City Council Regular Meeting - 6/3/2025 2:00:00 AM
CITY OF SAN MATEO
City Council Regular Meeting
June 2, 2025
7:00 PM
City Hall Council Chamber
Entrance is on O’Farrell Street
COUNCIL MEMBERS
Robert Newsom Jr.
Adam Loraine
Nicole Fernandez
Danielle Cwirko-Godycki
Lisa Diaz Nash
AMENDED AGENDA
THIS MEETING CAN BE ATTENDED IN PERSON OR REMOTE BY JOINING ZOOM – SEE CODES BELOW.
PUBLIC COMMENTS WILL BE ACCEPTED BOTH IN PERSON AND REMOTELY.
SEE END OF AGENDA FOR OPTIONS AND INSTRUCTIONS ON HOW TO PARTICIPATE IN THE MEETING.
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June 2, 2025
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The City Council meeting will conclude by 11:00 p.m. unless otherwise extended by council vote.
Any unheard items will automatically move forward to the next regular meeting.
Agenda Amended on June 2, 2025
Attachment 2 on item 12 was replaced to correct an administrative error.
CALL TO ORDER
Pledge of Allegiance
Roll Call
AB 2449 Requests and Consideration for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances
CEREMONIAL
1. Mayor’s Quarterly Award – Dana Stoehr and San Mateo County Fair – Proclamation
2. Building Safety Appreciation Month – Proclamation
3. Older Americans’ Month – Proclamation
CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Council to be routine and will be enacted by one motion without discussion. If discussion is desired, that item may be removed and considered separately.
4. Community Composting Program — Agreement
Adopt a Resolution approving an alternative purchasing procedure for an agreement with the non-profit Fresh Approach for community composting services in an amount not to exceed $225,000 for a three-year term ($75,000 per year) ending on June 30, 2028; and authorize the City Manager to execute the agreement in substantially the form submitted.
CEQA: This community composting program is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.) Agenda Report
Att 1 - Proposed Resolution
Att 2 - Agreement
5. SB 1383 Recovered Organics Waste Products Procurement Services — Agreement and Amendments Approve SB 1383 recovered organics waste product procurement services as follows: (1) an agreement with the Placer County Resource Conservation District for a one-year term in an amount not to exceed $100,000, with three optional one-year extensions at $100,000 each, for a total potential not to exceed amount of $400,000; (2) Amendment No. 1 with the Resource Conservation District of Santa Cruz County to increase the payment rate for compost from $60 per ton to $75 per ton; (3) Amendment No. 2 to the Agreement with the Tuolumne County Resource Conservation District to increase the payment rate for compost from $60 per ton to $75 per ton; and authorize the City Manager to execute the Agreement and the Amendments in substantially the form presented.
CEQA: Approving the agreement with Placer County Resource Conservation District and the amendments to the agreements with Tuolumne County Resource Conservation District and the Resource Conservation District of Santa Cruz County to assist the City in procuring SB 1383 compliant compost to meet the City’s annual recovered organics waste products procurement target is exempt from CEQA, because it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).) Agenda Report
Att 1- Agreement with the Placer County Resource Conservation District Att 2 - Amendment No. 1 to the Agreement with the Resource Conservation District of Santa Cruz County Att 3 - Amendment No. 2 to the Agreement with the Tuolumne County Resource Conservation District
6. Citywide Street Rehabilitation/Seal Project 3-A — Agreement Approve an agreement with O’Grady Paving, Inc. for Citywide Street Rehabilitation/Seal Project 3-A in the amount of $1,871,621.50; establish a contingency reserve in the amount of $281,000.00; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the amount of the contingency reserve.
CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.)) Agenda Report
Att 1 - Agreement
Att 2 - Location Map
7. Gasoline Fuel Procurement and Delivery — Agreement
Award a two-year agreement to Pinnacle Petroleum, Inc. in the amount of $1,030,000 for gasoline fuel procurement and delivery; and authorize the Public Works Director to execute the agreement in substantially the form presented.
