CITY OF SAN MATEO
City Council Regular Meeting
May 19, 2025
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street
COUNCIL MEMBERS
Robert Newsom Jr.
Adam Loraine
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash
AMENDED AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTEL Y.
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
To join via Zoom –
click here:
M
ay 19, 2025
To join via telephone:
(408) 638-0968
Webinar ID: 843 4675 8849
Passcode: 591672
The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
CALL TO ORDER
Pledge of Allegiance
Roll Call
AB 2449 Requests and Consideration for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances
CEREMONIAL
1. Public Works Week – Proclamation
2. LGBTQIA+ Commission - Proclamation
3. Mental Health Month – Proclamation
4. Lew Cohen – Proclamation
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
5. City Council Meeting Minutes – Approval
Approve the minutes of the City Council meetings as follows: the special and regular meetings held on April 7, 2025, and April 21, 2025; and the special meetings held on April 17, 2025, and April 24, 2025.
1 of 5
CEQA: This minutes approval is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
6. LGBTQIA+ Progress Pride Flag Display at City Hall – Adoption Adopt a Resolution to direct that the LGBTQIA+ Progress Pride Flag be flown in recognition of Pride Month Pursuant to the City's Flag Policy beginning June 1, 2025, and continuing through June 30, 2025.
CEQA: This proposed Resolution is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
7. 29 Baytree Way and 22 De Sabla Road – Final Parcel Map Approval Adopt a Resolution to approve the final parcel map for a condominium conversion located at 29 Baytree Way and 22 De Sabla Road in substantially the form presented.
CEQA: This action is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)
8. Metropolitan Transportation Commission Transit-Oriented Communities Policy Grant – Adoption Adopt a Resolution committing to completing the City of San Mateo’s tasks toward achieving compliance with the Metropolitan Transportation Commission’s (MTC) Transit-Oriented Communities (TOC) Policy, as a condition for MTC to allocate regional discretionary funding to the Housing Policy Development Project (Grand Nexus Study).
CEQA: This Resolution is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
9. Fleet Maintenance Services – Agreement Approval
Adopt a Resolution approving an alternative purchasing procedure to award a two-year agreement to Vector Fleet Management, LLC, for Fleet Maintenance Services in the amount of $2,261,226.42, with three one-year extensions subject to future Council approval; establish an annual contingency in the amount of $75,000 per agreement year; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue amendments within the contingency amount.
CEQA: Approval of this agreement is not a project subject to CEQA, because it can be seen with certainty that there is no possibility that fleet maintenance services may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).)
10. Wastewater Treatment Plant, Digester 2 Coating Project – Agreement Approval Approve an Agreement with Brand Safway to conduct Wastewater Treatment Plant Digester 2 Coatings in an amount not to exceed $406,881.35; approve a contingency of $82,000.00; and authorize the Public Works Director to execute the agreement in substantially the form presented and approve any necessary change orders within the approved contingency amount.
CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.)
2 of 5
11. East San Mateo Sanitary Sewer Lift Station Rehabilitation Project – Amendment Approve Amendment No. 6 with Schaaf & Wheeler for professional design services for the East San Mateo Sanitary Sewer Lift Station Rehabilitation Project to provide engineering services during construction in an amount not to exceed $334,247, for a total agreement amount of $2,396,431; amend the Scope of Project; extend the term; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue amendments within the balance of the previously approved contingency.
CEQA: The work addressed by this administrative report is being undertaken to support the Clean Water Program.
This project is subject to the requirements of the California Environmental Quality Act (CEQA), the general components of which are included as part of the Final Programmatic Environmental Impact Report (Final PEIR) (SCH No. 201532006) that was prepared for the Clean Water Program.
12. On-Call Professional Consultant Services Agreement – Amendment Approval Approve Amendment No. 3 to the agreement with Sanbell-Bay Area, formerly Bellecci & Associates, for on-call professional design services increasing the agreement amount by $200,000, for a new agreement total of $450,000; extending the term of the Agreement to June 30, 2027; and authorizing the Director of Public Works to execute amendments within the Agreement amount including no-cost extensions.
CEQA: This amendment is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).) In addition, the proposed work relating to the Villa Terrace closure and median improvements at East Bellevue Avenue will include separate CEQA review documentation prepared for the project.
13. 2025 Annual Investment Policy – Approval
Adopt a Resolution approving the City of San Mateo 2025 Investment Policy and authorizing investments in United States Treasury obligations, Federal Agency obligations and State and Local Municipal obligations with a maximum maturity of up to seven years and an aggregate amount not to exceed ten percent of the City’s investment portfolio at the time of purchase.
