicycle Improvements Project. While I appreciate the City’s efforts to improve safety, I believe this plan presents serious challenges that have not been adequately addressed—particularly for those of us who live along Delaware Street between Bermuda Drive and Saratoga Ave.
Delaware St. is a key arterial road, used by a high volume of vehicles every day. The current plan is to reduce southbound Delaware St. between Bermuda Drive and Saratoga Drive to one lane--which risks turning it into a testing ground that may ultimately reduce mobility for the vast majority of its users. Should a key arterial road be the testing ground for that kind of transformation? If the result is bottlenecks, the inability of drivers to safely leave and enter their homes, and the prevention of Delaware St. residents from turning left onto northbound Delaware when leaving their homes or from turning left into their driveway from northbound Delaware St.--without meaningful increases in bike usage--then the plan fails on multiple fronts.
Additionally, residents like myself at Ironwood and residents of Mode Apartments and 2000 Delaware St. Apartments were not included in the planning process. No one in my building was contacted or consulted about these proposed changes, despite the fact that they directly affect our ability to enter and exit our property. As it stands, we already face challenges turning north onto Delaware from our driveway. The proposed plan will block us from doing so entirely and will also prevent left turns into our driveway from northbound Delaware St.— effectively cutting off basic access.
To make matters worse, delivery trucks frequently block the curbside southbound Delaware St. lanes, causing congestion and visibility issues that are not addressed in the redesign. These issues are common and will only become more problematic with reduced lane availability.
Finally, the traffic study that informed this project is now outdated. Conducted over a year ago, it does not reflect the current reality: significantly more traffic due to return-to-office mandates and post-pandemic lifestyle shifts. Any infrastructure overhaul based on outdated data should be reconsidered in light of current usage patterns.
I support safer streets for all modes of transportation, but these efforts must be grounded in current realities and include all stakeholders.
I respectfully urge the City to reevaluate the project, particularly between Bermuda and Saratoga, where it would create substantial access and safety issues for existing residents. A meeting for all impacted residents between Bermuda and Saratoga Drive should be held
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locally. An invitation in English, Spanish, and Mandarin should be mailed to every household affected so everyone in our community can be included in this meeting.
Thank you for your time and service to our community.
Sincerely,
Viki Paganini
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CITY OF SAN MATEO
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 14 Section Name: NEW BUSINESS Account Number: 10-1311 File ID: 25-9910 TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: City Manager's Office
MEETING DATE: May 05, 2025
SUBJECT:
City Council Priority List – Adoption
RECOMMENDATION:
Adopt the City Council Priority List for fiscal year 2025-26.
BACKGROUND:
The City Council goal setting process includes a three-step deliberation process resulting in the Adopted City Council Priority List for each fiscal year. The City Council Blue Sky workshop held on February 22, 2025, was the first step in this annual goal setting process. At that meeting, City Council received a status update on its 2024/2025 Fiscal Year Priority List, which contained 37 priorities within three timeframe categories. The categories represent expected completion within one fiscal year, 2-5 fiscal years, or 5 or more years. The List also includes a summary level work plan and estimated resource intensity for each priority. At the meeting staff made recommendations to remove, retain, or recategorize priorities based on their progress to date and work remaining. Staff was directed to:
•Remove completed items
•Make minor revisions to items that needed adjusting, such as pushing out the date of the EV fleet item from 2030 to 2035 for a more realistic completion schedule
•Combine a few related items such as those related to stormwater management and the lagoon; and, •Recategorize some items to reflect a more accurate completion schedule, such as completion of the new Wastewater Treatment Plant and completion of the Central Park Improvements.
In addition, the Council also heard a report on staff’s existing work plan items that are unrelated to formalized Council priorities but are a part of each department’s daily work. Further, each Councilmember presented three (3) proposed new priorities to be integrated into the list of Adopted City Council priorities for the new fiscal year and deliberated on whether they should be retained.
The April 21, 2025, meeting marks the second step in the process when the Council will be reviewing and providing final direction on the new draft 2025/2026 Fiscal Year Priority List. To assist in this conversation, Attachment 1 provides the full list of the original 37 Council priorities with a column on the far right noting where staff made noteworthy revisions based on status updates provided throughout the year or by Council at the Blue Sky meeting. Some minor changes have also been made since the Blue Sky meeting—for instance, an economic consultant was onboarded to assist with peer reviewing of mixed-use projects enabling the removal of former Priority #4. Also, the new proposed priorities that gained concurrence by at least three (3) Councilmembers are also integrated into this list and placed within the timeframe category where staff thought they were best suited. The new priorities are noted by the word “Added” in the far-right column and the new grand total for all priorities is 41. It is important to note that some of the proposed priorities were already accounted for in other work plan items and while they did not make it as stand-alone items, they are still
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accounted for in the Council priorities. Some examples include:
•Exploring how small/medium apartment complexes can increase in units is part of Housing Element implementation work
•Fire House 27 improvements are part of the City’s facilities assessment work •Exploring lagoon pump station options is part of the Stormwater Master Plan and is captured in former Priorities #5 and 31 (now #42).
•With the Business Improvement District Priority, it was more detailed than a similar existing priority, so it superseded the older priority.
The resource intensities included in the table remained largely unchanged for both existing and proposed priorities, as the projects are generally similar to how they were presented in February. For the existing priorities, the main revisions are related to timing/schedule and remaining work for the longer-term priorities which remain fairly resource intensive. As would be expected, the shorter-term priorities are less resource intensive either because they are nearly complete or just starting and entail primarily the exploratory or piloting phases of our work. Where the resource intensity is higher, it is generally indicative of a longer term priority that is nearing completion. Attachment 2 provides a clean copy of the new proposed Priorities.