CEQA: This agreement is not a project subject to CEQA, because it can be seen with certainty that awarding an agreement for Gasoline Procurement and Delivery Services will not cause a physical change in the environment. (Public Resources Code Section 21065.) Agenda Report
Att 1 - Agreement
8. Diesel Fuel Procurement and Delivery — Agreement
Award a two-year agreement to Bosco Oil, Inc. DBA Valley Oil Company for diesel fuel procurement and delivery in the amount of $400,000; and authorize the Public Works Director to execute the contract in substantially the form presented.
CEQA: This Contract is not a project subject to CEQA, because it can be seen with certainty that awarding an agreement for Diesel Fuel Procurement and Delivery Services will not cause a physical change in the environment. (Public Resources Code Section 21065.) Agenda Report
Att 1 - Agreement
9. 2025-2026 School Crossing Guards — Agreement
Approve an agreement with the San Mateo-Foster City School District for school crossing guards in an amount not to exceed $78,000.00 and authorize the Chief of Police to execute the agreement in substantially the form presented.
CEQA: This agreement is not a project subject to CEQA, because it can be seen with certainty that it will not cause a physical change in the environment. (Public Resources Code Section 21065.) Agenda Report
Att 1 - Agreement
10. Local Streets and Roads Maintenance and Rehabilitation - Project List Fiscal Year 2025-26 — Adoption Adopt a Resolution to submit a list of projects proposed to be funded with the Road Maintenance and Rehabilitation Account, Senate Bill 1 funding, to the California Transportation Commission for Fiscal Year 2025-26.
CEQA: This action to adopt a Resolution is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).) Agenda Report
Att 1 - Proposed Resolution
11. Library Personal Computer Replacements — Adoption
Adopt a Resolution to approve an alternative purchasing procedure and approve a Master Purchasing Agreement with Lenovo Inc. for the purchase of 91 computers for staff in an amount not-to-exceed $122,993.35; establish a contingency reserve in the amount of $18,449.00, for a total amount of $141,442.35; and authorize the Director of Information Technology to execute the agreement in substantially the form presented.
CEQA: This Council action is exempt from CEQA, because it can be seen with certainty that there is no possibility the purchase of personal replacement computers may have a significant impact on the environment. (CEQA Guidelines Section 15061(b)(3).) Agenda Report
Att 1 - Proposed Resolution
Att 2 - Lenovo Inc. pricing quote
Att 3 - Master Agreement
12. Bulk Mailing and Printing — Agreements approval
Approve bulk mailing and printing services agreements with: 1) Bay Central Printing; 2) Commerce Printing and Marketing Solutions; and 3) Road Runner Print and Mail, each for an amount not to exceed $80,000 annually for a three-year term, for a total not to exceed amount of $240,000 for each agreement; and authorize the City Manager to execute the agreements in substantially the form presented.
CEQA: These agreements for bulk mailing and printing services are not subject to CEQA review, because it can be seen with certainty that there is no possibility that approval of these agreements may have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).) Agenda Report
Att 1 - Agreement with Bay Central Printing Inc.
Att 2 - Agreement with Commerce Printing and Marketing Solutions Att 3 - Agreement with RoadRunnerPrintMail Inc.
13. Senior Transportation “Get Around” Program — Agreement Adopt a Resolution to approve an alternative purchasing procedure for an agreement with Serra Yellow Cab of Daly City, Inc. for the Senior Transportation “Get Around” program up to the amount of $250,000 for fiscal year 2025-26, with two (2) one (1) year extensions, July 1, 2026-June 30, 2027 and July 1, 2027-June 30, 2028 for $250,000 each year, for a total not to exceed amount of $750,000 for three years; and authorize the Director of Parks and Recreation to execute the agreement in substantially the form presented CEQA: This agreement is exempt from CEQA because it can be seen with certainty that the proposed transportation services will not have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3)).
