City Council Regular Meeting Minutes – 6/2/2025 Page 1
COUNCIL MEMBERS
Rob Newsom Jr., Mayor
Adam Loraine, Deputy Mayor
Nicole Fernandez
Danielle Cwirko- Godycki
Lisa Diaz Nash
CITY OF SAN MATEO
Regular Meeting Minutes
City Council Meeting
City Hall
330 W. 20th Avenue
San Mateo CA 94403
www. cityofsanmateo. org
June 2, 2025
City Hall Council Chambers 7: 00 PM
Regular Meeting
CALL TO ORDER at 7: 17 p. m.
Pledge of Allegiance
Roll Call
Present: Mayor Newsom, Deputy Mayor Loraine, Council Members: Fernandez, Cwirko- Godycki, and Diaz Nash AB 2449 Requests and Considerations for Meeting Participation by Teleconference due to Just Cause or Emergency Circumstances – there were no requests.
CEREMONIAL
1. Mayor’ s Quarterly Award – Dana Stoehr and San Mateo County Fair – Proclamation - Dana Stoehr, Chief Executive Officer of the San Mateo County Event Center, received the proclamation.
2. Building Safety Appreciation Month – Proclamation - Zachary Dahl, Director of Community Development, received the proclamation.
3. Older Americans’ Month – Proclamation - Tom Lease, Chair of Senior Advisory Commission, and Debbie Soon, Self- Help For the Elderly, received the proclamation.
CONSENT CALENDAR
The following items, 4 through 21, were considered to be routine by the City Council. After the titles of the items were read by the City Clerk, the public was invited to comment and there was one speaker:
Public Comment: Kevin Simpson raised concerns about a lack of a crossing guard at a busy school bus stop near Humboldt and Cypress, where hundreds of children cross daily. Simpson urged the city to add a permanent crossing guard at that location.
The City Manager, Khojikian, agreed to follow up, noting that crossing guard services are a joint effort with the school district. They will discuss the issue in a future meeting.
Moved: Loraine, Seconded: Fernandez
Ayes: Newsom, Loraine, Fernandez, Cwirko- Godycki, and Diaz Nash Noes: None
Motion passed 5- 0.
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4. Community Composting Program — Agreement
Adopt a Resolution approving an alternative purchasing procedure for an agreement with the non- profit Fresh Approach for community composting services in an amount not to exceed $ 225, 000 for a three- year term ($ 75, 000 per year) ending on June 30, 2028; and authorize the City Manager to execute the agreement in substantially the form submitted.
Enactment: Resolution No. 49 ( 2025)
5. SB 1383 Recovered Organics Waste Products Procurement Services — Agreement and Amendments Approve SB 1383 recovered organics waste product procurement services as follows: ( 1) an agreement with the Placer County Resource Conservation District for a one- year term in an amount not to exceed $ 100, 000, with three optional one- year extensions at $ 100, 000 each, for a total potential not to exceed amount of $ 400, 000; ( 2) Amendment No. 1 with the Resource Conservation District of Santa Cruz County to increase the payment rate for compost from $ 60 per ton to $ 75 per ton; ( 3) Amendment No. 2 to the Agreement with the Tuolumne County Resource Conservation District to increase the payment rate for compost from $ 60 per ton to $ 75 per ton; and authorize the City Manager to execute the Agreement and the Amendments in substantially the form presented.
6. Citywide Street Rehabilitation/ Seal Project 3- A — Agreement Approve an agreement with O’Grady Paving, Inc. for Citywide Street Rehabilitation/ Seal Project 3- A in the amount of $ 1, 871, 621. 50; establish a contingency reserve in the amount of $ 281, 000. 00; and authorize the Public Works Director to execute the agreement in substantially the form presented and issue change orders as allowed by the contract documents and within the amount of the contingency reserve.
7. Gasoline Fuel Procurement and Delivery — Agreement
Award a two- year agreement to Pinnacle Petroleum, Inc. in the amount of $ 1, 030, 000 for gasoline fuel procurement and delivery; and authorize the Public Works Director to execute the agreement in substantially the form presented.