At the meeting, staff will be available to answer any remaining questions and will be seeking final direction on the Priorities so we can proceed to the third and final step, which is to finalize and adopt the list as part of the City’s annual budgeting process. Tonight, we ask Council:
1. Do you have any final revisions to the verbiage of any of the priorities?
2. Do you have any final revisions to the category of any of the priorities?
3. Are there any priorities you wish to remove?
BUDGET IMPACT:
There is no budget impact from this agenda item. A majority of the resource requirements for the adopted Priority List are incorporated into the fiscal year 2024-25 budget proposal and the remainder will be brought back as needed, as the projects evolve following further analysis and Council direction.
ENVIRONMENTAL DETERMINATION:
This information update is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Draft Priorities Full Markup
Att 2 – Draft Priorities Clean
Att 3 – Post Packet Public Comment Received April 21st
STAFF CONTACT
Christina Horrisberger, Assistant City Manager
[email protected]
(650) 522-7210
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1 1
7 9
7 # Department Lead(s) Council Priority Resource
Intensity
Work Plan FY 25-26 Major Revisions
ITEMS TO BE COMPLETED WITHIN THE FISCAL YEAR
1 City Manager's Office Establish policies to decarbonize existing buildings and infrastructure and eliminate methane gas use
by 2030.
Medium Continue to conduct community outreach and provide education; present findings to Sustainability and
Infrastructure Commission for recommendations to City
Council; return to City Council with narrowed
down final policy options and related resource needs
for, and receive final Council direction on policy
formation.
2 City Manager's Office Create a comprehensive, ongoing Citywide Community Outreach and Engagement Program.
High Onboard and train new communications team , and retain professional communications consultants to
reestablish regular eNews, implement biannual
print newsletters, bolster social media campaigns, continue to improve high interest webpages , and
work with staff Citywide to enhance public
engagement, establish a townhall program, and
develop civic engagement forums. Enhance
customer service and community outreach training
and education opportunities for staff citywide.
Consultant onboarded;
cadence established for
eNews, print news, and
ongoing social media
campaigns; Outreach and
Engagement manual drafted.
3 Public Works Create a Capital Infrastructure Plan or process for reinvesting in infrastructure to allow the City to evaluate City facilities and assets when upgrades are needed.
High Budget for and engage a consultant to complete a Capital Improvement Program organizational
assessment to optimize the process for identifying all City infrastructure improvements, evaluate the
process of prioritizing improvements, and assess
the scheduling and budgeting methodologies. In
addition, procure a consultant to complete a
comprehensive facilities assessment to identify
required improvements.
4 City Manager's
Office/Community
Development
Provide greater support to business development
centers or mixed-use development areas to
increase economic vitality.
Medium Hire an economic consultant to provide peer
reviews of proposed new development with ground
floor commercial space; develop a list of best
practices for ground floor commercial marketability that can be shared with developers and
incorporated into future planning documents,
including the Downtown Area Plan Update;
continue to monitor commercial vacancies Citywide
and engage with building owners as needed to
Moved from 1 year to 2-5
year implementation
category to reflect ongoing
nature of priority.
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1 1
7 9
7 # Department Lead(s) Council Priority Resource
Intensity
Work Plan FY 25-26 Major Revisions
understand vacancy and support getting space re-
occupied.
5 Public Works Expedite efforts to improve the stormwater collection, drainage, and storage system, including dredging the Marina lagoon.
High Continue Stormwater Master Plan Update and
complete critical components of data collection.
Complete Marina Lagoon Maintenance Dredging
design and initiate construction in Summer 2025.
Combined with priority #31,
revised the verbiage, and
moved to 5+ years category
due to ongoing nature of the
work.
6 City Attorney's Office Explore adopting a Gardening Waste ordinance. Low City Council consideration of an ordinance addressing gardening waste.
Removed due to completion.
74 City Manager's Office Explore a resolution affirming the City's commitment to integrate new technologies, such as
artificial intelligence (AI), without displacing work force.
Low Research County of San Mateo resolution. Explore programs in use Countywide and what is already in use by staff and develop a plan to formalize
integration of AI tools to assist staff without their displacement or compromising security.
Work has commenced on
this item.
8 City Clerk's Office & Parks
and Recreation
Increase organizational capacity to support the
Toyonaka Sister City Program within the Parks &
Recreation Department and City Clerk Department.
Medium Develop a sister city policy or resolution to define City staff and non-profit roles and scope (look at Redwood City).
Removed - complete
59 Public Works Conduct an Annual Transportation Review of progress on all ongoing plans, including project
updates and key metrics such as City mode share, collision and safety data.
Low Staff will gather key metrics and present an annual transportation review to City Council.
6 Public Works Complete Speed Surveys Medium/High Complete necessary analyses and adoption of ordinances as required by the California Vehicle
Code to ensure speed limits on the City’s roadways
are enforceable. Begin by developing an analysis
and implementation strategy for systematic
evaluation of our roadways.
Added.
76 City Manager’s Office Explore limiting overnight RV Parking in commercial corridors
Low Explore policy and enforcement options and
present study session to Council.
Added
7 Parks and Recreation;
City Manager’s Office
Explore how the City of San Mateo could partner
with the San Mateo Union High School District, San
Mateo-Foster City School District and other public,
private and nonprofit organizations to support
"Empower San Mateo," a community collaborative
model aiming to help 1000 equity priority San Mateo
Medium Map out and identify inter governmental and community stakeholder support. Affirm formal
support from Both High School and Elementary
School District School Boards .
Added
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7 # Department Lead(s) Council Priority Resource
Intensity
Work Plan FY 25-26 Major Revisions
students graduate and thrive. Possibilities include:
evaluating how our city's assets (e.g. parks and
recreation centers, libraries and more) could be
further activated to support these and other San
Mateo students; considering expansion/piloting of
programming that could help such students find
internships and local work experience, including
within the City itself.
