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1 CITY OF SAN MATEO
RESOLUTION NO. __ (2025)
JOB SPECIFICATION UPDATES
PUBLIC WORKS DEPARTMENT
WHEREAS, pursuant to the San Mateo Municipal Code Section 2.57.030(d), approval of new classifications and related job specifications, salary schedules, compensation changes, elimination or reinstatement of positions, reallocation of positions, reclassifications, and revisions of job specifications must be approved by City Council Resolution; and
WHEREAS, the proposed changes as detailed below are in response to Public Works Department’s request to revise the job specification for the classification of Deputy Director of Public Works to accurately reflect the duties and requirements of the classification; and WHEREAS, the job specification for the classification of Deputy Director of Public Works is attached hereto as Exhibit A, and incorporated by reference; and WHEREAS, the employee association representing the impacted classifications has been informed of the job specification updates and has not brought forth any objections or concerns.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SAN MATEO, CALIFORNIA, HEREBY RESOLVES that:
1. The revisions to the job specification for the classification of Deputy Director of Public Works are not subject to CEQA because it can be seen with certainty that they will not cause a physical change in the environment; and
2. The revised job specification for the classification of Deputy Director of Public Works is approved and attached as Exhibit A.
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1 Exhibit A
DEPUTY DIRECTOR OF PUBLIC WORKS
DEFINITION
Under general direction, to assist in planning, directing, managing, and overseeing the activities and operations of the Public Works Department; to coordinate assigned activities with other City departments, divisions, and outside agencies; and to provide highly responsible and complex administrative support to the Director of Public Works. May serve as the City Engineer and/or the Director of Public Works in their absence.
SUPERVISION EXERCISED AND RECEIVED
Receives general direction from the Director of Public Works.
Exercises direct supervision over management, supervisory, professional, technical, and administrative support staff.
EXAMPLES OF DUTIES
Depending upon assignment, duties may include, but are not limited to, the following:
Select, train, motivate and evaluate personnel; provide or coordinate staff training; work with employees to correct deficiencies, implement discipline procedures.
Plan, direct, coordinate and review the work plan for the division; meet with staff to identify and resolve problems; assign work activities, projects, and programs; monitor workflow; review and evaluate work products, methods, and procedures.
Provide responsible staff assistance to the Director of Public Works; prepare and present staff reports and other necessary correspondence.
Respond to and resolve difficult and sensitive inquiries and complaints.
Prepare a variety of budgets, reports, correspondence, and special studies.
EXAMPLES OF DUTIES
Manage the development and implementation of goals, objectives, policies, projects and priorities for assigned regulatory and environmental services and programs including wastewater treatment, conveyance
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1 system and pump maintenance, storm drains, regulatory compliance, laboratory management, solid waste and recycling, and streets and traffic equipment and device maintenance; recommend, within Departmental policy, appropriate service and staffing levels; recommend and administer policies and procedures.
Continuously monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; assess and monitor work load, administrative and support systems, and internal reporting relationships; identify opportunities for improvement and review with the Director of Public Works; direct the implementation of improvements.
Manage and participate in the development and administration of the annual operating budget and capital improvement budgets; direct the forecast of additional funds needed for staffing, equipment, materials, and supplies; direct the monitoring of and approve expenditures; direct and implement adjustments as necessary.
Serve as a liaison with other City departments, divisions, and outside agencies; negotiate and resolve significant and controversial issues.
Serve as the subject matter expert representing the City in all claims, lawsuits and disputes related to wastewater conveyance, treatment, or discharge.
Conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to programs, policies, and procedures.
Manage and review all public works engineering activities including engineering design, traffic engineering, construction inspection and survey, contract administration and asset management.
Manage and review all facilities services activities, including project management, fleet coordination, downtown coordination and building maintenance.
Ensure coordination with Community Development Department to monitor private developments provision of land division records and to determine adequate facilities and funds for addition of the necessary improvements to the Public Works infrastructure to service the project proposed.
Direct the forecast of additional funds needed for construction, staffing, equipment, materials, and supplies; monitor and approve expenditures; implement mid-year adjustments.
Evaluate, direct and monitor engineering, technical and facilities services operations.
Provide the point of contact for all claims processed by the City Attorney’s office and represent the City in depositions and court proceedings.
Manage and participate in the preparation and administration of the capital improvement plan and budget relating to design, construction, traffic, and water quality engineering projects.
Attend and participate in meetings and conferences with City boards and commissions, council, City administrators, public officials, professional organizations, contractors, County, Regional and State regulatory agencies regarding matters relating to areas of assigned responsibilities. 1 2
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1 JOB RELATED AND ESSENTIAL QUALIFICATIONS
Knowledge of:
Operational characteristics, services and activities of environmental services, wastewater treatment, conveyance systems and maintenance, regulatory compliance and streets and traffic maintenance.
Operational characteristics, services and activities of engineering, private development review, capital projects design and management, fleet coordination, project management and building maintenance.
Modern and complex principles and practices of program development and administration.
Geographic Information Systems (GIS), Computerized Maintenance Management Systems (CMMS) and Asset Management.
Advanced principles and practices of budget preparation and administration.
Principles of supervision, training and performance evaluation.
Principles and practices of project management.
Pertinent Federal, State, and local laws, codes and regulations.
Safe driving principles and practices.
Ability to:
Provide administrative and professional leadership and direction for the assigned Division.
Recommend and implement goals, objectives and practices for the assigned division’s programs and services.
Manage, direct and coordinate the work of management, supervisory, professional, technical and administrative support personnel.
Select, supervise, train, and evaluate staff.
Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of assigned division’s goals and objectives.
Research, analyze, and evaluate new public works service delivery methods, procedures, and techniques.
Prepare and administer budgets.
Prepare clear and concise administrative reports.
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1 Interpret and apply the policies, procedures, laws, codes and regulations pertaining to the assigned division’s programs and functions.
Communicate clearly and concisely, both orally and in writing.
Establish, maintain, and foster positive and harmonious working relationships with those contacted in the course of work.
Minimum Qualifications:
Experience:
Eight years of responsible public works experience including four years of management and supervisory experience.
Training:
Equivalent to a Bachelor's degree from an accredited college or university with major course work in engineering, environmental services or a related field. A Master’s degree is desirable.
License or Certificate:
Possession of, or ability to obtain, a valid California driver's license.
License to practice as a Professional Civil Engineer within the State of California is required Possession of license to practice Traffic Engineering within the State of California is desirable Special Requirements:
Essential duties require the following physical skills and work environment:
Ability to work in a standard office environment; ability to travel to different sites and locations.
ADOPTED CC: 6-16-03
REVISED CC: 10-3-11, 9-3-13, 6-16-25
FORMER TITLES:
BARGAINING UNIT: DEPUTY DIRECTORS UNIT
FLSA: EXEMPT
PERFORMANCE APPRAISAL: MANAGEMENT
DOT: NO
PRE APPT-MEDICAL: NO
SAFETY SENSITIVE: NO
FORM 700: YES
JOB CODES: 2117
ABOLISHED: