CITY OF SAN MATEO
CITY OF SAN MATEO
Agenda Report
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www.cityofsanmateo.org
Agenda Number: 8 Section Name: {{section.name}} Account Number: 10-5112 File ID: {{item.tracking_number}} TO: City Council
FROM: Alex Khojikian, City Manager
PREPARED BY: Human Resources Department
MEETING DATE: May 05, 2025
SUBJECT:
Side Letter of Agreement - Police Technical Services Administrator Classification Representation – Adoption RECOMMENDATION:
Adopt a Resolution to reflect the change in representation of the Police Technical Services Administrator (PTSA) from the San Mateo Management Employees’ Association (SMMEA) to the San Mateo Safety Management Association (SMSMA).
BACKGROUND:
In December 2024, the City received a petition to transfer representation of the PTSA classification from the SMMEA to the SMSMA Unit. The purpose of this Side Letter is to address the wages, benefits, hours and other terms and conditions of employment for the PTSA classification for the period of time between now and the ratification and adoption of a new MOU between the City and the SMSMA after June 21, 2026. The current SMMEA MOU contains provisions related to the terms and conditions of employment of the PTSA classification.
Although the PTSA classification is petitioning to be represented by the SMSMA Unit, the current SMSMA MOU does not contain any provisions relating to the terms and conditions of employment of the PTSA classification. The SMSMA MOU expires on June 21, 2026 and it is anticipated that the successor MOU will provide for the terms and conditions of employment for the PTSA classification.
Therefore, SMMEA and SMSMA agree to the following:
• Effective April 13, 2025, the PTSA classification will be entitled to any changes to its cost-of-living adjustments (“COLAs”) as outlined in the SMMEA MOU dated April 13, 2025 through April 22, 2028. • Effective the first full pay period following Council adoption of the Side Letter of Agreement, the PTSA classification will be represented by SMSMA.
• Effective the first full pay period following Council adoption of the Side Letter of Agreement, the PTSA classification will no longer be enrolled in the following: California State Disability Insurance (SDI) Program, Housing Allowance per Section
26.6 of the SMMEA MOU, and the City’s Long Term Disability program. • Effective the first full pay period following Council adoption of the Side Letter of Agreement, the PTSA classification will no longer receive the City contribution or City match regarding the deferred compensation program. • The SMSMA does not currently pay into SDI, Federal Social Security or the City’s Long Term Disability programs.
BUDGET IMPACT:
There is no budget impact as a result of this resolution.
ENVIRONMENTAL DETERMINATION:
This Side Letter of Agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the
CITY OF SAN MATEO
environment. (CEQA Guidelines Section 15378(b)(4).)
NOTICE PROVIDED
All meeting noticing requirements were met.
ATTACHMENTS
Att 1 – Proposed Resolution
Exhibit A – Side Letter of Agreement
STAFF CONTACT
Yumi Maeda, Senior Human Resource Analyst
[email protected]
(650) 522-7279