8 City Manager’s Office Explore how the City of San Mateo could partner with Sustainable San Mateo and Peninsula Clean
Energy in "Charge Forward San Mateo," a
countywide effort to ensure that residents have
equitable access to electric vehicle (EV) charging
infrastructure (and reduce the county's greenhouse
gas emissions from transportation, currently 49% of
the region's emissions). Possibilities
include: installing streetlight chargers near
apartments and multifamily units; collaborating with
Peninsula Clean Energy to identify apartment and
multifamily contacts and offer financial and technical
support for installing EV chargers; incentivize
private employers to expand employee and
customer EV charging.
Low Conduct research and hold a City Council study session.
Added
9 City Manager’s Office Develop and implement an ordinance to prohibit the use of gas leaf blowers within the City of San
Mateo.
Low/Medium Draft an ordinance based on industry best practices for review and adoption by Council and develop an implementation and enforcement program.
Added
10 Police Youth Service Officers at Schools – funding
program.
Low/Medium City to work with the school districts over the next year to have the school districts help fund an
additional school resource officer.
Added
11 City Clerk, City Manager’s
Office, City Attorney
Develop City Council Code of conduct with
measurable consequences akin to the San Mateo
County Board of Supervisors language with
enforcement
Low Hold workshop and revise/update Council Rules and
Procedures
Added
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7 # Department Lead(s) Council Priority Resource
Intensity
Work Plan FY 25-26 Major Revisions
12 Community Development
Department
Develop policy on regulating mobile vending/food
trucks
Low Work with various departments to explore available
policy and enforcement options and present to
Council at a study session.
Added
13 City Manager’s Office,
City Attorney’s Office
Explore and evaluate allowing a retail cannabis
storefront in downtown
Low Explore available policy options along with potential revenue generation and present options to Council
at a study session.
Added
14 Public Works Deliver the Clean Water Program. High Complete all identified construction projects by the end of FY 25/26.
Moved up from 2-5 years
15 City Manager's
Office/Information
Technology
Explore the implementation of a Customer
Response Management or 311 system.
High Onboard consultant support and select a suitable CRM that will work with existing back-end systems.
Added to lead department
since IT is playing a major
role in shepherding this
project forward.
16 Parks & Recreation Implement the Central Park Master Plan. High Break ground and complete construction. Updated schedule. Moved to year one.
17 Library and Public Works Address structural issues at the Marina Library. High Engage in construction work throughout 2025. with completion targeted by the end of FY 25/26.
Moved to year one from year
2 to 5
18 City Manager's
Office/Community
Development
Explore piloting a City Grant Fund. Medium Identify funding source and amount (50k), staff resources, structure, and process.
Moved to year one from year
2 to 5
ITEMS TO BE COMPLETED WITHIN 2 TO 5 YEARS
1950 City Manager's Office Consider the adoption of wage theft protections. High Partner and work with the County's Office of Labor Standards and Enforcement.
11 City Manager's Office Integrate master plans to increase efficiency and community impact.
Low Continuously cross reference all city planning
documents to ensure consistency.
Removed
12 Public Works and City
Manager's Office
Design and implement capital improvements for
permanent street closure.
Medium Complete construction of the B Street Pedestrian Mall Improvement Project by Fall 2024.
Removed
163
20 Finance Initiate a Community Budget Process for
anticipated revenue from Measure CC.
Medium Continue to monitor Measure CC revenue. Report the results through quarterly updates.
14 Public Works Remove North Shoreview from FEMA Flood Assessment.
High Continue coordination with FEMA on formal
removal of flood zone designation by Summer
2024/Fall 2024.
Removed
15 City Manager's Office Explore the establishment of Property-Based Improvement Districts.
Medium Bring a study session to council for discussion. Removed and replaced with new more detailed priority
from Council Member
Lorraine.
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7 # Department Lead(s) Council Priority Resource
Intensity
Work Plan FY 25-26 Major Revisions
1716 City Manager's
Office /Information
Technology
Explore the implementation of a Customer
Response Management or 311 system.
High Research methods by which the City currently
receives service requests and back-end systems
where requests are managed. SOnboard consultant
support and select a suitable CRM that will work with existing back-end systems.
Added to lead department
since IT is playing a major
role in shepherding this
project forward.
Moved to year one
1817
21 City Manager's Office and
Public Works
Enhance city-wide disaster response and emergency
preparedness.
High Continue working with Office of Emergency
Services on updates to the City's Emergency
Operations Plan including associated staff training and exercises, ongoing training for staff roles and responsibilities at the Emergency Operations
Center, and training on the transition to new virtual EOC software (Veoci); bolster City staff resources with emergency preparedness expertise; update
departmental emergency plans and COOP/COGs;
purchase additional emergency emergency
rations/provisions and equipment; pursue flood
control permitting and upgrades; procure grant
professional writing assistance; evaluate City
infrastructure for resilience and fitness during
disaster/extreme events.
Removed completed items
from work plan
18 22
18 Community Development Implement the adopted General Plan. High Support adoption of a resolution to place a ballot measure amending Measure Y on the November
2024 election; initiate Commence a comprehensive
Zoning Code update to implement the General
Plan, including community outreach and
engagement, starting with an RFP for a consultant
to support the effort, with a target to initiate the update effort in Q3 selection .
23 019
Community Development Implement Housing Element Policies. High Begin Continue implementation of all 2023-2031 Housing Element policies and programs with a
2024/2025 and 2025/2026 target date.
210 Library and Public Works Address structural issues at the Marina Library. High Complete design process, including addition structural analysis, by December 2024 and
Moved to year one
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7 # Department Lead(s) Council Priority Resource
Intensity
Work Plan FY 25-26 Major Revisions
begin Engage in construction work throughout in
late Spring 2025. with Ccomplet ion e
Construction targeted by the end of FY 25/26.