8. Diesel Fuel Procurement and Delivery — Agreement
Award a two- year agreement to Bosco Oil, Inc. DBA Valley Oil Company for diesel fuel procurement and delivery in the amount of $ 400, 000; and authorize the Public Works Director to execute the contract in substantially the form presented.
9. 2025- 2026 School Crossing Guards — Agreement
Approve an agreement with the San Mateo- Foster City School District for school crossing guards in an amount not to exceed $ 78, 000. 00 and authorize the Chief of Police to execute the agreement in substantially the form presented.
10. Local Streets and Roads Maintenance and Rehabilitation - Project List Fiscal Year 2025- 26 — Adoption Adopt a Resolution to submit a list of projects proposed to be funded with the Road Maintenance and Rehabilitation Account, Senate Bill 1 funding, to the California Transportation Commission for Fiscal Year 2025- 26.
Enactment: Resolution No. 50 ( 2025)
11. Library Personal Computer Replacements — Adoption
Adopt a Resolution to approve an alternative purchasing procedure and approve a Master Purchasing Agreement with Lenovo Inc. for the purchase of 91 computers for staff in an amount not- to- exceed $ 122, 993. 35; establish a contingency reserve in the amount of $ 18, 449. 00, for a total amount of $ 141, 442. 35; and authorize the Director of Information Technology to execute the agreement in substantially the form presented.
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Enactment: Resolution No. 51 ( 2025)
12. Bulk Mailing and Printing — Agreements Approval
Approve bulk mailing and printing services agreements with: 1) Bay Central Printing; 2) Commerce Printing and Marketing Solutions; and 3) Road Runner Print and Mail, each for an amount not to exceed $ 80, 000 annually for a three- year term, for a total not to exceed amount of $ 240, 000 for each agreement; and authorize the City Manager to execute the agreements in substantially the form presented.
13. Senior Transportation “ Get Around” Program — Agreement Adopt a Resolution to approve an alternative purchasing procedure for an agreement with Serra Yellow Cab of Daly City, Inc. for the Senior Transportation “ Get Around” program up to the amount of $ 250, 000 for fiscal year 2025- 26, with two ( 2) one ( 1) year extensions, July 1, 2026- June 30, 2027 and July 1, 2027- June 30, 2028 for $ 250, 000 each year, for a total not to exceed amount of $ 750, 000 for three years; and authorize the Director of Parks and Recreation to execute the agreement in substantially the form presented.
Enactment: Resolution No. 52 ( 2025)
14. Fiscal Year 2025- 26 General Obligation Bond — Adoption Adopt a Resolution to levy the property tax rate of $ 0. 0030 per $ 100 of assessed value, equating to $ 3. 00 per 100, 000 assessed value for fiscal year 2025- 26, for the voter- approved General Obligation Bond annual debt service payment.
Enactment: Resolution No. 53 ( 2025)
15. Bus Transportation Services: 2025 Summer Camp Field Trips — Agreement Approve an agreement for $ 95, 615 with LuxBus America, Co.; All Aboard America, Holdings Inc. to provide bus transportation services for City of San Mateo summer camps; authorize a contingency reserve of $ 14, 385 for a total amount not to exceed $ 110, 000; and authorize the Director of Parks and Recreation to execute the agreement in substantially the form presented.
16. Side Letter of Agreement - Community Services Supervisor Classification Representation — Adoption Adopt a Resolution to reflect the change in representation of the Community Services Supervisor (“ CSS”) from the San Mateo City Employees’ Association (“ SMCEA”) to the San Mateo Management Employees’ Association SMMEA”).
Enactment: Resolution No. 54 ( 2025)
17. Legal Advertising Services — Agreement
Award an agreement to San Mateo Daily Journal for the City of San Mateo’ s legal advertising in an amount not to exceed $ 100, 000 over a period of five years; and authorize the City Clerk to execute the agreement in substantially the form presented.