Agenda Report
Proposed Resolution
Agreement
14. Fiscal Year 2025-26 General Obligation Bond — Adoption Adopt a Resolution to levy the property tax rate of $0.0030 per $100 of assessed value, equating to $3.00 per $100,000 assessed value for fiscal year 2025-26, for the voter-approved General Obligation Bond annual debt service payment.
CEQA: This GO Bond Tax Rate Levy is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).) Agenda Report
Att 1 - Proposed Resolution
Att 2 - GO Bond Debt Service Tax Rate Calculation
Att 3 - Historic GO Bonds Tax Rates
Att 4 - GO Bonds Debt Service Schedule
15. Bus Transportation Services: 2025 Summer Camp Field Trips —Agreement Approve an agreement for $95,615 with LuxBus America, Co.; All Aboard America, Holdings Inc. to provide bus transportation services for City of San Mateo summer camps; authorize a contingency reserve of $14,385 for a total amount not to exceed $110,000; and authorize the Director of Parks and Recreation to execute the agreement in substantially the form presented.
CEQA: This agreement is exempt from CEQA, because it can be seen with certainty that the proposed bus transportation services will not have a significant effect on the environment. (CEQA Guidelines Section 15061(b)(3).) Agenda Report
Agreement
16. Side Letter of Agreement - Community Services Supervisor Classification Representation — Adoption Adopt a Resolution to reflect the change in representation of the Community Services Supervisor (“CSS”) from the San Mateo City Employees’ Association (“SMCEA”) to the San Mateo Management Employees’ Association (“SMMEA”).
CEQA: This Side Letter of Agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).) Agenda Report
Att 1 - Proposed Resolution
17. Legal Advertising Services — Agreement
Award an agreement to San Mateo Daily Journal for the City of San Mateo’s legal advertising in an amount not to exceed $100,000 over a period of five years; and authorize the City Clerk to execute the agreement in substantially the form presented.
CEQA: This agreement for legal advertising services is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) Agenda Report
Att 1 - Agreement
18. East Hillsdale Park Playground Improvements Project — Contract Award a Construction Contract to Suarez & Munoz Construction, Inc. (SMC) for the East Hillsdale Park Playground Improvements Playground Improvement Project (Project) in the amount of $2,050,000; authorize a contingency in an amount $307,500, for a total not to exceed amount of $2,357,500; authorize the Parks & Recreation Director to execute the contract, in substantially the form presented, and to approve change orders within the contingency amount.
CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use. (CEQA Guidelines Section 15301.) Agenda Report
Att 1 - Proposed Contract
19. San Mateo County Measure K Grant — Agreement
Approve Measure K grant agreement with San Mateo County in an amount not to exceed $25,000 and authorize Finance Director to execute the agreement in substantially the form presented.
CEQA: This Measure K Grant Agreement with San Mateo County is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).) Agenda Report
Att 1 - Proposed Grant Agreement
20. Wastewater Treatment Plant, Digester 2 Coating Project — Agreement Adopt a Resolution to approve an alternative purchasing procedure and approve an Agreement with Brand Energy Services of California, Inc. to conduct Wastewater Treatment Plant Digester 2 Coatings in an amount not to exceed $406,881.35; approve a contingency of $82,000.00; and authorize the Public Works Director to execute the agreement in substantially the form presented and approve any necessary change orders within the approved contingency amount.
CEQA: This project is categorically exempt from CEQA as an “existing facility,” because it consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use. (CEQA Guidelines Section 15301.) Agenda Report
Att 1 - Proposed Resolution
Att 2 - Agreement
21. Boards and Commission Appointment Subcommittee — Appointment Recommendations
1. Appoint Lamoin Werlein-Jaen to the Community Relations Commission for a full term from June 10, 2025, through June 10, 2029, and place Meaghan Crowell and Davin Cole on a six-month eligibility list, should a vacancy occur.