221
24 Public Works Reconstruct all failed streets in San Mateo by 2026. High Complete construction of Phase 4 by Spring 2025 and award construction contract for Phase 5
Summer 2025. Phase 5 is the final phase of the
Smooth Streets Program. Complete construction of
Phase 4 by Fall 2024 and award construction
contract for Phase 5 Spring 2025. Phase 5 is the
final phase of the Smooth Streets Program.
Updated schedule and kept
placement to allow for
potential delays given project
history and reliance on
weather/outside factors
232
25 Public Works Replace all remaining high voltage circuits to improve safety and reliability of the street light system.
High Construction for Phase 4 is planned for Summer 2025, with the schedule dependent upon PG&E. For Phase 5, design efforts are planned, but PG&E has requested a 9 month lead time. Complete
construction of Phase 3. Complete Design for Phase 4 (Final Phase). Construction for Phase 4 is expected to begin in FY 25-26.
Schedule update based on
PG&E input. Flextime
included in 2-5 year priority
category placement.
243
26 City Manager's Office Implement a robust, year-round Downtown Activation Program as part of our core City services.
High Organize a committee to focus on the vibrancy of Downtown.
27 Parks and Recreation;
City Manager’s Office
Explore how the City of San Mateo could partner
with the San Mateo Union High School District, San
Mateo-Foster City School District and other public,
private and nonprofit organizations to support
"Empower San Mateo," a community collaborative
model aiming to help 1000 equity priority San Mateo
students graduate and thrive. Possibilities include:
evaluating how our city's assets (e.g. parks and
recreation centers, libraries and more) could be
further activated to support these and other San
Mateo students; considering expansion/piloting of
programming that could help such students find
internships and local work experience, including
within the City itself.
Medium Map out and identify inter governmental and community stakeholder support. Affirm formal
support from Both High School and Elementary
School District School Boards.
Added.
254
28 Public Works Prioritize planning, design, construction and maintenance of rapid safety improvement projects
citywide and ensure there is a reliable City fund for long term success.
High Consolidate safety projects identified in existing and future plans into a prioritized list. Develop an implementation strategy that includes staff
resources and funding for each phase (planning,
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design, construction and maintenance). Continue to progress in safety projects in design, such as:
Delaware Safe Routes to School Protected Bike
Lane, Hillsdale GAP Closure, 3rd and Norfolk Safety Improvement Project.
265 City Manager's
Office/Community
Development
Explore piloting a City Grant Fund. Medium Identify funding source and amount (50k), staff resources, structure, and process.
Moved to year one
2726
29 City Clerk's Office & City
Attorney's Office
Improve and strengthen democratic systems and
decrease polarization.
Medium Conduct a variety of educational outreach to current and future voters by, including registration events, utilizing mailers, and collaborating with
service organizations. Staff will continue to conduct post-election review and will add additional metrics and analysis as an enhancement to this review.
2827
30 City Manager's Office and
Human Resources
Work with schools, community colleges,
businesses, and other organizations to expand
youth and senior workforce development & civic
leadership opportunities.
Medium Attract and retain youth/young adult interns by partnering with organizations, such as
Empowerment Through Action and local
businesses, and centralizing internships. Improve
our volunteer program to attract and retain
volunteers, especially seniors.
28 Public Works Deliver the Clean Water Program. High Complete all identified construction projects by the end of FY 25/26.
Moved up to 1 year category
29 City Manager's
Office/Community
Development
Provide greater support to business development
centers or mixed-use development areas to
increase economic vitality.
Medium Regularly engage with hHire d an economic
consultant to provide peer reviews of proposed
new development with ground floor commercial
space; develop a list of best practices for ground floor commercial marketability that can be shared
with developers and incorporated into future
planning documents, including the Downtown Area
Plan Update; continue to monitor commercial
vacancies Citywide and engage with building
owners as needed to understand vacancy and
support getting space re-occupied.
Removed due to completion
3031 City Manager’s Office Commission a citywide feasibility study for groups of San Mateo businesses interested in forming
business improvement districts (BIDs), including
Medium/High Conduct stakeholder mapping and identification in multiple targeted areas, create and conduct
surveys, hold community meetings, visit businesses, Added
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existing smaller districts outside of downtown, such
as 25th Avenue and Crystal Springs Shopping
Center, and newer groupings such as sections of El
Camino Real or downtown businesses that may
wish to pursue a property-based BID or other
complementary structure to the existing Downtown
San Mateo Association.
etc. to gauge interest and needs and formulate
what to present to Council at one or more study
sessions.
321 Parks and Recreation Establish Senior Hubs at MLK and Beresford Senior Centers
•Senior Hubs: Expand our current senior
programming offerings to better meet the
needs of our senior community members by
increasing the variety and frequency of
events tailored specifically to seniors, such
as adding options for engagement,
socialization, and overall well-being. Also,
investigate partnering with other
organizations to provide coffee/tea or light
refreshments that will enhance the overall
experience but also encourage more
participation by creating a welcoming and
comfortable atmosphere.
Medium Strategically identify which facilities(y) could best support piloting this type of program based on
availability of space and staffing, and suitability of structure to remain open and accessible in the
foreseeable future. Update programing, staffing,
and outreach as needed to support the expansion
of service.
Added
332 City Manager’s Office,
Public Works, Community
Development
Develop a Climate Adaptation Plan to establish a
comprehensive strategy for resiliency and
adaptation against sea level rise and flooding to
ensure we are well poised for funding opportunities
and include Foster City and Burlingame in planning
efforts.
High Use grant funding to commence this planned work, including consultant selection, ensuring all
pertinent departments and our neighboring cities
are included and any attention needed is given
toward the future of the levy.
Added
34 Public Works Minimize impacts to residents from train horn noise at City at-grade crossings.
High Complete construction of all rail safety measures required for Train Horn Noise Quiet Zone (Quiet
Zone) qualification as quickly as possible. Staff to work with FRA and required stakeholders (e.g.
CPUC, Caltrain, and Union Pacific) to complete
Moved to year 2 to 5 from 5
years or more
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administrative steps to establish Quiet Zone by end of calendar year 2025.
