CITY OF SAN MATEO
RESOLUTION NO. ____ (2025)
APPROVING THE SIDE LETTER OF AGREMEENT BETWEEN THE CITY OF SAN MATEO, SAN MATEO MANAGEMENT ASSOCIATION AND THE SAN MATEO CITY EMPLOYEES’ ASSOCIATION
WHEREAS, the City of San Mateo (“City”) received a petition to transfer representation of the community Services Supervisor (“CSS”) classification from the San Mateo City Employees’ Association (“SMCEA”) to the San Mateo Management Employees’ Association (“SMMEA”) Unit; and WHEREAS, the current SMCEA MOU expires on June 19, 2027. It currently contains provisions related to the terms and conditions of employment of the CSS classification. Although the CSS classification is represented by the SMMEA Unit, the current SMMEA MOU does not contain any provisions relating to the terms and conditions of employment of the CSS classification. The SMMEA MOU expires on April 22, 2028 and it is anticipated that the successor MOU will provide for the terms and conditions of employment for the CSS classification; and
WHEREAS, the Side Letter of Agreement is to address the wages, benefits, hours and other terms and conditions of employment for the CSS classification for the period of time between now and the ratification and adoption of a new MOU between the City and SMMEA expiring on April 22, 2028.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:
1. This Side Letter of Agreement is not a project subject to CEQA, because it is a government fiscal activity which does not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. (CEQA Guidelines Section 15378(b)(4).)
2. Effective the first full pay period following Council adoption, the CSS classification will be represented by SMMEA. Henceforth, all provisions related to the terms and conditions of employment will apply to the CSS classification.
3. Effective the first full pay period following Council adoption, the CSS classification will be entitled to any changes to any future cost-of-living adjustments agreed upon as a result of the MOU agreement as ratified by the SMMEA and adopted by the San Mateo City Council.
4. This Side Letter of Agreement has no fiscal impact on the City’s budget.
Side Letter of Agreement
Between
the City of San Mateo
and
the San Mateo Management Employees’ Association
and
the San Mateo City Employees’ Association
Re: Community Services Supervisor Classification Representation June 2, 2025
The purpose of this Side Letter is to address the wages, benefits, hours and other terms and conditions of employment for the employees in Community Services Supervisor (“CSS”) classification for the period of time between now and the ratification and adoption of a new MOU between the City and the San Mateo Management Employees’ Association (“SMMEA”) expiring on April 22, 2028.
On January 6, 2025, the City received a petition to transfer representation of the CSS classification from the San Mateo City Employees’ Association (“SMCEA”) to the SMMEA Unit.
An election was held per Section 12K of the City of San Mateo Personnel Rules and Regulations and CSS employees were given the requisite thirty (30) calendar days. The election closed on March 7, 2025. The City received only two (2) of the four (4) ballots. Because none of the choices received over a numerical majority (over 50%) of all the employees eligible to vote in the unit in which the election is held, a separate election was held. The second election closed on April 18, 2025 and the City received three (3) votes in favor of being represented by the SMMEA.
The current SMCEA MOU expires on June 19, 2027. It currently contains provisions related to the terms and conditions of employment of the CSS classification. Although the CSS classification is represented by the SMMEA Unit, the current SMMEA MOU does not contain any provisions relating to the terms and conditions of employment of the CSS classification. The SMMEA MOU expires on April 22, 2028 and it is anticipated that the successor MOU will provide for the terms and conditions of employment for the CSS classification.
Therefore, the parties agree that:
• Effective the first full pay period following Council adoption, the CSS classification will be entitled to any changes to any future cost-of-living adjustments agreed upon as a result of the MOU agreement as ratified by the SMMEA and adopted by the San Mateo City Council.
• Effective the first full pay period following Council adoption, the CSS classification will be represented by SMMEA. Henceforth, all provisions related to the terms and conditions of employment will apply to the CSS classification.
2 This side letter shall expire upon the ratification of a successor MOU by SMMEA and its adoption by the San Mateo City Council, or new terms and conditions of employment are implemented, whichever is earlier.
____________________ ________________________ _________________________ Aracelia Esparza Kevin Kobayashi Rico Gonzalez
Human Resources Director President, SMMA President, SMCEA
Date: __________________