18. East Hillsdale Park Playground Improvements Project — Contract Award a Construction Contract to Suarez & Munoz Construction, Inc. ( SMC) for the East Hillsdale Park Playground Improvements Playground Improvement Project ( Project) in the amount of $ 2, 050, 000; authorize a contingency in an amount $ 307, 500, for a total not to exceed amount of $ 2, 357, 500; authorize the Parks & Recreation Director to execute the contract, in substantially the form presented, and to approve change orders within the contingency amount.
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19. San Mateo County Measure K Grant — Agreement
Approve Measure K grant agreement with San Mateo County in an amount not to exceed $ 25, 000 and authorize Finance Director to execute the agreement in substantially the form presented.
20. Wastewater Treatment Plant, Digester 2 Coating Project — Agreement Adopt a Resolution to approve an alternative purchasing procedure and approve an Agreement with Brand Energy Services of California, Inc. to conduct Wastewater Treatment Plant Digester 2 Coatings in an amount not to exceed 406, 881. 35; approve a contingency of $ 82, 000. 00; and authorize the Public Works Director to execute the agreement in substantially the form presented and approve any necessary change orders within the approved contingency amount.
Enactment: Resolution No. 55 ( 2025)
21. Boards and Commission Appointment Subcommittee — Appointment Recommendations
1. Appoint Lamoin Werlein- Jaen to the Community Relations Commission for a full term from June 10, 2025, through June 10, 2029, and place Meaghan Crowell and Davin Cole on a six- month eligibility list, should a vacancy occur.
2. Appoint Sheila Canzian and Annie Tsai to full terms on the Library Board for the same period, and Alison Joly to a partial term from June 30, 2025, through June 10, 2026; place Tedi Taylor on a six- month eligibility list.
3. Appoint Maxwell Schaumkel and Caiti Busch to the Planning Commission for full terms, and place Lisa Maley and John Lovell on a six- month eligibility list.
4. Appoint Thomas Lease to the Senior Advisory Commission for a full term, and Susan Rowinski to a partial term from June 2, 2025, through June 10, 2026; place Alison Joly, Stephen Mayer, and Arthur Cote on a six- month eligibility list. 5. Appoint Jean- Paul Renaud to the Sustainability and Infrastructure Commission for a full term, and place Kevin Simpson, Susan Rowinski, and Lindsay Raike on a six- month eligibility list.
6. Appoint Stephen Mayer to the Measure S Oversight Committee for a full term, and Valerie Oblath to a partial term from June 2, 2025, through June 10, 2027; place Nathan Stump and Michele King on a six- month eligibility list.
7. Appoint Sarah Fields and Sabrina Ocampo to the Park and Recreation Commission for full terms from June 10, 2025, through June 10, 2029, and place Cecilia Teng and Andrew Ryan on a six- month eligibility list.
8. Appoint Debra Kaiser and Sally Porush to the Personnel Board for full terms for the same period, and place John Ferneborg on a six- month eligibility list.
9. Appoint Erin Emma Finn and Oliver Aren Baker as Youth Commissioners to the Library Board for a one- year term, and place Advika Singh and Pranav Sathish on a six- month eligibility list.
10. Appoint Dahlia Anapolsky as a Youth Commissioner to the Park and Recreation Commission for a one- year term, and place Oliver Aren Baker on a six- month eligibility list.
11. Appoint Pranav Sathish and Ellie Chiu as Youth Commissioners to the Senior Advisory Commission for a one- year term.
12. Appoint Zachary Scott and Advika Singh as Youth Commissioners to the Sustainability and Infrastructure Commission for a one- year term, and place Ellie Chiu on a six- month eligibility list.
PUBLIC COMMENT
Kevin Simpson urged the city to take stronger action against illegal fireworks, describing last year’ s July 4th as dangerous and chaotic. He called current enforcement ineffective and asked for a more proactive solution to protect the community.