29 Library Implement Library Space Master Plan. High Complete rest of space enhance projects: Cafe, Lobby, Teen Area, Business Library, Jobseekers
Space, Biotech Learning Center, Periodical Storage Space
Removed –to be integrated
into Capital Improvement
Program and brought back
this Spring
330 Parks & Recreation Implement the Central Park Master Plan. High Staff will complete phase 1 of the Central Park Playground Improvements, which consist of
directing the project manager to solicit bids and manage the construction process. Break ground and
complete construction.
Updated schedule. Moved to
year one.
ITEMS TO BE COMPLETED IN 5 YEARS OR MORE
3431
35 Public Works Expedite efforts to improve the stormwater collection, drainage, and storage system, including dredging the Marina lagoon.
High Adopt a prioritized, long-term 5-Year Capital
Improvement Plan based on Stormwater Master
Plan Update. Initiate and complete environmental
approval process for dredging of the Marina
Lagoon. Begin implementation of other highly
prioritized stormwater capital improvement
projects as funding and resources allow.
new combined priority.
3532
36 Public Works Implement a Green Fleet by 203 50. High Complete design and initiate construction of City Hall/City Plaza EV charging infrastructure
improvements by end of calendar year 2025. Seek
additional grant funding and plan for Corp Yard/PD EV charging infrastructure improvements.
Updated project horizon
3633
37 Public Works
Expedite efforts to provide high quality effluent
from the wastewater treatment plant upgrades to
support the future production of potable water.
High Continue participating in the Peninsula Pure Water (formerly San Francisco Peninsula Regional
Purification) project to pursue a wastewater
purification facility at the Silicon Valley Clean Water facility in Redwood Shores.
3734 Public Works Minimize impacts to residents from train horn noise at City at-grade crossings.
High Complete construction of all rail safety measures required for Train Horn Noise Quiet Zone (Quiet
Zone) qualification by end of calendar year 2024 as quickly as possible . Staff to work with FRA and
required stakeholders (e.g. CPUC, Caltrain, and
Union Pacific) to complete administrative steps to establish Quiet Zone by end of calendar year 2025.
Moved to year 2 to 5
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38 35
38 Public Works Study resource feasibility for the downtown grade separations and long-term train corridor
improvements.
High Identify resource needs for staffing, grant writer, and design consultant to implement the feasibility study.
3936 Public Works Improve traffic flow on 19th Ave and Fashion Island Boulevard from Grant to Mariners Island Boulevard.
High Continue the design for 463338 Norfolk/Fashion Island intersection improvements. Continue design
for the 19th Avenue Smart Corridor Project. Finalize negotiations to combine both projects on 19th
Avenue and Fashion Island to help expedite
delivery and coordination of both projects. The City is working with the San Mateo County
Transportation Agency (TA) and leading the
implementation of this project, with funding a
constraint. Staff will continue working with the TA to evaluate options to reprogram funding from the
construction phase to the design phase, with the
design efforts start date currently unconfirmed.
Schedule update; funding
constraint inserted into work
plan
4037 Public Works Complete all High and Medium-High priority projects in the 2020 Bicycle Master Plan and the Pedestrian Master Plan with the goal of prioritizing quick-build projects where feasible.
High Program all existing 2020 BMP projects into the Bike San Mateo Program in order toto expedite the design and delivery of all High and Med-High
bicycle projects. This will include quick-build bicycle projects. Identify all incomplete PMP projects and develop a workplan for expedited completion.
Complete design for the Delaware SRTS Protected
Bike Lane Project, Hillsdale Gap Closure project and the 3rd and Norfolk Island Intersection Safety
Improvement project. Continue to the design for
the 19th Avenue and Fashion Island Class IV bike lane projects Some major projects
complete/substantially underway .
41 Public Works Complete Speed Surveys Medium/High Complete necessary analyses and adoption of ordinances as required by the California Vehicle
Code to ensure speed limits on the City’s roadways
are enforceable. Begin by developing an analysis
and implementation strategy for systematic
evaluation of our roadways.
Added
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421 Public Works Expedite efforts to improve and build climate resiliency into the City’s stormwater collection,
conveyance, flood control, and levee systems,
including dredging the Marina lagoon.
High Near Term (1-3 years):
• Adopt an updated Storm Drain Master Plan
including a prioritized, long-term Capital
Improvement Program.
• Complete Marina Lagoon Spot Dredging
design and construction.
• Explore options for providing additional
pumping capacity at the Marina Lagoon
Pump Station and increasing overall
resiliency for climate change and more
intense storm events.
• Develop a Sea Level Rise Adaptation Plan to
establish a comprehensive strategy for
resiliency and adaptation against sea level
rise and flooding, including a prioritized list
of projects, and in accordance with BCDC
Regional Shoreline Adaptation Plan
requirements.
• Pursue funding for implementation of a
comprehensive flood management study
with the Army Corps of Engineers per the
City’s federal Water Resources
Development Act authorization.
• Initiate design on high priority stormwater
capital improvement projects identified in
the Storm Drain Master Plan
Medium Term (4-5 years):
• Complete design, environmental review, and
permitting process for large-scale
maintenance dredging of the Marina Lagoon.
Combined Existing priorities
#5 & 31 with Council
Member Cwirko-Godycki’s
proposed priority #1.
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• Begin implementation of high priority
stormwater capital improvement projects
identified in the Storm Drain Master Plan.
• Collaborating with relevant stakeholders,
pursue prioritized funding for shoreline
adaptation projects as identified in the Sea
Level Rise Adaptation Plan
Long Term (6+ years):
• Continue implementing priority projects
from the Storm Drain Master Plan
Initiate design, environmental review,
and permitting on priority shoreline
adaptation projects
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Work Plan FY 25-26 Major Revisions
ITEMS TO BE COMPLETED WITHIN THE FISCAL YEAR
1 City Manager's Office Establish policies to decarbonize existing buildings and infrastructure and eliminate methane gas use by 2030.
