CITY OF SAN MATEO
RESOLUTION NO. ____ (2025)
APPROVING THE SIDE LETTER OF AGREMEENT BETWEEN THE CITY OF SAN MATEO, SAN MATEO
MANAGEMENT ASSOCIATION AND THE SAN MATEO SAFETY MANAGEMENT ASSOCIATION
WHEREAS, the City received a petition to transfer representation of the Police Technical Services Administrator (“PTSA”) classification from the San Mateo Management Employees’ Association (“SMMEA”) to the SMSMA Unit; and
WHEREAS, the amended SMMEA MOU, which expires on April 22, 2028, was adopted by the City Council on April 7, 2025. It currently contains provisions related to the terms and conditions of employment of the PTSA classification. Although the petition was to have the PTSA be represented by the SMSMA Unit, the current SMSMA MOU does not contain any provisions relating to the terms and conditions of employment of the PTSA classification; and
WHEREAS, the Side Letter of Agreement is to address the wages, benefits, hours and other terms and conditions of employment for the PTSA classification for the period of time between now and the ratification and adoption of a new MOU between the City and San Mateo Safety Management Association (“SMSMA”) expiring on June 21, 2026.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:
1. This Side Letter of Agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
2. Effective April 13, 2025, the PTSA classification will be entitled to any changes to its cost-of-living adjustments (“COLAs”) as outlined in the SMMEA MOU.
3. Effective the first full pay period following Council adoption, the PTSA classification will be represented by SMSMA. The provisions related to the terms and conditions of employment will apply except for compensation increases (Section 7.3) and all safety related provisions, including but not limited to: Sections 6.3 On-Call Pay, 6.4 Education Incentive Pay, 6.5 Extra Shift Premium Pay,
6.6 Management Incentive Pay or 26.2 Benefits.
4. Effective the first full pay period following Council adoption, the PTSA classification will no longer be enrolled in the following: California State Disability Insurance (SDI) Program, Housing Allowance per Section 26.6 of the SMMEA MOU, and the City’s Long Term Disability program.
5. Effective the first full pay period following Council adoption, the PTSA classification will no longer receive the City contribution or City match regarding the deferred compensation program.
6. This Side Letter of Agreement has no fiscal impact on the City’s budget.
Exhibit A
Side Letter of Agreement
Between the
City of San Mateo
and
San Mateo Management Employees’ Association
and
San Mateo Safety Management Association
Re: Police Technical Services Administrator Classification Representation May 5, 2025
The purpose of this Side Letter is to address the wages, benefits, hours and other terms and conditions of employment for the employee in the Police Technical Services Administrator (“PTSA”) classification for the period of time between now and the ratification and adoption of a new MOU between the City and San Mateo Safety Management Association (“SMSMA”) expiring on June 21, 2026.
In December 2024, the City received a petition to transfer representation of the PTSA classification from the San Mateo Management Employees’ Association (“SMMEA”) to the SMSMA Unit. The Personnel Officer approved the petitioners’ request for a unit modification. No election was held because this is a single incumbent classification.
The amended SMMEA MOU, which expires on April 22, 2028, was adopted by City Council on April 7, 2025. It currently contains provisions related to the terms and conditions of employment of the PTSA classification. Although the PTSA classification is represented by the SMSMA Unit, the current SMSMA MOU does not contain any provisions relating to the terms and conditions of employment of the PTSA classification. The SMSMA MOU expires on June 21, 2026 and it is anticipated that the successor MOU will provide for the terms and conditions of employment for the PTSA classification.
Therefore, the parties agree that:
• Effective April 13, 2025, the PTSA classification will be entitled to any changes to its cost-of- living adjustments (“COLAs”) as outlined in the SMMEA MOU dated April 13, 2025 through April 22, 2028.
• Effective the first full pay period following Council adoption, the PTSA classification will be represented by SMSMA. The provisions related to the terms and conditions of employment will apply except for compensation increases (Section 7.3) and all safety related provisions, including but not limited to: Sections 6.3 On-Call Pay, 6.4 Education Incentive Pay, 6.5 Extra Shift Premium Pay, 6.6 Management Incentive Pay or 26.2 Benefits.
2 • Effective the first full pay period following Council adoption, the PTSA classification will no longer be enrolled in the following: California State Disability Insurance (SDI) Program, Housing Allowance per Section 26.6 of the SMMEA MOU, and the City’s Long Term Disability program.
• Effective the first full pay period following Council adoption, the PTSA classification will no longer receive the City contribution or City match regarding the deferred compensation program.
The SMSMA does not currently pay into SDI, Federal Social Security or the City’s Long Term Disability programs.
This side letter shall expire upon the ratification of a successor MOU by SMSMA and its adoption by the San Mateo City Council, or new terms and conditions of employment are implemented, whichever is earlier.
____________________ ________________________ _________________________ Aracelia Esparza Kevin Kobayashi Matt Earnshaw
Human Resources Director President, SMMEA President, SMSMA
Date: __________________