Michael Sevilla raised concerns about the 14- day VIP reservation policy at San Mateo Municipal Golf Course, linking it to neglect in facility maintenance and a recent lawsuit. He called for the policy to end and for proper staffing to maintain and operate the course.
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NEW BUSINESS
City Manager Khojikian made a request to the Council that agenda item 23 be considered as the first discussion item due to public interest and attendance. City Council provided a consensus to approve this request.
23. 2025 Transportation Program Annual Review — Progress Update Jay Yu, Engineering Manager, gave the presentation summarizing progress on ongoing transportation plans and initiatives, key project updates, and performance metrics including citywide mode share and safety data.
PUBLIC COMMENT:
Kevin Simpson expressed frustration that the traffic safety presentation was not shared earlier, commenting on the city’ s lack of urgency in addressing fatal traffic incidents, and questioned decisions like potentially removing key bike infrastructure while safety issues persist. Sean Schochet urged the city to address dangerous conditions on Alameda de las Pulgas, especially between 24th and 26th Avenues, and advocated for an elevated crosswalk and better bike infrastructure to protect students and families. Mike Swire called for prioritizing impactful safety projects over politically easier ones, criticized the removal of popular bike lanes, and emphasized that underutilized parking and reduced traffic show a disconnect between perception and data- driven needs. Michael Reagan emphasized the long- standing need for a traffic light at Hillsdale and 31st Avenue, citing safety and traffic concerns, especially with increasing development. Max Mautner recommended the city focus on lower- cost, resilient traffic calming measures like speed bumps instead of expensive signal systems. Elaine Salinger emphasized that many cyclists avoid riding due to fear and lack of safety, calling near misses underreported and emotionally traumatic. She strongly advocated for protected bike lanes and urged the city not to remove existing ones in North Central. Anna Lieb supported prioritizing safety and accessibility, urging the city not to remove bike lanes despite some parking complaints. Andrea Stewart shared personal fears about safety and underscored the importance of protected bike lanes. She stated Bay Meadows feels isolated due to unsafe crossings and stressed that real change requires deprioritizing car dominance. Allison McQueen urged the council not to expand Highway 92 in response to school traffic congestion, arguing instead that investment in safe bike infrastructure near schools— like that in Palo Alto— can significantly reduce car trips. She called for full implementation of the 2020 Bike Master Plan.
Council recessed from 9: 05p. m. to 9: 17p. m.
City Council emphasized the need to fully implement the 2020 Bike Master Plan and Safe Routes to School, improve project outreach, increase protected bike lanes, enhance downtown parking and signage and accelerate projects while federal funding remains available. Council also called for better data tracking, filling key staff vacancies, and integrating delayed planning efforts. Council discussed the idea of creating a dedicated bike lane budget within the CIP and City Manager will explore the option.
PUBLIC HEARING
22. Fiscal Year 2025- 26 Proposed Budget and 2025- 30 Capital Improvement Program – Review Karen Huang, Finance Director, gave the presentation.
Public Comment – there were no speakers.
Councilmembers Cwirko- Godycki and Fernandez volunteered to join a revenue measure ad hoc committee to explore funding options for both capital projects and ongoing general services, with findings to be brought back to the full council. City Manager, Khojikian, noted that staff will review parking fees and hours, especially free evening parking, to ensure competitiveness and reduce subsidies.
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REPORTS AND ANNOUNCEMENTS
City Manager, City Attorney and Council Members reported on their various assignments and liaison roles and noted past and future events, along with updates.
Council Member Nash proposed a future agenda item to review and potentially standardize garage branding citywide, noting inconsistencies across locations. Council member Fernandez proposed honoring former State Senator Jerry Hill by potentially naming a street after him. The idea, supported by Supervisor Corzo and County Executive Mike Callagy, received unanimous support from council members and will be discussed with Public Works.
ADJOURNMENT – The meeting adjourned at 10: 54 p. m.
APPROVED BY: SUBMITTED BY:
Rob Newsom Jr., Mayor Martin McTaggart, City Clerk
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