Medium Continue to conduct community outreach and provide education; present findings to Sustainability and
Infrastructure Commission for recommendations to City
Council; return to City Council final policy options and related resource needs for, Council direction.
2 City Manager's Office Create a comprehensive, ongoing Citywide Community Outreach and Engagement Program.
High Onboard and train new communications team,
continue to improve high interest webpages and
work with staff Citywide to enhance public
engagement, establish a townhall program, and
develop civic engagement forums. Enhance
customer service and community outreach training
and education opportunities for staff citywide.
Consultant onboarded;
cadence established for
eNews, print news, and
ongoing social media
campaigns; Outreach and
Engagement manual drafted.
3 Public Works Create a Capital Infrastructure Plan or process for reinvesting in infrastructure to allow the City to evaluate City facilities and assets when upgrades are needed.
High Budget for and engage a consultant to complete a Capital Improvement Program organizational
assessment to optimize the process for identifying all City infrastructure improvements, evaluate the
process of prioritizing improvements, and assess the scheduling and budgeting methodologies. In
addition, procure a consultant to complete a
comprehensive facilities assessment to identify
required improvements.
4 City Manager's Office Explore a resolution affirming the City's commitment to integrate new technologies, such as artificial
intelligence (AI), without displacing work force.
Low Explore programs in use Countywide and what is already in use by staff and develop a plan to
formalize integration of AI tools to assist staff
without their displacement or compromising
security.
Work has commenced on this
item.
5 Public Works Conduct an Annual Transportation Review of progress on all ongoing plans, including project
updates and key metrics such as City mode share, collision and safety data.
Low Staff will gather key metrics and present an annual transportation review to City Council.
6 Public Works Complete Speed Surveys Medium/High Complete necessary analyses and adoption of ordinances as required by the California Vehicle
Code to ensure speed limits on the City’s roadways
are enforceable. Begin by developing an analysis
Added.
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and implementation strategy for systematic
evaluation of our roadways.
7 City Manager’s Office Explore limiting overnight RV Parking in commercial corridors
Low Explore policy and enforcement options and present study session to Council.
Added
8 City Manager’s Office Explore how the City of San Mateo could partner with Sustainable San Mateo and Peninsula Clean Energy
in "Charge Forward San Mateo," a countywide effort
to ensure that residents have equitable access to
electric vehicle (EV) charging infrastructure (and
reduce the county's greenhouse gas emissions from
transportation, currently 49% of the region's
emissions). Possibilities include: installing streetlight chargers near apartments and multifamily units;
collaborating with Peninsula Clean Energy to identify
apartment and multifamily contacts and offer financial
and technical support for installing EV chargers;
incentivize private employers to expand employee
and customer EV charging.
Low Conduct research and hold a City Council study session.
Added
9 City Manager’s Office Develop and implement an ordinance to prohibit the use of gas leaf blowers within the City of San Mateo.
Low/Medium Draft an ordinance based on industry best practices for review and adoption by Council and develop an implementation and enforcement program.
Added
10 Police Youth Service Officers at Schools – funding program. Low/Medium City to work with the school districts over the next year to have the school districts help fund an
additional school resource officer.
Added
11 City Clerk, City Manager’s
Office, City Attorney
Develop City Council Code of conduct with
measurable consequences akin to the San Mateo
County Board of Supervisors language with
enforcement
Low Hold workshop and revise/update Council Rules and
Procedures
Added
12 Community Development
Department
Develop policy on regulating mobile vending/food
trucks
Low Work with various departments to explore available
policy and enforcement options and present to
Council at a study session.
Added
13 City Manager’s Office,
City Attorney’s Office
Explore and evaluate allowing a retail cannabis
storefront in downtown
Low Explore available policy options along with potential revenue generation and present options to Council at
a study session.
Added
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14 Public Works Deliver the Clean Water Program. High Complete all identified construction projects by the end of FY 25/26.
Moved up from 2-5 years
15 City Manager's
Office/Information
Technology
Explore the implementation of a Customer Response
Management or 311 system.
High Onboard consultant support and select a suitable CRM that will work with existing back-end systems.
Added to lead department
since IT is playing a major
role in shepherding this
project forward.
16 Parks & Recreation Implement the Central Park Master Plan. High Break ground and complete construction. Updated schedule. Moved to year one.
17 Library and Public Works Address structural issues at the Marina Library. High Engage in construction work throughout 2025. with completion targeted by the end of FY 25/26.
Moved to year one from year
2 to 5
18 City Manager's
Office/Community
Development
Explore piloting a City Grant Fund. Medium Identify funding source and amount (50k), staff resources, structure, and process.
Moved to year one from year
2 to 5
ITEMS TO BE COMPLETED WITHIN 2 TO 5 YEARS
19 City Manager's Office Consider the adoption of wage theft protections. High Partner and work with the County's Office of Labor Standards and Enforcement.
20 Finance Initiate a Community Budget Process for anticipated revenue from Measure CC.
Medium Continue to monitor Measure CC revenue. Report the results through quarterly updates.
21 City Manager's Office and
Public Works
Enhance city-wide disaster response and emergency
preparedness.
High Continue working with Office of Emergency Services on updates to the City's Emergency Operations Plan including associated staff training and exercises, ongoing training for staff roles and responsibilities at the Emergency Operations Center, and training
on the transition to new virtual EOC software
(Veoci); update departmental emergency plans and
COOP/COGs; purchase emergency equipment;
pursue flood control permitting and upgrades;
evaluate City infrastructure for resilience and fitness during disaster/extreme events.
Removed completed items
from work plan
22 Community Development Implement the adopted General Plan. High Commence comprehensive Zoning Code update to implement the General Plan, including community
outreach and engagement, starting with consultant
selection.