CEQA: Approval of the City’s 2025 Investment Policy is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
14. Citywide Curb Painting, AB413 Red zones, Markers, Delineators, and Striping Services – Amendment Approve Amendment No. 1 to the Agreement with Quality Striping, Inc. for thermoplastic, painting, and marking services to increase the Agreement amount by $230,000, for a total revised Agreement amount of $320,000; update the payment rates; extend the term through June 30, 2026; and authorize the Public Works Director to execute the amendment in substantially the form presented and issue no-cost time extensions.
CEQA: Approval of Amendment No. 1 for thermoplastic, striping, and pavement marking services is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use (CEQA Guidelines Section 15301.)
15. 2000 South Delaware Affordable Housing Development – Agreements Approve the subordination of specified sections of the City Regulatory Agreement with MP Delaware LLC for the 2000 South Delaware Affordable Housing Development to the Deed of Trust of the senior lender, Housing Trust Silicon Valley, and authorize the City Manager to execute a Subordination Agreement and other agreements
3 of 5
associated with this transaction that do not differ from the term sheet approved by the City Council on August 19, 2024.
CEQA: This agreement is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
16. Investment Advisory Services – Agreement
Approve an agreement with Chandler Asset Management for Investment Advisory Services and authorize the Finance Director to execute the agreement in substantially the form presented.
CEQA: Approval of this Agreement for investment advisory services is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up.
Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made.
Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.
17. Downtown Business Improvement Area – Annual Renewal Adopt a Resolution to Levy the Annual Assessments for the Downtown Business Improvement Area for fiscal year 2025-26.
CEQA: This item is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment (CEQA Guidelines Section 15378(b)(5).)
18. 2025-26 Community Development Block Grant Annual Action Plan – Adoption Adopt the 2025-26 Community Development Block Grant (CDBG) Annual Action Plan and direct staff to submit the plan to the U.S. Department of Housing and Urban Development (HUD); authorize the City Manager to execute the Funding Agreement with HUD for CDBG funds.
CEQA: This plan is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065)
NEW BUSINESS
4 of 5
19. Worker Resource Center Update and Agreement Renewal Terms – Presentation Receive a presentation from Samaritan House on the Worker Resource Center and provide direction on renewal of an agreement with Samaritan House to continue operations of the Worker Resource Center.
CEQA: This agreement is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b) (5).)
20. Climate Action Plan – Annual Progress Report
Receive a progress report on the implementation of the City's Climate Action Plan.
CEQA: This informational report is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.)
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
----------------------------------------------------------------------------------------------------------------------------- AGENDAS: Agendas and material are posted on the City’s website on the Friday preceding each Council Meeting and can be viewed on the City's website at
www.cityofsanmateo.org
.
Any supplemental material distributed to the Council after the posting of the agenda will be made part of the official record.
WATCHING A MEETING ON TV: City Council meetings are broadcast live on
Comcast/channel 27, Wave/channel 26, or AT&T/channel 99.
For transmission problems during the broadcast, please call (650) 522-7099. For all other broadcast comments, call (650) 522-7040, Monday-Friday, 8 a.m. - 5 p.m.
WATCHING
A MEETING ON A COMPUTER: There are three ways to stream. 1) Public Meeting Portal
www.cityofsanmateo.org/publicmeetings
2)
City
YouTube channel and stream it on YouTube:
http://youtube.com/CityofSanMateo
3) Watch TV live stream:
https://www.cityofsanmateo.org/193/Channel-San-Mateo-Live-Stream
PUBLIC COMMENTS/REQUEST TO SPEAK
Prior to the Meeting
Send comments to: [email protected] until 4 p.m. the day of the meeting.
During the meeting
By Zoom: Click the link at the top of the agenda and you’ll be added to the meeting. All attendees are muted by default. When the item of interest is open for consideration, select the “Raise Your Hand” icon and you will be called on at the appropriate time.
By telephone: Call (408) 638-0968 and enter the conference ID found at the top of the meeting agenda. When the item of interest is open for consideration, select *9 to raise your hand. When called upon, press *6 to unmute, state your name and provide your comments.
In Person: At the meeting complete a “Request to Speak” form, submit a request at the speaker kiosk or scan the QR code.
ACCESSIBILITY: In compliance with the Americans with Disabilities Act, those with disabilities requiring special accommodations to participate in this meeting may contact the City Clerk’s Office at (650) 522-7040 or [email protected]
. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.
5 of 5