2. Appoint Sheila Canzian and Annie Tsai to full terms on the Library Board for the same period, and Alison Joly to a partial term from June 30, 2025, through June 10, 2026; place Tedi Taylor on a six-month eligibility list.
3. Appoint Maxwell Schaumkel and Caiti Busch to the Planning Commission for full terms, and place Lisa Maley and John Lovell on a six-month eligibility list.
4. Appoint Thomas Lease to the Senior Advisory Commission for a full term, and Susan Rowinski to a partial term from June 2, 2025, through June 10, 2026; place Alison Joly, Stephen Mayer, and Arthur Cote on a six-month eligibility list. 5. Appoint Jean-Paul Renaud to the Sustainability and Infrastructure Commission for a full term, and place Kevin Simpson, Susan Rowinski, and Lindsay Raike on a six-month eligibility list.
6. Appoint Stephen Mayer to the Measure S Oversight Committee for a full term, and Valerie Oblath to a partial term from June 2, 2025, through June 10, 2027; place Nathan Stump and Michele King on a six-month eligibility list.
7. Appoint Sarah Fields and Sabrina Ocampo to the Park and Recreation Commission for full terms from June 10, 2025, through June 10, 2029, and place Cecilia Teng and Andrew Ryan on a six-month eligibility list.
8. Appoint Debra Kaiser and Sally Porush to the Personnel Board for full terms for the same period, and place John Ferneborg on a six-month eligibility list.
9. Appoint Erin Emma Finn and Oliver Aren Baker as Youth Commissioners to the Library Board for a one-year term, and place Advika Singh and Pranav Sathish on a six-month eligibility list.
10. Appoint Dahlia Anapolsky as a Youth Commissioner to the Park and Recreation Commission for a one-year term, and place Oliver Aren Baker on a six-month eligibility list.
11. Appoint Pranav Sathish and Ellie Chiu as Youth Commissioners to the Senior Advisory Commission for a one-year term.
12. Appoint Zachary Scott and Advika Singh as Youth Commissioners to the Sustainability and Infrastructure Commission for a one-year term, and place Ellie Chiu on a six-month eligibility list.
CEQA: This appointment recommendations is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).)) Agenda Report
Att 1 - Boards, Commissions and Committees List
PUBLIC COMMENT
Members of the public wishing to comment on any item not appearing on the agenda may address the City Council at this time. State law prevents Council from taking action on any matter not on the agenda; your comments may be referred to staff for follow up. Public comment is limited to a total of 15 minutes; however, an opportunity for additional public comment may be provided later in the agenda.
PUBLIC HEARING
City Council action on the following public hearing(s) represents a final decision concluding all administrative proceedings. Judicial review may be had only if a petition is filed with the Court not later than the 90th day following the date the decision is made. Judicial review of environmental determinations may be subject to a time period for litigation as short as 30 days following the date the decision is made.
22. Fiscal Year 2025-26 Proposed Budget and 2025-30 Capital Improvement Program – Review Review the fiscal year 2025-26 Proposed Budget and the 2025-30 Capital Improvement Program and conduct a public hearing prior to the scheduled adoption at the June 16, 2025 City Council meeting.
CEQA: This proposed FY 2025-26 budget is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).) Agenda Report
Proposed 2025-26 Budget
Presentation.
NEW BUSINESS
23. 2025 Transportation Program Annual Review — Progress Update Receive the 2025 Transportation Program Annual Review, summarizing progress on ongoing transportation plans and initiatives, key project updates, and performance metrics including citywide mode share and safety data.
CEQA: This item is not a project subject to CEQA, because it is an organizational or administrative activity that will not result in direct or indirect physical changes in the environment. (CEQA Guidelines Section 15378(b)(5).) Agenda Report
PUBLIC COMMENT_ Post Packet Publication
Presentation
REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members report on their various assignments and liaison roles and Council requests for scheduling future items.
ADJOURNMENT
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