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23 Community Development Implement Housing Element Policies. High Continue implementation of all 2023-2031 Housing Element policies and programs with a 2024/2025
and 2025/2026 target date.
24 Public Works Reconstruct all failed streets in San Mateo by 2026. High Complete construction of Phase 4 by Spring 2025 and award construction contract for Phase 5
Summer 2025. Phase 5 is the final phase of the
Smooth Streets Program.
Updated schedule and kept
placement to allow for
potential delays given project
history and reliance on
weather/outside factors
25 Public Works Replace all remaining high voltage circuits to improve safety and reliability of the street light system.
High Construction for Phase 4 is planned for Summer 2025, with the schedule dependent upon PG&E. For Phase 5, design efforts are planned, but PG&E has requested a 9 month lead time.
Schedule update based on
PG&E input. Flextime
included in 2-5 year priority
category placement.
26 City Manager's Office Implement a robust, year-round Downtown Activation Program as part of our core City services.
High Organize a committee to focus on the vibrancy of Downtown.
27 Parks and Recreation; City
Manager’s Office
Explore how the City of San Mateo could partner with
the San Mateo Union High School District, San
Mateo-Foster City School District and other public,
private and nonprofit organizations to support
"Empower San Mateo," a community collaborative
model aiming to help 1000 equity priority San Mateo
students graduate and thrive. Possibilities include:
evaluating how our city's assets (e.g. parks and
recreation centers, libraries and more) could be
further activated to support these and other San
Mateo students; considering expansion/piloting of
programming that could help such students find
internships and local work experience, including
within the City itself.
Medium Map out and identify inter governmental and community stakeholder support. Affirm formal
support from Both High School and Elementary
School District School Boards.
Added.
28 Public Works Prioritize planning, design, construction and maintenance of rapid safety improvement projects
citywide and ensure there is a reliable City fund for long term success.
High Consolidate safety projects identified in existing and future plans into a prioritized list. Develop an
implementation strategy that includes staff
resources and funding for each phase (planning,
design, construction and maintenance). Continue to progress in safety projects in design, such as:
Delaware Safe Routes to School Protected Bike Lane, Hillsdale GAP Closure, 3rd and Norfolk Safety
Improvement Project.
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Work Plan FY 25-26 Major Revisions
29 City Clerk's Office & City
Attorney's Office
Improve and strengthen democratic systems and
decrease polarization.
Medium Conduct a variety of educational outreach to current and future voters by, including registration events, utilizing mailers, and collaborating with service
organizations. Staff will continue to conduct post- election review and will add additional metrics and analysis as an enhancement to this review.
30 City Manager's Office and
Human Resources
Work with schools, community colleges, businesses, and other organizations to expand youth and senior workforce development & civic leadership
opportunities.
Medium Attract and retain youth/young adult interns by partnering with organizations, such as
Empowerment Through Action and local businesses,
and centralizing internships. Improve our volunteer program to attract and retain volunteers, especially seniors.
31 City Manager’s Office Commission a citywide feasibility study for groups of San Mateo businesses interested in forming
business improvement districts (BIDs), including
existing smaller districts outside of downtown, such
as 25th Avenue and Crystal Springs Shopping
Center, and newer groupings such as sections of El
Camino Real or downtown businesses that may
wish to pursue a property-based BID or other
complementary structure to the existing Downtown
San Mateo Association.
Medium/High Conduct stakeholder mapping and identification in multiple targeted areas, create and conduct surveys, hold community meetings, visit businesses, etc. to gauge interest and needs and formulate what to
present to Council at one or more study sessions.
Added
32 Parks and Recreation Establish Senior Hubs at MLK and Beresford Senior Centers
•Senior Hubs: Expand our current senior
programming offerings to better meet the
needs of our senior community members by
increasing the variety and frequency of
events tailored specifically to seniors, such as
adding options for engagement, socialization,
and overall well-being. Also, investigate
partnering with other organizations to provide
coffee/tea or light refreshments that will
enhance the overall experience but also
Medium Strategically identify which facilities(y) could best support piloting this type of program based on
availability of space and staffing, and suitability of structure to remain open and accessible in the
foreseeable future. Update programing, staffing,
and outreach as needed to support the expansion of service.
Added
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encourage more participation by creating a
welcoming and comfortable atmosphere.
33 City Manager’s Office,
Public Works, Community
Development
Develop a Climate Adaptation Plan to establish a
comprehensive strategy for resiliency and adaptation
against sea level rise and flooding to ensure we are
well poised for funding opportunities and include
Foster City and Burlingame in planning efforts.
High Use grant funding to commence this planned work, including consultant selection, ensuring all pertinent departments and our neighboring cities are included and any attention needed is given toward the future of the levy.
Added
34 Public Works Minimize impacts to residents from train horn noise at City at-grade crossings.
High Complete construction of all rail safety measures required for Train Horn Noise Quiet Zone (Quiet
Zone) qualification as quickly as possible. Staff to work with FRA and required stakeholders (e.g.
CPUC, Caltrain, and Union Pacific) to complete
administrative steps to establish Quiet Zone by end of calendar year 2025.
Moved to year 2 to 5 from 5
years or more
ITEMS TO BE COMPLETED IN 5 YEARS OR MORE
35 Public Works Expedite efforts to improve the stormwater collection, drainage, and storage system, including dredging the Marina lagoon.
High Adopt a prioritized, long-term 5-Year Capital
Improvement Plan based on Stormwater Master
Plan Update. Initiate and complete environmental
approval process for dredging of the Marina Lagoon.
Begin implementation of other highly prioritized
stormwater capital improvement projects as funding
and resources allow.
new combined priority.
36 Public Works Implement a Green Fleet by 2035. High Complete design and initiate construction of City Hall/City Plaza EV charging infrastructure
improvements by end of calendar year 2025. Seek
additional grant funding and plan for Corp Yard/PD EV charging infrastructure improvements.
Updated project horizon
37 Public Works Expedite efforts to provide high quality effluent from the wastewater treatment plant upgrades to
support the future production of potable water.
High Continue participating in the Peninsula Pure Water (formerly San Francisco Peninsula Regional
Purification) project to pursue a wastewater
purification facility at the Silicon Valley Clean Water facility in Redwood Shores.
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Work Plan FY 25-26 Major Revisions
38 Public Works Study resource feasibility for the downtown grade separations and long-term train corridor
improvements.
High Identify resource needs for staffing, grant writer, and design consultant to implement the feasibility study.
39 Public Works Improve traffic flow on 19th Ave and Fashion Island Boulevard from Grant to Mariners Island Boulevard.
High The City is working with the San Mateo County Transportation Agency (TA) and leading the
implementation of this project, with funding a
constraint. Staff will continue working with the TA to evaluate options to reprogram funding from the
construction phase to the design phase, with the
design efforts start date currently unconfirmed.
Schedule update; funding
constraint inserted into work
plan
40 Public Works Complete all High and Medium-High priority projects in the 2020 Bicycle Master Plan and the Pedestrian Master Plan with the goal of prioritizing quick-build projects where feasible.
High Program all existing 2020 BMP projects into the Bike San Mateo Program to expedite the design and
delivery of all High and Med-High bicycle projects.
This will include quick-build bicycle projects. Identify all incomplete PMP projects and develop a workplan for expedited completion. Some major projects
complete/substantially underway.
41 Public Works Expedite efforts to improve and build climate resiliency into the City’s stormwater collection,
conveyance, flood control, and levee systems,
including dredging the Marina lagoon.
High Near Term (1-3 years):
• Adopt an updated Storm Drain Master Plan
including a prioritized, long-term Capital
Improvement Program.
• Complete Marina Lagoon Spot Dredging
design and construction.
• Explore options for providing additional
pumping capacity at the Marina Lagoon
Pump Station and increasing overall
resiliency for climate change and more
intense storm events.
• Develop a Sea Level Rise Adaptation Plan to
establish a comprehensive strategy for
resiliency and adaptation against sea level
rise and flooding, including a prioritized list
of projects, and in accordance with BCDC
Combined Existing priorities
#5 & 31 with Council
Member Cwirko-Godycki’s
proposed priority #1.
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Intensity
Work Plan FY 25-26 Major Revisions
Regional Shoreline Adaptation Plan
requirements.
• Pursue funding for implementation of a
comprehensive flood management study
with the Army Corps of Engineers per the
City’s federal Water Resources Development
Act authorization.
• Initiate design on high priority stormwater
capital improvement projects identified in
the Storm Drain Master Plan
Medium Term (4-5 years):
• Complete design, environmental review, and
permitting process for large-scale maintenance
dredging of the Marina Lagoon.
• Begin implementation of high priority
stormwater capital improvement projects
identified in the Storm Drain Master Plan.
• Collaborating with relevant stakeholders,
pursue prioritized funding for shoreline
adaptation projects as identified in the Sea
Level Rise Adaptation Plan
Long Term (6+ years):
• Continue implementing priority projects
from the Storm Drain Master Plan
Initiate design, environmental review,
and permitting on priority shoreline
adaptation projects
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City of San Mateo
City Council Meeting
POST PACKET
PUBLIC COMMENT
As of April 21, 2025, at 4:00 PM
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From: Clerk
To: Andrea Chow
Subject: FW: Advocating for action on a gas leaf blower ban Date: Monday, May 5, 2025 10:34:22 PM
From: Mark Miller < >
Sent: Monday, May 5, 2025 10:31 PM
To: Clerk <[email protected]>
Subject: Fwd: Advocating for action on a gas leaf blower ban
Dear Clerk of City of San Mateo,
I sent this email to the city council last month and wanted to be sure you were aware of my email.
-- Mark Miller
---------- Forwarded message ---------
From: Mark Miller < >
Date: Mon, Apr 7, 2025 at 8:30 PM
Subject: Advocating for action on a gas leaf blower ban To: <[email protected]
>, <[email protected]>, Lisa Diaz Nash
<[email protected]>, <[email protected]>, <[email protected]>
Dear Mayor Newsom and the San Mateo City Council,
Good day. I am a resident of District 5.
I am asking the City Council to reconsider a gas leaf blower ban for the City of San Mateo, now that the City of Burlingame has instituted its own ban effective July 1, 2024.
As we are all aware California law AB 1346 has gone into effect, however online retailers continue to sell gas powered leaf blowers and restock their shelves given little oversight related to enforcement, which means that this law will take several long years to have any measurable impact on the use of these poorly regulated machines that generate a deafening whine of noise that feels inescapable and pollute the atmosphere with high levels of carbon dioxide.
One of the main issues that have prevented municipalities such as San Mateo to
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institute a ban on gas powered leaf blowers is that landscapers are resistant to change and will have a hard time making the switch to battery operated machines. In order to make the switch, landscapers will need to be pushed into making the change as this group is resistant to change until told to do so apparently.
I am asking the City Council to please have the courage and leadership needed to institute a ban on gas powered leaf blowers to protect the environment for ourselves and more importantly for future generations. Please consider what the City of Burlingame has instituted and the strong message that this says to their residents and businesses, that we care about both your health and the health of our environment with a strong ban on gas powered leaf blowers that goes into effect in a short time table as well as restricting the use of leaf blowers for use by certain areas one day per week and only on weekdays thereby giving back weekends to residents to enjoy without having to endure the noise of these machines.
I appreciate your attention and your consideration of this request. -- Mark Miller
https://www.burlingame.org/573/Leaf-Blowers
https://www.hillsborough.net/618/Leaf-Blowers-in-Hillsborough https://www.losaltosca.gov/development-services/page/gas-powered-leaf-blowers- prohibited
https://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=202120220AB1346
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